HomeMy Public PortalAboutLadies Library -- 2017-06-15 Minutes Brewster Ladies Library Minutes of the Board Meeting- 6/ 15/ 17
Present : C . Matheson , R . Mauterstock, J . Cassidy, A . O ' Connell , B . Schaible , R . Gorman , S . Hewitt
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Guest : Eileen Anastasio , prospective Board Member
In attendance : K . Cockcroft, Director , ;
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The meeting was called to order at 413M . /
The Secretary' s Report : accepted unanimously as amended . BREWS i IJ I CLERK
Treasurer' s Report ; Association budget is on target with the exception of $ 82 , 000 gain from sale of stock
created by repositioning the portfolio . The Town budget has been exceeded in two areas ; the chiller
has three change orders, one was absorbed by current budget and two will have to be dealt with at
town meeting . The part time staffing budget was exceeded due to illness . The report was accepted
unanimously .
Director' s Report : A Brewster Cultural council member and its Director will be meeting with Ralph
Marrotti , Ms . Cockcroft and Pres . Cassidy and an art restoration specialist to start the process of
cataloging and planning for the storage of the recent gift of art works of Donald Stoltenberg . Ms .
Cockcroft outlined her goals for the year, accomplishments and tasks to be completed prior to her
retirement .
Fundraising Sub Committee : Ross Gorman will be chairing this subcommittee whose responsibility it is
to begin the planning of a capital campaign , its clerical needs, publicity, electronic support, marketing
and to help form a Campaign Committee . It will meet twice before the next Board meeting and its
charge, member make up etc , will be emailed to the full Board for their review . Any members excited
about the campaign , eager to serve as ambassadors to the case for support AND not afraid to ask for
money are encouraged to contact Mr . Gorman .
Building and Grounds : As soon as the newly planted sod has had a chance to root, the benches and
memorial plaques will be replaced . All commented on how well the project came out and a welcome
entrance to our patrons until the new entrance is added .
Membership and Development : 551 members and just $ 245 shy of monetary goal for the year . There
followed a lively discussion about marketing and getting new members . We will use the newsletter
more aggressively and try to use the landscaping project to get an article in the paper . The membership
committee is finalizing a new brochure and a theme revolving around the " 25 %" contributed by the
Association towards book acquisitions, programs, and general wellbeing of the library .
Nickerson committee : Lecture week is firming up and Ms . Hewitt is finalizing the addition of two more
speakers .
Communications : Ms . Ducharme , in her last meeting as a Board Member, was recognized for her terrific
management of the newsletter and annual report, with a gift and hearty round of applause . The Board
was very grateful of her continued work on both projects . The newsletter continues to have a very high
"open rate" of 40% so our communications are being read by hundreds of members each month .
Bylaws : the proposed bylaw changes have been prepared for presentation to the members at the
annual meeting .
Nominating : A slate of officers and directors was presented and it was moved , seconded and
unanimously voted to present the slate to the full membership at the annual meeting on July 20' at
7PM . ( See attached )
Personnel ; Discussion revolved around the three open job positions . The Board voted unanimously to
recommend to the Select board that the grade level of the Director be changed prior to the beginning of
the search .
The meeting adjourned 5 ; 40
Respectively submitted ,
Ross D . Gorman , Recording Secretary