HomeMy Public PortalAboutResolutions_23-38_10/9/2023 RESOLUTION #23-38
A RESOLUTION ADOPTING THE CITY OF MARCUS, IOWA SAFETY MANUAL
WHEREAS,The City of Marcus has updated the General Safety Manual,
WHEREAS,The City Council feels it is in the best interest of the City and the City employees to
have a written policy regarding these policies:
WHEREAS,The City Council feels the success of the City of Marcus depends upon the efficient
use of resources to produce a high quality product for the citizens of the community. The most
important resources in the City's employees. To protect this resource,the City Council is
committed to providing a safe and healthful workplace for all employees by establishing and
maintaining an effective safety health program. The City Council considers safety to be a core
value of the City of Marcus's operations.
WHEREAS,The occupational safety program of the City of Marcus is organized to give each
department responsibility for the accident prevention program.All employees at all levels of
the workforce are directed to make safety a matter of continuing concern, equal in importance
to all other operational considerations.The Council of the City of Marcus are all expected to
cooperate in implementing safety practices and to adopt the concept that the safe way to
perform a task is the most efficient, and the only acceptable way to perform it.
NOW,THEREFORE BE IT RESOLVED by the City Council of the City of Marcus, Iowa:
That the City of Marcus General Safety Manual be adopted for the City of Marcus Employees.
PASSED AND APPROVED this 9th day of October 2023.
Pat Bunt, Mayor
Attest:
4-0-16/irn Pi-a/Wel--
Robin A. Harvey, City Clerk
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General Safety Manual for
City of Marcus
Management Statement of Safety Policy 2
Safety Responsibilities 3
Medical Emergency Procedures 4
Incident Reporting and Company Nurse 4
Injury and Incident Reporting and Investigation 5
Training and Orientation 6
Hiring Practices 6
Medical Services 7
Disciplinary Policy 7
Safety Audits and Inspections 8
Basic Safety Rules 9
Safety Responsibilities
Management and Department Head Safety Responsibilities
Management is responsible for providing a place of employment that is free from recognized hazards
that could result in injuries or accidents.Since it is impossible for managers to personally observe all
employee activities, management must rely on and assure that all supervisors are trained and aware of
their safety responsibilities.Other safety responsibilities for managers include:
1. Provide leadership and direction concerning safety activities.
2. Participate actively in the continuous evaluation of the safety program.
3. Set goals concerning safety performance within your department.
4. Review losses for potential trends on a regular basis.
5. Enforce all safety rules.
6. Participate in facility and work site audits.
7. Participate and support all accident investigation activities.
8. Review accident reports and recommend corrective actions.
Supervisors'Safety Responsibilities
Safety is as much a part of the supervisor's responsibility as is getting the job done efficiently.Among
the important safety responsibilities of each and every supervisor are:
1. Familiarize yourself with and enforce the safety rules and regulations that have been established
by applicable local,state and federal organizations.These regulations are intended to set
minimum standards for safety and the contents of the regulations should be enforced as
minimum safety requirements for all activities on CITY OF MARCUS'S worksites and facilities.
2. Correct all reported hazards. Operating under known hazardous conditions will not be tolerated.
3. Do not permit new or inexperienced employees under your supervision to work with power
tools, machinery or complex equipment without proper instruction and training.
4. Give adequate instructions. Do not assume that an employee knows how to do a job unless you
personally have knowledge that the person can perform the task correctly.
5. Ensure tools, equipment and machinery being used in the workplace is in proper working
condition. Do not allow the use of unsafe tools or equipment under any circumstances.
6. Ensure that proper personal protective equipment is available and used by employees when
necessary or required.
7. Always set a good example in safety,such as wearing the proper safety equipment(safety
glasses, hard hats,etc.),following policies/procedures, using seat belts,etc.
8. Consistently enforce the requirements of the organization's safety program and any associated
rules or policies.
9. Ensure that all employees have access to a copy of the organization's safety program.
10. Encourage safety suggestions from employees under your supervision.
11. Obtain prompt first aid for injured employees.
12. Participate in accident or incident investigations involving your employees.
13. Conduct audits of all work areas and facilities on a regular basis in an effort to improve
housekeeping,eliminate unsafe conditions and encourage safe work practices.
s _ T _..
Employee Safety Responsibilities
All employees carry a certain amount of responsibility in any safety program.You must be aware that
your actions, mental state, physical condition,and attitude directly affect the safety of yourself and your
fellow employees.All employees are expected to:
1. Know your job,follow instructions,and think before you act.
2. Use protective equipment(eye protection, hard hats,gloves,etc.),as the job requires.
3. Work according to good safety practices as posted, instructed, and/or discussed.
4. Refrain from any unsafe act that might endanger yourself or your fellow workers.
5. Use all safety devices provided for your protection.
6. Report any unsafe situation or act to your supervisor immediately.
7. Assume responsibility for thoughtless or deliberate acts that may cause injury to yourself or
your fellow workers.
8. Abide by all policies, procedures,rules,etc.associated with CITY OF MARCUS'S Safety Program.
9. Never operate equipment that you are unfamiliar with or not trained to use.Also,equipment
that is defective or in need of repair shall not be used and must be reported to your supervisor.
10. Report all accidents/incidents to your supervisor as soon as they occur. Failure to report any
injury or incident may be cause for disciplinary action.
Medical Emergency Procedures
The following actions should be taken in the event of a medical emergency:
1. Call 911.
2. Make sure site is safe before providing assistance. Do not attempt rescue alone!
3. Provide assistance to injured person.
4. Notify City Clerk
Each building will have emergency contacts and telephone numbers posted in a conspicuous manner.
Incident Reporting and Company Nurse
As a City of Marcus of the Iowa Municipalities Workers'Compensation Association, CITY OF MARCUS'S
employees are required to report all potential work-related injuries using Company Nurse. Reporting
claims through Company Nurse provides employee's access to 24-hour,7 days a week claims reporting
and medical recommendations(triage)from a registered nurse.This report replaces the First Report of
Injury Form.
To report a claim through Company Nurse,call 1-888-770-0928 and use group code: IMWCA.
Employees that fail to report injuries to Company Nurse within 24 hours may be subject to discipline.
Injury and Incident Reporting and Investigation
Many incidents and injuries occurring in the workplace or that involve equipment and property are
preventable.To prevent future incidents and injuries, it is necessary to immediately review the
circumstances surrounding each incident.Once the primary cause for the incident has been established,
action shall be taken to prevent recurrence.An Accident/Injury Investigation Form has been developed
to facilitate the investigation.The assigned investigator shall complete this form and a copy will be
forwarded to the department head and safety committee as applicable for the following incidences:
1. Any work-related accident resulting in an employee needing medical attention.
2. Any work-related accident resulting in damage to property or equipment.
Anytime an employee is involved in an accident with a city/county vehicle which involves private
property,whether there is damage or not,the Police/Sheriffs Department should be called
immediately. If the Police/Sheriff's Department is called on an incident,the police report shall
accompany the Investigation Form.
If the investigation determines an employee has contributed to the cause of an incident by failure to
obey laws,department or safety rules and regulations,disciplinary action may result.
The department head shall provide a written response to any recommendations by the safety
committee or the investigator that outlines corrective actions taken by the department.
Copies of all incident reports and corrective actions shall be kept on file with a copy of the OSHA 300 log
for the year that the incident occurred in.
Employer Investigation Report available at httos://www.imwca.ore/claims/claims-forms/.
Training and Orientation
The department head or their desianee will provide ongoing safety training in the following areas as the
need arises:
• New equipment purchases.
• New/changes in operations.
• Identified areas of increased incidents and injury.
• Newly identified areas of exposure.
• Annual refresher training required for each program.
Documentation of Safety Training
Documentation from any training courses attended by employees,supervisors or managers will be kept
for recordkeeping purposes. Documentation associated with safety meetings and training will be kept in
Location of Files. Employees who do not attend regularly scheduled safety meetings or training activities
will be identified and scheduled to attend make-up training. Documentation will be noted for employees
that attend make-up training.
New Employee Safety Orientation
Department heads or their designee will provide an orientation to all new employees to address the
hazards of their position.This will include a review of all safety rules, policies/procedures,equipment,
etc.,that are applicable to the new employee's area of assignment.The new employees will be given an
opportunity to ask any relevant questions that may pertain to their assigned duties. Documentation of
the safety orientation training for each new employee will be maintained in the Maintenance Shop.
Hiring Practices
Safety starts with the proper hiring practices to ensure that the person being hired for a position is
physically and technically capable of safely performing the task(s).
It is the policy of CITY OF MARCUS that every new employee undergo a pre-placement physical.The
employee will be directed to the Cherokee Regional Medical Clinic.The physician performing the
physical shall present an opinion as to the employee's ability to perform the task.The costs of the
physical shall be paid by the City of Marcus.
Job Descriptions
It shall be the responsibility of the department head or their designee to provide a copy of the
applicable job description to the physician conducting a pre-placement physical for each new employee.
Each department head shall be responsible for periodically updating all job descriptions within their
department to ensure they adequately reflect the requirements of the job.
Medical Services
First Aid
Any injury may be treated by the supervisor or other available personnel in accordance with their
individual abilities and the severity of the injury. Each department supervisor or a designee will receive
American Red Cross first aid training.
Medical treatment is mandatory for any of the following:
• Severe chest pains
• Traumatic injuries(head injury or severe cut)
• Loss of consciousness or severe dizziness
At least one first aid kit shall be maintained in each occupied building. In addition,a first aid kit shall be
located in each vehicle,authorized by medical personnel. It is recommended that kits be inspected on a
regular basis, replacing used, missing,soiled,damaged or outdated items. Make sure all employees are
advised of the location of the first aid kits.Oral medications such as aspirin,antacids, or salt tablets are
not to be provided in these kits.
An eye wash station suitable for quick drenching or flushing of the eyes and body shall be provided
within the work area for immediate use if employees are exposed to harmful materials.
Disciplinary Policy
Each employee is required to comprehend and abide by the contents of CITY OF MARCUS Safety
Program.
Safety reprimands
Should employees be observed not following documented safety rules/procedures,the attached
Employee Reprimand Form will be used.Supervisors should make every effort to ensure employees are
following safe work practices.
The CITY OF MARCUS has developed a progressive disciplinary policy that applies to the safety and
health program of this organization.The disciplinary policy is a tool to ensure enforcement of the rules
and procedures for a safe and healthful working environment.The disciplinary policy applies to all
employees of CITY OF MARCUS.
Verbal warnings
Supervisors may issue verbal warnings to employees that commit minor infractions or violations of the
safety rules or safe work practices.Continued violations or verbal warnings will lead to more stringent
action.
Written warnings
Supervisors may issue written warnings for the following:
• Repeated minor violations of safety rules or procedures.
• Single serious violations of a rule or procedure that could have potentially resulted in injury to
themselves or another employee or could have caused property damage.
• Activities that could potentially result in injury or property damage.
Disciplinary leave
Supervisors may recommend and management may institute disciplinary leave for the above reasons
and the following:
• A single serious violation of a rule or procedure that results in an injury to themselves,another
employee or causes property damage.
• Repeated violations or non-conformance to safety rules/procedures.
Termination
Supervisors and management may recommend termination of any employee for repeated serious
violations of the above circumstances.
Documentation
The City Clerk will maintain records of disciplinary action.Violations of
CITY OF MARCUS rules, regulations or procedures will be documented by filling out an Employee
Reprimand Report on the employee.The report will state the type of violation and corrective action(s)
taken.The employee must read and sign the report acknowledging that they understand the seriousness
of the violation.
Safety Audits and Inspections
Department Self-Inspection Checklists
Since the success of any safety program depends on identifying hazards and taking immediate corrective
action,quarterly department self-inspections are required. Each department shall develop its own
checklist to assist in the inspections.The completed checklist should be submitted to the safety
committee and reviewed at the monthly safety committee meetings.
Reporting Unsafe Acts/Unsafe Conditions
All employees are encouraged and required to immediately report any unsafe acts or unsafe conditions.
1. Stop work immediately and secure the location or lockout unsafe equipment.
2. Inform immediate supervisor of problem.
3. Complete Unsafe Conditions Report.
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Basic Safety Rules
General Safety Rules
1. Each employee will be required to comprehend and abide by the contents of this safety
program.
2. All accidents, no matter how minor,shall be reported immediately to the supervisor.
3. All hazardous conditions,actions and/or practices shall be reported to the supervisor.
4. Work areas, including the inside and outside of vehicles and buildings,shall be kept clean and
orderly at all times.
5. Employees are only to operate equipment/tools that they are trained and authorized to
operate.
6. Smoking is prohibited in areas where there is a danger to equipment, materials,coworkers or
buildings,or where"No Smoking"signs are posted.
7. Employees must use all safety devices and personal protective equipment provided for their
protection.
8. Employees shall wear clothing and shoes suitable for the particular work they are doing.
9. Employees must use assisted lifting devices or obtain assistance from a coworker when lifting
heavy objects.
10. Guards are never to be removed except when authorized to make repairs or adjustments.
Replace guard immediately upon completion of work.
11. The use of drugs and alcohol during working hours is prohibited.Any employee reporting for
work under the influence of alcohol or controlled substances is subject to disciplinary action.
12. Any employee taking prescription drugs or over-the-counter drugs that could impair assigned
work shall report this fact to the supervisor as required by the Alcohol and Controlled
Substances Policy.
13. Employees shall not engage in practical jokes or horseplay that could result in injury to
themselves,others or cause property damage.
Specific Safety Programs and Procedures
Employees will be trained on specific programs and procedures in their departments that may include
the following:
A. Personal Protective Equipment
B. Respiratory Protection
C. Hearing Conservation
D. Lockout/Tagout
E. Confined Spaces Entry
F. Hazardous Communications
G. Blood-Borne Exposure Control Plan