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10 October 13, 1993 CommissionRIVERSIDE COUNTY TRANSPORTATION COMIVIISSION OCTOBER 13, 1993 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVE., STE. 100, RIVERSIDE, CA CONFERENCE ROOM A AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. Gary Gallegos, the newly appointed CaRrans District 11 Director, will be present at the meeting. 3. RCTC CITIZEN MEMBER ALTERNATE RECOMMENDATION. Overview The Ad Hoc Selection Committee will make their recommendation and the Commission will select the Citizen Member Alternate. 4. APPROVAL OF MINUTES. 5. AGENDA ADDITIONS/REVISIONS. 6. CONSENT CALENDAR — All matters of the Consent Calendar will be approved in a simile motion unless a Commission member requests separate action on specific Items. 6A. Consent Calendar - Administrative Items. 6A1. Legislative Monthly Report. Overview This is a monthly report of transportation related legislative issues prepared by Will Kempton of D.J. Smith Associates, the Commission's legislative consultant. 6A2. Transportation Enhancement Activities (TEA) Update on Round One Selections. "Overview A brief report on the CTC's action and the next steps for Round One submittals will be included in the Commission's October 13th agenda packet . Page 2 October 13, 1993 RCTC Agenda 6A3. RCTC/Caltrans Master Agreement - Federal Funds. Overview In order for the Commission to directly receive federal funds available under the Congestion Mitigation and Air Quality Program, as well as other federal formula and discretionary funding programs administered by Cattrans, an agreement must be in place between the Commission and Caltrans. 6A4. Authorization to Discuss Possible Creation of Site Specific Joint Powers Development Agency with the City of Riverside. Overview Staff is requesting authorization to initiate discussions with the City of Riverside to determine interest in creating a joint powers agency to facilitate development of RCTC's property at the northwest quadrant of the Routes 91 /60/1-215 interchange. 6B. Consent Calendar - Translt/Rldeshare/Park-n-Rlde. 5B1. San Bemardino Associated Govemments' Commuter Assistance Program. Overview In the interest of establishing a coordinated bi-county approach to transportation demand management, San Bemardino Associated Govemments has selected RCTC to develop and implement a commuter assistance program for San Bemardino County residents consistent with RCTC's Measure A Program. Staff is requesting authorization to enter into an agreement for services as outlined in its June 10, 1993 proposal to SANBAG. 6B2. Club Ride Update. Overview ClubRide, the Rideshare Club of Riverside County, has continued to grow. The membership totaling 2,550 recently received the first issue of the ClubRide newsletter and had an opportunity to participate in a special event at Castle Amusement Park. 6B3. Update on the Downtown Riverside Trolley. Overview In May 1993, the Riverside County Transportation Commission approved Congestion Mitigation Air Quality (CMAQ) funds for the implementation of the Riverside Trolley Project. An update on the project has been prepared by the Riverside Transit Agency and is attached for your review. Page 3 :ober 13, 1993 :TC Agenda 6B4. Measure A Specialized Transit Grant Request from the Nonprofit Transportation Project. Overview A copy of the Measure A Specialized Transit Grant Request from the Non -Profit Transportation Project is presented to the Commission. The consortium has applied for a Federal Section 16 Grant for capital equipment and are requesting $30,428 in Measure A Specialized Transit Funds from the Western County to provide the required 20% match. 6B5. Lease Agreement for Telecommuting WorkCentei of Riverside County. Overview Staff is working with the Inland Empire Economic Partnership to transition responsibilities for the Telecommuting WorkCenter of Riverside County. Negotiation of a lease rate for the facility is in progress. Staff is requesting authorization to enter into a one year lease agreement. 6B6. Annual Transit Operators Report: Overview This item provides an overview of the eight Riverside County public transit operators performance for fiscal year 1992-93. The information used to develop this report was provided by the operators. 6C. Consent Calendar - Hlehways/Local Streets do Roads. 6C1. Surface Transportation Program (STP) Reprogramming Request - County of Riverside Overview The County of Riverside is proposing to replace the Limonite Avenue and Bain Street signal project with a comparable signal project at Limonite Avenue and Beach Street under the Commission's approve STP discretionary program. 6C2. FY 1993-94 LTF Allocations for Streets and Roads - Palo Verde Valley. Overview The estimated FY 1993-94 apportionment of Local Transportation Funds for the Palo Verde Valley area is $335,811. The Commission has allocated $32,800 to the Palo Verde Valley Transit Agency, leaving a balance of $293,011 for local streets and roads purposes. Page 4 October 13, 1993 RCTC Agenda 6C3. Transfer of Funds to RCHCA (Riverside County Habitat Conservation Agency) for Mitigation for Route 79 - Mystic Lake Property Acquisition. Overview Staff is requesting approval of $373,400 for acquiring mitigation properties at the CDFG San Jacinto Wildlife Preserve under special purchase agreement between RCTC and the RCHCA. 6C4. Video Tape Route 79 - Mystic Lake Property Acquisition/Landbankinq Concept. Overview Staff is requesting approval of the preparation of a Documentary Video Tape by Dames & Moore that emphasizes RCTC's effort in achieving wildlife preservation goals in Riverside County for an amount not -to -exceed $15,000. 6C5. Route 79. Gilman Springs Road Grade Separation Overview Caltrans has requested of the Commission to investigate alternate methods of funding the Gilman Springs Grade Separation Project in the near term, because there is doubt that Caftrans will be able to meet schedule on right-of-way acquisition. A possible alternate, is the utilization of the Vasconcellos Bill, for the Commission to fund the acquisition of right-of-way and possibly construction, with Caftrans reimbursing the Commission for these costs, when the approved 'HSOPP' Funds are made available. ff it is unknown or doubtful that RCTC can be reimbursed the funds for advancing the Gilman Springs Grade Separation Project, utilizing the Vasconcellos Bill, it is requested that the Commission open for discussion any other alternatives for funding of the project or delay of the project and the possible consequences of delay of the project. 6D. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 6D1. Funding Agreement with California Highway Patrol for a Computer Aided Dispatch jCAD) Workstation for the Freeway Service Patrol Program. Overview The Califomia Highway Patrol's Inland Communications Center provides dispatch services for the Riverside County Freeway Service Patrol Program. The Center is an automated dispatch center which utilizes a computer aided dispatch (CAD) system procured by state contract and installed in September of 1992. In order to implement the FSP program on schedule, a workstation was borrowed from CHP. However, the CHP is in the process of purchasing additional workstations for Caftrans and the FSP workstation could be added to the same purchase order. The attached funding agreement provides reimbursement for the purchase of a workstation. Page 5 October 13, 1993 RCTC Agenda 6D2. Professional Services Contract with Titan Advanced Digital Systems for SAFE Support Services. Overview On July 8, 1992, the Riverside County Service Authority for Freeway Emergencies approved a two year contract with Titan Advanced Digital Systems for professional service support for the SAFE callbox program. As a result of action taken by the Commission at its July 14, 1993 meeting, Titan's scope of work with regards to Intelligent Vehicle/Highway Systems (IVHS) projects has significantly increased. Consequently, the contract amount for FY 1993-94 has been revised to $150,068. 6D3. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of August 1993 is presented to the SAFE Board. 6E. Consent Calendar - Commuter RaII. 6E1. Operations Update. Overview Enclosed is a status report on commuter rail activities. 6E2. Transit Capital improvement (TCI) Applications Coachella Valley Rail Stations and Approval of the Regional Guideway Financial Plan. Overview The cities of Palm Desert and Palm Springs have each submitted applications to the California Transportation Commission (CTC) to partially fund rail station development at different sites within the Coachella Valley under the Transit Capital Improvement (TCI) program. 6F. Consent Calendar - Financial Items. Cost and Schedule Reports for the Month of October. Overview The data enclosed depicts the current costs and schedule status of contracts reported by Route, commitments, and Cooperative Agreements executed by the Commission. For each contract and Agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route for the month ending August 31, 1993. Page 6 October 13, 1993 RCTC Agenda 7. TRANSIT/RIDESHARE/PARK-N-RIDE. Ca!trans Small Employer Commuter Assistance Program. Overview Development of a Small Employer Commuter Assistance Program entitled 'Keys to the Future' has been completed by staff. The Program campaign, including a nine minute video, will be presented at the meeting. Distribution to 750 small employers in targeted Orange County areas will occur over a six week period beginning the first week of October. 8. HIGHWAYS/LOCAL STREETS & ROADS. 8A. Route 91 Congestion - Corona Resident Concerns. Overview Staff attended a meeting with residents and staff from the City of Corona on September 21 st to discuss existing and future congestion problems and solutions for Route 91. Enclosed is a summarization of their concerns. 8B. Report on Route 86. Overview Staff attended the Route 86 Supplemental EIS 'Public Scoping Meeting' at CVAG on September 27th. Legal Counsel is exploring options available to the Commission. 9. ADMINISTRATIVE ITEMS. 9A. Commissioner(s) Reports, if needed. Overview This item is placed on the agenda to provide Commissioners the opportunity to report on various Committees representing the Commission. 9B. Upcoming Conference. Overview The 'California Quality Initiative 'Partnerships in Quality" Conference is being held on November 4th and 5th, the 'Highway Users Legislative & Leadership Conference' is being held on November 11th through 14th; and the 'Clean Water Act Reauthorization' is being held on November 30 through December 1. 9C. Draft 'California Transportation Plan' - RCTC Comments. Overview Staff has prepared comments on the Caftans' Draft 'California Transportation Plan' and is included in the agenda packet. Page 7 October 13, 1993 RCTC Agenda 9D. 'Pay -at -the -Pump' Insurance. Overview The California Chamber of Commerce is requesting opposition to a prospective 'Pay -at - the -Pump' insurance initiative. 9E. Options for Future Office Space for RCTC. Overview The lease agreement of the Commission's offices at 3560 University Avenue will expire on October 31, 1994. Even though this is a year away, staff has started to evaluate the Commission's office needs. Four options are outlined for consideration. 9F. Measure A Vision and Strategy Issue Paper. Overview During the October 13, 1993 meeting, staff proposes to bring forward to the Commission the first of three parts of a Vision and Strategy to Finance Transportation Improvements in Riverside County. 10. CLOSED SESSION (If necessary). 11. ADJOURNMENT. The next meeting is a joint RCTC/SANBAG/WRCOG/CVAG meeting on November 3, 1993 at 1:30 p.m. at the Mission Inn, Spanish Art Gallery, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: October 15, 1993 TO: Commission Staff FROM: Debbie Amaya SUBJECT: Agenda Follow -Up The following are the actions taken on the agenda items from October 13, 1993 Commission meeting. 3. RCTC Citizen Member Alternate Recommendation. To appoint Judy Nieburger as the new Citizen Member Alternate. Staff is to send a letter to all applicants who were interviewed to announce the Commissions' decision, to express appreciation to them for their participation, and to encourage them to participate in Transportation Now or CTAC. 6. Consent Calendar. 6A. Administrative Items. 6A1. Legislative Monthly Report. Receive and file. 6A2. Transportation Enhancement Activities (TEA) Update on Round One Selections. Receive and file. 6A3. RCTC/Caltrans Master Agreement - Federal Funds. To authorize the Chairman to sign the Agreement with Caltrans related to receipt of federal funds for transportation projects. 6A4. Authorization for Discuss Possible Creation of Site Specific Joint Powers Development Agency with the City of Riverside. To authorize staff to initiate discussions with the City of Riverside, City Manager's Office, to determine interest in creating a joint powers Page 2 Agenda Follow -Up RCTC Meeting of 10/13/93 agency to facilitate development of RCTC's property at the northwest quadrant of the Routes 91 /60/1-215 interchange. 6B Transit/Rideshare/Park-n-Ride. 6B1. San Bernardino Associated Governments' Commuter Assistance Program. To: 1) Direct staff to finalize an agreement between San Bernardino Associated Governments and the Commission pursuantto the June 10, 1993 proposal for development and implementation of a commuter assistance program; and, 2) Authorize the Executive Director, pursuant to Legal Counsel review, to execute the agreement on behalf of the Commission; and, 3) Approve the incorporation of the SANBAG proposal into the RCTC/Inland Transportation Services consultant services agreement in an amount not to exceed $208,500 based on existing labor rates. 6B2. Club Ride Update. Receive and file. 6B3. Update on the Downtown Riverside Trolley. Receive and file. 6B4. Measure A Specialized Transit Grant Request from the Nonprofit Transportation Project. To: 1) Approve the request from the Nonprofit Transportation Project for $30,428 in Measure A Specialized Transit funds to be used as matching funds for the capital equipment outlined in the proposal. Disbursement of funds is contingent upon successful receipt of 80% funding from the Federal Section 16 program or other grant source; and, 2) Authorize the Executive Director to sign the Agreement, pursuant to Legal Counsel review. Page 3 Agenda Follow -Up RCTC Meeting of 10/13/93 6B5. Lease Agreement for Telecommuting WorkCenter of Riverside County. To direct staff to negotiate a monthly lease rate for the facility at 3190 Chicago Avenue in an amount not to exceed $5,500, and if the amount of $5,500 is not accepted, authorize the Executive Director to close the Telecommuting Workcenter. 6B6. Annual Transit Operators Report. Receive and file. 6C. Highways/Local Streets & Roads. 6C1. Surface Transportation Program (STP) Reprogramming Request - County of Riverside. To approve the replacement of the Limonite Avenue and Bain street signal project with the Limonite Avenue and Beach Street signal project under the Commission's approved STP discretionary program. 6C2. FY 1993-94 LTF Allocations for Streets and Roads - Palo Verde Valley. To approve the Local Transportaion Fund (LTF) allocations for streets and roads purposes in the Palo Verde Valley area as shown on the attached table. 6C3. Transfer of Funds to RCHCA (Riverside County Habitat Conservation Agency) for Mitigation for Route 79 - Mystic Lake Property Acquisition. To: 1) Approve the use of Route 79 Right -of -Way funds in the amount of $373,400 for use in acquiring 40 acres of property defined as Phase 1 in the Anderson Property Agreement. 2) Authorize Legal Counsel to draft a separate purchase agreement between RCTC and RCHCA for meeting mitigation obligations as defined by the CDFG prior to December 1, 1993. 3) Authorize the Executive Director to execute the agreement. Page 4 Agenda Follow -Up RCTC Meeting of 10/13/93 6C4. Video Tape Route 79 - Mystic Lake Property Acquisition/Landbanking Concept. To approve the preparation of a Documentary Video Tape by Dames & Moore for an amount not -to -exceed $15,000. The video could be distributed to other public agencies throughout the county and state. The tape would emphasize RCTC's effort as well as other agencies involvement in achieving wildlife preservation goals. 6C5. Route 79, Gilman Springs Road Grade Separation. 1. If the Vasconcellos Bill will allow RCTC to advance funds for the Gilman Springs Grade Separation Project, with an assurance RCTC will be reimbursed by the State when "HSOPP" funds are available, approve Caltrans request that the Commission advance $1.0 Million for right-of-way acquisition, and $4.0 Million for construction of the Gilman Springs Grade Separation, all to be reimbursed by HSOPP funds when available. 2. If determined that RCTC would not be reimbursed the funds for advancing the Gilman Springs Grade Separation Project, the Grade Separation project will be delayed for lack of funding. RCTC proceeded with engineering on this project based on Caltrans commitment to timely fund the project to complete construction with the Lambs Canyon project. The completion of the projects at the same time would save RCTC construction funds on the Lambs Canyon project by providing a convenient source for fill disposal at the Grade Separation project. The. savings may be lost if the Grade Separation project is delayed. RCTC should therefore seek recovery of the engineering funds expended on the Grade Separation project from the State, as there is no longer any benefit to RCTC in the Grade Separation project, if it is delayed. 6D. Service Authority for Freeway Emergencies (SAFE). 6D1. Funding Agreement with California Highway Patrol for a Computer Aided Dispatch (CAD) Workstation for the Freeway Service Patrol Program. To approve the Funding Agreement, subject to Legal Counsel review, between the Department of California Highway Patrol and the Riverside County SAFE for the purchase of a computer aided dispatch (CAD) workstation necessary to support the Riverside County Freeway Service Patrol program in the amount of $10,506. Page 5 Agenda Follow -Up RCTC Meeting of 10/13/93 6D2. Professional Services Contract with Titan Advanced Digital Systems for SAFE Support Services. To have Al Lopez and Kay Ceniceros to take a look at the revised scope of work and to represent it to the Commission's sub- committee, taking into account the county's concern for coordination with the traffic signaling program to be included in the scope of work. 6D3. Monthly Call Box Update. Receive and file. 6E. Commuter Rail. 6E1. Commuter Rail Operations Update. Receive and file. 6E2. Transit Capital Improvement (TCI) Applications Coachella Valley Rail Stations and Approval of the Regional Guideway Financial Plan. To: 1) Recognize the merits of the applications for TCI funds and to request that the CTC allocate at least $2.3 million for rail stations(s) with the Coachella Valley. 2) Approve the Guideway Financial Plan for the FY 1994-95 TCI project proposals. 6F. Financial Items. Cost and Schedule Reports for the Month of October. Receive and file. 7. Transit/Rideshare/Park-n-Ride. Caltrans Small Employer Commuter Assistance Program. Receive and file. Page 6 Agenda Follow -Up RCTC Meeting of 10/13/93 8. Highways/Local Streets and Roads. 8A. Route 91 Congestion - Corona Resident Concerns. To provide ample information and coordination to motorists relative to the construction impacts of the "toll lanes" from the Orange County Line westerly along Route 91 via CPTC and OCTA. Corona Chamber will be taking a more active role in the Route 91 Congestion concerns. 8B. Report on Route 86. To write a letter to Congressman McCandless regarding concerns of lack of expeditious implementation of the Route 86 project. Route 86 meetings are to be held at CVAG more often than San Diego. Notice of meetings should be sent out a little earlier. 9. Administrative Items. 9A. Commissioner(s) Reports, if needed. No reports. 9B. Upcoming Conferences. No discussion or action on this item. 9C. RCTC Comments on Discussion Draft "California Transportation Plan". To adopt RCTC Comments on Caltrans' Discussion Draft "California Transportation Plan" and to submit these comments to CTC. 9D. "Pay -at -the Pump" Insurance. To table this item to a later meeting. 9E. Options for Future Office Space for RCTC. To authorize staff to implement Option 1 with the exception of a 30 month lease and a reduced buyout provision. 9F. Measure A Vision and Strategy Issue Paper. To schedule a separate workshop meeting to research, clarify, and discuss the Measure A Vision and Strategy Issue Paper. The workshop is scheduled for October 27th at 1:00. DATE to I �q3 NAME Y1W-E-1 G REPRESENTING Cge PHONE