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Home My Public Portal AboutResolution 09-4646 Records Destruction1 1 1 RESOLUTION NO. 09 -4646 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY APPROVING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Sections 34090 and 34090.7 of the Government Code authorize the destruction of City records upon approval of the legislative body of the City and with the written consent of the City Attorney provided that said records do not fall within certain specified categories and are not less than two (2) years old (exception: election materials so authorized under the Election Code), and, WHEREAS, the City Attorney has requested authority for the destruction of certain records which do not fall within the excepted categories. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, AS FOLLOWS: SECTION 1. That the records listed on the attached Records Destruction Lists be destroyed in the appropriate manner. SECTION 2. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED AND ADOPTED on this 1st day of December, 2009. ATTEST: ,>I City Clerk MAYOR I, City Clerk of the City of Temple City, do hereby certify that the foregoing resolution, Resolution No. 09 -4646, was adopted by the City Council of the City of Temple City at a regular meeting held on the 1st day of December, 2009, by the following vote: AYES: Councilmember- Chavez, Sternquist, Wong, Yu, Vizcarra NOES: Councilmember -None ABSENT: Councilmember -None ABSTAIN: Councilmember -None 1 1 DEPARTMENT: City Clerk RECORDS DESTRUCTION LIST 2009 ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL AGREEMENT: Aramark Uniform Services (Uniform Rental & Cleaning) Box 2002 �/�,� l FE ,j' l AGREEMENT: Bartlett Associates Architects Box 2002 AGREEMENT: Berryman & Henigar (BSI) Box 1997 AGREEMENT: Eppink of California, Inc. Drafting Room Cabinetry Box 2003 AGREEMENT: Golden Bear Arborist, Inc. Tree Maintenance Box 1996 BUDGET: FY 2004 -2005 Box 4 2004 -2005 BUDGET: FY 2003 -2004 Box 4 2003 -2004 BUDGET: FY 2002 -2003 Box 4 2002 -2003 BUDGET: FY 2001 -2002 Box 4 2001 -2002 i BUDGET: FY 2000 -2001 Box 4 1999 -2000 BUDGET: FY 1998 -1999 (File #1) Box5 1998 -1999 Page 1 of 8 CITY CLERK CITY ATTORNE BUDGET: FY 1998 -1999 (File #2) Box 5 1998 -1999 Irtiz BUDGET: FY 1999 -2000 (File #1) Box 5 1999 -2000 BUDGET: FY 1999 -2000 (File #2) Box 5 1999 -2000 BUDGET: Fiscal Year 2003 -2004 Study Session Staff Reports Box5 2003 -2004 BUDGET: Fiscal Year 2001 -2002 Study Session Staff Reports Box5 2001 -2002 BUDGET: Fiscal Year 2000 -2001 Study Session Staff Reports Box 5 2000 -2001 BUDGET: Fiscal Year 1999 -2000 Subcommittee Staff Reports Box 5 1999 -2000 BUDGET: Fiscal Year 1998 -1999 Study Session Staff Reports Box 5 1998 -1999 BUDGET: Fiscal Year 1984 -1985 Financial Report Box 5 1984 -1985 PETTY CASH REPORT Box 5 1997 -2003 Live Oak Park: Duplicate Specs & Contract drawings for LOP Project Box2 8/2002 Live Oak Park: Duplicate Parking Lot Improvements on LOP & Street Improvements on Green Street from Baldwin Avenue to East end Box 2 3/2001 Transportation: Mid Valley Transit (Void Agreement) Box 7/1990 Transportation: Transit Zone -San Gabriel Valley #2 Box 1/1988 Transportation: Transit Zone -San Gabriel Valley #1 11/1986 CITY CLERK CITY ATTORNE Page 2 of 8 1 1 LOSING BIDS: Daines Drive Reconstruction & Storm Drain Project (P02 -07) Box 6 2003 MRF LOSING BIDS: City Hall Employee Lounge (P03 -17) Community Room (P03 -18) Box 6 2003 LOSING BIDS: Citywide Curb Address Painting Project 2002- 2003 Box 6 2003 LOSING BIDS: Citywide Red Curb Painting Project 2002 -2003 Box 6 2003 REJECTED BIDS: Exterior Painting of LOP community Center (PO4 -03) Box10 LOSING BIDS: Exterior Painting of LOP Community Ctr (PO4 -03) LOSING BIDS: Concrete Repair Citywide 2002 -2003 Box 6 2003 LOSING BIDS: Concrete Repair Citywide 2003 -2004 Box 6 2004 LOSING BIDS: Concrete Repair Second Citywide Project FY03 -04) Box 6 2004 LOSING BIDS: Craiglee Street Sewer Improvement Project P02 -08) Box1 2004 LOSING BIDS: Resurfacing 5 Streets. (P03 -10) P03 -12, P03- 13, P03 -14, P03 -26) Box 1 12/2003 LOSING BIDS: Sanitary Sewer Improvement Golden West Avenue (P00 -12) Box 1 11/2002 Page 3 of 8 CITY CLERK CITY ATTORNE LOSING BIDS: Temple City Shopping Center Parking Lot Project 2002 -03 Box 1 1/2004 aR REJECTED BIDS: Temple City Shopping Center Improvement Project FY 2002 -2003 Box 1 4/2003 LOSING BIDS: Manhole Adjustment Citywide Improvement Project (P03 -09) Box 4/2003 LOSING BIDS: Live Oak Park Recreation Center Box 1996 LOSING BIDS: Las Tunas Drive West Improvement (P96 -14) Box 6/18/2002 LOSING BIDS: La Rosa Maintenance Facility Box 4/24/2001 LOSING BIDS: Green Street Improvement (P01 -01) LOP North Parking Lot (P98 -12) Box 1 Box 3/22/2001 LOSING BIDS: Gracewood Avenue Curbs & Gutters Project (P96 -17) Box 1 5/21/2002 REJECTED BIDS: Street Resurfacing Improvement on Various Streets FY 98 -99 (12/98) Box1 1/20/1999 ELECTIONS: Ballots; Logic & Accuracy Certification; Ballot Counter Printouts; Ballot Counter Program Cards; Hand Tally Sheets Box 3/2009 ELECTIONS: Green Stripe Envelope — Tally Sheets, Copies of Street Index, Challenge List; Assisted Voters List Box 3/2009 ELECTIONS: Absentee Challenge List, Absentee Summary Report from PC System Box 3/2009 ELECTIONS: Inspector Receipts for Ballots Box 3/2009 ELECTIONS: Precinct Officer Appointment Forms Box 3/2009 ELECTIONS: Absentee Applications: Identification Envelopes 3/2009 CITY CLERK CITY ATTORNE Page 4 of 8 1 1 Box Street Mtce: Citywide Street marking & Striping Box 2000 General Mtce /Upkeep: Paint House Numbers (Residential Units) 2000 Box 2000 PERMITS: Fireworks Stands (Working Files) Box 2002 PERMITS: Fireworks Stands (Working Files) Box 2003 PERMITS: Fireworks Stands (Working Files) Box 2004 PERMITS: Fireworks Stands (Working Files) Box 2005 PERMITS: Fireworks for Millennium (Working Files) Box 2000 PERMITS: Commercial Filming Box 2002 -2003 CITY CLERK: Public Information Requests Box 2 2006 CITY CLERK: Public Information Requests (File #2) Box 2 2006 AGREEMENT: Tom Mclntee Audio for Summer Concerts Box 2 2001 AGREEMENT: PlaySafe, LLC (Safety Audit of Playground Equipment) Box 2 11/2000 AGREEMENT: Premiers Right -of -way Service (Tenant Relocations Services) Box 2 6/2001 AGREEMENT: Santa Anita Golf Course (Recognition Dinner) Box2 12/2000 Page 5 of 8 CITY CLERK CITY ATTORN AGREEMENT: The Steinberg Group (Community Rec. Ctr. Study) Box 2 12/2004 \r\nR- AGREEMENT: Three D Service Company, Inc. Property Demolition Box2 1/2002 AGREEMENT: Jones, Hall Legal Services Block B Box 2 7/1998 AGREEMENT: Historical Society Museum Box 2 8/1999 AGREEMENT: Southland Transit, Inc. (Dial —a -Ride) Box 2 6/2003 AGREEMENT: Cal's Jewelers (Installation of Clock) Box2 11/2002 AGREEMENT: Xerox Box 2 1/1997 AGREEMENT: Willdan Associates (Engineering Services) Box 2 12/1998 AGREEMENT: Willdan Associates (Managerment of CIP Programs) Box 2 2/2001 AGREEMENT: Urban Graffiti Enterprise (Graffiti Removal Services) Box 3 6/1999 AGREEMENT: Tolkin Group Investments Box 3 5/1994 AGREEMENT: TCUSD (ROP) Box3 1/1988 AGREEMENT: Telecommunications Management Corporation (Cable Consultant) Box 3 6/1997 AGREEMENT: TCUSD Sane Program Box 3 6/1998 CITY CLERK CITY ATTORNF Page 6 of 8 1 1 1 AGREEMENT: TCUSD Community Recreation Program Box 3 6/1994 On RP AGREEMENT: Sunshine Janitorial Service (City Hall & Civic Center) Box 3 7/1998 AGREEMENT: Student & the Law Box 3 6/1998 AGREEMENT: San Gabriel Valley Commerce & Cities Consortium Box 3 5/1994 AGREEMENT: Omni Facility Group (Janitorial Services) Box3 11/1998 AGREEMENT: Oricom Group (Used Oil Recycling Program) Box 3 6/1996 AGREEMENT: Office Product Service Center (Annual Maintenance Plan on photocopier) Box3 8/1992 AGREEMENT: Oehl, Gordon L. (City Manager Recruitment Consultant) Box3 2/1990 AGREEMENT: OCCUR /Cal Poly Pomona (Live Oak Schmatic Design) Box 3 3/1995 AGREEMENT: Mentor Systems, Inc. Automation Services for City of Temple City Box 3 5/1992 AGREEMENT: Norton /Reese (Newsletter Design /Editing) Box 3 4/1996 AGREEMENT: Moore Recreation and Park Equipment, Inc. Temple City Park10/1996 Box 3 2/2001 AGREEMENT: L & N Uniform (Uniform Rental & Cleaning) Box 3 6/1999 AGREEMENT: Kansas State Bank of Manhattan (Lease Financing) Box 3 12/1992 AGREEMENT: Johnson Associate, J.R. Structural Engineering Box3 12/1988 AGREEMENT: Harnisch Corporation Tree Service 6/1993 Page 7 of 8 K r CITY CLERK ATTORN (Tree maintenance contract) Box 3 (Y\ ORGANIZATION: Chamber of Commerce (Holiday Decorations) Box 3 12/1988 GEN MTCE /UPKEEP: Paint Light Poles Las Tunas/T.C. Blvd Box 10 7/1986 CITY CLERK CITY ATTORNE Page 8 of 8 1 1 1 1 DEPARTMENT: Finance RECORDS DESTRUCTION LIST ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Budget Documents Up To FY 2005 Ii4L Budget Amendments Up FY 20 2003 IV'I�v Ve6 Journal Entries Up To FY 2003 1071( Numerical Receipts Up To FY 2005 ifte . Pink Check Copies - Warrant Up To FY 2003 Paid Invoices Up To FY 2001 Purchase Orders Up To FY 2006 Time Cards Up To FY 2006 99,,�� i Travel Expense Reports Up To FY 2002 City Council /CRA /Housing /Special Meeting Minutes Up To FY 2007 y� I,�,� ► �/ ►k, Investment Policy Up FY 20 2003 N�1 N /� Receipt Journals Up To FY 2003 Warrant Listings Up To FY 2003 IU.l�iIV-- Page 1 of 1 CITY CLERK CITY ATTORNEY DEPARTMENT: Parks & Recreation CITY CLERK CITY ATTORN Page 1 of 3 ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Parks & Recreation Monthly Reports Feb 2005 0. Parks & Recreation Monthly Reports March 2005 Parks & Recreation Monthly Reports April 2005 Parks & Recreation Monthly Reports Dec 2005 Supervisor planning Folder Fall 2005 Trip Folders 1/ -12/05 Copies of Bill to Finance 2004 Copies of Rental Refunds to Finance 2004 Trip Planning Folders 2001/02 Trip Planning Folders 2002/03 Trip Planning Folders 2003/04 Class Registration Forms 1/05 to 10/05 Copies of Bills sent to Finane 2005 Summer Day Camp Registration Forms 2005 Emergency Cards STARS Club 9/04 -6/05 Supervisor's Planning Folder Summer 2005 Supervisor's Planning Folder Spring 2005 Monthly Reports 5/05 to 11/05 CITY CLERK CITY ATTORN Page 1 of 3 1 DEPARTMENT: Parks & Recreation RECORDS DESTRUCTION LIST ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Parks & Recreation Monthly Reports Feb 2005 Parks & Recreation Monthly Reports March 2005 CA Parks & Recreation Monthly Reports April 2005 (/J Parks & Recreation Monthly Reports Dec 2005 Ck Supervisor planning Folder Fall 2005 C ,6 Trip Folders 1/-12/05 C;4� Page 1 of 6 CITY CLERK CITY ATTORN RSA DEPARTMENT: Parks & Recreation RECORDS DESTRUCTION LIST ACT UAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL 2006 Trip file folders 1/1/06 12/31/06 C �� 2006/07 Stars Club Attendance 9/06 to 6/07 ( 8 Girls Basketball Registration Forms 11/06 to 3/07 (. :lL Spring 2007 Registrations 3/07 to 6/07 C Boys Basketball Registration Forms 11/06 to 3/07 C. Teen Zone Registration Forms 9/06 to 6/07 C 15 Refund transmittals 6/07 to 9/07 , CITY CLERK CITY ATTORN Pagelof 6 1 1 ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Class Registration Forms 1/05 to 10/05 EP Copies of Bills sent to Finane.e, 2005 C. �' Summer Day Camp Registration Forms 2005 (., /P Page 3 of 6 CITY CLERK �y • CITY ATTORNE iWf, ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Emergency Cards STARS Club 9/04 -6/05 CJJ Supervisor's Planning Folder Summer 2005 C Supervisor's Planning Folder Spring 2005 C0 Monthly Reports 5/05 to 11/05 C/ CITY CLERK CITY ATTORNE Page 4 of 6 1 ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Supervisor Planning Folder Winter 2005 Summer Contract Payments 2004 Trip Folders 2004 & 2005 Page 5 of 6 CITY CLERK CITY ATTORN Page 6 of 6 CITY CLERK CITY ATTORNE DATE FROM - TO DEPT. APPROVAL ACTUAL TITLE OF FILE Emergercy Cards /Registration Forms 2004 Lt6 Contractors/Incidert Reports /Registration Forms 2004 WO Camellia Trust Fund 2004 -2005 Ch- Youth SCholarship A -L 2003 -2004 (4 Youth Scholarship N -Z ' P 2003 -2004 C4 i i 1 I I I Page 6 of 6 CITY CLERK CITY ATTORNE 1 1 DEPARTMENT: Parks & Recreation RECORDS DESTRUCTION LIST ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Winter Camp Registration Forms 12/2005 Monthly Report Back -Up Information 2/2006 Camellia Festival Work Folder 2004 Lights on Temple City Work Folder 12/2003 Spring Classes Work Folder 2004 Monthly Report Back -Up Information 1/2006 Trip Information 2003 Monthly Report Back -Up Information 4/2006 Basketball Work Folder 2003 Basketball Work Folder 2004 Basketball Score Sheets 2004 Winter Classes Work Folder 2006 Monthly Report Back -Up Information 3/2006 Winter Class Registration Forms 12/05 -3/06 Supervisor Planning Folder Winter 2005 Summer Contract Payments 2004 Trip Folders 2004 & 2005 Page 2 of CITY CLERK CITY ATTORN DEPARTMENT: Parks & Recreation RUCTION LIST CITY CLERK CITY ATTORNE Page 3 of 3 ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL 2006 Trip file folders 1/1/06 12/31/06 2006/07 Stars Club Attendance 9/06 to 6/07 Girls Basketball Registration Forms 11/06 to 3/07 Spring 2007 Registrations 3/07 to 6/07 Boys Basketball Registration Forms 11/06 to 3/07 Teen Zone Registration Forms 9/06 to 6/07 Refund transmittals 6/07 to 9/07 CITY CLERK CITY ATTORNE Page 3 of 3 1 1 1 DEPARTMENT: PTTBLTr. SF.RVTCF.S RECORDS DESTRUCTION LIST ACTUAL TITLE OF FILE DATE FROM — TO DEPT. APPROVAL Animal Control Dog Licenses Receipts 2002 Animal Control (Box 2) Dog Impound Notices 2002 Animal Control (Box 2) Notice to Comply 2002 Public Works- Release of Securities 6161 -6290 Avon Tract #53533 2004 T-77- PUBLIC WORKS: Release of Securities 6165 -6169 Rosemead Blvd., Tract No. 26564 10/2004 (Fr PUBLIC WORKS: Parking - Annual Parking Permits 2004 67-- Trees & Parkways (Box #1) Tree Planting & removal 2004 '- Trees & Parkways (Box 1) Removal /Planting List 01/19/2004 Trees & Parkways (Box 1) Removal /Planting List 04/12/2004 I Page 1 of CITY CLERK r CITY ATTORNE