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09 September 9, 1992 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, SEPTEMBER 9* 1992 2•C ca,�Fgfighr R. - _ ._ RNA AGENDA 1. CALL TO ORDER. 2. APPROVAL OF MINUTES. 3. PUBLIC COMMENTS. 4. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 4A. CONSENT CALENDAR - GENERAL ITEMS. 4A1 RESOLUTION NO. 92-020, 'RESOLUTION OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION IN SUPPORT OF PROPOSITION 156' Overview In 1989, the Legislature enacted AB 973 (Costa), which required that three separate $1 billion bond measures for rail transit purposes appear on successive statewide ballots. This legislation was an integral part of the 'Transportation Blueprint for the 21 st Century.' The voters enacted the first measure, Proposition 108, in November 1990. The second $1 billion bond measure will appear on this November's ballot as Proposition 156. Failure of this and the subsequent bond measure in 1994 to pass, not only will result in the loss of needed rail monies, but will seriously impact the State Transportation Program (STIP). The estimated impact to Riverside County is $50 million. Staff Recommendation That the Commission support the passage of Proposition 156. Page 2 RCTC Agenda September 9, 1992 4A2 LEGISLATIVE UPDATE Overview This is a monthly report of legislative transportation issues as monitored by D.J. Smith Associates, RCTC's legislative advocate. Staff Recommendation Receive and file. 4A3 LAFCO POLICY - REIMBURSEMENT FOR MEASURE A FUNDED CAPITAL IMPROVEMENTS Overview At the August Commission meeting, a request was received from the Riverside County Transportation Department to establish a policy for the asure A Program under which the County of Riverside for major capital imF .jvements subsequently annexed in accordance with conditions identified through the LAFCO process. This item was continued for one month. Staff Recommendation That the Commission reschedule this item for discussion at the October meeting as requested by the WRCOG Executive Director. 4A4 COOPERATIVE AGREEMENT BETWEEN THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) AND RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) Overview A cooperative agreement between SCAG and RCTC for Transportation Development Act Administrative Services is executed on an annual basis. SCAG is aware that there is a possibility of the passage of AB 3977 (Umberg) which allows these duties to be performed by the county transportation commission. The bill has an urgency clause, however, the effective date will not be known until it passes. The agreement includes a provision for change in statutes to remain in effect through June 30, 1992, unless California Statutes provide otherwise. Staff Recommendation That the Commission authorize the Chairman to execute the agreement. T Page 3 TC Agenda oeptember 9, 1992 4A5 QUARTERLY FINANCIAL AND COST REPORTS Overview The Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) for the Quarter Ended June 30, 1992 are included with the agenda package. Also, attached are the RCTC Measure A Highway Projects Budget Report by Route, Contract Commitment, Contract Amendments, DBE/MBE Utilization Report, and the Contract Status Report through June 30, 1992 prepared by Bechtel Civil, Inc. Budget & Finance Committee and Staff Recommendation Receive and file. 4B. CONSENT CALENDAR - HIGHWAYS/LOCAL STREETS AND ROADS 4B1 COOPERATIVE AGREEMENT WITH CALTRAN$ FOR PROJECT COST AND SCHEDULE SERVICES ' Overview During the 1992 fiscal year, RCTC staff assisted Caltrans with scheduling of Riverside County projects in order to better assess the Cattrans resource requirements relative to the Measure A highway projects. Caltrans has requested additional cost and schedule support for the 1993 fiscal year. Cattrans has indicated that RCTC will be fully reimbursed in the form of services by Caltrans for the Commission. These services shall include construction inspection services on the Route 91 projects and right-of-way support services as outlined in the Agreement included with the agenda package. Budget & Finance Committee and Staff Recommendation: That the Commission: (1) approve the draft agreement for RCTC to provide project cost and schedule services to Caltrans for the 1993 fiscal year in the amount of $320,000; and (2) Authorize execution of the agreement by RCTC Chairman and Executive Director. 4B2 CONTRACT AMENDMENT NO. 2 FOR AGREEMENT NO. RO-9002 WITH KAWES AND ASSOCIATES, FOR CONSTRUCTION SUPPORT SERVICES Overview The Route 91 Median Widening Project, from the Orange County Line to Main Street in the City of Corona, started construction in July of 1991. It is currently on schedule and is expected to be complete by June of 1993. The Commission had previously approved an amendment to KaWES' contract in March of 1991 for Page 4 RCTC Agenda September 9, 1992 $150,000. There have been several problem areas that have surfaced during project construction that required additional engineering effort not foreseen in the original estimate. The details of the contract amendment are outlined in the staff memorandum. Budget & Finance Committee and Staff Recommendation That the Commission approve Amendment No. 2 to Contract RO-9002 in the amount of $60,000 for technical support of construction activities on the Route 91, Orange County Line to Main Street, Measure A Highway Improvement Project. Amendment to be reviewed by Legal Counsel prior to approval. 4B3 CONTRACT AMENDMENT NO "OR AGREEMENT RO-9101 WITH GREINER, INC., PRELIMINARY ENGINEERING r. J FINAL DESIGN SERVICES FOR THE ROUTE 91 MEDIAN WIDENING PROJECT, FROM MAGNOLIA AVENUE TO MARY STREET Overview Greiner is requesting an amendment to Agreement No. RO-9101 for compensation due to the addition of extra scope of work to the original milestones set forth in Amendment Number Two, for the PS&E work task. This additional work scope is a result of several situations that have occurred since the approval of amendment number two. Budget & Finance Committee and Staff Recommendation That the Commission approve the contract Amendment No. 3 to Agreement RO- 9101 in the amount of $225,260.92. 4B4 COOPERATIVE AGREEMENTS FOR THE FOLLOWING MEASURE A HIGHWAY IMPROVEMENT PROJECTS: 1) ROUTE 79, FROM GILMAN SPRING ROAD TO FIRST STREET IN THE CITY OF BEAUMONT: AND 2) ROUTE 79, FROM KELLER ROAD TO NEWPORT ROAD Overview The Measure A plan calls for improvements on Route 79 for the two projects referenced in the staff memorandum. Normally, Cooperative Agreements are entered into at the onset of preliminary engineering for the project. Because of the difficulty in reaching agreement on the exact wording for one of the first Cooperative Agreements initiated for the 1-215 Measure A projects, and to keep that project and all other Measure A projects moving towards completion of preliminary engineering and environmental clearance, the project development process was initiated by RCTC on many projects without resolution of the Cooperative Agreement language. The Cooperative Agreements for Route 79 were patterned after the wording of the 1-215 Agreement on which RCTC and Caltrans have reached resolution. Page 5 'TC Agenda ._ ,ptember 9, 1992 Budget & Finance Committee and Staff Recommendation That the Commission approve the Route 79 Cooperative Agreements to be entered into by Caltrans and RCTC for the following projects: (1) Project Development and Final Design PS&E for the Route 79 Measure A Improvement Project, from Gilman Spring Road (PM 33.9) to First Street (PM 40.1) in the City of Beaumont; and (2) Project Development and Right -of -Way Engineering for the Route 79 Measure A Improvement Project, from Keller Road (PM 10.9) to Newport Road (PM 15.2). 4C CONSENT CALENDAR - TRANSIT/RIDESHARE/PARK-N-RIDE 4C1 MEASURE A COMMUTER BICYCLING DEMONSTRATION PROGRAM Overview The Riverside Bicycle Commuter Coalition (RBCC) submitted a FY91/92 Congestion Management and Air Quality (CMAQ) proposal to promote bicycling as a safe and viable commuting alternative. While the proposal was not funded under the CMAQ process, staff has evaluated its merits and application to the Measure A Commuter Assistance Program. The RBCC Board has indicated its willingness to enter into an agreement with the Commission to develop and implement a demonstration program. Staff has identified those tasks of the CMAQ proposal most consistent with the overall Measure A Program. The goal of the demonstration effort is to determine its effectiveness in shifting local work related trips from the automobile to the bicycle. Budget & Flnance Committee and Staff Recommendation That the Commission: 1) Direct staff to negotiate and finalize an agreement with the Riverside Bicycle Commuter Coalition, pursuant to the attached CMAQ proposal, for the development and implementation of a Commuter Bicycling Demonstration Program; 2) Approve the agreement as negotiated by staff, subject to legal counsel review, and authorize the Executive Director to execute, on behalf of the Commission, said agreement with RBCC; and 3) Approve the expenditure of Measure A Commuter Assistance funds in an amount not to exceed $160,000 for the bicycle commuter program for the period September '92 through June '93. 4C2 MEASURE A LEASE PARK-N-RIDE PROGRAM Overview The Commission has contracted with Inland Transportation Services (ITS) for the past two years to negotiate and manage park-n-ride lease agreements with private property owners. Seven lots totalling 435 spaces have been negotiated. Consultant services continue to be required on an as needed basis to secure and renew leases, and market lots to increase commuter use. Based on performance and program continuity, the ITS agreement is proposed to be extended for a third year. Page 6 RCTC Agenda September 9, 1992 Budget & Finance Committee and Staff Recommendation That the Commission: (1) Approve, pursuant to the attached proposal and subject to Legal Counsel review, amendment of the existing contract for lease park-n-ride services with Inland Transportation Services at hourly rates of $65/Project Manager and $45/Marketing Specialist; (2) Authorize the Executive Director to execute the amended agreement on behalf of the Commission, and; (3) Allocate Measure A highway funds in an amount not to exceed 20% of the total annual lease space costs for the period August 15, 1992 to August 15, 1993. 4C3 CALIFORNIA RIDESHARE WEEK Overview California Rideshare Week is September 14th through the 18th. Commuters throughout the state are being asked to pledge to share a ride on September 17th. Commission and Bechtel staff will be participating in our own creative activities in keeping with Rideshare Week's theme, 'Keep California Moving'. A display of children's posters depicting attemate modes of transportation will kick- off the activities. Staff Recommendation Receive and file. 4C4 RCTC/TRANSIT OPERATORS PLANNING AND PROGRAMMING RESPONSIBILITIES Overview RCTC staff and Legal Counsel have prepared a booklet containing the RCTC/Transit Operators Programming Responsibilities. Included in the booklet is the Short Range Transit Plan Guidelines using existing statutes and documents previously approved by the Commission and SCAG, Service Change Evaluation and Approval Procedure previously approved by the Commission and the transit operators, and the Outline of Legal Relationship between RCTC and transit operators. A meeting with RCTC staff, RTA and SunUne staff, Legal Counsel, and Leslie Goldenberg, Applied Management & Planning Group (RCTC's Performance Auditor) was held on August 31 st. There was concurrence at the meeting to schedule another meeting in three weeks. At that time, RTA and SunUne will discuss their proposed revisions. Staff Recommendation Receive and file. This item will be brought back to the Commission at either their October or November meeting. Page 7 TC Agenda ,..$ptember 9, 1992 4C5 COOPERATNE AGREEMENT BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) AND RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC). Overview As of July 1, 1992, RCTC approved funding for a rideshare program to reduce peak traffic volumes along the Route 91 corridor. Included in the program is a public information campaign and rideshare incentives program for commuters using Route 91 with destinations outside Riverside County. OCTA participated in the program and contributed $50,000. RCTC staff has requested OCTA's participation again this year. This agreement is currently being reviewed by Legal Counsel. Staff Recommendation That the Commission authorize the Chairman to execute the agreement between RCTC and OCTA on the Route 91 rideshare program. 4D. CONSENT CALENDAR - SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE) 4D1 SAFE MONTHLY REPORT Overview The operational statistics for the Riverside County Call Box System for the month of July 1992 will be presented to the SAFE Board. Staff Recommendation Receive and file. 5. PRESENTATION BY SMITH BARNEY ON A FORWARD SWAP. Overview Representatives from Smith Barney will be present at the Commission meeting to make a presentation and discuss a possible interest rate swap. Budget & Finance Committee and Staff Recommendation Approve the execution of a resolution approving the Commission entering into a forward swap, and authorize the Executive Director to execute the swap agreement at a rate of 6.125% or less and related documents including the indenture and the remarketing agreement. Page 8 RCTC Agenda September 9, 1992 6. STATE BUDGET IMPACT ON TRANSPORTATION Overview There have been several Legislative proposals for the State Budget to use transportation revenues to redi; :a the State deficit. The most significant is to use 20% of the Transportation Development Act (TEA) which is returned to all counties for transit and may also be used under specified condition for local streets and roads purposes in most counties including Riverside County. The Commission staff and Legislative Advocates have been monitoring and these proposals and advising our Legislators of our concerns along with other Regional Transportation Planning Agencies (RTPA's) throughout the state. A report will be presented at the Commission meeting. Staff Recommendation Discussion and possible action. 7. UPCOMING CONFERENCES Overview There are three conferences that are scheduled in the next two months: (1) Association for Commuter Transportation National Conference, New York, Sept. 20-23; (2) Focus on the Future Conference, Oakland, October 1-2; and (3) 1992 APTA Annual Meeting, San Diego, October 17- 22. Staff Recommendation Determine the Commissioner(s) to attend the conference(s). 8. AMENDMENT 3 TO PBQ&D CONTRACT Overview Recently, management direction has both delayed and changed the scope of the HOV lane addition for Interstate 215 from the east junction with State Route 60 north to Interstate 10. The result of these changes is that additional alternatives will now have to be studies, the project limits have increased on the east, west, and south in order to properly tie into adjacent projects, the environmental study for the Ultimate alternative will be rescoped as a Tier 1 study, and the preferred alternative will be a full standard HOV addition (one lane in each direction) throughout the project limits. Budget & Finance Committee and Staff Recommendation That the Commission: (1) Extend the Parsons contract by $672,973 which is $242,525 over and above the amount that is currently available from the existing extra work. Staff further recommends that an additional $150,000 be maintained in extra work for future scope changes to the contract. The total additional commitment to the Parsons contract will be $392,525; and (2) Direct staff to renegotiate the present 75/25 percentage split between RCTC and SANBAG for a split of 80/20 +/- 2%; and (3) Provide policy direction to staff to assist in keeping the project focused on delivery of an alternative that is within the funding limits of the Measure Program. 'no 9 Agenda September 9, 1992 9. FY 1992-93 SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM Overview An Evaluation Committee met on August 18, 1992 to review the project applications for bicycle and pedestrian projects to be funded under the Commission's SB 821 Program. Project proposals were received from 15 agencies including 8 bikeway proposals and 12 sets of various sidewalk improvement projects. The total funds requested amounted to over $1.6 million, but the available funding is only $479,503, excluding $84,000 reserved to off -set the possible 20% State reduction in Local Transportation Funds. SB 821 Evaluation Committee Recommendation That the Commission: (1) Approve the proposed FY 1992-93 SB 821 Program as recommended on the attached schedule; (2) Release the conditions attached the FY 1991-92 SB 821 Program allocation made to the County of Riverside for $100,000 and make the funds available to the County; (3) Honor the claim from the City of Desert Hot Springs for $6,465 in FY 1990-91 SB 821 Program funds and advise the City that this will not be allowed in the future, and; (4) Ask the City Managers and Mayors from the Cities of Palm Desert and Rancho Mirage to become involved to see if a workable solution can be found for the Monterey Avenue Bikeway project, giving the cities until December 31, 1992 to submit an acceptable project. 10. STATUS REPORT ON SB 1402 INTER -COUNTY BUS PLAN Overview Senate Bill 1402 requires the county transportation commissions for the Counties of Los Angeles, Orange, Riverside, and San Bernardino to jointly develop an implementation program for regional transit services. The deadline for submitting the plan is December 1992. Staff from each commission and the affected public transit operators have been meeting regularly with the consultant and an Executive Steering Committee. Staff will present a status report to the Commission, as well as policies proposed by the Executive Steering Committee. Staff Recommendation Receive and file. 11. ANNUAL TRANSIT OPERATIONS REPORT Overview This agenda item will be Riverside County for the The information used to Staff Recommendation Receive and file. a review of the transit operations data for the public transit operators in fourth quarter of fiscal year 1992; April 1, 1992 through June 30, 1992. develop the report was provided by the operators. Page 10 RCTC Agenda September 9, 1992 12. FREEWAY SERVICE PATROL PROGRAM FOR RIVERSIDE COUNTY Overview At the August Commission meeting, the SAFE Board deferred action on implementing a Freeway Service Patrol (FSP) program in Riverside County because the State funding level was unclear and the program had been targeted to be cut to help balance the State budget. The amount of State funding, if any, will not be known until the State budget is adopted. Also, legislative action on AB 3346 (Katz) has been tabled until adoption of the budget. At this time, staff is not prepared to proceed with the implementation of a Freeway Service Patrol program in Riverside County until the State budget is adopted and the amount of State funding is known. Both Caltrans and CHP staff concur with this action. Budget & Finance Committee and Staff Recommendation That the SAFE Board: (1) Subject to obtaining clarification of the State budget action as well as a review of the chaptered legislation (AB 3346), direct staff to proceed with the implementation of a 'Pilot' Freeway Service Patrol (FSP) program in Riverside County authorizing the use of up to $76,160 of FY 1992-93 SAFE funds with the condition that should State funding be terminated or amended to require the Riverside County SAFE to participate at a significantly greater level of local funding, the program could be discontinued, and (2) Authorize the Executive Director to execute a Memorandum of Understanding, subject to Legal Counsel review, with CaRrans and the California Highway Patrol for the development and implementation of the Freeway Service Patrol program in Riverside County. 13. VALUE ENGINEERING REVIEW OF DOWNTOWN COMMUTER RAIL STATION Overview RCTC, Bechtel, and SCRRA staff are performing a value engineering review of the design for the downtown commuter rail station. R is expected that the review will be complete and a report will be made to the Commission. Several cost saving options will be presented. Staff Recommendation That the Commission receive the report and provide direction on cost saving options to be implemented. 14. PLANNING, ENVIRONMENTAL, AND ENGINEERING DESIGN CONSULTANT CONTRACT FOR COMMUTER RAIL STATION AT LIMONITE AVENUE AND PEDLEY ROAD Overview The second commuter rail station on the Union Pacific line from Riverside to Los Angeles is proposed to be located on 4.6 Acres of property currently owned by Union Pacific near the intersection of Limonite Avenue and Pedley Road in Riverside County. RCTC recently completed a selection process to rank consultants to complete site planning; environmental study and clearance; and preparation of plans, specifications, and estimates for commuter rail stations in the Metrolink system. The top ranked firm in the selection process was Pountney and Associates. "-Nge 11 TC Agenda September 9, 1992 Budget & Finance Committee and Staff Recommendation That the Commission approve the contract with Pountney and Associates for completion of planning, environmental, and design services for the proposed Umonite-Pedley commuter rail station. The final proposed consultant cost is $254,749.93 for all three phases. Negotiations resulted in several items being added to Poutney's work effort and some reduction in hours and cost for other items. Staff also recommends that a 15% contingency fund be established for extra work to be authorized by the Executive Director. The currently proposed total work authorization by the Commission including the 15% extra work fund would be $293,000. 15. DEVELOP RAIL PARCEL INFORMATION DATABASE FOR RCTC Overview The Commission currently owns parcels at various locations that were acquired to facilitate project development for both highways and rail. A database system can be designed to keep track of the important information that is associated with each parcel as well as any legal agreements or documents associated with each parcel., Budget & Finance Committee and Staff Recommendation That the Commission direct staff to: (1) Modify Kevin Odom's existing contract, subject to Legal Counsel modifications, if any, to add the creation of an additional database that will assist Staff in managing the property that it will own. The cost of this new property database is not to exceed $5,000; and (2) Purchase one additional copy of Foxpro Software for use by consultants if needed, to use the database on a machine outside the RCTC office for a price of $544 + tax. 16. DILEMMA WITH OCTA - ALTERNATIVE COMMUTER RAIL DIRECTION Overview The Riverside County Transportation Commission (RCTC) and Orange County Transportation Authority (OCTA) staff have not been able to reach an understanding regarding Riverside to Orange County commuter rail service. Our failure to develop a mutually acceptable alternative has the potential of unraveling the Santa Fe negotiations. The Riverside to Orange County Commuter Rail Dilemma: Alternatives for Consideration paper describes in some detail the issues and alternatives appropriate for consideration. It is desirable for the Commission to provide policy direction to staff as we continue to negotiate with Santa Fe and the other County Agencies, particularly OCTA. Staff Recommendation That the Commission support the following: 1. RCTC's willingness to full financial participation in acquisition of the Santa Fe's San Bemardino Subdivision use right easement ($23.7 million) and trackage improvements on that line ($29.81 million) should be conditioned upon OCTA approving an enforceable agreement to the Four Train Alternative, including RCTC holding title to the easement. This would be an initial level of service, and OCTA should initiate the process to amend their Measure M plan to eliminate the four train cap; 2. RCTC should be willing to acquire the use right easement ($23.7 million) without an Page 12 RCTC Agenda September 9, 1992 immediate Riverside to Orange County commuter rail service commitment, so long as RCTC holds title to the easement. However, other agencies would have to assume financial responsibility for trackage improvements to Santa Fe's satisfaction. Measure A and State funding currently committed to capital improvements should then be reserved, pending continuing negotiations with OCTA toward an acceptable level of Riverside to Orange County commuter rail service and Measure M plan amendment; 3. If it is not politically possible for RCTC to hold title to the entire use right easement, RCTC should reduce its commitment for funding participation of both trackage improvements and its share of costs to acquire the easement. The Commission should determine if the level of such participation would include its proportionate share of use right within Riverside County ($8.4 million with title to be held by SCRRA and hope for some Riverside to Orange County service at some time in the future) or that portion between San Bernardino and West Riverside ($700,000 with title to the remainder most likely held by OCTA and little hope for future service). 17. FY 1993-94 TRANSIT CAPITAL IMPROVEMENT (TCI) PROJECT SUBMITTALS Overview Staff has developed and submitted two additional FY 1993-94 TCI applications for the construction of Pierce Street and Serfas Club Drive commuter rail applications. At the August meeting, the Commission acted to resubmit the balance of the FY 1992-93 TCI application for the Downtown Riverside commuter rail station. The California Transportation Commission approved $4.5 million for Downtown Riverside commuter rail station and committed to fulfill the balance of the grant at an unspecified later time. STAFF RECOMMENDATION: That the Commission concur with staffs submittal of the Pierce Street and Serfas Club Drive projects for consideration in the FY 1993-94 TCI cycle. 18. SECTION 9 PROGRAM OF PROJECTS AMENDMENTS - PEDLEY STATION Overview At the August meeting, Commission approved a Section 9 Program of Projects amendment to include construction and acquisition of the Pedley Commuter Rail Station. At that time, RCTC was to be the direct FTA grantee for these funds. We have since been informed that using Riverside Transit Agency as the grantee to FTA would facilitate grant approval. Having RTA be the grantee for this project requires RCTC to enter into a supplemental agreement for the use of these funds and to amend the Program of Projects to identify RTA as the grantee. Staff Recommendation That the Commission: (1) Approve the Section 9 Program of Projects amendment, subject to the public hearing, and; (2) Authorize the Executive Director to enter into a supplemental agreement with RTA to apply the funds to the acquisition and construction of the Pedley Commuter Rail Station, subject to legal counsel review and RTA Board approval. Page 13 TC Agenda .,,;ptember 9, 1992 19. RELOCATION OF TENANTS AT PIERCE STREET. Overview RCTC has acquired the 14.48 acres previously owned by C. A. Humphries at Pierce St. and Magnolia Ave in the City of Riverside. On this property are 7 housing units (3 vacant) that were rented by Mr. Humphries. Bechtel prepared a Relocation Study (attached) which describes the Pierce Street property, rental units and the relocation process in detail. Since RCTC acquired the property and will eventually construct a commuter rail station on the site the existing tenants will need to be relocated in accordance with the procedures outlined in the Relocation Study. The Relocation Study is provided herein for the Commission's information. Also, to fully inform RCTC of the process that is involved with relocating the 4 occupied households existing on RCTC property. Staff Recommendation: Receive and file. 20. INFORMATION TO COMMISSIONERS REGARDING RIGHT-OF-WAY ACQUISITIONS Overview Recent experience with some negotiated rights -of -way acquisitions have resulted in some concerns by Commissioners that they may not be fully aware of all issues before transactions are completed. However, since negotiations for acquisition of property are items appropriate for closed sessions, it is not possible to provide published reports or summaries to Commissioners. The staff memorandum will deal with options to address the Commissioners' concerns. Staff Recommendation The Commission should direct staff to prepare a Right -of -Way Summary Report for all parcels considered by the Commission in closed session. Staff should individually review the reports with Commissioners unable to attend closed sessions. 21. ROLE AND RESPONSIBIUTY OF THE ADMINISTRATIVE COMMITTEE Overview This agenda item will discuss the role and responsibility of the Administrative Committee and give Commissioners opportunity to input and reassess the function of the Committee. Staff Recommendation Discussion for possible recommendation. 22. CLOSED SESSION. 23. ADJOURNMENT. 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