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HomeMy Public PortalAbout07-26-22 Regular Council MeetingM IN U T E S RE G U L A R C O UN C IL M E E T IN G K E Y B IS C A YN E , F L O RI D A T U E S D A Y , JU L Y 2 6 , 2 0 2 2 C O UN C IL C H A M B E R 5 6 0 C RA N D O N B O U L E Y A RD 1 . CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the Mayor at 6:02 p.m. Present were Councilmembers Franklin H. Caplan, Luis Lauredo, Edward London, Allison McCormick (arrived at 6:15 p.m.), Ignacio Segurola, Vice Mayor Brett G. Moss and Mayor Michael W. Davey. Also present were Village Manager Steven C. Williamson, Village Clerk Jocelyn B. Koch and Village Attorney Chad Friedman. 2. PLEDGE OF ALLEGIANCE: Mayor Davey led the Pledge of Allegiance. 3. INVOCATION: Reverend Felipe Assis with Crossbridge Church Key Biscayne gave an invocation. 4. BRIEF COMMENTS BY COUNCIL: Mayor Davey addressed the public thanking the 4th of July Parade Committee for their hard work done on this year's parade, reminded residents of the challenges regarding sargassum removal from the Village's beaches, and wished Councilmember London's wife, Clare, a Happy Birthday; Mayor Davey also announced if residents are interested in taking part in helping their community and being a part of the decision- making process that Councilmember qualifying dates are coming up and candidate packages are available for pick up. The Clerk confirmed the qualifying dates for the Office of Councilmember start at noon on August 15th and end at noon on August 25th, 2022; Councilmember Lauredo addressed the Mayoral candidates in attendance regarding the proposed August meeting date change and requested that Chief of Police Frank Sousa speak to the Police Department's preparedness and policy regarding if there was a school shooting. 5. PUBLIC COMMENTS: There were no residents that addressed the Council. 6. AGENDA: Mayor Davey requested to move Items l0E, l0F, l0G, lOH, and 101 prior to Item 1 OB and requested to remove Item 8D from the consent agenda and the Manager requested July 26. 202 2 to defer Items 9A and 1 OA to the next Regular Council Meeting. There was no objection to the agenda changes. There was discussion from Council, the Manager, and the Attorney regarding the deferral ofltems 9A and lOA. Councilmember Lauredo made a motion to reschedule the August 23rd Regular Council Meeting date to August 24, 2022. The motion was seconded by Mayor Davey and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. It was the consensus of Council to defer Item 9A to a date certain of August 24, 2022. 7. SPECIAL PRESENTATIONS: Vice Mayor Moss addressed the Council giving a presentation on the status of the Strategic Vision Board Plan and stated the next board meeting is on August 27th, 2022 which is open to the public. 8. CONSENT AGENDA: Mayor Davey made a motion to approve the following consent agenda. The motion was seconded by Councilmember Caplan. At this time Councilmember London made a motion to remove Items 8C and 8E from the consent agenda. The motion was seconded by Mayor Davey and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The minutes of the May 10th, 2022 Regular Council Meeting. The minutes of the June 14, 2022 Regular Council Meeting. The consent agenda, as amended, was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. 9. ORDINANCES: There were no ordinances considered by Council. 10. RESOLUTIONS: The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONFIRMING THE VILLAGE'S ABILITY TO FUND AND SUPPORT THE PERMITTING, DESIGN, CONSTRUCTION, AND MONITORING OF THE VILLAGE'S BEACH RENOURISHMENT PROJECT; PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. 2 of 11 Ju ly 26. 20 .?.? There was discussion from Council, Chief Resilience and Sustainability Officer Dr. Roland Samimy and the Manager regarding the above resolution and beach renourishment costs. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. At this time Mayor Davey made a motion to move Item 8D to after 1 OD. The motion was seconded by Councilmember Lauredo and approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING PROFESSIONAL SERVICE AGREEMENTS WITH SOUTHEASTERN ENGINEERING CONTRACTORS, INC., DAVID MANCINI & SONS, INC., AND GPE ENGINEERING & GENERAL CONTRACTOR CORP. FOR MISCELLANEOUS STORMWATER CONSTRUCTION AND REPAIR SERVICES ON AN AS-NEEDED BASIS, USING THE TERMS AND CONDITIONS OF THE CITY OF FORT LAUDERDALE CONTRACT COMPETITIVELY AW ARD ED PURSUANT TO INVITATION TO BID NO.12504-613; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Councilmember London addressed the Council regarding the above resolution and the bidding process for future projects. Public Works Director Jake Ozyman addressed the Council regarding the above resolution. There was extensive discussion from Council, Director Ozyman and the Manager regarding the above items, pricing and future requests for proposals. Councilmember Lauredo made an amendment to Mayor Davey's motion to accept the contract and approve this resolution but for the administration to proceed with the process of putting contracts out to bid. Mayor Davey agreed to the amendment to the motion. The resolution, as amended, was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR THE 3 of 11 July 26, 2022 DEVELOPMENT OF A BASIS OF DESIGN REPORT RELATING TO THE K-8 SCHOOL STORMWATER DRAINAGE IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $265,480; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Director Ozyman and Dr. Samimy addressed the Council regarding the above resolution. There was extensive discussion from Council, Dr. Samimy and Director Ozyman regarding the above resolution, the different scenarios regarding 10-year 24-hour storm events and that this resolution represents 30% of the design criteria package. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO AECOM TECHNICAL SERVICES, INC. FOR THE PREPARATION OF A PROBABLE COST EVALUATION REPORT RELATING TO SYSTEM-WIDE STORMW ATER DRAINAGE UPGRADES IN AN AMOUNT NOT TO EXCEED $359,769; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. There was extensive discussion from Council, Dr. Samimy and Director Ozyman regarding the above resolution and that this report would be a tool to move forward with the design of the rest of the stormwater system beyond the K-8 Center. The resolution was approved by a 6-1 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember London voting No. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A CONTINUING PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR PROFESSIONAL ENGINEERING, PROJECT MANAGEMENT, AND RELATED SERVICES FOR THE RESILIENT INFRASTRUCTURE PROGRAM STRATEGY AND INTEGRATED IMPLEMENTATION PLAN AND SUPPORTING PROGRAM MANAGEMENT AND EXECUTION PROJECT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. 4 of 11 July 26. 20.?2 Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Dr. Samimy addressed the Council regarding the above resolution and the Integration and Implementation Plan. This plan is a roadmap for how the Village will manage and incorporate its internal and external resilience infrastructure projects over the next 10 to 15 years. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH BEEFREE, LLC D/B/A FREEBEE TO ADD ONE VEHICLE TO THE VILLAGE'S ON-DEMAND TRANSIT SERVICE FOR THE REMAINDER OF THE CONTRACT TERM IN AN AMOUNT NOT TO EXCEED $77,000; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Dr. Samimy and Chief Financial Officer Benjamin Nussbaum addressed the Council regarding the above resolution. Councilmember Lauredo addressed the Council regarding Freebee's customer service. There was discussion from Council regarding the above resolution. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO THE TAMARA PEACOCK COMPANY ARCHITECTS OF FLORIDA, INC. TO PROVIDE PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE VILLAGE BEACH PARK IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $162,888; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Councilmember London addressed Director Ozyman regarding the above resolution and the $40,000 fee for civil engineering. 5 of 11 July 26. 2022 There was extensive discussion from Council, Director Ozyman, the Manager and Building, Zoning and Building Director Jeremy Calleros Gauger regarding the above resolution and the Beach Park's design development and receiving input from the residents. The Manager addressed the Council reporting that there will be two public meetings for every phase of the beach park design. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember McCormick was out of the room at the time the vote was taken. A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING FAMILY CROSSING GUARD, LLC FOR SCHOOL CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $226,195 ANNUALLY; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DA TE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. Mayor Davey addressed Chief Sousa regarding the above resolution. Chief Sousa stated that the current crossing guards would be retained by the new contractor if they choose to do so. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember McCormick was out of the room at the time the vote was taken. The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF POLICE BODY-WORN CAMERA EQUIPMENT, TASERS, DATA STORAGE, AND RELATED MAINTENANCE AND TECHNICAL SERVICES FROM AXON ENTERPRISE, INC. IN AN AMOUNT NOT TO EXCEED $296,568.64 OVER A FIVE- YEAR PERIOD; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember McCormick was out of the room at the time the vote was taken. The Clerk read the following resolution by title: A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF 6 of 11 July 26. 201 ? SECURITY CAMERAS FOR VILLAGE FACILITIES FROM ER TECH SYSTEMS INC. D/B/A BROADCAST SYSTEMS IN AN AMOUNT NOT TO EXCEED $154,107.85; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. Mayor Davey made a motion to approve the resolution. The motion was seconded by Councilmember Caplan. There was discussion from Council regarding the above resolution and the cost and job difference of the proposals received from Broadcast Systems, Integrated Security Systems and Vetted Security Solutions. The resolution was approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember London was not in attendance virtually at the time the vote was taken. The Clerk read the following resolution by title: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, SELECTING AQUATIC LANDSCAPING DESIGN, INC. FOR PLANTING OF NEW TREES AND RELATED WATERING SERVICES IN AN AMOUNT NOT TO EXCEED $66,220; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. Councilmember Lauredo made a motion to approve the resolution. The motion was seconded by Mayor Davey. Steve Simon, 335 Harbor Lane addressed the Council regarding the above resolution and public input. Mayor Davey addressed the administration stating that there should be community outreach and public input received before any trees are planted. There was no objection to the request. There was extensive discussion from Council and Director Calleros Gauger regarding the above resolution, the planting of ten trees, and the possibility of amending the grant if after receiving community input, the trees are no longer wanted on the property. It was the consensus of Council to direct the administration to hold a public meeting prior to the planting of trees at Harbor Park. Councilmember Lauredo addressed the administration regarding keeping in mind that this park also functions as a resiliency park. Councilmember Caplan addressed the Council regarding the zoning issue and future zoning determinations that would need to be made. 7 of 11 July 16 , 10 21 The Attorney addressed the Council regarding the process for determining GU-Government Use District or PROS-Public Recreation and Open Space District zonings. The resolution was approved by a 7-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, London, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember Lauredo addressed the Manager regarding having a hyperlink to reference appropriate documents in the agendas in order to conserve paper. At this time the Council took a five-minute break. The meeting reconvened at 8:12 p.m. 11. PUBLIC COMMENTS: There were no residents that addressed the Council. Village Manager. The Manager addressed the Council regarding the approved items this evening as being the big bold steps for the community and noting the concept of "dig once". Chief Sousa addressed the Council reporting on an update on the electric scooter and motorized bike safety plan called "Scoot Safe" which started this June. School resource officers have instructed over 350 summer campers on scooter safety initiatives, a press release was issued, and fliers were distributed. Also, an open house event was held just after the July 4th parade where safety tips were given, and helmets were distributed. On July 7th a parent "Scoot Safe" class was held which no one attended. Three additional classes will be held at future dates to be determined. Councilmember Lauredo addressed Chief Sousa regarding what are the Police Department's policy and procedures with reference to the recent Ugalde, Texas school shooting tragedy. Chief Sousa reported on these policies and procedures, future planned police training sessions and discussed recently meeting with the Village's school principals. Parks, Recreation and Open Spaces Director Todd Hofferberth addressed the Council reporting on youth programming, implementing athletic field programing and the starting of online sports registration. Director Hofferberth also reported on planning a site visit to the Coral Gables Parks and Recreation Department regarding special needs programming. CFO Nussbaum addressed the Council reporting on the quarterly financial update. Property tax bills go out in November and residents take advantage of the early payment discount and collection rates are at 90 to 95% for Solid Waste and Stormwater. Future updates for the next quarter will be given at the budget hearings. Capital Improvement Program and Grants Manager Colleen Blank addressed the Council reporting on a status update of the following CIP Projects: (1 ) the new Fire Engine is being outfitted with additional equipment and additional training will be given, and then the project will be completed; (2) Construction at the Sands Beach Access has started and should be completed in the next couple of months; (3) The Vessel Exclusion Zone signs are being made and then will be installed and completed. Councilmember Lauredo addressed CIP & Grants Manager Blank requesting a monthly status 8 of 11 Ju ly 2 6 . 2 0 2 .? report on gra nt requests. There w as no objection to the request. The M anager confirm ed this m onthly report w ith be presented in the M anager's report in the agenda. C F O N ussbaum addressed the C ouncil reporting that the pro perty appra iser released their prelim inary values on July l ". T his year it is 1.1 % higher than w hat w as reported on June l " which is 96 M ill ion doll ar s m ore of taxable value. M ayor D avey m ade a m otion to set the m axim um m illage ra te fo r the trim notice at the staff recom m ended ra te of 3.2 84%. The m otion w as seconded by C ouncilm em ber Caplan. T here w as discussion fr om C ouncil regarding the above m otion. The A ttorn ey addressed the C ouncil requesting that the above m otion incl ude the tim e, date and place of the l " and 2nd B udget H earings. M ayor D avey m ade an am endm ent to his m otion to incl ude the dates of Septem ber 6th, 2022 fo r the 1st B udget H earing and Septem ber 21, 2022 fo r the 2nd B udget Hearing. T here w as discussion fr om C ouncil and the A ttorn ey regarding separa ting the m otion. M ayor D avey requested to w ithdra w the am endm ent to his m otion. V ice M ayor M oss addressed the public regarding the m illage ra te fo r the trim notice. C oun cilm em ber M cC orm ick addressed the public stating that som e of the C IP projects presented at the B udget W orkshop are aspira tional projects and w ere only listed and not budgeted fo r, fo r in stance, the rebuilding of the C alusa Playhouse. C oun cilm em ber Laur edo addressed the public regarding pro perty tax evaluation and that voting on the m axim um m illage ra te is a pro cedura l step to establish the "ceiling" fo r the trim notice only. The M anager addressed the C ouncil stating that this is the sam e budget presented at the June 28th B u dget W orkshop and that the adm inistra tion w ill scru tinize the budget and present severa l different scenarios at the upcom ing budget hearings to C ouncil. C oun cilm em ber C aplan requested that one of the scenarios the adm inistra tion present is what the aggregate effect w ould be if the m ill age ra te w as at the ro lled-back ra te. There w as no objection to the request. · M ayor D avey addressed the C ouncil regarding Councilm em bers m eeting individually with the adm in istra tion 's directors to learn m ore about their budgets. T he D avey m otion w as appro ved by a 5-1 ro ll call vote. The vote was as fo llow s: C ouncilm em bers C aplan, L aur edo, M cC or m ick, V ice M ayor M oss and M ayor Davey voting Yes. C ouncilm em ber S eguro la voting N o. C ouncilm em ber London w as not virt ually attending at the tim e the vote was taken . 9oj 11 July 26. 2022 The Attorney addressed the Council regarding setting the date, time and place for the l " and 2nd Budget Hearings. Councilmember Lauredo made a motion to confirm the 1st Budget Hearing on September 6th, 2022 at 6:00 p.m. and the 2nd Budget Hearing on September 2l5\ 2022 at 6:00 p.m. at the Council Chamber. The motion was seconded by Mayor Davey and approved by a 6-0 voice vote. The vote was as follows: Councilmembers Caplan, Lauredo, McCormick, Segurola, Vice Mayor Moss and Mayor Davey voting Yes. Councilmember London was not virtually attending at the time the vote was taken. 12. REPORTS AND RECOMMENDATIONS: The following items were discussed: Mayor and Councilmembers. Vice Mayor Moss addressed the Council regarding Miami-Dade County's recent traffic changes on Rickenbacker Causeway and concerns for commuters when school starts on August 17th, 2022. Mayor Davey addressed the Council regarding contacting Miami-Dade County Mayor Daniella Levine Cava regarding traffic concerns and pelotons. There was discussion from Council regarding the above items and concerns with having multiple speed limits on Rickenbacker Causeway. Village Attorney. The Attorney did not submit a report. Village Clerk. The Council Meeting date change item was addressed earlier in the evening. The Clerk addressed the Council and the public giving a presentation on the Public Records and Access process. 13. OTHER BUSINESS/GENERAL DISCUSSION: There was no further business discussed. 14. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 15. ADJOURNMENT: The meeting was adjourned at 8:57 p.m. Respectfully submitted: ~o ~ ~otl,-, izz: iii Village Clerk Approved this __ 2_4t_h day of __ A __ u_g .... u s __ t 2022: 10 of 11 Mic h a e l W. Davey Mayor July 26. 2022 IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE VILLAGE COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT A MEETING OR HEARING, THAT PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 11 of 11