HomeMy Public PortalAbout2019-71 Authorizing agreement with Reflections Productions Inc. and All Star Events IncRESOLUTION NO 2019-71
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA,
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE
AGREEMENTS WITH REFLECTIONS PRODUCTIONS,
INC AND ALL STAR EVENTS INC FOR PRODUCTION
AND ENTERTAINMENT FOR WINTERFEST,
PROVIDING FOR A WAIVER OF COMPETITIVE
BIDDING, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Village of Key Biscayne Florida (the `Village") desires to engage
Reflections Productions Inc and All Star Events Inc (the Contractors") for production and
entertainment for the Village s Wmterfest event and
WHEREAS, Village staff recommends that the Village Council waive competitive biddmg,
pursuant to Section 2-85 of the Village Code of Ordinances (the "Village Code") because it is
impractical to apply such procedures given the Contractors extensive history and expenence m
assisting the Village in Wmterfest, and
WHEREAS, the Village Council authonzes the Village Manager to execute agreements,
consistent with the proposals attached as Exhibit A," with the Contractors for Wmterfest and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS
Section 1 Recitals Adopted Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein
Section 2 Authorization The Village Council hereby authorizes the Village
Manager to execute agreements, consistent with the proposals attached as Exhibit "A, with the
Contractors for Wmterfest
1
VILLAGE ATTORNEY
Section 3. Waiver of Competitive Bidding. The Village Council hereby waives
competitive bidding, pursuant to Section 2-85 of the Village Code, because it is impractical to apply
such procedures given the Contractors' extensive history and experience in assisting the Village in
Winterfest.
Section 4. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED this 19th day of November, 2019.
ATTEST:
J INIFER MEDINA, CMC
ILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIEN
2
Contract Page Page 1 of 5
Exhibit A
ALLSTR EVE
\TS
THE BEST IN QUALITY ENTERTAINMENT
All Star Events
14475 NW 60th Avenue Bldg #33 Miami Lakes, FL, 33014
Phone: 3056230058
Fax: (305) 558-4724
VILLAGE OF KEY BISCAYNE
TODD HOFFERBERTH/DAVID CARRENO
Event Location
COMMUNITY CENTER
10 VILLAGE GREENWAY
KEY BISCAYNE, FL 33149
Cell: (786) 255-6771 Home: (786) 501-1732 Office: (305)
365-8900
Invoice: 5626133
Order Date: 8/23/2019
Sales Rep: Andrea Friedman
Original Invoice #: 52344
PO #:
Start Date: Sat, Dec 7, 2019 6:00pm
End Date: Sun, Dec 8, 2019 10:00pm
Delivery method: Fully Staffed
Name
Qty
Total
ST •'
-(
AMAZON
Amazon ZipLine
1
$4,500.00
s:a ,
Frog Hopper
1
$2,990.00
Tow Behind Generator
1
$0.00
ST it
F Le
Fiberglass Fair •Slide
1
$2,990.00
State Inspection - NK - Weekday
1
$195.00
iA ,
,,. �j.-
FLY=
Dixie Flyer
1
$2,190.00
State Inspection - NK - Weekday
1
$195.00
.aw
. l2
Mickey Adventure Playcenter
1
$1.000.00
Generator
5
$475.00
Contract Page Page 2 of 5
Exhib.t A
Rentals subtotal $14,535.00
Staffing $0.00
Delivery $0.00
Fees $0.00
Sales Tax Exe 0p0 $0.00
Total $14,535.00
Deposit Due $7,267.50
Amount Paid $0.00
Balance Due $14,535.00
EVENT CONTACT NAME:TODD HOFFERBERTH
EVENT CONTACT PHONE NUMBER:(786) 255-6771
SITE CHECK REQUIRED?: YES
EQUIPMENT TO BE SET UP ON: Grass Concrete Inside Other(please specify)
PLACE OF EVENT: Specify where the event will take place (front yard, specific ballroom, etc.)
SPECIAL DRIVING DIRECTIONS:
TYPE OF ACCESS: Double Gate Single Gate Other(Please Specify)
PLEASE SPECIFY ACCESSIBILITY OF ELECTRICAL SOURCE:
PLEASE SPECIFY ACCESSIBILITY OF WATER SOURCE (if applicable):
CONFIRM WATER IS WITHIN 100FT:
LIST ANY ADDITIONAL SETUP SPECIAL REQUIREMENTS:
DOES IT REQUIRE A STATE INSPECTION:
**fair slides, flyer, wrecking ball or shockwave, OR 4 or more mechanical kiddie rides- also include
late fee if event is within 14 days! Can sign private affidavit if meets requirements.
PREFERRED SET UP TIME: Make sure to add early set up fee if required
Details for State Inspection - NK - Weekday:
**fair slides, flyer, wrecking ball, swings, or shockwave, OR 4 or more mechanical kiddie rides
require state inspection. Late fee required if within 14 days of event. Can sign private affidavit if
meets requirements.
Details for State Inspection - NK - Weekday:
**fair slides, flyer, wrecking ball, swings, or shockwave, OR 4 or more mechanical kiddie rides
require state inspection. Late fee required if within 14 days of event. Can sign private affidavit if
meets requirements.
Please note that is the responsibility of the client to review the event date(s), start and end
times, event! location details, and equipment and/ or services requested above for
accuracy.
THANK YOU FOR YOUR BUSINESS!
It is the Customer's responsibility to thoroughly familiarize themselves with ASE's Terms and
Conditions.
All Star Events Contract Terms and Conditions
PLEASE SIGN AND RETURN THE CONTRACT ELECTRONICALLY OR FAX TO (305) 558-
4724 WITHIN 48 HOURS ALONG WITH REQUIRED NON-REFUNDABLE DEPOSIT TO
CONFIRM EVENT. BALANCE IS DUE UPON DELIVERY BEFORE EVENT STARTS.* IF IT IS A
MULTIPLE DAY EVENT, BALANCE IS DUE ON THE FIRST DAY BEFORE EVENT STARTS.
THANK YOU FOR YOUR BUSINESS!
Contract Page Page 3 of 5
Exhibit A
' If you are booking solely performers, shows, tables, chairs, etc balance must be paid in
full prior to date of event. If you are booking within seven (7) days of your event date, you
must pay your balance in full
By signing below I acknowledge and accept all of the provisions set forth in this contract the
terms and conditions included and the participant agreement and release & assumption of risk
No oral modifications will be considered unless reduced to writing and signed by all parties
Please note that it is the responsibility of the client to review the contract in its entirety for
accuracy including but not limited to event date(s) start & end times equipment and/or services
requested
PAYMENTS
A NON REFUNDABLE DEPOSIT of 7 267 50 In the form of check credit card (electronically) or money
order to
ALL STAR EVENTS INC
Sabel Square Bldg # 33
14475 NW 60TH AVENUE
MIAMI LAKES FL33014
The balance will be payable in full on the day of event by cash check credit card (if deposit was paid by credit
card — using same card) or money order upon delivery before event starts If it is a multiple day event balance is
due on the first day before event starts If the balance is not paid pnor to the start of the event ASE reserves the
nght to use the credit card on file that was used to pay the deposit to pay the remaining balance There will be
$35 00 service charge for any retumed checks
ALL EVENTS TOTALING $5 000 00 OR MORE MUST BE PAID IN FULL BEFORE THE DAY OF EVENT
All monies paid are non refundable
In the event of ASE not being able to fulfill any portion of this contract equipment malfunction etc monies are not
reimbursed credit towards a future event is held on account for customer to use within the following six (6) months
from the date of original event date
In the event of an overpayment if payment was made with a credit card refunds are made via company check
within a seven (7) day penod
CANCELLATION POLICY
Cancellations due to inclement weather or any other cause must be made by 4 PM the day before the event
regardless of time of event Cancellations may be made by calling the main office at (305) 623-0058 ONCE THE
EQUIPMENT IS AT THE EVENT, PAYMENT IN FULL IS DUE RAIN OR SHINE In the event of an approved
cancellation all monies paid will be kept on record and can be applied to any future booking within 6 months from
the contracted event date but it will not be refunded The deposit is non transferable without pnor authonzation
Monies kept on file longer than 6 months will be forfeited
GENERAL
ASE reserves the nght to swap equipment for a comparable unit or upgrade at its discretion
ASE will consider and whenever possible honor special requests i e early set up at an additional fee
ASE will provide only ONE (1) 100 -ft hose for each water product rented It is the customer's responsibility to
provide additional hose(s) if water source Is located farther than 100 -ft from set up location
Absolutely NO changes to the contract can be made directly with field staff Customer MUST contact the office
If your event set up is completed early it is ASE discretion as to whether we can begin your event early
If your event will take place in a park it Is the customers responsibility to obtain permission for special activities
such as water products music etc
contract Page gage 4 of
Exh,bit A
When booking large items, it is the customer's responsibility to ensure that they will have sufficient spacing and
entrance to accommodate the unit(s) that they have ordered. If a customer is unsure of their spacing, ASE will be
happy to conduct a 'site check' in order to avoid a problem or delay on the day of event. If customer does not
secure proper spacing, ASE is NOT responsible and full payment will be due with no discount.
ASE reserves the right to shut down equipment if it deems that weather conditions are dangerous to the operation
of the equipment and to those using same.
ASE is not responsible for electrical pipes, sprinklers or any water pipes damaged during the setup, takedown or
use of our equipment on customer's property.
Our attendants do their best to assist in collecting your event tickets and observing your event wrist bands;
however, we suggest that if you really want to be strict on this, please provide a volunteer. ASE will not be held
accountable for lost revenue due to this process.
Any problems, issues, complaints, injuries, etc., should be reported to the manager on -site at your event PRIOR to
the event ending and our team leaving the venue so that they can be duly noted and documented.
UNATTENDED EQUIPMENT
Lessee expressly agrees & promises to accept & assume all of the risk existing in the activity, lessee agrees to
supervise all activity & proper use at all times. Lessee agrees to release, forever discharge & hold harmless for
any injuries, damages, or claims that result from lessee's negligence. Lessee is responsible for equipment being
retumed in working condition.
PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
In consideration of the services of All Star Events Inc. their agents, owners, officers, volunteers, participants,
employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred
to as "ASE"), t hereby agree to release, indemnify, and discharge ASE, on behalf of myself, my spouse, my
children, my parents, my heirs, assigns, personal representative and estate as follows:
1. 1.1 acknowledge that my participation in sumo suit, inflatable games, amusement devices, amusement rides,
zip line, climbing walls, corn mazes, water ball or any other amusement activities entails known and
unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to
property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the
essential qualities of the activity.
The risks include, among other things: slips and falls; collision with people or other objects; the hazards of
walking on uneven terrain and slips and falls; being jolted, jarred, bounced, thrown about and otherwise shaken
during rides; rope burns; pinches, scrapes, twists and jolts that could result in scratches, bruises, sprains,
lacerations, fractures, concussions, or even more severe life threatening hazards; the use of ropes, harnesses,
and other equipment; the forces of nature, including lightning and rapid weather changes; the risk of falling from
significant heights, exposure to temperature and weather extremes which could cause hypothermia, hyperthermia
(heat related illnesses), heat exhaustion, sunburn, dehydration; cardiac related events or illness; drowning;
colliding with others; strains, sprains, broken bones and musculoskeletal injuries including head, neck, and back
injuries; cuts, abrasions, and bruises; cardiac related illness; drowning; equipment failure or operator error;
condition of the track; the negligence of participants, or other persons who may be present; my own physical
condition, and the physical exertion associated with this activity.
Furthermore, ASE employees have difficult jobs to perform. They seek safety, but they are not infallible. They
might be unaware of a participants fitness or abilities. They may give incomplete warnings or instructions, and the
equipment being used might malfunction.
1. 2.1 expressly agree and promise to accept and assume all of the risks existing in this activity. My participation
in this activity is purely voluntary. and I elect to participate in spite of the risks.
1. 3.1 hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless ASE from any
and all claims, demands, or causes of action, which are in any way connected with my participation in this
Contract rage rage 3 or
Exhibit A
activity or my use of ASE s equipment or facilities including any such claims which allege negligent acts
or omissions of ASE
4 Should ASE or anyone acting on their behalf be required to incur attorney s fees and costs to enforce this
agreement I agree to indemnify and hold them harmless for all such fees and costs
1 5 I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while
participating or else I agree to bear the costs of such injury or damage myself I further certify that I am willing
to assume the nsk of any medical or physical condition I may have
1 6 In the event that I file a lawsuit against ASE I agree to do so solely in the state of Flonda and I further
agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules
of that state I agree that if any porhon of this agreement is found to be void or unenforceable the remaining
document shall remain in full force and effect
By signing this document; I acknowledge that if anyone is hurt or property is damaged dung my
participation in this activity I may be found by a court of law to have waived my right to maintain a lawsuit
against ASE on the basis of any claim from which 1 have released them herein I have had sufficient
opportunity to read this entire document. I have read and understood it and! agree to be bound by its
terms
I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT
Signature Date
Phone number
Pnnted Name
Contract Page Page 1 of
Exhibit A
ALLSTA'REVE\TS
THE BEST IN QUALITY ENTERTAINMENT
All Star Events
14475 NW 60th Avenue Bldg #33 Miami Lakes, FL, 33014
Phone: 3056230058
Fax: (305) 558-4724
VILLAGE OF KEY BISCAYNE
TODD HOFFERBERTH/DAVID CARRENO
Event Location
COMMUNITY CENTER
10 VILLAGE GREENWAY
KEY BISCAYNE, FL 33149
CeII: (786) 255-6771 Home: (786) 501-1732 Office: (305)
365-8900
Name
Qty
Total
(4111
rook le eact .
Face To Face Climbing Wall
1
$1,990.00
Liability Waiver Form - GUEST
1
$0.00
i.-.,:..!,.
4 Station Bungee
1
$2,990.00
Generator
2
$200.00
Invoice: 5626099
Order Date: 8/23/2019
Sales Rep: Andrea Friedman
Original Invoice #: 52213
PO #:
Start Date: Sat. Dec 7, 2019 6:00pm
End Date: Sun, Dec 8, 2019 10:00pm
Delivery method: Fully Staffed
Rentals subtotal
Staffing
Delivery
Fees
Sales Tax
Total
Deposit Due
Amount Paid
Balance Due
EVENT CONTACT NAME:TODD HOFFERBERTH
EVENT CONTACT PHONE NUMBER:(786) 255-6771
Exempt
0%
$5,180.00
$0.00
$50.00
$0.00
$0.00
$4,729.20
$2.364.60
$0.00
$4.729.20
SITE CHECK REQUIRED?: YES
EQUIPMENT TO BE SET UP ON: Grass Concrete Inside Other(please specify)
PLACE OF EVENT: Specify where the event will take place (front yard, specific ballroom, etc.)
Contract Page Page 2 of 5
Exhibit A
SPECIAL DRIVING DIRECTIONS
TYPE OF ACCESS Double Gate Single Gate Other(Please Specify)
PLEASE SPECIFY ACCESSIBILITY OF ELECTRICAL SOURCE
PLEASE SPECIFY ACCESSIBILITY OF WATER SOURCE (if applicable)
CONFIRM WATER IS WITHIN 100FT
LIST ANY ADDITIONAL SETUP SPECIAL REQUIREMENTS
DOES IT REQUIRE A STATE INSPECTION
"fair slides flyer wrecking ball or shockwave OR 4 or more mechanical kiddie rides- also include
late fee if event is within 14 days, Can sign private affidavit if meets requirements
PREFERRED SET UP TIME Make sure to add early set up fee if required
Please note that is the responsibility of the client to review the event date(s). start and end
times, event/ location details. and equipment and/ or services requested above for
accuracy
THANK YOU FOR YOUR BUSINESS!
It is the Customer's responsibility to thoroughly famdranze themselves with ASE s Terms and
Conditions
All Star Events Contract Terms and Conditions
PLEASE SIGN AND RETURN THE CONTRACT ELECTRONICALLY OR FAX TO (305) 558-
4724 WITHIN 48 HOURS ALONG WITH REQUIRED NON REFUNDABLE DEPOSIT TO
CONFIRM EVENT BALANCE IS DUE UPON DELIVERY BEFORE EVENT STARTS * IF IT IS A
MULTIPLE DAY EVENT BALANCE IS DUE ON THE FIRST DAY BEFORE EVENT STARTS
THANK YOU FOR YOUR BUSINESS!
• If you are booking solely performers, shows, tables, chairs, etc , balance must be paid in
full prior to date of event. If you are booking within seven (7) days of your event date, you
must pay your balance in full
By signing below I acknowledge and accept all of the provisions set forth in this contract the
terms and conditions included and the participant agreement and release & assumption of nsk
No oral modifications will be considered unless reduced to wnting and signed by all parties
Please note that it is the responsibility of the client to review the contract in its entirety for
accuracy including but not limited to event date(s) start & end times equipment and/or services
requested
PAYMENTS
A NON REFUNDABLE DEPOSIT of 2 364 60 in the form of check credit card (electronically) or money
order to
ALL STAR EVENTS INC
Sabal Square Bldg # 33
14475 NW 60TH AVENUE
MIAMI LAKES FL 33014
The balance will be payable in full on the day of event by cash check credit card (if deposit was paid by credit
card — using same card) or money order upon delivery before event starts If it is a multiple day event balance is
due on the first day before event starts If the balance is not paid pnor to the start of the event ASE reserves the
nght to use the credit card on file that was used to pay the deposit to pay the remaining balance There will be
$35 00 service charge for any returned checks
ALL EVENTS TOTALING $5 000 00 OR MORE MUST BE PAID IN FULL BEFORE THE DAY OF EVENT
Contract Page Page 3 of 5
Exhibit A
All monies paid are non refundable
In the event of ASE not being able to fulfill any portion of this contract equipment malfunction etc monies are not
reimbursed credit towards a future event is held on account for customer to use within the following six (6) months
from the date of onginal event date
In the event of an overpayment if payment was made with a credit card refunds are made via company check
within a seven (7) day penod
CANCELLATION POLICY
Cancellations due to inclement weather or any other cause must be made by 4 PM the day before the event
regardless of time of event Cancellations may be made by calling the main office at (305) 623-0058 ONCE THE
EQUIPMENT IS AT THE EVENT PAYMENT IN FULL IS DUE RAIN OR SHINE In the event of an approved
cancellation all monies paid will be kept on record and can be applied to any future booking within 6 months from
the contracted event date but it will not be refunded The deposit is non transferable without prior authonzation
Monies kept on file longer than 6 months will be forfeited
GENERAL
ASE reserves the nght to swap equipment for a comparable unit or upgrade at its discretion
ASE will consider and whenever possible honor special requests i e early set up at an addrHonal fee
ASE will provide only ONE (1) 100 -ft hose for each water product rented It is the customer's responsibility to
provide additional hose(s) if water source is located farther than 100 -ft from set up location
Absolutely NO changes to the contract can be made directly with field staff Customer MUST contact the office
If your event set up is completed early it is ASE discretion as to whether we can begin your event early
If your event will take place in a park it is the customer's responsibility to obtain permission for special activities
such as water products music etc
When booking large items it is the customer s responsibility to ensure that they will have sufficient spacing and
entrance to accommodate the unit(s) that they have ordered If a customer is unsure of their spacing ASE will be
happy to conduct a site check in order to avoid a problem or delay on the day of event If customer does not
secure proper spacing ASE is NOT responsible and full payment will be due with no discount
ASE reserves the nght to shut down equipment if it deems that weather conditions are dangerous to the operation
of the equipment and to those using same
ASE is not responsible for electncal pipes spnnklers or any water pipes damaged dunng the setup takedown or
use of our equipment on customer's property
Our attendants do their best to assist in collecting your event tickets and observing your event wrist bands
however we suggest that if you really want to be stnct on this please provide a volunteer ASE will not be held
accountable for lost revenue due to this process
Any problems issues complaints 'Nunes etc should be reported to the manager on site at your event PRIOR to
the event ending and our team leaving the venue so that they can be duly noted and documented
UNATTENDED EQUIPMENT
Lessee expressly agrees & promises to accept & assume all of the risk existing in the activity lessee agrees to
supervise all activity & proper use at all times Lessee agrees to release forever discharge & hold harmless for
any infunes damages or claims that result from lessee s negligence Lessee is responsible for equipment being
retumed in working condition
PARTICIPANT AGREEMENT RELEASE AND ASSUMPTION OF RISK
Contract Page rage 4 01 3
Exhibit A
In consideration of the services of All Star Events Inc their agents owners officers volunteers participants
employees and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred
to as ASE) I hereby agree to release indemnify and discharge ASE on behalf of myself my spouse my
children my parents my heirs assigns personal representative and estate as follows
1 1 I acknowledge that my participation in sumo suit inflatable games amusement devices amusement ndes
zip line climbing walls corn mazes water ball or any other amusement activities entails known and
unanticipated nsks that could result in physical or emotional injury paralysis death or damage to myself to
property or to third parties I understand that such nsks simply cannot be eliminated without jeopardizing the
essential qualities of the activity
The risks Include among other things slips and falls collision with people or other objects the hazards of
walking on uneven terrain and slips and falls being jolted jarred bounced thrown about and otherwise shaken
dunng ndes rope bums pinches scrapes twists and jolts that could result in scratches bruises sprains
lacerations fractures concussions or even more severe life threatening hazards the use of ropes hamesses
and other equipment the forces of nature including lightning and rapid weather changes the nsk of falling from
significant heights exposure to temperature and weather extremes which could cause hypothermia hyperthermia
(heat related illnesses) heat exhaustion sunbum dehydration cardiac related events or illness drowning
colliding with others strains sprains broken bones and musculoskeletal injuries including head neck and back
injunes cuts abrasions and bruises cardiac related illness drowning equipment failure or operator error
condition of the track the negligence of participants or other persons who may be present my own physical
condition and the physical exertion associated with this activity
Furthermore ASE employees have difficult jobs to perform They seek safety but they are not infallible They
might be unaware of a participant s fitness or abilities They may give incomplete warnings or instructions and the
equipment being used might malfunction
1 2 I expressly agree and promise to accept and assume all of the nsks existing in this activity My participation
in this activity is purely voluntary and I elect to participate in spite of the nsks
1 3 I hereby voluntanly release forever discharge and agree to indemnify and hold harmless ASE from any
and all claims demands or causes of action which are in any way connected with my participation in this
activity or my use of ASE s equipment or facilities including any such claims which allege negligent acts
or omissions of ASE
4 Should ASE or anyone acting on their behalf be required to incur attomey s fees and costs to enforce this
agreement I agree to indemnify and hold them harmless for all such fees and costs
1 5 I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while
participating or else I agree to bear the costs of such injury or damage myself I further certify that I am wilting
to assume the nsk of any medical or physical condition I may have
1 6 In the event that I file a lawsuit against ASE I agree to do so solely in the state of Flonda and I further
agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules
of that state I agree that if any portion of this agreement is found to be void or unenforceable the remaining
document shall remain in full force and effect
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my
participation in this activity I may be found by a court of law to have waived my right to maintain a lawsuit
against ASE on the basis of any claim from which 1 have released them herein l have had sufficient
opportunity to read this entire document I have read and understood it and I agree to be bound by its
terms
Lontract rage rage a 01 a
Exhibit A
I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT
Signature Date
Phone number
Pnnted Name
Contract Page t'age t of ,
Exhibit A
ALLSTA'REVE\TS
THE BEST IN QUALITY ENTERTAINMENT
All Star Events
14475 NW 60th Avenue Bldg #33 Miami Lakes, FL, 33014
Phone: 3056230058
Fax: (305) 558-4724
VILLAGE OF KEY BISCAYNE
TODD HOFFERBERTH/DAVID CARRENO
Event Location
COMMUNITY CENTER
10 VILLAGE GREENWAY
KEY BISCAYNE, FL 33149
Cell: (786) 255-6771 Home: (786) 501-1732 Office: (305)
365-8900
Invoice: 5558281
Order Date: 8/23/2019
Sales Rep: Andrea Friedman
Original Invoice #: 52211
PO #:
Start Date: Sun, Dec 8, 2019 4:30pm
End Date: Sun, Dec 8, 2019 6:30pm
Delivery method: Fully Staffed
Name
Qty
Total
Santa- Authentic Beard
1
$1,120.00
Rentals subtotal
Staffing
Delivery
Fees
Sales Tax
Total
Deposit Due
Amount Paid
Balance Due
EVENT CONTACT NAME:TODD HOFFERBERTH
EVENT CONTACT PHONE NUMBER:(786) 255-6771
Exempt
0%
$1,120.00
$0.00
$0.00
$32.40
$0.00
$1,152.40
$576.20
$0.00
$1,152.40
SITE CHECK REQUIRED?: YES
EQUIPMENT TO BE SET UP ON: Grass Concrete Inside Other(please specify)
PLACE OF EVENT: Specify where the event will take place (front yard, specific ballroom, etc.)
SPECIAL DRIVING DIRECTIONS:
TYPE OF ACCESS: Double Gate Single Gate Other(Please Specify)
PLEASE SPECIFY ACCESSIBILITY OF ELECTRICAL SOURCE:
PLEASE SPECIFY ACCESSIBILITY OF WATER SOURCE (if applicable):
CONFIRM WATER IS WITHIN 100FT:
LIST ANY ADDITIONAL SETUP SPECIAL REQUIREMENTS:
DOES IT REQUIRE A STATE INSPECTION:
**fair slides, flyer, wrecking ball or shockwave, OR 4 or more mechanical kiddie rides- also include
late fee if event is within 14 days! Can sign private affidavit if meets requirements.
Contract Page Page 2 of 5
Exhibit A
PREFERRED SET UP TIME Make sure to add early set up fee if required
Details for Santa- Authentic Beard
Must pay 50% Non refundable deposit on Santa bookings There is a cancellation fee of 50%
Must cancel 24 hours prior to date of event
Please note that is the responsibility of the client to review the event date(s), start and end
times, event/ location details, and equipment and/ or services requested above for
accuracy
THANK YOU FOR YOUR BUSINESSI
11 is the Customer's responsibility to thoroughly famthanze themselves with ASE s Terms and
Conditions
All Star Events Contract Terms and Conditions
PLEASE SIGN AND RETURN THE CONTRACT ELECTRONICALLY OR FAX TO (305) 558-
4724 WITHIN 48 HOURS ALONG WITH REQUIRED NON REFUNDABLE DEPOSIT TO
CONFIRM EVENT BALANCE IS DUE UPON DELIVERY BEFORE EVENT STARTS * IF IT IS A
MULTIPLE DAY EVENT, BALANCE IS DUE ON THE FIRST DAY BEFORE EVENT STARTS
THANK YOU FOR YOUR BUSINESSI
If you are booking solely performers, shows, tables, chairs, etc balance must be paid in
full prior to date of event. If you are booking within seven (7) days of your event date you
must pay your balance in full
By signing below I acknowledge and accept all of the provisions set forth in this contract the
terms and conditions included and the participant agreement and release & assumption of risk
No oral modifications will be considered unless reduced to writing and signed by all parties
Please note that it is the responsibility of the client to review the contract in its entirety for
accuracy including but not limited to event date(s) start & end times equipment andlor services
requested
PAYMENTS
A NON REFUNDABLE DEPOSIT of 576 20 in the form of check credit card (electronically) or money order
to
ALL STAR EVENTS INC
Saba! Square Bldg # 33
14475 NW 60TH AVENUE
MIAMI LAKES FL 33014
The balance will be payable in full on the day of event by cash check credit card (if deposit was paid by credit
card — using same card) or money order upon delivery before event starts If d is a multiple day event balance is
due on the first day before event starts If the balance is not paid pnor to the start of the event ASE reserves the
right to use the credit card on file that was used to pay the deposit to pay the remaining balance There will be
$35 00 service charge for any returned checks
ALL EVENTS TOTALING $5 000 00 OR MORE MUST BE PAID IN FULL BEFORE THE DAY OF EVENT
All monies paid are non refundable
In the event of ASE not being able to fulfill any portion of this contract equipment malfunction etc monies are not
reimbursed credit towards a future event is held on account for customer to use within the following six (6) months
from the date of original event date
In the event of an overpayment if payment was made with a credit card refunds are made via company check
Contract Page Page 3 of 5
Exhibit A
within a seven (7) day period.
CANCELLATION POLICY
Cancellations, due to inclement weather, or any other cause, must be made by 4 PM the day before the event,
regardless of time of event. Cancellations may be made by calling the main office at (305) 623-0058. ONCE THE
EQUIPMENT IS AT THE EVENT, PAYMENT IN FULL IS DUE, RAIN OR SHINE. In the event of an approved
cancellation, all monies paid will be kept on record and can be applied to any future booking within 6 months from
the contracted event date, but it will not be refunded. The deposit is non -transferable without prior authorization.
Monies kept on file longer than 6 months will be forfeited.
GENERAL
ASE reserves the right to swap equipment for a comparable unit or upgrade at its discretion.
ASE will consider, and whenever possible, honor special requests, i.e., early set-up, at an additional fee.
ASE will provide only ONE (1) 100 -ft hose for each water product rented. It is the customer's responsibility to
provide additional hose(s) if water source is located farther than 100 -ft from set-up location.
Absolutely NO changes to the contract can be made directly with field staff. Customer MUST contact the office.
If your event set-up is completed early, it is ASE discretion as to whether we can begin your event early.
If your event will take place in a park, it is the customers responsibility to obtain permission for special activities
such as: water products, music, etc.
When booking large items, it is the customer's responsibility to ensure that they will have sufficient spacing and
entrance to accommodate the unit(s) that they have ordered. If a customer is unsure of their spacing, ASE will be
happy to conduct a 'site check' in order to avoid a problem or delay on the day of event. If customer does not
secure proper spacing, ASE is NOT responsible and full payment will be due with no discount.
ASE reserves the right to shut down equipment if it deems that weather conditions are dangerous to the operation
of the equipment and to those using same.
ASE is not responsible for electrical pipes, sprinklers or any water pipes damaged during the setup, takedown or
use of our equipment on customers property.
Our attendants do their best to assist in collecting your event tickets and observing your event wrist bands:
however, we suggest that if you really want to be strict on this, please provide a volunteer. ASE will not be held
accountable for lost revenue due to this process.
Any problems, issues, complaints, injuries, etc., should be reported to the manager on -site at your event PRIOR to
the event ending and our team leaving the venue so that they can be duly noted and documented.
UNATTENDED EQUIPMENT
Lessee expressly agrees & promises to accept & assume all of the risk existing in the activity, lessee agrees to
supervise all activity & proper use at all times. Lessee agrees to release, forever discharge & hold harmless for
any injuries, damages, or claims that result from lessee's negligence. Lessee is responsible for equipment being
returned in working condition.
PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
In consideration of the services of All Star Events Inc, their agents, owners, officers, volunteers, participants,
employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred
to as "ASE"), I hereby agree to release, indemnify, and discharge ASE, on behalf of myself, my spouse, my
children, my parents, my heirs, assigns, personal representative and estate as follows:
1. 1.1 acknowledge that my participation in sumo suit, inflatable games, amusement devices, amusement rides.
zip line, climbing walls, corn mazes, water ball or any other amusement activities entails known and
unanticipated risks that could result in physical or emotional injury, paralysis. death, or damage to myself, to
contract rage
Exhib t A
raze4Ot J
• property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the
essential qualities of the activity.
The risks include, among other things: slips and falls; collision with people or other objects; the hazards of
walking on uneven terrain and slips and falls; being jolted, jarred, bounced, thrown about and otherwise shaken
during rides; rope burns; pinches, scrapes, twists and jolts that could result in scratches, bruises, sprains,
lacerations, fractures, concussions, or even more severe life threatening hazards; the use of ropes, harnesses,
and other equipment; the forces of nature, including lightning and rapid weather changes; the risk of falling from
significant heights, exposure to temperature and weather extremes which could cause hypothermia, hyperthermia
(heat related illnesses), heat exhaustion, sunburn, dehydration; cardiac related events or illness; drowning;
colliding with others; strains, sprains, broken bones and musculoskeletal injuries including head, neck, and back
injuries; cuts, abrasions, and bruises; cardiac related illness; drowning; equipment failure or operator error;
condition of the track; the negligence of participants, or other persons who may be present; my own physical
condition, and the physical exertion associated with this activity.
Furthermore, ASE employees have difficult jobs to perform. They seek safety, but they are not infallible. They
might be unaware of a participant's fitness or abilities. They may give incomplete warnings or instructions, and the
equipment being used might malfunction.
1. 2.1 expressly agree and promise to accept and assume all of the risks existing in this activity. My participation
in this activity is purely voluntary, and I elect to participate in spite of the risks.
1. 3.1 hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless ASE from any
and all claims, demands, or causes of action, which are in any way connected with my participation in this
activity or my use of ASE's equipment or facilities, including any such claims which allege negligent acts
or omissions of ASE.
4. Should ASE or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this
agreement, I agree to indemnify and hold them harmless for all such fees and costs.
1. 5.1 certify that 1 have adequate insurance to cover any injury or damage I may cause or suffer while
participating, or else I agree to bear the costs of such injury or damage myself. 1 further certify that I am willing
to assume the risk of any medical or physical condition I may have
1. 6.In the event that 1 file a lawsuit against ASE, I agree to do so solely in the state of Florida, and l further
agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules
of that state. 1 agree that if any portion of this agreement is found to be void or unenforceable, the remaining
document shall remain in full force and effect.
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my
participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit
against ASE on the basis of any claim from which 1 have released them herein. I have had sufficient
opportunity to read this entire document. I have read and understood it, and 1 agree to be bound by its
terms.
I HAVE READ THIS CONTRACT AND AGREE & UNDERSTAND THE CONTENT.
Signature Date
Phone number:
Lontract rage
Exhibit A
rage 3 or a
Printed Name
RertECTIONS PRODUCTIONS INC.
Florida's Creative Source
23750 SW 132 Avenue Homestead, FL 33032 786-504-2369 / 786-255-4949
QUOTE
11/5/201'
Show Name: 3224- Key Biscayne - Winterfest 2019 #531469
voiced to:
'illage of Key Biscayne
Village Green Way
.ey Biscayne, FL 33149
35-365-8900
'lient Contact: Todd Hofferberth
'ontact Cell: thofferberth@keybiscayne.fl.gov
Setup 12/6/2019
Show 12/6/2019
Show 12/7/2019
Pick Up 12/7/2019
Venue: Village Green Park
Edit 400 Crandon Blvd
Key Biscayne, FL 33149
Venue Contact:
Tales Person: Thomas Mitchell tom@reflectionsproductions.com 786-255-4949
Project Manager: Michael Wellman michael@reflectionsproductions.com 786-346-0078
Quantity Description
Duration
Terms: NET 30
Price Subtotal
1 Basic VRX System 1 Days $0.00 $0.00
1 Yamaha TF I Mixer I Days $175.00 $175.00
1 Mic Package PG (6-58/6-57/1-48S+6ADI100) 1 Days $144.00 $144.00
2 JBL 515 Eons 1 Days $55.00 $110.00
1 MASTER 10x10 Tent -Blue 1 Days $120.00 $120.00
1 RGBWAUV PAR H 12IP -Ch 8 pack 1 Days $440.00 $440.00
1 Computer Laptop System 1 Days $50.00 $50.00
1 L1420- House Whip 125/250v 200' (on Apex) 1 Days $35.00 $35.00
1 L1420- 4 quad stringer 125/250v 75' (APEX) 1 Days $17.00 $17.00
1 L1420- 5 quad stringer 125/250v 75' (APEX) 1 Days $19.00 $19.00
1 Apex 3224 Mobile Stage System 1 Days $3,600.00 $3,600.00
Total
Snow
Quantity Description
Duration
$4,710.00
Price Subtotal
6 Snow Machine 1 Days $75.00 $450.00
6 Xtra Dry Snow Juice (40' outdoor) 8oz=1 Gallon 1 Sale $0.00 $0.00
Note: *****must be mixed w water
6 12" box truss- HEAVY DUTY 10' 1 Days $100.00 $600.00
6 Mcdium Truss Base (30") 1 Days $25.00 $150.00
Page 1 of 3 Job# 531469 Printed 11/5/2019 3:10 PM
Exhibit A
Snow
Quantity Description
Duration
Price Subtotal
2 L1420- 5 quad stringer 125/250v 120' 1 Days $35.00 $70.00
Total Snow
Power
Quantity Description
Duration
Price
$1,270.00
Subtotal
1 Multiquip 25 kw Generator
Note: *Actual FUEL used billed SEPARATELY
1 Multiquip 45kw Generator
Note: *Actual FUEL used will billed SEPARATELY unless Pre -Paid by estimated usage.
2 Power Distro System (Handcart)
4 L1420- 5 quad stringer 125/250v 120'
2 L1420- House Whip 125/250v 150'
2 L1420- Extention 125/250v 120'
1 Green Power Distro Rack
1 100' 6/4 2x50 125/250v extension
1 Days
1 Days
1 Days
1 Days
1 Days
1 Days
1 Days
1 Days
$350.00 $350.00
$425.00 $425.00
$100.00
$35.00
$30.00
$0.00
$100.00
$40.00
$200.00
$140.00
$60.00
$0.00
$100.00
$40.00
Total Power
Additional Generators
Quantity Description
Duration
Price
$1,315.00
Subtotal
2 Multiquip 25kw Generator
Note: *Actual FUEL used will billed SEPARATELY unless Pre -Paid by estimated usage.
2 Power Distro System (Handcart)
1 Days
1 Days
$350.00 $700.00
S100 00 $200.00
Total Additional Generators
Labor
Datc Start End QTY
Personnel/Task
Duration Unit Price
$900.00
Subtotal
Dec 619
10:00 AM
10:00 AM
10:00 AM
5:00 PM
5:00 PM
5:00 PM
5:00 PM
Dec 719
3:00 PM 1
3:00 PM 1
3:00 PM 2
10:00 PM 1
10:00 PM 1
10:00 PM 1
10:00 PM 1
3:00 PM 11:00 PM 1
A2- AUDIO TECHNICIAN/Set Up
ELECTRIC/Set Up
STAGE HAND/Set Up
A2- AUDIO TECHNICIAN/Show
ELECTRIC/Show
STAGE HAND/Show
STAGE MANAGER/Show
5 Hour(s)
5 Hour(s)
5 Hour(s)
5 Hour(s)
5 Hour(s)
5 Hour(s)
5 Hour(s)
$40.00
$45.00
$30.00
$40.00
$45.00
$30.00
$40.00
A2- AUDIO TECHNICIAN/Show/ 8 Hour(s) $40.00
$200.00
$225.00
$300.00
$200.00
$225.00
$150.00
$200.00
$320.00
Page 2 of 3 Job# 531469 Printed 11/5/2019 3:10 PM
Exhibit A
LABOR
Date Start End QTY Personnel/Task Duration Unit Price Subtotal
3 00 PM 11 00 PM 1 ELECTRIC/Show/Strike 8 Hour(s) $45 00
3 00 PM 11 00 PM 1 STAGE MANAGER/Show/Strike 8 Hour(s) $30 00
8 00 PM 11 00 PM 2 STAGE HAND/Stnke 3 Hour(s) $30 00
$360 00
$240 00
$180 00
Total Labor $2 600 00
Deltvery/Misc
Quantity Descnption Pnce Subtotal
4 Generator Transportation Dade County
1 APEX 3224 Transportatton Dade County
$140 00 $560 00
$0 00 $0 00
Total Delivery/Misc $560 00
Notes
NOTE Includes one day snow & NO backline
Product Total $8,195 00
Discount (83 600 00)
Labor 82 600 00
Delivery/Misc 8560 00
Job Total $7,755 00
This Quote/Proposal is valid for 7 days from date of issue Pncing listed within is subject to change and availability may be limited after exptraton of
this Quote/Proposal To lock in this pncmg and availability please email an acceptance before this expiration
Page 3 of 3 Job# 531469 Pnnted 11/5/2019 3 10 PM
Exhibit A
EIREFLECTIONS PRODUCTIONS INC.
Florida's Creative Source
Terms of Use: SERVICES
#1- REFLECTIONS will be allowed free & clear access to the site from the commencement of the set up of all enclosed listed
equipment until the complete removal of the same.
#2- REFLECTIONS will be provided adequate power within 100' of the Performance Area (or stage) at no cost to REFLECTIONS.
Should REFLECTIONS require a 'TIE IN" to electrical service, CLIENT will provide a qualified licensed electrician to connect &
disconnect. Should REFLECTIONS provide a generator (if listed above &/or within this contract) the CLIENT understands and agrees
to pay a separate invoice for ACTUAL FUEL cost within 7 days of show.
#3- THE CLIENT will be responsible for the safe use, security and well being of all equipment from and including set-up to tear down.
CLIENT understands the design and function of enclosed listed equipment and assumes all Liability for training persons in its proper use.
CLIENT will assure that all persons using this equipment shall do so in a manner that does not expose the user, the patrons or the
equipment to any danger. In the event that the CLIENT notices any condition that is not conducive to its use, the Client will
immediately stop any use of and inform REFLECTIONS Personnel immediately. Any and all equipment damaged by
CLIENT's negligence will be repaired or replaced within seven days of show at the sole cost of the CLIENT.
#4- THE CLIENT will be responsible for any permits and/or licenses due to the Production of this event. Furthermore, to the extent
required by law, when recording video, CLIENT is responsible for getting proper releases for use of image, voice and likeness in this
and future productions for CLIENT & REFLECTIONS. This includes "blanket" releases and permission of use of copy written material.
#5- If in the event of rain, lightning, dampness or inclement weather, and/or any dangerous conditions, REFLECTIONS reserves the
right to suspend and/or cancel performance without any reduction in compensation due REFLECTIONS. This decision will be made by
REFLECTIONS PERSONNEL.
#6- REFLECTIONS will be paid a non-refundable 50% deposit by CLIENT no later than 60 days prior to show date with the balance
due in full (cash or cashiers check) PRIOR to any use and/or performance. Pricing assumes discount for Cash Payment (Check, US
Bank Wire, ACH Payments included). The Cash Discount is reversed (ADD 3%) for Non-Cash/Credit Card Payments.
#7- REFLECTIONS shall provide CLIENT, when requested, a copy of REFLECTIONS Liability Insurance listing CLIENT as a
CERTIFICATE HOLDER. Should THE CLIENT and/or their representatives/ affiliates require to be listed AS ADDITIONAL
INSURED, a separate charge will be made to THE CLIENT in the amount of $325.00 for each name listed as ADDITIONAL
INSURED. This payment must be made in full at time of request. ALL requests must be made in writing no later than 7 days prior to
event.
#8- It is hereby agreed by both parties that facsimile or electronic signatures are acceptable and shall be deemed fully binding, including
in any legal proceedings. In lieu of a signature, issuance of a purchase order will act as acceptance to all the terms and conditions set
forth in this agreement.
#9- REFLECTIONS maximum liability for failure to deliver under this Agreement shall be limited to the contract price. CLIENT agrees
to pay any and all collection costs, legal fees, court costs and a service charge of 2.5% per month on any remunerations due to
REFLECTIONS. Should the need for mediation or litigation arise, the venue shall be in Miami Dade County, Florida.
Signature: Date:
Client: Village of Key Biscayne Job Name: 3224- Key Biscayne - Winterfest 2019
Page 1 of 1 Printed 11/5/2019 3:10 PM
Exhibit A
Xtra Dry Snow Juice (40' outdoor) 8oz=1 Gallon
*****must be mixed w water