HomeMy Public PortalAbout06-14-2011 Resolution Library Revolving fund TOWN OF
163o WATERTOWN
_ Office of the Torun Manager
Administration Building
149 Main Street
Watertown,MA 02472
Phone:617-972-6465
Michael J. Driscoll Fax:617-972-6404
www.watertown-rna.gov
Town Manager townmgr0d Watertown-ma.gov
To: Honorable Town Council
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From: Michael J. Driscoll, Town Manager
Date: June 8, 2011
RE: Agenda Item—Approval of Revolving Account
As you are aware, as a follow up to the attached June 3`d Miscellaneous Items correspondence,
discussion was held regarding the request for a Revolving Account at last night's Committee of the
Whole Meeting.
As indicated in Ms. Cole's correspondence, in order to accommodate the numerous requests
from patrons for both color and wireless printing, it has become necessary for the Library to change
and enhance the existing way of delivering printing services.
Pursuant to Massachusetts General Laws Chapter 44, Section 53E %2, a City or Town may
annually authorize the establishment of a revolving fund by vote of the Town Council, upon
recommendation of the Town Manager.
Therefore, I respectfully request the approval of a revolving fund for the Library's public
printing program for activity during Fiscal Year 2012 be placed on the June 14, 2011 Town Council
Agenda.
Thank you for your consideration in this matter.
cc: Honorable Library Board of Trustees
Leone E. Cole, Library Director
Phyllis L. Marshall, Town Treasurer/Collector
Thomas J. Tracy, Town Auditor
TOWN OF
1630 WATERTOWN
Office of the Town Manager
Adtninistration Building
149 Main Street
Watertown,MA 02472
Phone:617-972.6465
Fax:617-972-6404
Michael J.Driscoll
Town Manager www.watettown-ma.gov
towmngr a tertow n-ma.env
To: Honorable Town Council
From: Michael J. Driscoll,Town Manager
Date: June 3, 2011
RE: Miscellaneous Items
Aeendas/Mimites/Denartmental Postings
As a follow up to one of the items at the August 1,2006 Town Council Work Session, attached
please find Agendas/Minutes/Departmental Postings/Newsletters from various Departments,
Boards, Commissions and Agencies received this week.
Town Council Reauest for Information- Common Street Cemetery,
Attached please find a response email regarding the subject,
Fiscal Year 2012 Budget Hearings
As a follow up to the May 22ad and 3151 Budget Hearings,I offer the following:
✓ Town Clerk's Fee Schedule
✓ Coaches Room Update
Reauest for Revolvin¢Account
Attached please find an email and attachment regarding the subject.
Vacanev Announcements
Attached please find subject announcement for the position of Sanitarian in the Health
Department.
Municinal Auction
Attached please find an update email and attachment regarding the subject.
Osmond, Marsha
From: Driscoll, Michael
Sent: Friday, June 03,2011 12:64 PM
To: Hand, JoAnne; Osmond, Marsha
Cc: Cole, Leone; Marshall, Phyllis; Tracy,Thomas; Magoon, Steven
Subject: REQUEST FOR REVOLVING ACCOUNT
Attachments: 20110803124858074.pdf
Please include this e-mail and attachment in today's Misc Items to Council as this item
will be discussed at the 3une 7th Committee of the Whole meeting during the presentation /
discussion of the Fiscal Year 2012 Library Budget.
Thank you.
1
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www.watertowrlib.org
TO: Michael J. Driscoll,Town Manager""
FROM: Leone E.Cole, Library Director frost L
CC: Board of Library Trustees
DATE: May 31, 2011
RE: Request for Revolving Account
As a follow up to our discussions of this matter,I am hereby requesting that the Honorable Town
Council consider a request to establish a revolving account for the purpose of sustaining a public printing
program.
The library receives numerous requests for both color and wireless printing which we are unable to
provide with our current printing vendor(they have been unresponsive to our Inquiries), In order to
provide these services to our patrons,we must change the way we deliver printing services. Our current
vendor supplies everything,from the printers to paper and toner. They also keep all of the funds
collected for printing. After an exhaustive search we were unable to find a vendor who would provide
everything we need using the existing model.
Given the above, it will be necessary forthe library to purchase the equipment,supplies,and software
to enable enhanced printing services for our public, The estimated amount for hardware and software
is$27,000 and will be funded by the library's LIG/MEG (state grant)account. The software solution that
was selected is fully established and being utilized by several libraries In the state,including Cambridge
and Plymouth.
Also given that we will need to collect the funds being spent on printing and pay for ongoing supplies
and service,a revolving account would enable the library to sustain this important service.
I respectfully request that this matter be brought before the Honorable Town Council at their June 14,
2011 meeting. Thank you.
Library Director
Leone E,Cole
Resolution R-2011-
WHEREAS: The Watertown Free Public Library(the Library) receives numerous
requests for both color and wireless printing and that such requests are unable to be
provided with the Library's current printing services; and
WHEREAS: In order to provide this printing services to the patrons,the Library must
change the way they deliver printing services; and
WHEREAS: After an exhaustive search,the Library was unable to find a vendor who
would provide everything needed using the existing model. It has become necessary for
the Library to purchase the equipment, supplies and software to enable enhanced printing
services for the public; and
WHEREAS: The General Laws, Chapter 44, 53E 'h authorizes the creation of a
revolving find as a mechanism for the dedication of finds derived from a specific
municipal operation to the future support of such operation; and
WHEREAS: The Town Council of the City known as the Town of Watertown
authorizes the establishment of a revolving fund pursuant to G,L. c. 44, 53E %2 to be
known as the Watertown Free Public Library- Public Printing Program.
NOW THEREFORE BE IT RESOLVED,that there shall be deposited into said
Revolving Fund all revenues received from any source in connection with the operation
of the Public Printing Program and from said Revolving Fund expenditures may be made
for the purchase of ongoing supplies and service to enable enhanced printing services for
the public and enable the Library to sustain this service, with the approval of the Town
Manager, in an amount not to exceed $12,000 during Fiscal Year 2012, provided that
expenditures in excess of said $12,000 may be authorized by vote of the Town Council.
Council Member
I hereby certify that at a regular meeting of the nine member Town Council for which a
quorum was present, the above resolution was adopted by a vote of for,
against and present on June 14, 2011.
Valerie Papas Mark Sideris
Clerk of the Council Council President