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Home My Public Portal About2022-36 Authorizing to issue a work order to the Tamara Peacock Company Architects of Florida, Inc to provide professional design and engineering services for the Village Beach Park Improvements projectRESOLUTION NO. 2022-36 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO ISSUE A WORK ORDER TO THE TAMARA PEACOCK COMPANY ARCHITECTS OF FLORIDA, INC. TO PROVIDE PROFESSIONAL DESIGN AND ENGINEERING SERVICES FOR THE VILLAGE BEACH PARK IMPROVEMENTS PROJECT IN AN AMOUNT NOT TO EXCEED $162,888; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications No. 2021-08 ("RFQ") for continuing professional services relating to architecture and engineering services; and WHEREAS, pursuant to the RFQ, the Village Council selected The Tamara Peacock Company Architects of Florida, Inc. (the "Consultant") as one of the consultants to provide continuing professional services relating to architecture and engineering services and authorized the Village Manager to execute an agreement with Consultant; and WHEREAS, the Village Council requires professional design and engineering services (the "Services") for the Village Beach Park Improvement Project (the "Project"); and WHEREAS, the Village Council desires to authorize the Village Manager to issue a work order to the Consultant to provide the Services for the Project in an amount not to exceed $162,888, consistent with the Proposal, attached hereto as Exhibit "A," and the continuing professional services agreement entered into between the Village and the Consultant; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the citizens of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals. That each of the above -stated recitals are hereby adopted, confirmed, and incorporated herein. Page 1 of 2 Section 2. Authorization. The Village Manager is hereby authorized to issue a work order to the Consultant for the provision of the Services for the Project consistent with the Proposal attached hereto as Exhibit "A" and the continuing professional services agreement in an amount not to exceed $162,888. Section 3. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this 26th day of July ATTEST: 1(-it) 1 JOCELU_✓N B. K VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: , 2022. MICHAEL W. DAVEY MAYOR WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page 2 of 2 July 5, 2022 EXHIBIT "A" PEACOCK ARCHITECTS Village of Key Biscayne, Florida Jake Ozyman, PE 88 West McIntyre Street, Key Biscayne, FL 33149 Email: jozyman@keybiscayne.fl.gov Phone: (305) 365-75685 RE: Beach Park Renovations Construction Documents 650 Ocean Dr, Key Biscayne, FL 33149 Dear Mr. Ozyman: 1512 East Broward Blvd., Ste. 102 Fort Lauderdale. FL 33301 954 728 8000 www.peacockarchitect.com The Tamara Peacock Company Architect is pleased to submit this Letter of Agreement for professional architectural services on the above referenced project as described under Basic Services below. PROJECT DESCRIPTION: The following Scope of Services is proposed by Peacock Architects as requested by the Village of Key Biscayne for the Beach Park improvements project. The scope of services to be furnished under this contract includes site design and construction documents preparation services. The basis of compensation will be a stipulated sum based upon the fee breakdown schedule attached to this agreement. Peacock Architects will provide professional design and engineering services to perform improvements for the Village's Beach Park located at 650 Ocean Drive. The basis of design for the construction documents will utilize the attached Exhibit A schematic site plan. This will include architectural, landscape, structural engineering, and M/E/P engineering improvements. The project will include the renovation of the existing pavilion including structural repairs to the roof and handrail replacement, restroom renovation and/or relocation, upgrades of the security entrance, installation of fencing along the north perimeter half wall to match existing, installation of new hedges along north perimeter half wall, removal of the existing wooden ramp and installation of new ADA ramp to pavilion, upgrade of the existing splash pad, and addition of beach -side amenities. Floor plans, site plans, roof plans, details, and elevations will be provided as required. Landscape Architecture, Structural Engineering, and MEP services will be included per the Architectural Letter of Agreement, any additional consultants will be part of the additional services as stated below. BASIC SERVICES: Disciplines include: Design professional services for Architectural, Landscape, Structural, and M/E/P Engineering. The different phases of the project will include: 30% Construction Documents, 60% Construction Documents, 90% Construction Documents, 100% Construction Documents, Bidding & Permitting, and Construction Administration. 1512 East Broward Blvd.. Ste. 102 PEACOCK ARCHITECTS Fort Lauderdale. FL 33301 954 728 8000 www.peacockarchitect.com TASKS: DESIGN DEVELOPMENT DOCUMENTS (30%) Based on approved written program from the Owner submitted Schematic Design (Exhibit A) and code requirements, the architect will prepare design development drawings to reach a level of completeness that demonstrates the project can be built. The drawings are overlaid with more detailed information from an array of multidisciplinary consultants to evaluate how the systems, material selection, and detailing reflect the schematic design concept. This includes revision to the conceptual site plan, floor plans, elevations, roof plan, typical sections, and roof deck in Revit format. The design team will work out detailed coordination issues, while enhancing the project, so that major revisions are not needed during the construction documents phase. CONSTRUCTION DOCUMENT PHASE (90%) Based on the approved documents and further adjustments in the scope of quality of the Project or in the construction budget authorized by the Owner, the Architect shall prepare Construction Documents package for permitting purposes. Said Construction Documents will consist of drawings setting forth in detail the architectural requirements for construction for the scope of work listed under basic services listed above. These documents will set the parameters for the construction process, comprising of legal, procedural, and construction information. They will describe in detail (written and graphic form) the components of the project that need to be fabricated and assembled in order for the project to be built. At this phase of the project, all consultants will be working together in combination to coordinate all disciplines of the project including architectural, landscape, mechanical, electrical, plumbing, structural, and site civil. Additional consultants may be added on an as -needed basis, authorized by the Owner and reimbursed in as additional services as listed below. BIDDING/PERMITTING PHASE (100%2 Through the bidding and permitting phase, the Architect will provide appropriate responses to building department (or other governing agency) comments delivered to our office during the permitting process or construction phase. Our office will also assist the client in obtaining and negotiation construction contract with qualified Construction Company(s). CONSTRUCTION ADMINISTRATION PHASE (to be billed hourly as agreed upon with the Village of Key Biscayne) The Architect will attend two (1) site meeting per month conducted and administered by during the construction phase to provide interpretation of the construction documents drawings, generated by our office as stated part of the scope of work listed under basic services referenced above, where justifiable clarification is necessary. We will also provide review of shop drawings for design intent provided by the Owner once and approved by the general contractor. FEES: Our fee for services above shall be Stipulated Sums, see fee schedule attached. Summary of fees is as follows: Architectural $ 36,423.00 Landscape Architecture $ 22,020.00 Structural Engineer $ 5,950.00 M/E/P Engineer $ 6,420.00 Project Management $ 18,377.00 Civil Engineering $ 58,890.00 Total Fee for Design Services $148,080.00 Contingency (10%) $ 14,808.00 Total Project Fee $162,888.00 PEACOCK ARCHITECTS 1512 East Broward Blvd., Ste. 102 Fort Lauderdale. FL 33301 954 728 8000 www.peacockarchitect.com Again, we appreciate this opportunity. If you have any comments or concerns, please do not hesitate to contact us. Sincerely, Tamar'r a Peat k, President Tamara Peacock Company, Architect ACCEPTANCE of PROPOSAL By: Date: U PEACOCK ARCHITECTS Reimbursable Fee Schedule Effective January 1, 2007 DESCRIPTION 8 %2" x 11" Facsimiles 8%2"x11"Copies 8'/2" x 11" Color Copies 8 1/2" x 14" Copies Reproductions 11"x 17" Blackline Print 24"x 36" Sepia 24"x 36" Mylar 24"x 36" Blackline Print Color Prints Unmounted 8%2"x11" 8 '/2" x 14" 11" x 17" 18" x 24" 24" X 36" Mounted Boards 1512 East Broward Blvd.. Ste. 102 Fort Lauderdale. FL 33301 954 728 8000 www.peacockarchitect.com AMOUNT 2.00 ea. .10 ea. 2.00 ea. .15 ea. $ 2.00 ea. $ 8.00 ea. $ 15.00 ea. $ 3.00 ea. Color Glossy Color $ 2.00 ea. $ 5.00 ea. $ 4.00 ea. $ 10.00 ea. $ 4.00 ea. $ 10.00 ea. $ 5.00 ea. $ 15.00 ea. $ 5.00 ea. $ 15.00 ea. Color Black & White 11" x 17" Color Boards $ 20.00 ea. $ 15.00 ea. 11" x 17" Glossy Color Boards $ 25.00 ea. $ 20.00 ea. 24" x 36" Color Boards $ 40.00 ea. $ 30.00 ea. 24" x 36" Glossy Color Boards $ 50.00 ea. $ 35.00 ea. 30" x 40" Color Boards $ 40.00 ea. $ 30.00 ea. 30" x 40" Glossy Color Boards $ 50.00 ea. $ 35.00 ea. 40" x 60" Color Boards $ 50.00 ea. $ 35.00 ea. 40" x 60" Glossy Color Boards $ 60.00 ea. $ 45.00 ea. * it is customary to add an administrative fee of 10% for all outside reimbursables KEY BISCAYNE BEACH PARK RENOVATION: FEE DISTRIBUTION PROJECT NUMBER: BEACH PARK RENOVATIONS PROFESSIONAL SERVICES FOR DESIGN CRITERIA PACKAGE - BEACH PARK RENOVATIONS Fee Breakdown For Basic Design Professional Services Classification Bler ded Rate (5) Multiplier 30% Construction Documents 90% Constrution Documents 100% Construction Documents Bidding and Permitting Construction Administration Total Hours Fees Subtotal (5) Hours Fees Subtotal (5) Hours Fees Subtotal (5) Hours Fees Subtotal (5) Hours Fees Subtotal (5) Architect 153.00 $ 16,675.00 250.00 $ 26,800.00 80.00 $ 6,380.00 28.00 $ 2,945.00 0.00 $ • $ 54,800.00 Principal in Charge 5 250.00 8.00 $ 2,000.00 10.00 5 7,500.00 2.00 5 500 00 1.00 5 750.00 0.00 5 $ 2,750.00 Project Architect 5 130.00 30.00 5 3,900.00 45.00 5 5,850.00 15.00 5 1,950.00 5.00 5 650.00 0.00 5 $ 6,500.00 Project Manager 5 110.00 4000 5 `400.00 7500 S 8.75000 2300 5 7,130.00 700 5 770.00 0.00 S $ 7,700.00 CADD/ Graphic Designer 5 85.00 75.00 5 6,37500 12000 5 10,20000 40.00 5 3,400,00 1500 5 1,275.00 0.00 5 - $ 11,050.00 Landscape Architect 75.00 S 7,500.00 130.00 5 12,850.00 17.00 $ 1,670.00 0.00 5 - 0.00 $ - $ 22,020.00 Project Architect 5 130.00 25.00 5 3,250.00 40.00 5 5,200.00 5.00 5 650.00 0.00 5 0.00 5 $ 3,900.00 CADD/ Graphic Designer 5 85.00 50.00 5 4,750.00 90.00 5 7,650.00 12.00 5 1,020.00 0.00 5 - 0.00 5 - $ 5,2/0.00 Structural Engineer 6.00 $ 600.00 42.00 $ 4,110.00 13.00 $ 1,240.00 0.00 $ • 0.00 $ - $ 5,950.00 Project Engineer 5 130.00 2.00 5 260.00 12.00 5 1,560.00 3.00 5 39000 0.00 $ - 0.00 $ . $ 650.00 CADD/ Graphic Designer $ 85.00 4.00 5 340.00 30.00 $ 7,550.00 1000 $ 850.00 0.00 5 0.00 5 $ 1,190.00 M/E/P Engineer 8.00 $ 815.00 47.00 $ 4,535.00 11.00 $ 1,070.00 0.00 $ - 0.00 $ • $ 6,420.00 Project Engineer 5 130.00 300 $ 39000 1200 5 1,56000 3.00 5 39000 000 5 - 0.00 $ $ 780.00 CADD/ Graphic Designer 5 85.00 5.00 5 425.00 35.00 5 2,975.00 8.00 $ 680.00 0.00 5 0.00 5 $ 1,105.00 Total Hours & Fee (Per Phase) 153.00 5 16,675.00 750 00 5 25,800 00 80 00 5 8,380 00 5.00 5 7,945 00 0.00 $ $ 28,000.00 Total Percentage (Per Phase) 29% >4% 14% 3% HOURLY DESIGN FEES Total Fee For Basic Design Professional Services $ 89,190.00 Total Hours For Basic Desgin Professional Services $ 483.00 Reproduction Expenses - Non-Destructive/Destructive Testing (Including Repairs) $ Grand Total Design Fee (Including Allowances) S 89,190.00 1 Proposed Civil Engineering Scope for Beach Park Improvements, Village of Key Biscayne, June 2022 Proposed Schedules of Fees Title Senior. Prof. Eng Hours Fee (Sr. Eng) Fee Proj. Engineer Hours Fee (Proj. En! ineer Fee CADD Technician Hours Fee (CADD Fee Total Time Hours Task Total Fee Percentage per task Hourly rate $165.00 $130.00 $85.00 SCHEMATIC DESIGN (SD) PHASE 20 $3,300.00 50 $6,500.00 44 $3,740.00 114 $13,540.00 23% DESIGN DEVELOPMENT (DD)_PHASE 30 $4,950.00 46 $5,980.00 210 $17,850.00 286 $28,780.00 49% FINAL BID CONSTRUCTION DOCUMENTS (BD) PHASE 6 $990.00 30 $3,900.00 24 $2,040.00 60 $6,930.00 12% BIDDING AND AWARDING SERVICES (AS) PHASE 4 $660.00 16 $2,080.00 16 $1,360.00 50 $4,100.00 7% CONSTRUCTION ADMINISTRATION (CA) PHASE 8 $1,320.00 8 $1,040.00 4 $340.00 20 $2,700.00 5% MEETINGS 12 $1,980.00 4 $520.00 4 $340.00 20 $2,840.00 5% TOTAL $58,890.00 GIT Consulting LLC • 2665 S. Bayshore Drive, Suite 220 Coconut Grove, Florida 33133 Ph: 305-632-9386 • Fax (305) 200-0168, email: georgio@gitconsulting.net 1 EXHIBIT A PROPOSED HAMMOCK LOCATIONS RETAINING WALLSEATING BATHROOM/EQUIPMEN E STORAGE CHILDREN PLAYGROUND PAVILLION * Silo" ** * FITNESS / YOGA ELE\AIE1) SEATING/ AUDITORIUM