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08 August 12, 1992 CommissionTER -DEPARTMENTAL LE rER COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT FRANKLIN E. SHERKOW Director of Transportation TO: Supervisor Kay Ceniceros Supervisor Melba Dunlap Supervisor Corky Larson FROM: Franklin E. Sherkow Director of Transportation RE: RCTC Agenda Comments - August 12, 1992 (Based on Administrative Committee Agenda from August 6, 1992) DATE: August 4, 1992 Items on the final RCTC Agenda should have similar titles, but different numbers. Agenda Item #4B - WRCOG Special Committee Related to Improved input to RCTC. A commission meeting with 23 city's voting representatives will probably require ten to twelve hours to consider, discuss and act on the average agenda. You may want to consider designating CVAG and WRCOG as voting members of the commission. The respective cities and local agencies can present their issues and concerns through their respective COG's. Agenda Item #4E - Congestion Management Program Transportation Demand Ordinance and RTIP Conformity Finding The commission may desire to do more than simply receive and file and consider providing conceptual approval and direction on the ordinance before it reaches final draft stage. Agenda Item #4F - LAFCO Repayment Policy More than adequate time has been provided for all local agencies to review and submit their concerns and comments regarding this repayment policy to WRCOG and CVAG. It is strongly recommended that RCTC staff be directed to finalize a response to LAFCO's request for comments. printed on recycled pa * t: RCTC Agenda Comments - August 12, 1992 Page 2 August 4, 1992 Agenda Item #4H - UCH Inland Empire Business and Economic Data Bank and Forecasting Center. Recommend approval. Reliable economic data and forecasts are essential for long-range planning activities. Agenda Item #4I - Draft Measure A Strategic Plan Update Recommend support of staff recommendations. Agenda Item #411 - Car Allowances and Staff Cars. Due to the layoffs during the last two years, various County Departments may have a surplus of vehicles which possibly could be rented on a daily basis or leased for longer periods or actually purchased. The potential cost savings may make it worth the effort to investigate these alternatives. Agenda Item #5A - Approval of Additional Loan Funds to the County of Riverside for Completion of I-15/Corridor Analysis. Strongly recommend approval. Improved traffic circulation is essential for industrial and commercial development of the Mira Loma/Jurupa area. Agenda Item #5C - FY 1992-93 LTF Allocations for Streets and Roads - Western Riverside County Area. Staff should be directed to revisit the need to maintain a reserve sometime in January 1993. Funds not fully justified for transit purposes should be made available for street and road purposes by March 1993. Agenda Item #5D - FY 1992-93 LTF Allocations for Streets and Roads - Palo Verde Valley Recommend approval. Agenda Item #6H - Measure A Funding Request from Riverside General Hospital Recommend support. RCTC Agenda Comments - August 12, 1992 Page 3 August 4, 1992 Agenda Item #61 - !Measure A Funding Request from Family Service Association of Western Riverside County. Will waiver of the 50% maintenance of efforts establish a precedent which may have to be service providers? Agenda Item #6J - SB 821 Extension Requests on operating funds extended to similar from the Cities of Cathedral City and Coachella and the County of Riverside Recommend approval. FES:TT:gh cc: Supervisor Younglove Supervisor Abraham Larry Parrish, CAO John Johnson, AO Tek Tanaka Larry Toerper/Lou Gamache/Ed Studor Ed Cooper Jack Reagan 'VP RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, AUGUST 12, 1992 1:00 P.M. BANNING. CITY HALL ........................................... ...................... ............... ....... 99 EAST RAMSEY STREET BANNING, CA AGENDA 1. CALL TO ORDER. 2. APPROVAL OF MINUTES. June 10, 1992, June 29, 1992, and July 8, 1992 Commission meetings. 3. PUBLIC COMMENTS. 4. CLOSED SESSION. 5. CONSENT CALENDAR - All matters on the Consent Calendar will be approved In a single motion unless a Commissioner requests separate action on specific items. 5A. CONSENT CALENDAR - GENERAL ITEMS. 5A1. POLICY RELATING TO TIME ALLOTTED FOR PUBLIC TESTIMONY AT COMMISSION MEETINGS. Overview The Commission's by-laws do not specify time allotted for public testimony. Staff recommends that the Commission adopt a policy limiting the time allocated for public testimony to five (5) minutes for each individual speaker. Staff Recommendation That the Commission adopt Ordinance No. 92-02, 'An Ordinance of the Riverside County Transportation Commission Amending Article N, Section F of the Commission's Code of Regulations (Ordinance 89-004) to Limit the Amount of Time Allocated for Public Testimony for Each Individual Speaker. Page 2 RCTC Agenda August 12, 1992 5A2. WRCOG SPECIAL COMMITTEE RELATED TO IMPROVED INPUT TO RCTC. Overview The Commission deferred response on the City of Perris' request to expand the voting membership of RCTC to all local jurisdictions until staff could seek response from CVAG and WRCOG on the proposal. No formal feedback has been provided by CVAG. The WRCOG has created a special committee to review the issue and provide recommendations to its Executive Committee. However, their response could not be prepared in time for the Commission's August meeting and they have requested delay of reconsideration. Staff Recommendation That the Commission continue this item to the September 9th meeting to allow the WRCOG to respond to the recommendations of its special committee. 5A3. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) MEMBERSHIP ON THE WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS (WRCOG) EXECUTNE COMMITTEE. Overview WRCOG has taken action to have a member of the Riverside County Transportation Commission on their Executive Committee as an ex-officio member. Staff Recommendation That the Commission appoint the Chairman, with the Vice Chair as alternate, as the RCTC representative to the WRCOG Executive Committee. 5A4. D.J. SMITH ASSOCIATES MONTHLY LEGISLATIVE REPORT. Overview This is a monthly report of legislative transportation issues as monitored by D.J. Smith Associates, RCTC's legislative advocate. Staff Recommendation Receive and file. 5A5. CONTRACT REVISION FOR D.J. SMITH ASSOCIATES Overview D.J. Smith and Associates has been the Commission's legislative consultant since 1988. During this period, RCTC has been very successful in accomplishing its legislative agenda. Current and upcoming projects require a need to expand the Page 3 RCTC Agenda August 12, 1992 scope of services for D.J. Smith. He has now been joined by Will Kempton, previously CaIvens Director of Legislative Affairs and Executive Director of the Santa Clara County Traffic Authority. Budget & Finance Committee and Staff Recommendation That the Commission approve the following revised budget be approved for D.J Smith and Associates for FY 1992-93: (1) Legislative Services - $ 45,000; (2) Project Advocacy Services - $36,000; (3) Clean Fuel Locomotive/SCRRA - $25,000; and (4) Travel and Expenses - $4,000 for a total contract revision amount of $108,200. 5A6. UCR INLAND EMPIRE BUSINESS AND ECONOMIC DATA BANK AND FORECASTING CENTER. Overview With the growth in size and economic importance of the Inland Empire, the need and demand for current economic data for planning and forecasting purposes has become acute. In response to demand for such information, the University of California at Riverside is establishing the Inland Empire Business and Economic Data Bank and Forecasting Center to generate, collect and analyze specific data pertaining to the Inland Empire business activities and economic demographics. Budget & Finance Committee and Staff Recommendation That the Commission authorize the Executive Director to contribute $5,000 to the UCR Inland Empire Business and Economic Data Bank and Forecasting Center for Fiscal Year 1992/93. 5A7. DRAFT 1992 MEASURE A STRATEGIC PLAN UPDATE. Overview After its July 8, 1992 meeting, the Commission held a working session on the Measure A finance issues, which was a preview of the Measure A Strategic Plan Update. Staff and its consultants have completed the Plan Update for review. Staff Recommendation That the Commission: (1) receive the Draft 1992 Measure A Strategic Plan Update; (2) authorize distribution to the public; (3) schedule for CVAG and WRCOG review and recommendations; and (4) solicit comments, additional discussion, and a possible public hearing before the Commission during the October 14, 1992 meeting. Page 4 RCTC Agenda August 12, 1992 5A8. REQUEST FOR ADDITIONAL STAFF Overview A review of responsibilities reflected a need to fill the Senior Staff Analyst position and the addition of a Senior Secretary position. The proposal will be reviewed by the Personnel Committee prior to the August 12th meeting. If the Committee's defers from the proposed recommendation, the item will be pulled from Consent Calendar.. Personnel Committee and Staff Recommendation That the Commission approve: (1) the addition of a Senior Secretary position ($2,335 - $2,839); and (2) to fill the Senior Staff Analyst position with the understanding that it may be underfilled depending on candidate pool. 5A9. CAR ALLOWANCES AND STAFF CARS. Overview As a continuation from the July meeting, the Commission requested additional information from staff relating to car allowances and the possibility of purchasing Commission vehicles. Staff' memorandum will recommend a program as part of the Commission's compensation package and to relieve staff of travel demands on the personal vehicles. This item will be reviewed by the Personnel Committee prior to the meeting. If the Committee recommendation defers from the proposed recommendation, this item will be pulled from Consent Calendar. Budget & Finance and Personnel Committees and Staff Recommendation That the Commission: (1) approve a car allowance program which provides compensation in the amount of $300 per month to Assistant Directors who travel more than 5,000 miles per year; and (2) authorize the Executive Director to purchase two vehicles for an amount not to exceed $35,000. 58. CONSENT CALENDAR - FINANCIAL ITEMS 581. COST AND SCHEDULE REPORTS FOR THE MONTH OF JULY. Overview The material attached to the staff memorandum depicts the current cost and schedule status of contracts reported by Routes, commitments, and Cooperative Agreements executed by the Commission. Budget & Finance Committee and Staff Recommendation Receive and file. Page 5 RCTC Agenda August 12, 1992 562. CONTRACT WITH DOUG AUSL4NDER FOR FINANCIAL ADVISORY SERVICES Overview Doug Auslander, formerly of Kemper Securities, has recently accepted employment with Smith, Barney, Harris Upham, & Co. Our contract with Kemper Securities contained a provision which required the services of Doug Auslander as key personnel. If the Commission elected to retain Doug in the role of financial advisor, the contract with Kemper would have to be terminated, and a contract with Smith Barney executed. Execution of a contract with Smith Barney for financial advisory services would require their not serving as an underwriter for the Commission's bonds. Staff Recommendation That the Commission authorize the Executive Director to terminate the contract with Kemper Securities for financial advisory services, and to execute a contract with Doug Auslander in an amount not to exceed $10,000 for 90 days, with a 30 day extension clause if needed. 5B3. BUDGET REVISION FOR VALLEY RESEARCH AND PLANNING. Overview Georgienna Vivian of Valley Research and Planning has devoted a considerable amount of time to develop the draft CMP handbook. She is currently working on the fourth draft of the handbook as a result of comments received from the various agencies. These revisions along with increased numbers of workshops and presentations and revisions to the modeling procedures, have resulted in more time being spent on the CMP program than originally anticipated. Additionally, Valley Research and Planning has played a key role in the development of the Commissions Draft 1992 Measure A Strategic Plan Update. Development of this document has been an ongoing and evolving process, primarily attributable to changing scenarios based on rail negotiations. Budget & Finance Committee and Staff Recommendation That the Commission authorize the Executive Director to transfer $7,205.30 from the 92/93 budget of Valley Research and Planning to the 91 /92 budget, for a total 91/92 budget of $67,205.30 and a 92/93 budget of $52,794.70. 5C. CONSENT CALENDAR • HIGHWAYS/LOCAL STREETS AND ROADS. 5C1. APPROVAL OF ADDITIONAL LOAN FUNDS TO THE COUNTY OF RIVERSIDE FOR COMPLETION OF I-15/CORRIDOR ANALYSIS Overview In February of 1990, the Commission had approved the loaning of funds to a maximum of $62,000 to complete a corridor analysis and prepare a Project Study Report (PSR) for Caltrans approval of a new interchange connection. In September of 1990, RCTC and Riverside County entered into a Memorandum of Page 6 RCTC Agenda August 12, 1992 Understanding regarding project development funding for a new interchange to be analyzed on the 1-15 corridor, south of Route 60. In October of 1991, after submission of the Draft PSR to Caltrans for review and comment, they had extensive comments including the need to incorporate additional work needed as a result of revised PSR guidelines dated September 1991. The new guidelines require work not included in the original scope and Catrans has stated that the additional effort will need to be completed prior to concurrence with the PSR. Budget & Finance and Staff Recommendation That the Commission: (1) approve additional loan funds of $11,980 to Riverside County for completion of the 1-15 Corridor Analysis and Project Study Report for a new interchange; and (2) direct staff to revise the Memorandum of Understanding to reflect the additional loan funds under the same terms. 5C2. APPROVAL OF CONSULTANT CONTRACT WITH HOLMES & NARVER FOR CONSTRUCTION SUPPORT SERVICES CONSULTANT AGREEMENT FOR THE ROUTE 91, ORANGE COUNTY LINE TO MAIN STREET, HOV MEDIAN WIDENING MEASURE A HIGHWAY IMPROVEMENT PROJECT. Overview Construction of this Measure A Highway Improvement project is proceeding on schedule and is anticipated to be completed by May of 1993. Because of a current manpower shortage of Caltrans Construction Inspectors and the need to support the continuing construction activities associated with this project, Caltrans has requested assistance from the Commission to provide Consultant Construction Inspectors. Staff and CaVans have negotiated with Holmes & Narver to provide the inspectors for a six month duration, with additional construction support service requests being revisited as the need arises. Budget & Finance Committee and Staff Recommendation That the Commission approve a Consultant Service Contract with Holmes & Narver for Construction Support Services with a budget amount of $372,659 for the base contract amount, and $102,341 for extra work. Also, approve an additional budget of $62,000 for the purchase of five medium pick-up trucks (size and cost of vehicles were downsized in response to Budget and Finance Committee recommendation) to be used by Holmes & Narver during the life of this contract and then returned to the Commission. The total contract value is $537, 000. 5C3. FY 1992-93 LTF ALLOCATIONS FOR STREETS AND ROADS - PALO VERDE VALLEY Overview The estimated FY 1992-93 apportionment of Local Transportation Funds (LTF) for the Palo Verde Valley area is $312,413. The Commission has allocated $32,800 for transit purposes, leaving a balance of $279,613 for local streets and roads purposes. Page 7 RCTC Agenda August 12, 1992 Staff Recommendation That the Commission approve the Local Transportation Fund (LTF) allocations for streets and roads purposes in the Palo Verde Valley area as shown on the table included with the staff memorandum. 5D. TRANSIT/RIDESHARE/PARK-N-RIDE 5D1. COMMUTER EXCHANGE UPDATE. Overview One of the purposes of the Commuter Exchange is to serve as a back drop and focal point for promotional activities at employer and public events. To provide the Commuter Exchange with a higher visibility at such events, a bold exterior has been designed for the motorhome to communicate three messages: rideshare, clean air and less traffic. The new look will be unveiled in early September in time for the State Rideshare Week activities. Staff Recommendation Receive and file. 5D2. RIVERSIDE EMPLOYER TRANSPORTATION FORUM UPDATE. Overview The Second Annual Transportation Fair was held during June by Commuter Transportation Services, Inc. as part of the monthly Riverside Employer Transportation Forums. Images of the event held in Coachella Valley and Western Riverside County areas highlight the importance of the Fair in providing an opportunity for Employee Transportation Coordinators to meet with a broad range of vendors and expand their individual program resources. Staff Recommendation Receive and file. 5D3. FY 1992-93 FTA SECTION 16(B)(2) APPLICATIONS. Overview The FTA Section 16(b) (2) program on an 80/20 (federal/local) match basis provides capital grants for the purpose of assisting private non-profit corporations and the public agencies, under certain circumstances, in providing transportation services to meet the needs of elderly persons and persons with disabilities for whom public mass transportation services are otherwise unavailable, insufficient, or inappropriate. Page 8 RCTC Agenda August 12, 1992 Citizens Advisory Committee/Social Service Transportation Advisory Council and Staff Recommendation: That the Commission support the FY 1992-93 (Cycle 24) FTA Section 16(b)(2) applications as recommended by the review committee. 5D4. SUNLINE TRANSIT AGENCY REQUEST FOR FY 1992-93 STATE TRANSPORTATION ASSISTANCE FUNDS. Overview The SunLine Transit Agency has requested the Commission to program the entire $1,250,000 in State Transportation Assistance Funds (STAF) estimated to be apportioned to Riverside County for FY 1992-93 to help fund their compressed natural gas (CNG) bus replacement project. Budget & Finance Committee and Staff Recommendation That an allocation of an estimated $1,250,000 in FY 1992-93 STAF Apportionment for Riverside County be made to the SunLine Transit Agency to be used for their CNG project. 5D5. TRANSIT OPERATORS RESPONSES TO THE TRIENNIAL PERFORMANCE AUDIT RECOMMENDATIONS Overview Responses to the Triennial Performance Audit recommendations for Beaumont, Corona, Lake Elsinore Transit System, Palo Verde Valley Transit Authority, Rancho Mirage, Riverside Special Services, Riverside Transit Agency, and SunLine Transit Agency were received and presented to the Commission. Staff Recommendation That the Commission accept the responses to the Transit Operator Performance Audit recommendations for the City of Beaumont, City of Corona, Lake Elsinore Transit System, Palo Verde Valley Transit Authority, City of Rancho Mirage, Riverside Special Services, Riverside Transit Agency and SunLine Transit Agency. 5D6. MEASURE A FUNDING REQUEST FROM RIVERSIDE GENERAL HOSPITAL. Overview The Riverside General Hospital has submitted a request for continued Measure A funding assistance in the amount of $70,122 to support their transportation program. The requested funds would be used to support operational costs to continue their current and an expanded level of service, and to purchase a new 15 passenger, lift -equipped van to allow expanded service throughout the County. The request for funds has been reviewed by both the Service Providers Association of Riverside County (SPARC) and the RCTC Citizens' Advisory Page 9 RCTC Agenda August 12, 1992 Committee/Social Service Transportation Advisory Council with recommendations from both groups to support the request. Budget & Finance Committee, Citizens Advisory Committee/Social Service Transportation Advisory Council and Staff Recommendation That the Commission allocate $70,122 in Measure A Specialized Transit funds for Riverside General Hospital's Transportation Program. 5D7. MEASURE A FUNDING REQUEST FROM FAMILY SERVICE ASSOCIATION OF WESTERN RIVERSIDE COUNTY. Overview The Family Service Association of Western Riverside County (Family Services) submitted a request for continued Measure A funding assistance in the amount of $85,359 to support and expand the operation of their transportation program. In addition to the request for funds, Family Services has requested that the Commission waive the 50% maintenance of effort requirement on operating funds. Commission staff would like to support the transportation program provided by Family Services. Budget & Finance Committee and Staff Recommendation That the Commission allocate an additional $57,500 in Measure A Specialized Transit funds for Family Services Association of Western Riverside County Transportation Program and waive the 50% maintenance of effort on operating funds for the 1992-93 fiscal year. 5D8. SB 821 EXTENSION REQUESTS FROM THE CITIES OF CATHEDRAL CITY AND COACHELLA, THE COUNTY OF RIVERSIDE, AND CITY OF DESERT HOT SPRINGS. Overview SB 821 extension requests were received from: (1) The City of Cathedral City is requesting an extension to June 30, 1993 to complete the repair and upgrading of a segment of the Coachella Valley Bikeway funded through the Commission's FY 1990-91 SB 821 Program; (2) The City of Coachella is requesting an extension to December 30, 1992 to complete the construction of various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program; (3) The County of Riverside is requesting an extension to October 31, 1992 for construction of various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program; and (4) The City of Desert Hot Springs is requesting the extension of funding to complete various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program. Staff Recommendation: That the Commission: (1) Grant the City of Cathedral City an extension to June 30, 1993 for the construction of the Coachella Valley Bikeway project; (2) Grant Page 10 RCTC Agenda August 12, 1992 the City of Coachella an extension to December 31, 1992 for the construction of various sidewalk projects in their FY 1991-92 SB 821 Program; (3) Grant the County of Riverside an extension to October 31, 1992 for the construction of various sidewalk projects in their FY 1991-92 SB 821 Program; and (4) Grant the City of Desert Hot Springs a 60 extension to August 31, 1992 for the construction of sidewalk projects in their FY 1991-92 SB 821 Program. 5D9. AMENDMENT OF FY 1993-99 SHORT RANGE TRANSIT PLAN FOR THE CITY OF BANNING Overview The City of Banning adopted their final FY 1992-93 Transit Budget on July 28, 1992. The final budget is slightly less than the preliminary budget used by City and Commission staff to prepare the City's Short Range Transit Plan (SRTP), and it includes two additional capital items which must be approved and included in their SRTP. Staff Recommendation: That the Commission amend the FY 1993-99 Short Range Transit Plan for the City of Banning to include th6 additional capital items. 5E. CONSENT CALENDAR - SERVICE AUTHORITY FOR FREEWAY EMERGENCIES MONTHLY CALL BOX UPDATE Overview The operational statistics for the Riverside County Call Box System for the month of June 1992 will be presented to the Commission to receive and file. Staff Recommendation Receive and file. SF. CONSENT CALENDAR - COMMUTER RAIL. 5F1. FY 1991-92 TRANSIT CAPITAL IMPROVEMENT PROGRAM PROJECT FUNDS. Overview The Commission received approval of $8.85 million of FY 1991-92 Transit Capital Improvement program funds for the purchase of locomotive and commuter rail passenger cars. Due to RCTC's position on rail electrification, the Commission chose not to use State funds for the purchase of diesel locomotives. The date, $7.0 million of the funds have been applied for the purchase of rail cars for the Union Pacific line service to Los Angeles via Ontario; $.195 million to the Southern California Accelerated Rail Electrification Study, leaving an unobligated balance of $1.655 million. AMENDMENT TO ITEM NO. 5D8 Page 9 RCTC Agenda August 12, 1992 Committee/Social Service Transportation Advisory Council with recommendations from both groups to support the request. Budget & Finance Committee, Citizens Advisory Committee/Social Service Transportation Advisory Council and Staff Recommendation That the Commission allocate $70,122 in Measure A Specialized Transit funds for Riverside General Hospital's Transportation Program. 5D7. MEASURE A FUNDING REQUEST FROM FAMILY SERVICE ASSOCIATION OF WESTERN RIVERSIDE COUNTY. Overview The Family Service Association of Western Riverside County (Family Services) submitted a request for continued Measure A funding assistance in the amount of $85,359 to support and expand the operation of their transportation program. In addition to the request for funds, Family Services has requested that the Commission waive the 50% maintenance of effort requirement on operating funds. Commission staff would like to support the transportation program provided by Family Services. Budget & Finance Committee and Staff Recommendation That the Commission allocate an additional $57,500 in Measure A Specialized Transit funds for Family Services Association of Western Riverside County Transportation Program and waive the 50% maintenance of effort on operating funds for the 1992-93 fiscal year. 5D8. SB 821 EXTENSION REQUESTS FROM THE CITIES OF CATHEDRAL CITY AND COACHELLA, THE COUNTY OF RIVERSIDE, AND CITY OF DESERT HOT SPRINGS. Overview SB 821 extension requests were received from: (1) The City of Cathedral City is requesting an extension to June 30, 1993 to complete the repair and upgrading of a segment of the Coachella Valley Bikeway funded through the Commission's FY 1990-91 SB 821 Program; (2) The City of Coachella is requesting an extension to December 30, 1992 to complete the construction of various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program; (3) The County of Riverside is requesting an extension to October 31, 1992 for construction of various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program; and (4) The City of Desert Hot Springs is requesting a six month extension of funding to complete various sidewalk projects funded through the Commission's FY 1991-92 SB 821 Program. Staff Recommendation: That the Commission: (1) Grant the City of Cathedral City an extension to June 30, 1993 for the construction of the Coachella Valley Bikeway project; (2) Grant Page 12 RCTC Agenda August 12, 1992 5F4. USE OF SAFE CALL BOXES AT COMMUTER RAIL STATIONS. Overview The citing of commuter rail stations has coincidentally followed similar criteria that Caftrans uses for selecting park and ride facilities. For the most part the commuter rail lines parallel freeway facilities and locating stations takes into account such things as access to freeways and major arterials. This report will provide background on this call box application and will request the SAFE Board to authorize staff to work with other interested SAFE Counties, CHP, Caftrans and other associated law enforcement agencies to coordinate the installation of SAFE call boxes at commuter rail stations. Staff Recommendation: That the Service Authority for Freeway Emergencies authorize staff to work with other interested Counties, CHP, Caftrans and other associated law enforcement agencies to coordinate the installation of SAFE call boxes at commuter rail stations. 5F5. MODIFICATION OF SCOPE OF SERVICES FOR SCHIERMEYER CONSULTING SERVICES Overview In reviewing the agreement with Schiermeyer and Associates, staff has identified additional services needed to be provided in relation to commuter rail. Staff is proposing modification to the agreement with Schiermeyer and Associates to cover these additional services. Budget b Finance Committee and Staff Recommendation That the Commission approve an additional $10,000 for SCS to perform this business outreach service on behalf of RCTC. 6. TRANSIT/RIDESHARE/PARK-N-RIDE 6A. COMMUTER TRANSPORTATION SERVICES, INC. STATE OF THE COMMUTE REPORT Overview Commuter Transportation Services, Inc. (CTS) has issued its 1992 State of the Commute Report. Mr. Jim Sims, CTS President, will make a presentation at the Commission meeting to highlight findings of the study designed to examine the behavior and attitudes of commuters across the five county area of Los Angeles, Riverside, Orange, San Bernardino and Ventura. Page 11 RCTC Agenda August 12, 1992 Budget & Finance Committee and Staff Recommendation: The Commission approve the use of the remaining unobligated balance of FY 1991-92 TCI grant funds for the purchase of additional rail passenger cars under the SCRRA Bombardier/UTDC procurement. This results in a commitment of $1.655 million of TCI and $1.655 million of Measure A funds. 5F2. RADER RAIL CAR. Overview At the May 13, 1992 Commission meeting, the Commission authorized staff to investigate the feasibility of purchasing 1957 vintage American Foundry gallery cars which were on tour in Alaska. The marketing flyer announced the cars as being available for $395,000 which appeared to be a very reasonable cost. Staff then met with Rader Rail Car owners and this resulted in Rader, working with SCRRA technical advisors for equipment procurement to assess what improvements would be required to insure the cars would be compatible with SCRRA Bombardier/UTDC and Amtrak equipment. The cost to make the cars compatible with SCRRA and Amtrak equipment (California Car requirements) would be exorbitant. Budget & Finance Committee and Staff Recommendation The Commission not procure used commuter rail cars from Rader Rail Car. 5F3. SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) - ULTRA LOW EMISSION LIQUID NATURAL GAS RESEARCH AND DEVELOPMENT PROGRAM. Overview At its July 10, 1992 meeting the SCRRA Board approved an Uftra Low Emission Liquid Natural Gas Research and Development Program. This is a four year effort involving a consortium made up of the federal Departments of Energy and Railroad Administration, the Gas Research Institute, General Motors, Southern California Gas Company, South Coast Air Quality Management District, and potentially the California Air Resources Board (CARB) and Cattrans. Budget & Finance Committee and Staff Recommendation That the Commission approve participation in the first year of a four year Southern California Regional Rail Authority (SCRRA) effort on Ultra Low Emission Liquid Natural Gas Research and Development Program and authorize $60,000 of Measure A funds, or other funds as applicable, for this purpose. Page 14 RCTC Agenda August 12, 1992 8. GENERAL ITEMS. 8A. A: INTEGRATION OF CONGESTION MANAGEMENT PROGRAM AND AIR QUALITY MANAGEMENT PLAN ORDINANCES AND B: REPORT SUBMITTED TO SCAG ON EXPEDITIOUS IMPLEMENTATION OF LOCAL GOVERNMENT TRANSPORTATION CONTROL MEASURES. Overview A report will be presented on the status of the CMP TDM Ordinance and the 'expeditious implementation' of transportation control measures report submitted to SCAG on July 31, 1992, as required for the 1992 Conformity Finding. An issues paper will be presented regarding coordination of work efforts between RCTC and WRCOG in addressing overlapping Air Quality and Conformity issues. STAFF RECOMMENDATIONS A: That the Commission extend the September 1, 1992 deadline for local jurisdiction to adopt a CMP TDM Ordinance to December 31, 1992, to allow time for the integration of the AQMP TCMs with the CMP TDM Ordinance; and B: Receive and file. 8B. RIVERSIDE COUNTY MEASURE A POLICY REQUEST INCORPORATION/ANNEXATIONS/CAPITAL PROJECTS. Overview RCTC staff has received a request from the County of Riverside Transportation Department that RCTC separate the repayment policy from other issues in the Administrative Procedures. The Transportation Department has also requested that RCTC view the comments by the WRCOG and CVAG concerning the LAFCO repayment policy, in response to LAFCO's request for comments. Staff Recommendation Discussion and action regarding the County of Riverside requested policy for repayment to the County of Riverside, as may be determined appropriate through the LAFCO process, for costs of major capital improvements constructed using Measure A funds allocated to the County of Riverside in areas which are subsequently annexed or incorporated. 8C. GENERAL AND PROFESSIONAL LIABILITY INSURANCE. Overview At its August 1991 meeting, the Commission discussed the need and coverage amount for general and professional liability insurance. After studying the various options, it is staff's recommendation that the Commission augment the existing program with a combination of self insurance and a purchased policy from Armtech. AMENDMENT TO ITEM NO. 7 Page 13 RCTC Agenda August 12, 1992 Staff Recommendation Receive and file. 6B. MEASURE A COMMUTER ASSISTANCE PROGRAM UPDATE Overview As part of the expanding activities of the Measure A Commuter Assistance Program the Commission hosted its first Employee Transportation Coordinator recognition luncheon in July to recognize outstanding performance by ETCs participating in the Riverside Freeway Rideshare Incentive Program. 'Partnership' awards were presented to individual ETCs, organizations, and the media for their contribution to the Program's success. Staff Recommendation Receive and file. 7. PUBLIC HEARING - SECTION 9 PROGRAM OF PROJECTS AMENDMENT PEDLEY RAIL STATION AND SUNLINE CNG PROJECT Overview At the July California Transportation Commission meeting, staff was informed that the Congestion Management Air Quality (CMAQ) funding for transit projects will follow the FTA Section 9 application process. A transfer of the CMAQ funds to FTA is required from the designated recipient, which in this case is the Southern California Association of Governments (SCAG), to enable FTA to obligate the funds. This item will consist of a public hearing on a Section 9 Program of Projects amendment to include the Pedley station and the SunLine CNG projects, a resolution to identify the Executive Director as authorized signatory for the Pedley project, request SCAG to transfer the CMAQ funds to FTA and authorization to submit the grant to FTA for review and approval. Staff Recommendations That the Commission: (1) approve the proposed amendments to the FY 1992-93 FTA Section 9 Program of Projects for the Riverside/San Bernardino and Palm Springs Urbanized Areas; (2) authorize the Executive Director as signatory to the FY 1991-92 RCTC CMAQ grant application and forward to FTA for processing, subject to the public hearing; and (3) request the Southern California Association of Governments to transfer CMAQ funds for both the RCTC and SunLine projects to FTA; and (4) adopt Resolution No. 92-018, "Resolution Authorizing the Filing of (An) Application(s) with the Department of Transportation, United States of America, for (A) Grant(s) Under the Federal Transit Administration (Urban Mass Transportation Act of 1964), as Amended. Page 16 RCTC Agenda August 12, 1992 9. FY 1992-93 LTF ALLOCATIONS FOR STREETS AND ROADS - WESTERN RIVERSIDE COUNTY AREA. Overview The estimated FY 1992-93 apportionment of Local Transportation Funds (LTF) for the Western County area is $19,396,822. At its July 8, 1992 meeting, the Commission allocated $12,704,100 for transit purposes leaving a balance of $6,692,722 available for reserve and local streets and roads purposes. The WRCOG has previously endorsed a proposal to reserve 25% of the remaining available funds and allocate 75% of the funds for local streets and roads. This would be the final year that LTF funds would be allocated for local streets and roads purposes in the Western Riverside County area. Staff Recommendation That the Commission approve the Local Transportation Fund (LTF) allocation for local streets and roads purposes in the Western Riverside County area as shown on the table attached to the staff memorandum. 10. FREEWAY SERVICE PATROL PROGRAM FOR RIVERSIDE COUNTY Overview Staff is in the process of setting up the Freeway Service Patrol (FSP) program for Riverside County. This is to provide emergency road service and towing service to disabled motorists by towing them from the freeway to a designated 'drop' location where the motorist can take care of their vehicular problems. Caltrans has estimated that there is approximately $796,450 of funding available for District 8. AB 3346 (Katz), if approved, would require a 25% local contribution to the FSP program as a condition for receiving state funds. Budget & Finance Committee and Staff Recommendation That the SAFE Board: (1) Direct staff to proceed with the implementation of a Freeway Service Patrol (FSP) program in Riverside authorizing the use of up to $126,529 of SAFE funds with the condition that should State funding be terminated, the program will be discontinued; (2) Authorize the Executive Director to execute a Co -Operative Agreement, subject to Legal Counsel review, with the San Bernardino County SAFE and OCTA SAFE for the administration of the Freeway Service Patrol program for the three counties by OCTA SAFE at a cost not to exceed $7,200; and (3) Authorize the Executive Director to execute a Co -Operative Agreement, subject to Legal Counsel review, with Caltrans and the California Highway Patrol for the development and implementation of the Freeway Service Patrol program in Riverside County. 11. COMMUTER RAIL. 11A. PROMOTIONAL TRIP ON UNION PACIFIC. Overview With commuter rail service implementation finally coming to reality, the Chair has Page 13 RCTC Agenda August 12, 1992 Staff Recommendation Receive and file. 6B. MEASURE A COMMUTER ASSISTANCE PROGRAM UPDATE Overview As part of the expanding activities of the Measure A Commuter Assistance Program the Commission hosted its first Employee Transportation Coordinator recognition luncheon in July to recognize outstanding performance by ETCs participating in the Riverside Freeway Rideshare Incentive Program. 'Partnership' awards were presented to individual ETCs, organizations, and the media for their contribution to the Program's success. Staff Recommendation Receive and file. 7. PUBLIC HEARING - SECTION 9 PROGRAM OF PROJECTS AMENDMENT PEDLEY RAIL STATION AND SUNLINE CNG PROJECT Overview At the July California Transportation Commission meeting, staff was informed that the Congestion Management Air Quality (CMAQ) funding for transit projects will follow the FTA Section 9 application process. A transfer of the CMAQ funds to FTA is required from the designated recipient, which in this case is the Southern California Association of Governments (SCAG), to enable FTA to obligate the funds. This item will consist of a public hearing on a Section 9 Program of Projects amendment to include the Pedley station and the SunLine CNG projects, a resolution to identify the Executive Director as authorized signatory for the Pedley project, request SCAG to transfer the CMAQ funds to FTA and authorization to submit the grant to FTA for review and approval. Staff Recommendations That the Commission: (1) approve the proposed amendments to the FY 1992-93 FTA Section 9 Program of Projects for the Riverside/San Bernardino and Palm Springs Urbanized Areas; (2) authorize the Executive Director as signatory to the FY 1991-92 RCTC CMAO grant application and forward to FTA for processing, subject to the public hearing: and (3) request the Southern Califomia Association of Governments to transfer CMAQ funds for both the RCTC and SunLine projects to FTA. Page 18 RCTC Agenda August 12, 1992 required from the City which give SCRRA the right to construct, maintain, and operate within the City right-of-way. These agreements are then approved by the Public Utilities Commission. RCTC staff has been assisting SCRRA in securing these agreements. Draft agreements were developed by BB&K and presented to the Riverside City Council on August 4, 1992 for approval. Although City ordinance enables the City to grant a Franchise Agreement for a period of up to 35 years, City staff recommended that the approval be limited to 10 years. The City Council acted in support of the staff recommendation. Staff and Administrative Committee Recommendation Discussion with possible action for appeal. 11 E. RIVERSIDE STATION COMMUTER RAIL PLATFORM - APPROVAL OF CONSTRUCTION PACKAGE FOR BIDDING AND REVIEW OF DESIGN OF THE DOWNTOWN COMMUTER RAIL STATION Overview The Downtown Commuter Rail Station is moving closer to reality. The Commuter Rail Station is being developed in four separate construction efforts. RCTC and Bechtel staff have been working with SCRRA and their station consultants, and Birtcher on coordination of the various efforts. The next effort involving RCTC, will be the construction of the commuter rail platform to serve the site. The design is essentially complete and should be ready for advertisement in the third week of August. The construction contract will be awarded by RCTC and will be managed by Bechtel staff. The estimated construction cost will be presented at the meeting. Staff will be making a presentation at the Commission meeting regarding the platform. Representatives from SCRRA and Parsons Deleuw will be presenting the proposed station design, which will include an architectural rendering for better visualization of the platform. Construction could begin as early as late October with completion in February or March. Staff Recommendation That the Commission approve the design package for the Downtown Commuter Rail Platform to be released for bids and award to be made to the lowest responsible bidder. The Commission should review and give direction for inclusion of any desired architectural enhancements to the station. 12. ADJOURNMENT. Page 15 RCTC Agenda August 12, 1992 Budget & Finance Committee and Staff Recommendation That the Commission: (1) authorize the Executive Director to purchase the general liability coverages as presented in the staff memo in an amount not to exceed $75,000; (2) attempt to augment its existing program with a purchased policy intended to cover the Commission for project losses which exceed $5,000,000. Authorize the Executive Director to obtain policy quotes for insurance of this type; and (3) authorize the Executive Director to enlist the support of the various transportation commissions to pursue legislation which would specifically exempt transportation commissions from project liability. 8D. SCAG REORGANIZATION - RCTC INVOLVEMENT Overview The Orange County Transportation Agency (OCTA) has requested SCAG to included them as a member of the reorganized SCAG Executive Committee. Commissioner Susan Cornelison has been assigned to SCAG as the RCTC representative on various Policy Committees in the past and is involved in the SCAG restructuring proposals. Under the proposed reorganization plans, the Commissions role on the SCAG Policy Committees may no longer be as significant. Staff Recommendation Discussion and direction from the Commission regarding the inclusion of the local transportation commissions as members of the SCAG Executive Committee. 8E. ALTERNATIVE CMAO PROPOSAL - FY 1991-92 Overview The Commission received a letter from the Federal Highway Administration (FHWA) to James W. van Loben Sels, Caltrans Director related to the use of Congestion Mitigation and Air Quality Improvement (CMAO) funds under the new federal transportation program. The eligibility for the use of CMAO funds is significantly different from the uses SCAG promoted. In June, SCAG urged the use of CMAO funds for Transportation Demand Management Programs (fDM) Programs as opposed to capital projects. The FHWA in its letter dated June 13th, states that the intended use is primarily for capital improvements rather than programs. Staff Recommendation That the Commission discuss alternatives to revise the Riverside County FY 1991 /92 CMAO and STP programs as may be needed to fund the Comprehensive Transportation Plan work programmed for the WRCOG. D-ATE August 12 , 1992 RIVERSIDE COUNTY TRANSPORTATION COMMISSION SIGN -IN -SHEET NAME nOSe:ll seavLeV^ ; I ) , CID %-3. Fi"---L'a-.7::•1'.31-1-/_, J ) - ' oio 44/-74 S it fv.,o ( „4 A 1 ;' u (;263ker 1-4 ) , - (-QedC043 R' C-14 4 ,.' p11c..-- 1c- 1.4 e- r SOn f- f- / REPRESENTING r --ePok\t c."-rtretas./2-, rci L b^,71 Li • r\t\ar(k..7-mc., Yie3iLkz-f. I,/ e ' 1 I 1 # PHONE c/' ef (10 f?-4-• (,) ) 2.. 43 t10 24- .2y / 1 - fi‘ - /69/(ker (i•PZ.,40/1//e///i.6 paOri/j45Z-61,ra,a ' / . -Tootivs t M4.0( .644"t r Cpaci' e Vali' ASS0:- jsc.)r ) r„ -277 2757- (2740 - 09/.-,//z7 ( Page 17 RCTC Agenda August 12, 1992 requested that a promotional trip be scheduled on the Union Pacific probably in either September or October. Staff Recommendation That the Commission endorse and direct staff to make arrangements for a Union Pacific promotional trip in either September or October. 11 B. RIVERSIDE/ORANGE COUNTY COMMUTER RAIL SERVICE. Overview This is currently offered as a place holder in the event that discussions between RCTC and Orange County Transportation Authority (OCTA) staff lead to a suggested approach to enable OCTA to pay its proportionate share of operating costs of commuter rail service from Riverside to Irvine prior to 1999 - the date for Measure M support for such service. Staff Recommendation Discussion and possible action. 11 C. FY 1992-94 TRANSIT CAPITAL IMPROVEMENT (TCI) PROGRAM APPLICATION. Overview Last year, the Commission submitted two applications for TCI funding. One in the amount of $7.6 million for the Downtown Riverside Commuter Rail Station and another for $3.052 million for the Pedley Commuter Rail Station. RCTC staff worked with CTC staff to arrange a split funded arrangement for the Downtown Riverside Station. Staff recommends that the balance of the request for the Downtown Riverside Station ($3.1 million) be submitted for consideration in this cycle. Due to economic pressures on the State Budget and prior CTC commitments for funding, RCTC should only count on receiving our county minimum allocation of $2.0 million. The possibility exists that a portion of this project may be unfunded for another year. The Administrative Committee suggested that the Commission consider the possible condition on the City of Riverside to fund the $3.1 million local matching requirement for the TCI grant. Staff Recommendation That the Commission authorize resubmission of the unfunded balance of the Downtown Riverside Commuter Rail Station for consideration in the FY 1993-94 TCI program. 11 D. CITY OF RIVERSIDE FRANCHISE AGREEMENTS FOR DOWNTOWN COMMUTER RAIL STATION Overview The proposed trackwork for the downtown commuter rail station crosses City of Riverside right-of-way at Cridge, Prospect, and Fourteenth Streets. Franchise agreements are RCTC MEETING 1;00 P.M., WEDNESDAY, AUGUST 12TH 99 EAST RAMSEY STREET TO BANNING, CA s �1GS HARGRAVE STREET PATTING ALESSANDRO ROAD SAN GORGONIO RESTAURANT 8TH STREET 'IFS RIVF,RSIDE DATE August 12, 1992 RIVERSIDE COUNTY TRANSPORTATION COMMISSION SIGN —IN —SHEET NAME tk.,Kint-AJ w Ala 0., Ay; r ' REPRESENTING 9/5 » C , tobloPS - Eft+. PHONE (-2/L-J o 111— 7 cp I