HomeMy Public PortalAboutAug 9 2011Common CouncilY
Citv of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
tqlenn@citvofqreencastle.com
Teresa P. Glenn
Clerk Treasurer
Greencastle Common Council
Regular Meeting
Minutes
Call to Order; Roll Call
A. Mayor Murray called the meeting to order at 7:00 PM; upon roll call by
Clerk Treasurer Teresa Glenn the following Councilors were present:
Adam Cohen, Jinsie Bingham, Mark Hammer, Terry J. Smith and Phyllis
Rokicki.
August 9, 2011
II. Public Petitions and Comments
A. None heard.
7:00 P.M.
Greencastle City Hall
III. Special Requests
A. Street Closures
1. 2 d Annual Covered Bridge Country Buzzard Run - Putnam County
Convention & Visitors Bureau — September 25, 2011 from 8:00 AM to
8:00 PM, Franklin St (North side of square) and Indiana St (East side
of square) — Sharon Eiteljorge — Tabled from July Council Meeting
a. Motion to remove from table by Adam Cohen, second by
Jinsie Bingham, 5 -0, motion carried. Motion by Adam Cohen
to approve this request as presented, second by Terry J.
Smith, 5 -0, motion carried.
2. Chiefs' 3 rd Annual Street Fair — September 25, 2011 from 7:00 AM to
8:00 PM — East Franklin St to Indiana St to ONB drive way. — Steve
Geabes
a. Indy New present for this request asking for a change in time
from 6:00 AM to 7:00 PM. Beer Garden will be requested
through excise upon approval from this council. Motion by
Phyllis Rokicki to approve request contingent upon liability
insurance received by Attorney, second by Mark Hammer, 5-
0, motion carried.
3. Party in the Park Carnival — Campus Activities — Saturday, August 27,
2011 from 4:00 PM to 10 PM — College St between Hanna & Olive
from 6:00 AM to 2:00 AM
a. Requesting Noise Waiver also.
i. Uzoma Oluka present for this request. Motion by
Jinsie Bingham to approve this request as presented
with noise waiver approval also, second by Terry J.
Smith, 5 -0, motion carried.
4. Greencastle Custom Cycle — Scott & Lisa Eaton — Saturday, October
1, 2011 from 6:00 AM to 12:00 Midnight — Indiana from Franklin to
Columbia & use of Columbia St Parking Lot.
a. Scott Eaton present for this request asking for time change
to 6:00 PM; proceeds would be divided and shared with
Humane Society, GPD and GFD.
i. Motion by Adam Cohen, second by Terry J. Smith, 5-
0, motion carried
B. Noise Waiver Request
1. Drive — In Movie — DePauw Union Board — Wednesday, August 24,
2011 from 9:00 PM to 11:00 PM- Bowman Park — Uzoma Oluka
a. Motion by Adam Cohen to approve request to 12 midnight,
second by Terry J. Smith, 5 -0, motion carried.
2. Magician Event — DePauw Union Board- Friday, August 26, 2011 from
10:00 PM to 11:30 PM — Uzoma Oluka
a. Motion Terry J. Smith, Phyllis Rokicki second to approve as
presented, 5 -0, motion carried.
IV. Department Reports
A. Cemetery — Ernie Phillips
B. Engineer —
C. Fire Department — Bill Newgent
D. Park and Recreation — Rod Weinschenk
1. Rod Weinschenk shared upcoming events at the park and thanked the
administration staff at the aquatics center for a job well done.
E. Planner —Shannon Norman
F. Police Department — Tom Sutherlin
1. Councilor Bingham noticed that we have had 300 more complaints
than this time last year. Chief Sutherlin stated he believes this is due
to the times we presently are in. He shared law enforcement officers
shootings are up 30% to 40% across the country. Councilor Cohen
commented on the reserves and the time they are devoting and
thanked these individuals.
G. Department of Public Works — Brad Phillips
1. Councilor Hammer asked Mayor Murray regarding a cross walk on
Shadowlawn that does not have a cross walk sign and asked that this
be addressed. Mayor Murray advised that she will address this with
Mr. Phillips upon his return from vacation.
H. Water & Wastewater Department — Richard Hedge
I. City Attorney - Laurie Robertson Hardwick
V. Approval of Minutes
A. Regular Session July 12, 2011
1. Motion by Mark Hammer to
Smith, 5 -0, motion carried.
approve with change, second by Terry J.
VI. Old Business
A. None heard.
VII. New Business
A. Resolution 2011 -28; A Resolution Amending Resolution 2011 -12
Concurring With An Application To Reclassify Certain Roads Within The
City Of Greencastle
1. Mayor Murray read this Resolution in its entirety. Attorney Hardwick
reported on the need to amend Resolution 2011 -12, Franklin Street
was an addition and required this new Resolution.
a. Motion by Mark Hammer to approve adoption of Resolution
2011 -28, second by Jinsie Bingham, 5 -0, motion carried.
B. Ordinance 2011 -2, An Ordinance Establishing The Size Of The
Departments Of City Government Of The City Of Greencastle, Indiana,
Fixing Salaries For The Employees Of Such Departments And Fixing The
Salaries Of Certain Other Appointed Officials For The Year 2012, First
Reading
1. Mayor Murray began explaining the reason for 2 different Ordinances
2011 -2, one with a 2% salary increase across all salaries and the
other without a change from current salaries except for Park Aquatic
center. Discussion about not receiving Assessed Values from County
yet and need to have this before we move forward on this Ordinance.
a. Motion to table this until Assessed Values are received from
County by Mark Hammer, second by Adam Cohen, 5 -0,
motion carried.
C. 2012 Budget Review and Discussion
1. Discussion regarding merit pay for the Police Department and other
departments. Councilor Hammer asked Clerk Treasurer Teresa Glenn
about amounts in Police Department salaries. Councilor Smith asked
Rod Weinschenk about line item for deck chairs.
2. Consensus from Council to allow President Cohen to sign County
Council Property Tax Budget Review Form.
VIII. Approval of City Claims
A. Motion by Mark Hammer to approve, second by Terry J. Smith, 5 -0,
motion carried.
IX. Reports
A. Mayor's Report
1. Stellar owner occupied $300,000, will have public meetings; RFQ for
parking structure; meeting today with INDOT. They are very
committed to moving forward on these projects. Meeting with property
owners on Fagade project. Wi -Fi Bubble up and going before the end
of the year. Downtown TIF will be responsible to fund this. Updating
Website with projects moving forward.
2. Percy Julian project has had some issues with water line and valve,
replaced and moving ahead on project. Weather dependent upon
when this road will be open. City Engineer is taking the lead on this
project, helping to keep it moving.
3. Received an invitation from the Lieutenant Governor along with Mr.
Dory to visit China and Japan in September.
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4 . M a y o r M u r r a y s h a r e d i n f o r m a t i o n o n 2 3 1 a n d V e t e r a n ' s H i g h w a y . I t i s
a n I N D O T p r o j e c t . S u b s t a n t i a l c o m p l e t i o n b y t h e e n d o f O c t o b e r .
B . C l e r k - T r e a s u r e r ' s R e p o r t
1 . R e p o r t s p r o v i d e d t o C o u n c i l
C . C o u n c i l o r s
1 . C o u n c i l o r A d a m C o h e n r e p o r t e d o n a r e m e m b r a n c e t o b e h e l d o n
S e p t e m b e r 1 1 , 2 0 1 1 b e g i n n i n g a t 4 : 0 0 P M a t R o b e A n n P a r k , K r e s g e
i f r a i n . H o n o r i n g f i r s t r e s p o n d e r s . E n c o u r a g e d e v e r y o n e t o a t t e n d t h i s
s p e c i a l d a y . T h i s h a s b e e n a j o i n t e f f o r t b e t w e e n m a n y e n t i t i e s a n d a
p l e a s u r e w o r k i n g w i t h a l l t h e s e g r o u p s .
2 . C o h e n a l s o s h a r e d c o u n c i l r e c e i v e s v e r y d e t a i l e d r e p o r t s f r o m a l l
d e p a r t m e n t s a n d a p p r e c i a t e t h e i r d e d i c a t i o n . W i l l b e r e c e i v i n g 6 2 0
n e w c o l l e g e s t u d e n t s t o o u r c o m m u n i t y t h i s n e x t w e e k a s w e l l a s n e w
e m p l o y e e s .
3 . J i n s i e B i n g h a m s h a r e d t h a t A u g u s t 1 2 , 2 0 1 1 G r e e n c a s t l e w i l l r e c e i v e
r e c o g n i t i o n f r o m t h e H i s t o r i c R e g i s t r y f o r 3 n e i g h b o r h o o d s e n t e r e d i n t o
t h i s r e g i s t r y .
4 . M a r k H a m m e r a s k e d a b o u t t h e F a c a d e s b e g i n n i n g y e t t h i s y e a r ,
M a y o r M u r r a y s h a r e d t h i s w i l l b e p u s h e d t o s p r i n g 2 0 1 2 .
X . A d j o u r n m e n t
A . M o t i o n b y J i n s i e B i n g h a m t o a d j o u r n a t 8 : 2 9 P M , s e c o n d b y M a r k H a m m e r ,
5 - 0 , m o t i o n c a r r i e d .
S u s a n V . M u r r a y , M a y o r
A T T E S T :
T e r e s a P . G l e n n , C l e r k T r e a s u r e r