HomeMy Public PortalAbout20080707REGULAR COUNCIL MEETING JULY 7, 2008 1
CALL TO ORDER
The Regular Council Meeting of July 7, 2008, was convened at 6:05 P.M. by Mayor John
Landwehr.
ROLL CALL
The following Council Members were present for the roll call:
Present: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Absent: Carroll and Ferguson
A quorum was declared present.
Mayor John Landwehr asked if anyone present wished to have their name added to the
existing list of presentations from the gallery and added those who responded.
MISCELLANEOUS AGENDA ITEMS
Mayor John Landwehr recognized that there were Boy Scouts present at tonight's meeting
and asked them to introduce their troops. Members present represented Troop 10 and
Troop 8.
Mayor John Landwehr stated he has some family members present he wished to recognize,
some of whom are here from Germany.
Mayor Landwehr also thanked the hundreds of volunteers who participated in the success
of the July 4 Salute to America event.
MINUTES AND REPORTS RECEIVED AND FILED
Mayor John Landwehr stated the following minutes have been received and are on file for
review in the City Clerk's office, and thanked all members who serve for the time they
dedicate to making our City better.
CAMPO Board of Directors, May 21, 2008
Planning & Zoning Commission, May 15, 2008
Environmental Quality Commission, May 22, 2008
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Millbottom Site Committee, March 11, 2008
Housing Authority Board of Commissioners, May 20, 2008
Plumbing Board of Review & Examiners, February 19, 2008
COUNCIL LIAISON REPORTS
Administration Committee - Councilman Ron Medin announced that the Committee will
meet on Wednesday, July 9 at 11:30 A.M. in the Boone - Bancroft Room
Finance Committee - Councilman Rich Koon announced that the Committee will meet on
Friday, July 18 immediately following the Brown Bag Work Session. He asked anyone who
may have agenda items to be discussed at that meeting to please send those items to
Finance Director Steve Schlueter.
Public Safety Committee - Councilman Mike Harvey announced that the next meeting will
be held on Friday, July 18 at 10:45 A.M.
Public Works & Planning Committee - Councilman Jim Penfold announced that the next
meeting will be on Thursday, July 24 at 7:45 A.M.
Ad Hoc Committees, if any - Councilwoman Cindy Layton announced that a meeting of the
Ad Hoc Committee on the Arts will meet on Thursday, July 17 at 12:00 P.M. in the Boone -
Bancroft Room.
ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS
Councilman Brian Crane announced that a meeting of the JCTV Steering Committee will be
held on Thursday, July 10 at 12:00 P.M. in the Boone - Bancroft Room.
City Administrator Steve Rasmussen announced the Monday, July 14 Council Work Session
and stated the two items on the agenda will be the discussion of the role of elected officials
at the Emergency Operation Center (EOC) during emergencies and drills. The Council will
then receive a report from Tom Rackers, the city's lobbyist, regarding Senate Bill 711
recently passed which affects property taxes.
City Administrator Steve Rasmussen announced that Garfield Traub will make a public
presentation on the status of the conference center project on Monday, July 21 at 1:30 P.M.
in the City Council Chambers. He stated the Mayor and Council, the public, and the media
are invited to attend that meeting.
APPOINTMENTS BY THE MAYOR
REGULAR COUNCIL MEETING JULY 7, 2008 3
There were no appointments recommended at this time.
PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS
City PlannerJanice McMillan introduced Mr. Michael Brown, Planning Intern, who is working
with her Division this summer. Mayor John Landwehr welcomed Mr. Brown and offered his
wishes for a successful internship with the City.
PRESENTATIONS FROM THE GALLERY
Ms. Carla Steck, 2100 Hwy. 179, made a presentation regarding the 2008 Art Inside the
Park event and requested that the Council appropriate the project $10,000. She also asked
that the Council set up a permanent funding mechanism for future Art Inside the Park
events. This year's event will be held at 830 E. High Street.
Mr. Leonard Steinman, 2217 W. Edgewood, stated he believes there is a problem with
mosquito larvae in the area around City Hall. Mayor John Landwehr asked Community
Development Director Pat Sullivan to have appropriate staff look into the matter and get
information to Mr. Steinman.
COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS FROM THE GALLERY
Councilman Ron Medin made a motion to amend the agenda to take up Ms. Steck's request
for funding at this time, seconded by Councilman Rich Koon, and approved unanimously.
Councilman Medin made a motion to refer Ms. Steck's request for funding for the Art Inside
the Park event to the Council Committee on Administration, seconded by Councilman Jim
Penfold, and approved unanimously. Councilman Medin then announced that the issue will
appear on the agenda for the Committee's July 9 meeting and invited Ms. Steck to attend
that meeting.
CONSENT AGENDA
The following items were presented to the Council for their approval by Consent:
a. Minutes of June 13 and June 16, 2008 City Council Meetings
A motion was made by Councilman Jim Penfold to approve the Consent Agenda as
presented, seconded by Councilman Dan Klindt, and approved unanimously.
BILLS INTRODUCED
REGULAR COUNCIL MEETING JULY 7, 2008 4
Bill 2008 -28, sponsored by Councilman Klindt, entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND
APPROVING THE REPLAT OF CENTRAL MISSOURI MEDICAL PLACE, A SUBDIVISION
OF THE CITY OF JEFFERSON, MISSOURI.
Councilman Dan Klindt requested that the rules be suspended and Bill 2008 -28 placed on
final passage due to a request to do so by the parties working on this project. There were
no objections to Councilman Klindt's request for suspension of the rules. Bill 2008 -28 was
then read second and third times by title, placed on final passage and passed by the
following roll -call vote as Ordinance 14376:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Bill 2008 -29, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH BARTLETT & WEST INC.,
FOR THE DESIGN OF A ROUNDABOUT AT TANNER BRIDGE AND ELLIS.
Bill 2008 -30, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND
DISCONTINUING RIGHT -OF -WAY ON A PORTION OF COLE DRIVE.
BILLS PENDING
Bill 2008 -26, sponsored by Councilman Penfold entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH LEHMAN
CONSTRUCTION, LLC FOR THE EAST CAPITOL AVENUE IMPROVEMENTS PROJECT.
Bill 2008 -26 was read third time by title, placed on final passage and passed by the following
roll -call vote as Ordinance 14374:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Bill 2008 -27, sponsored by Councilman Harvey entitled:
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 13
REGULAR COUNCIL MEETING JULY 7, 2008 5
(FIRE PREVENTION & PROTECTION) OF THE CODE OF THE CITY OF JEFFERSON,
BY AMENDING SECTION, 13 -17 PERTAINING TO QUALIFICATIONS OF MEMBERS.
Bill 2008 -27 was read third time by title, placed on final passage and passed by the following
roll -call vote as Ordinance 14375:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
RESOLUTIONS
RS2008 -12 Change Order #1 with Fercon to Replace Sanitary Sewer on Washington and
Broadway Sidewalk Project (Penfold)
A motion was made by Councilman Jim Penfold for adoption of RS2008 -12 as presented,
seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call
vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
RS2008 -13 Permissive Use of Right -of -Way for Encroachment of Truck Circulation onto
Madison Street (Penfold)
A motion was made by Councilman Jim Penfold for adoption of RS2008 -13 as presented,
seconded by Councilman Dan Klindt, and approved unanimously by the following roll -call
vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
SCHEDULED REPORTS
No reports were given at this time.
NEW BUSINESS
Councilman Rich Koon stated he plans to nominate a replacement for Councilwoman Jane
A. Smith's Ward Three Council seat at the July 21 Council meeting. Following discussion
regarding the process for filling this vacancy, Councilman Rich Koon made a motion that at
the July 21, 2008 Regular City Council meeting, the Council open and close the nomination
process, and that the Council vote on the replacement at its August 4, 2008 Regular City
REGULAR COUNCIL MEETING JULY 7, 2008 6
Council meeting, with the public forum scheduled for the two -week period between those
two dates. The motion was seconded by Councilman Jim Penfold and approved
unanimously by the following roll -call vote:
Aye: Crane, Harvey, Klindt, Koon, Layton, Medin, and Penfold
Nay: None
Councilman Jim Penfold stated he thinks the City should issue an official press release
informing the public of the vacant City Council seat and the appropriate process for filling
that vacancy so that those interested in being nominated will have all the correct information.
City Administrator Steve Rasmussen stated the City would issue a press release as
suggested by Councilman Penfold.
Councilman Ron Medin announced that the Chamber of Commerce has signed the
Memorandum of Understanding regarding investing in the Old Town redevelopment and
stated anyone interested in that program should contact the Chamber.
Finance Director Steve Schlueter made a report regarding the issue of sales tax collected
by the Missouri Surplus Property Division brought up at the June 16 City Council meeting.
He stated he had viewed the confidential files pertaining to this issue at the Missouri
Department of Revenue and has determined that any and all sales taxes collected by the
Missouri Surplus Property Division which were legally required to be remitted to the City
have been appropriately remitted.
Mayor John Landwehr thanked Councilwoman Jane A. Smith for her service to the City as
Ward Three Councilwoman. He stated that since she had resigned her position on the
Council and moved between the June 16 Council meeting and tonight's Council meeting,
there was no public opportunity to thank her for her service and say farewell to her. He
stated he did want to do that publicly even though she is not present.
UNFINISHED BUSINESS
There was no unfinished business brought forward at this time.
ADJOURNMENT
There being no further business to come before the Council at this time, a motion was made
by Councilman Jim Penfold for adjournment, seconded by Councilman Dan Klindt, and
approved unanimously at 6:55 P.M.