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12 December 14, 1994 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, DECEMBER 14, 1994 RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 CONFERENCE ROOM A AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. o Presentations. 3. APPROVAL OF MINUTES. 4. COMMISSIONERS/EXECUTIVE DIRECTOR REPORT. 5. COMMUTER RAIL. 5A. RCTC/RCC Long -Term Lease Agreement for Metrolink Station at La Sierra. Overview It appears that negotiations with the Riverside Community College District have been successfully completed for a long-term, capitalized lease of approximately 3.25 acres for a Metrolink station near La Sierra and Indiana Avenues in western portion of the City of Riverside. RCC is scheduled to meet on December 13th to finalize the lease agreement. Staff recommends that the Commission authorize execution of the lease agreement and process any required budget transfers. 5B. Indexed Cost Requirements of the Santa Fe Purchase and Sale and Shared Use Agreements. Overview The County Transportation Commissions of Los Angeles, Orange, Riverside and San Bernardino executed agreements with the Santa Fe for the purchase and shared use of rail properties. Included in the agreements is a commitment by the county agencies to pay indexed costs associated with $62.8 million of capital improvements identified in the Morrison-Knudsen study. Staff recommends: 1)Affirm a cost share of 40.1 % of the indexed costs associated with the Santa Fe capital improvements, and; 2) Approve an FY 1994-95 RCTC Budget Amendment to include $5.211 million for Santa Fe construction costs, and; 3) Authorization to seek CTC inclusion of the RCTC $5.211 million of Proposition 108 funds in the CTC allocation plan, and; 4) Authorize staff to proceed with an AB 3090 action and authorize the use of commercial paper to address the timing gap for the receipt of state funds. Page 2 flnrrpmhnr 14. 1904 6. ADMINISTRATIVE/FINANCIAL ITEMS. 6A. RCTC Program and Funding Guide. Overview This item is continued from the November 9, 1994 meeting. It was generally intended to be a compendium of previously adopted policies and procedures of the Commission. It was prepared in response to prior years recommendations of auditors and would serve as a valuable record for our changing Commission, as well as better guidance information for affected local agencies. Staff is proposing changes to the previously submitted guide. The Commission's Funding Guide Subcommittee is scheduled to meet prior to the meeting and will present any comments/recommendations to the Commission at the meeting. 6B. Request from Coachella Valley Associated Governments (CVAG) for Policy on Allocation of Interest Earnings. Overview This is a request from CVAG for the Commission to adopt a policy on allocation of Measure A program interest earnings. They have requested that all such earnings be allocated separately between highways and regional arterial. The recommendation is that interest shall accrue separately to the highway and regional arterial programs and staff is to calculate the amount to be credited as of June 30, 1994. 6C. Environmental Clearance - Highway and Rail Projects. Overview The November 15th date for imposing sanctions on all transportation projects related to approval of a satisfactory Air Quality Plan was narrowly averted. However, the impending deadline apparently provided a catalyst which allowed for the completion of Environmental Assessments for several projects key highway and rail projects in the RCTC Measure A Program. 6D. Comprehensive Annual Financial Report (CAFR) for Year Ended June 30, 1994. Overview The Commission's Comprehensive Annual Financial Report (CAFR) for 1994 is presented to the Commission. Ernst & Young will be present to address the results of the audit including a draft of the RCTC management letter. Preliminary information will also be made available on the audit of Measure A and Transportation Development Act recipients. This is a receive and file item. Page 3 Agenda r?^."errb'?r 1^ 4^^^ 7. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 7A. Request for Additional Funds from the Senior & Disabled Citizens Coalition. Overview The Senior & Disabled Citizens Coalition has requested an additional allocation of Western Riverside County Measure A Specialized Transit Funds to be used for their Transportation Reimbursement and Information Project (TRIP). This program has been extremely successful in meeting the travel needs of the longer distance rider and those requiring the assistance of an escort. However, the program has grown more quickly than anticipated and the Coalition is requesting and staff is recommending that the Commission allocate an additional $20,000 in Measure A funds. 8. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific Items. 8A. Consent Calendar - Administrative Items/Financial items. 8A1. Mobile Source Air Pollution Reduction Review Committee Report. Overview Commissioner Melba Dunlap is RCTC's representative on the Mobile Source Air Pollution Reduction Review Committee (MSRC) which was established pursuant to AB 2766 to oversee the award of discretionary vehicle registration fees levied to implement or monitor programs to reduce air pollution resulting from mobile sources. Commissioner Dunlap reports on her tenure and funded projects proposed by entities from Riverside County. This is a receive and file item. 8A2. Review of Projects for the California Transportation Commission's Allocation Plan for the Next 18 months (January 1995 - June 1996). Overview This is an information item regarding development of the Califomia Transportation Commission's 1995 Allocation Plan for funding transportation projects within the state. The Riverside County Transportation Commission may wish to reaffirm its priorities for projects deliverable within the next eighteen months. Page 4 RCTC Agenda December 14. 1 n°f. 8A3. TUMF and Measure A Match Requirements for Coachella Valley Regional Arteria, Program. Overview This item is a request from CVAG for Commission consideration relating to the mismatch of Traffic Uniform Mitigation Fees (TUMF) and Measure A. After five years of experience, TUMF is only about 65% of the funds which RCTC has currently targeted for the CVAG Regional Arterial Program. At this time, RCTC, acting on interpretation of its Counsel, should attempt to participate in meetings of the TUMF advisory committee to help formulate options which are consistent with or responsive to the advice of Counsel. 8A4. Proposed STP/CMAQ Substitution Policy. Overview The Commission's Technical Advisory Committee is proposing allowing substitution of two projects in both STP and CMAQ discretionary funding categories or 20% of an agencies overall budget (whichever is larger) by fund type. Staff recommendation is to use its previously approved prioritized list of CMAQ and STP projects to allocate funds which may become available should previously programmed projects not be implemented. 8A5. RTIP Amendment Conformity Determination for the South Coast Air Basin / Status of Lapsing TIP in the Southeast Desert Air Basin. Overview On November 10, the SCAG's Regional Mobility Element (RME) and Regional Transportation Improvement Plan (RTIP) received a conformity determination for the South Coast Air Basin (SCAB). The Southeast Desert Air Basin's (SEDAB) conformity determination is pending. As of November 14, 1994, projects in the SEDAB cannot receive federal approval and funding until the TIP is found to conform. A conformity determination is expected for the SEDAB mid -December. 8A6. Adoption of Resolution No. 94-020, A Resolution of the Riverside County Transportation Commission Authorizing the Destruction of Certain Commission Records as Provided in Sections 60200 to 60203 of the Government Code of the State of California and Establishing a Records Retention Procedure. Overview A records retention procedure is being presented to the Commission to provide orderly and efficient retention and destruction of records. Staff recommends adoption of Resolution No. 94-020. 8A7. Commission Investment Strategy. Overview With the Orange County debacle, there is heightened concern and interest in the investment policies and strategies of municipalities. The staff report provides information as it relates to Commission investments. Page 5 RCTC Agenda December 14. 1 Pq4 8A8. Quarterly Financial and Cost and Schedule Reports. Overview The attached materials are Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the highway and rail projects quarterly budget report for the quarter ending September 30, 1994. Also the report depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending October 31, 1994. This is a receive and file item. 8B. Consent Calendar - Translt/Rideshare/Park-n-Ride/Bicycle. 8B1. Quarterly Transit Operators Report. Overview The Riverside County Quarterly Transit Operators Report will be included in the Commission's December 14, 1994 agenda packet for receive and file. 862. Update on Regional Rideshare Program. Overview A Regional Rideshare Task Force dealing with the issues surrounding provision of rideshare services has concluded that Commuter Transportation Services, Inc. functions should be assumed by the Southern California Association of Governments (SCAG). As a member of the Task Force, Commission staff concurs with that recommendation. Action by SCAG regarding the proposal will be reported at the Commission meeting as well as any carry-over issues. 8B3. FY93/94 Commuter Assistance Program Recognition Event. Overview The Measure A Commuter Assistance Program held a recognition event on October 17, 1994 to honor those employers and their Employee Transportation Coordinators who reduced the most single occupant vehicle trips or registered the most qualified Club Ride members during the FY 93/94 program year. Award recipients in the Freeway Commuter Incentive Program, Local Commuter Incentive Program and Club Ride Program are highlighted. This is a receive and file item. Page 6 RCTC Agenda nocprnhpr 14 1 q44 8B4. SB 821 Bicycle and Pedestrian Facilities Program - Evaluation Criteria. Overview During a presentation of the approved FY 1994/95 SB 821 Bicycle and Pedestrian Facilities Program, concern was expressed by several members of the Commission's Citizens Advisory Committee/Social Service Transportation Advisory Council (CAC/SSTAC) regarding physical accessibility of SB 821 funded projects. The CAC/SSTAC recommends that the Commission re -convene the SB 821 Evaluation Criteria Committee to consider the appropriateness of a policy to formalize the requirements for physical accessibility of SB 821 funded projects. 8B5. Request from the City of Moreno Valley to seek AB 3090 Eligibility for California Aqueduct Bikeway. Transportation Enhancement Activities. Overview Staff is recommending conditional approval of a request from the City of Moreno Valley seeking AB 3090 advancement/reimbursement eligibility for its Califomia Aqueduct Bikeway project programmed under Round 1 of the Transportation Enhancement Activities Program. 8C. Consent Calendar - Highways/Local Streets and Roads. 8C1. Approval of Memorandum of Understanding for the Funding of Route 91/ Van Buren Boulevard Interchange Improvements. Overview This agenda item relates to the Route 91Nan Buren Boulevard Hook Ramp Project and to authorize the Executive Director to enter into a Memorandum of Understanding with the City of Riverside, subject to final Legal Counsel review. 8C2. Measure 'A' Five Year Capital Improvement Plan for Local Streets and Roads. Overview The Measure 'A' Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. 8D. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 8D1. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of October, 1994 will be presented to the SAFE Board. Page 7 RCTC Agenda December i 4. 1994 9. CLOSED SESSION. 9A. Conference with Legal Counsel - Anticipated Litigation, Pursuant to Section 54956.9(b) Relating to Disputes with Morrison-Knudsen Corpo; ation Regarding the Construction of the Pedlev Rail Station. 9B. Conference with Legal Counsel - Existing Litigation, Pursuant to Government Code Section 54956.9(a) - Relating to the Interstate Commerce Commission's Decision in Finance Docket No. 32173. 9C. Conference with Legal Counsel - Existing Litigation, Pursuant to Section 54956.9(a) Route 91 Toliroad - Name of Parties: State of California Transportation Department and California Private Transportation. 10. ADJOURNMENT. The next meeting of the Riverside County Transportation Commission is scheduled to be held on Wednesday, January 11, 1995, at Hemet City Hall, 450 East Latham Avenue, Hemet. :jw ATTENDANCE ROSTER RIVERSIDE COUNTY TRANSPORTATION COMMISSION Wednesday, December 14, 1994 /144C xt4.GeGf -FAA MturreA) REPRESENTING W g2- 6i SICL R•.�. c.. — TiM k c 5 ce,A,sk criN6 twist tv Ctry of "1.0,4 VAto TELEPHONE fodp/27f- 474o 9of/ 9os /3ti -3cce 060 3ff3-S9Z.2. (9499) 24i3- 3/00