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05 May 12, 1993 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, MAY 12, 1993 2:00 P.M. AGENDA 1. CALL TO ORDER. 2. APPROVAL OF MINUTES. The minutes of the March 31, 1993 joint RCTC/RTA meeting and the April 14, 1993 Commission meeting will be presented for approval. 3. PUBLIC COMMENTS. 4. AGENDA NOTICES/REVISIONS. 5. PUBLIC HEARING -PROPOSED FY 1993/94 RIVERSIDE COUNTY TRANSPORTATION COMMISSION, MEASURE A, SERVICE FOR FREEWAY EMERGENCIES BUDGET. Overview Staff has developed the preliminary operational and capital budgets for fiscal year ending June 30, 1994. There are a number of projects and policies that need to be revisited in light of our debt capacity constraints. A public hearing is scheduled at this meeting. Staff recommends deferral of adoption of the budgets to the June 9th meeting. 6, GENERAL ITEMS. 6A. Information Item on the Development of a Significant Amendment to the Southern Califomia Association of Governments FY 1993-99 Regional Transportation Improvement Program. Overview Mr. Eric Roth of the Southern California Association of Governments (SCAG) will provide a briefing on the development of an amendment to SCAG's FY 1993-99 Regional Transportation Improvement Program (RTIP) to the Commission on May 12, 1993. This item was continued from the April 14, 1993 meeting. • Map and directions attached Page 2 6B. Economic Stimulus Report Overview Commission staff will present to the Commission an oral report on the current status of President Clinton's proposed Economic Stimulus Program, if any. 7. FINANCIAL ITEMS. 7A. Ernst & Young 92/93 Audit Engagement Letter. Overview Ernst & Young, as instructed by the Commission last year, has been retained for the Commission's 92/93 Fiscal Year end audit. They have submitted to the Commission an engagement letter for the upcoming audit along with their fee quote. Ernst & Young estimates that it will take a total of 4,235 person hours to complete the audit at a cost of $316,400 plus estimated expenses of up to $44,950. 7B. Measure A Recipient Policies. Overview Ernst & Young issued its management letter dated September 25, 1992, recommending the adoption of various policies for TDA and Measure A recipients. Staff has drafted several policy statements to address those recommendations. 8. TRANSIT/RIDESHARE/PARK-N-RIDE. 8A. 1993-94 Local Transportation Fund Estimate. Overview This year the county estimates that Local Transportation Fund revenues for 1993-94 will be $24,190,000. Commission staff concurs with the estimate and have included it in the attached 93/94 LTF Apportionment Schedule. The Commission is now required by law to annually approve the apportionment of LTF funds prior to specific allocations being made to claimants. 8B. Unmet Transit Needs Hearing Testimony and Responses. Overview Summaries of the testimony from the Palm Desert, Perris and Riverside hearings, the written comments received and the proposed staff/operator responses, as well as recommendations, will be included in the Commission agenda packet. The Citizens Advisory Committee/Social Services Transportation Advisory Council reviewed this information at their meeting of April 26, 1993. Page 3 8C. Future Role of CTS, Inc. as a Regular Rideshare Agency. Overview Staff is seeking guidance from the Commission regarding the development of regional transportation demand management (TDM) core services to be performed by Commuter Transportation Services, Inc. (CTS) as the regional rideshare agency for the Los Angeles Basin counties. Ca!trans and the county transportation commissions are participating in a series of discussions regarding the future role and structure of CTS in relationship to other entities, both public and private, providing TDM services in the region. 9. HIGHWAYS/LOCAL STREETS & ROADS. 9A. Route 86 Update. Overview Staff will provide an update of the Route 86 wetlands issues. 9B. 1-215 Tier l Cessation. Overview This is a continuation of Item 10C from the March 10, 1993 Agenda. Three options concerning proceeding with or terminating the Tier I study for the Ultimate 10 lane Alternative on 1-215 and the 60/91/1-215 Interchange will be discussed with possible action by the Commission to terminate further activity on the Tier I environmental process. 9C. Proposed Program for the Transportation Activities Enhancement (TEA) Accelerated Cycle. Overview Proposed projects for the ISTEA Transportation Enhancement Activities (TEA) Program have been submitted for the accelerated cycle. Recommendations are included in the Commission agenda. 9D. Measure A Interchange Program - 'Job Development' Overview The Measure A Expenditure Plan identified a program specifically to provide a portion of the funds needed to construct 'new' interchanges in the Western County Area to help develop additional commercial and industrial jobs in the area. The Measure A Plan specified a $20 million program in which Measure A would provide $10 million to be matched by local funds, primarily expected to be funded by developers of the land where access is improved. A preliminary list was developed and presented to the Commission last year. The Commission approved a tentative list of Tier I (fundable) and Tier 11 (currently unfundable) projects, and funding for the development of Project Study Reports as required by Caltrans. Page 4 10. COMMUTER RAIL 10A. Site Planning Study for Perris Rail Station Properties. Overview ICF Kaiser has prepared a proposal for a study of the RCTC properties acquired from Santa Fe in the City of Perris. The study will include planning for commuter rail station, museum, and potential commercial development. 10B. County Flood Control Letter on Fees for San Jacinto Branch Line Easements. Overview The Commission adopted policies at the April Commission meeting on license requests and fees for the San Jacinto Branch line. The Riverside County Flood Control District has expressed some concern and has written an open letter to the Commission outlining those concerns. Amendment to the policies are being brought forward to the Commission for discussion and possible action. 11. CONSENT CALENDAR — All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific Items. 11 A. Consent Calendar - General Items. 11A1. Legislation. Overview This is a monthly status report of transportation related legislative issues prepared by Will Kempton of D.J. Smith Associates, the Commission's legislative consultant. In addition, Chairman Al Lopez has requested that AB 1035 Rail Transit Safety Act be submitted to WRCOG and CVAG for support. 11 A2. Congestion Pricing Opinion Research Study. Overview Staff is requesting authorization from the Commission to manage the 'Comprehensive Congestion Pricing Opinion Research Study, to issue a Request for Proposal, and make recommendation regarding awarding the contract. 11 A3. Commissioner(s) Reports. Overview Commissioner Al Lopez attended the American Public Transit Association (APTA) 1993 Commuter Rail Conference on April 19, 1993. A summary and presentation materials are enclosed. Also enclosed is a report by Commissioner Jaffy on the APTA Legislative Conference on March 6th. Page 5 11 A4. Upcoming Conferences Overview Upcoming APTA Conferences are presented to the Commission. 11 B. Consent Calendar - Financial Items. 1161. Cost and Schedule Reports for the Month of April. Overview The data enclosed depicts the current costs and schedule status of contracts reported by Routes, commitments, and Cooperative Agreements executed by the Commission. For each contract and Agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route for the month ending March 31,1993. 11 B2. Revision to lmprest Cash Account Procedures. Overview Staff is recommending revisions to the Imprest Cash Account Policies and Procedures that will allow for small project expenditures of less than $5,000 and grant the Executive Director the authority to expand the list of signatures. 1163. Special Event Account Overview Staff is requesting that the Commission authorize the establishment of an account for sponsorship of special events in order to comply with accounting requirements. 11 C. Consent Calendar - Transit/Rideshare/Park-n-Ride. 11 C1. FY 1993-94 FTA Section 9 and Section 18 Programs. Overview Annually, the Federal Transit Administration (FTA) through its Section 18 Program, provides operating assistance funds for rural transit operators, and through its Section 9 Program, distributes federal operating and capital block grant funds to urbanized areas. In order for grants from these funds to be approved, the Commission must develop a Program of Projects for each area, hold a public hearing on the programs, and approve the programs. Page 6 11 C2. Resolution No. 93-011, 'A Resolution of the Riverside County Transportation Commission Approving Memoranda of Understanding with Sunl? Ine Transit Agency and Riverside Transit Agency in Connection with a Transit Vehicle Acquisition Financing Program' to Allocate FTA Section 9 and TDA Funding for Debt Service Payments on Certificates of Participation. Overview RTA and SunLine intend to issue Certificates of Participation to finance the purchase of buses secured by FTA Section 9 grants. Since the Commission is the body responsible for approval of FTA Section 9 funding and also allocates Transportation Development Act Funds, both transit operator's ability to obtain the needed debt financing is dependent upon their entering into a Memorandum of Understanding (MOU) which would require continued approval and allocation of the funds by the Commission of up to $2,000,000. 11 C3. FY 1992-93 SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from City of Calimesa. Overview The City of Calimesa was allocated $2,212 of FY 1992-93 SB 821 funds for the construction of a bikeway on Calimesa Boulevard. Approximately 550 feet of Calimesa Boulevard is scheduled to be widened in the immediate future, and the City is requesting a four month extension to complete the Calimesa Boulevard Bikeway project. 11 C4. FY 1992-93 SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from City of Riverside. Overview The City of Riverside was allocated $97,300 of FY 1992-93 SB 821 funds for the construction of various bikeways and sidewalk projects. The City is requesting a twelve month extension to June 30, 1994, to complete all of its FY 1992-93 SB 821 projects. 11 D. Consent Calendar - Service Authority for Freeway Emergencies (SAFE). 11 D1. Request for Bid Proposal - Freeway Service Patrol Tow Truck Service. Overview The Riverside County Service Authority for Freeway Emergencies advertised a Request for Bid Proposal to contract for tow truck service to implement a 'demonstration' Freeway Service Patrol (FSP) program on selected freeway segments or beats in Riverside County. Bids were due and opened on Friday, April 16, 1993. A selection panel reviewed the bids for completeness and responsiveness, performed site visits on selected firms, and will recommend or.e firm per beat to provide tow truck service for the Riverside County FSP program. Page 7 1 D2. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of March 1993 are presented to the SAFE Board. 11 E. Consent Calendar - Hiahways/Local Streets & Roads 11 E1. Surface Transportation Program — Formula Program. Overview Proposed projects for the Surface Transportation Program (STP) Formula Program have been submitted for Fiscal Years 1992/93, 1993/94 and 1994/95. The Technical Advisory Committee will meet after the agenda mailing. Recommendations for a proposed program are included in the Commission agenda. 11 E2. Acquisition Settlements for the Route 79, Gilman Springs Road to First Street in the City of Beaumont, Measure A Highway Improvement Project. Overview Staff is seeking approval from the Commission to purchase parcel 13168-1 for an amount of $9,500. 11 E3. Route 74 Environmental Assessment - Amendment Number 3 Adjustment to Authorized Engineering Science Contract Amount (RCTC Agreement No. RO-91- 22). Overview Staff is seeking authorization amend to Engineering Sciences' Contract (RCTC Agreement No. RO-91-22) for an amount of $50,000 to complete work on the I- 215 to 7th Street project. 11 E4. CVAG Request for RTIP Amendment - Palm Desert People Mover Project. Overview The Coachella Valley Association of Governments (CVAG) has requested the Commission to request SCAG to an amend the Regional Transportation Improvement Program (RTIP) to include the Palm Desert People Mover Project Phase I, Environmental Assessment and Project Design. 11 E5. Congestion Mitigation & Air Quality Improvement Program. Overview Proposed projects for the Congestion Management (CMAO) Discretionary Programs have been submitted for Fiscal Years 1992/93, 1993/94 arid 1994/95. The STP/CMAQ Review Committee has completed their ratings and recommendations for a proposed program are included in the agenda. Page 8 11 E6. Surface Transportation Program - Discretionary Funds. Overview Proposed projects for the Surface Transportation Program (STP) Discretionary Programs have been submitted for Fiscal Years 1992/93, 1993/94 and 1994/95. The STP/CMAO Review Committee has completed their ratings and recommendations for a proposed program are included in the agenda. 11 F. Consent Calendar - Commuter Rail. 11 F1. Approval of Amendment No. 1 to Agreement RO9310 with A.L. Burke Engineers to Perform Phase 2 Preliminary Site investigations for The Pedley Commuter Rail Station. Overview Staff is requesting approval of Amendment No. 1 to Agreement RO9310 with A.L Burke Engineers to perform Phase 2 Preliminary Site Investigations for the Pedley Commuter Rail Station for an amount of $8,923.22. 11 F2. Morrison-Knudsen Study on Center Street. Overview This item is to consider a contract amendment with Morrison-Knudsen to prepare alternative alignments for Center Street grade crossings at the Santa Fe tracks of the San Bernardino Subdivision and the RCTC tracks on the San Jacinto Subdivision. The fee estimate for the project is $9,869.00. 11 F3. Approval of Contract Amendment for Ninyo & Moore to Complete Phase 2 Preliminary Site Investigations on the San Jacinto Branch Line - Segments 1, 2 and 3 (RCTC Agreement No. 93-19). Overview This amendment will be in the amount of $49,317.26 plus 15% contingency ($7,400.00) to cover costs for conducting Phase 2 Preliminary Site Investigations. 11 F4. Commuter Rail Station Security. Overview Staff is recommending approval to place a temporary contract with a local private security firm for provision of security services at commuter rail stations for operations start up. Page 9 11 F5. Report on MetroLink Compared with Other Transit Modes Overview This is a report prepared by Richard Stanger, Executive Director, MetroLink, to address public criticisms of the MetroLink system 11 F6. 'National Operation Lifesaver Day' - RCTC Proclamation. Overview Operation Lifesaver is an organization which promotes increased public awareness of rail safety. Due to the increasing level of train operations, both freight and passenger, in Southern California it is increasingly important to promote public awareness of rail safety. May 19, 1993 is National Operation Lifesaver Day and Metrolink is joining with Amtrak, Metropolitan Transportation Authority (MTA) Santa Fe, Southern Pacific and Union Pacific to symbolize the spirit of Operation Lifesaver with a historic meeting of trains from each of the participants at Los Angeles Union Passenger Terminal. The Commission will be asked to support a proclamation of the RCTC to recognize this event. 12. CLOSED SESSION 13. ADJOURNMENT. (Parking behind) C 17"y )( NR LL Vicentia Street n �I Main Street DIRECTIONS TO CORONA CITY HALL: From Riverside take 91 South towards Corona. Get off on Main Street exit and turn left. Go a few lights down to Sixth Street and turn right. Go approximately 1 mile to Vicentia Street. Turn right and then left into first driveway. Parking is behind the City Hall. Main Street (To Corona) �I ' ITER.OEPAPTMENT4L LETT'E.4 COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT May 12, 1993 FilLANKU.N E. 5HFRKow Dimwr Jf TniripurtilLYI TO: Supervisor tray Ceniceros Supervisor Melba Dunlap Supervisor Corky Lasson7/( FROM: Franklin S. Sherkow Director of Transporttion RE: TOmAT' S RCTC Agenda Comments (Final Agenda arrived yesterday) c an#n `jxAmp rtAtion ioandsgitiA. *$$$ufe "'14F.�. kery po for Freeway Amor,rnclgo findgeTt Recommend support for Budget and FinanCe COmmitt,ee dnd stelfi recommendation to deter until June. Budgat review should begin with policy and priority consideration by the Commission. Recommend postponing_approval until policy review is r_Omplated. comments on Trai5por't'arion i-lannina Goals: 1. Why isn't'. Palo 'horde Valley mentioned? ? Building upon relaiLiut> =hips shook} include to::al etejen^iNti, not lust COG's. Local agencies should tie kept _nfOrmed Oi SuCh aCtiv;itie8 and given an opportunity to provide timely input. 4. Support. 5. Support. Comments on SAFP Coals 1. Support. 2. Support. 1. 7VHS should be more brosdly integrated and planed beyond tha call box system. 7nnA.T . s ROTC Agenda Comments Page 2 May 12, 1993 ColltincenLS on Mti23Surc "A" 14;0:way ArogSam Goals: 1. Support, but understand that with the changing regulatory ervi.:arment, tha "sired -ilia" of projects is relatively short. Support, but environmental issuer ;e.g., Gnatcatche_) make lord -term corridor preservation risky. 3. Strong support. 4. Strong Support. 5. Good luck. 6. Strong support. 7. Support. 6. Strong support. Comments on Measure -A" Commuter Rail Progress Goals! 1. Strong support. 2. Strong support. 3. Strong support. 4. Strong support. 5. Strong support. 6. Strong support. Comments on Measure "A" Special Trans ]rtation Progress Goals: 1. Support. 2. Support. 3. Cost-effective strategies only. TODAY %S ReTC agenda COMMents Page 3 May 12, 1993 4. Support. 5. Support. Comments on pleasure "A" Lore) .gi_re-ete Ps2gcj:tb5. noalg: 1. Support- 2. Support _ How? 3. Support . . . HOw? 4. Impact on other Mea:uro "A" projects should be considered. Goals for pleasure "A" Capital Programs/Commuter Hail - Support all. %dale for M as xte "A" Capital Programs f nighways - 44 - We are OPPOSED to this item. The project would end in unincorporated area at a difficult area interae'.et. 412 - Highway 111 may be relocated. Support all others. WHAT'S NUT DISCUSSED HY STAFF 1. Sow will RCTC shrz out the impendI ng highway/commuter rail transit funding S'..ratPnies and conflicts in Measure .A'? 2. when will RuTC and Caltrans agree on park-n-ride needs and standards 93 that local land use approval agencies can begin to Condition projects accordingly? Tf this can save RCTC from buying park-r:-ride lots, can a policy be developed to create an incentive for local agencies to onditiun developers for such lots? hownda Item #aA - Informat.on Item on the Devel9pment of a Z flt-anr Amendment to the Southern Cali.fornio Anaocietion of Goviazni FY 1993 ,99 Roqinaal Tr 06rtat4-on 1mPravemenr. Pnier-Am Recommend aLiTort. However, lOcs1 juri6dititlone citieA And counties; should also be informed by RCTC abort "non-exempt vs. exempt." definitions. rSkUd4 Its 7A ErtilSt k Young 92193 Audit EngasemcntLetter Recommend support. TODAY'S ROTC Agenda Comments Pago 4 May 12, 1993 Aqonda_ Itam. #7 1 - 101. a8ure "A" IWipiant e21i2iea As suggested by the Board cf Supervisors, we recommend that allocations, once rude, not be reduced during the year. Adjustments can be made IA subgerp,ent yemr. i. Otherwise, support. Agenda its _#84. - a9”.714 Local Trahm2ortation Fri Petimate Recommend support. Will the unapper-t_cned carryover `rnm the western county local street program (if any; be available for local titreet, and roads? 7t should! Agenda Itsat_111E - Unmet, Il`=s s ilt Rewe s"G'ea ri na meet ace ir .±nsl Recommend support. Agenda iteajgc _— Future Role of CPS_ Inc_ as a, R • . 14r Rideshare Agency Recommend support, Amanda Item 192 - I-215 Tier I Cessation Recommend support. Agad i i3 7tt L A - _Proposed ed Pro4ram for the Tran4parta:. i o Act ivit Enhacemen_ 7RA .Accelcrattt �vr_iQ These projects should be ranked, and IICTC should Liss` Lh t r ranking on to C't'C: and C;altrans . Cities of Riverside and Indio have requeSted d.i.spropertiorately high dollar antounta , Agenda rt 211_ - Aogry "A" Inter=.han2t Fr alai .. " .c2l nevel4vlent " Recommend support. Agenda Ttem #in_A h. its Flares grud;s for PerrA6 Rail Station prone 'tim Recommend support. TQDfj►Y'$ RCTC Agenda Comments Page 5 Hay 12, 1993 A9etkda Me m # 1 GR - County F i ood Control tott9t on Pe.eg f Or San j4qipto Branch Line Batsgwnto Support Budget and Finance Committee and staff recommendation. hotada_ teem C11 C P -- All matters of the rnn .eBr Calendar will be approv0 in a sin le motion =law a '-5ommi� e4-_IQA m -vesta separate action_ ?n specific items, Please Pull: Agenda Item i 11i?5 - Tpkornwlale,ant Prngram Recommend vapp0rt of correct oronect 1144; _Congestion Mitigation {a hir Quality sluff raionur�ancla�ion, �$i1L�Y'i' Ply?£'= t:J GE3�' � y dpnGte Ti'y'I'%' AoOleCt3 Agiginda It:61# 111S6 - aurs4pe 1Tangportation Frocram - Recommend that the full Commission examine the staff recommendation at meeting and offer the Pal c=r Subcommitt�C aay.. guidan t for their meeting. Staf f_Recomnie aticxx 41 Yes. #2 Projecte baud on merit within reasonable limits; ir does not have to be strictly equity shares. 43 if desert cities didn't care to apply, they should wait until next year. #4 Yes. Otter Gents 1` pOpulation-base's equity policy is adopted, the joint Signal project* between the County and indio, and between the County and Palm Desert should be split equally between the citiea and county. FESshb Supervisor Younglove Lary Parrish, CAC) John Johnson, eU Tek Tanaka Lou Gamache/Ed studcr Jack Reagan, RCTC LAW OFFICES OF BEST, BEST & KRIEGER Date: Local Agency: MEMORANDUM (Government Code Section 54956.9) This local agency may meet in closed session to confer with or receive advice from legal counsel regarding pending litigation when discussion in open session would prejudice the agency's position in the litigation. Litigation is pending when any of the following exists: "(a) An adjudicatory proceeding before a court, administrative body exercising its adjudicatory authority, hearing officer, or arbitrator, to which the local agency is a party, has been initiated formally. (b) (1) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency; or (2) Based on existing facts and circumstances, the legislative body of the local agency is meeting only to decide whether a closed session is authorized pursuant to paragraph (1) of this subdivision. (c) Based on existing facts and circumstances, the legislative body of the local agency has decided to initiate or is deciding whether to initiate litigation." This agency should meet in closed session as follows: I. Pursuant to subsection (a) above; the title of the litigation is II. Pursuant to subsection (b)(1) above, the agency bears a significant exposure to litigation because of these facts and circumstances LAW OFFICES OF BEST, BEST & KRIEGER K III. Pursuant to subsection (b)(2) above; the agency is meeting to decide whether a (b) (1) closed session is authorized. IV. Pursuant to subsection (c) above; the agency is deciding whether to initiate litigation, based on these existing fac s and circumstances /. 1 T_ i i * Prior to holding this closed session the agency identified the litigation to be discussed, or Prior to holding this closed session, the agency stated that identifying the litigation to be discussed would jeopardized ability to serve process or existing settlement negotiations. Submitted by Best, Best & Krieger ( SC ) DMV28497 City Attorneys Agency Counsel Special Counsel DATE May 12, 1993 RIVERSIDE COUNTY TRANSPORTATION COMMISSION SIGN —IN —SHEET NAME (7'61r ___-%-e/k0 Lc) /C't C i ice' "4:Lcr-, 1/1/ r 04)- (-114/it- A , (2- veoS 7-7,1 Sc,r+-\ REPRESENTING c.}/4 C Pf &eta - (Ai IYO trifi e 0,02-eq , ,,--7kK7fcx-) 549 st-,?,E2z PHONE .S?3- 7r--- L74-0 --//-2 (0 '1 TEtZ- - 117 2 (4- dfr3 ?c,ei --Jr»--/-7({7 /6q- 67c-6 C ck- 14 a 4 )- t Cct S g6? 7er7 7`2--‘/,‘) ye, 9- 4/22 d G kr 009) —1-r_S' _3 - 3,2 63 C '707 A-2—SY? 6,