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HomeMy Public PortalAbout2022-37 Approving Family Crossing Guard, LLC for school crossing guard servicesRESOLUTION NO. 2022-37 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING FAMILY CROSSING GUARD, LLC FOR SCHOOL CROSSING GUARD SERVICES IN AN AMOUNT NOT TO EXCEED $226,195 ANNUALLY; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") Council desires to improve traffic and safety measures by providing school crossing guards near Key Biscayne Community School and St. Agnes Academy (the "Services"); and WHEREAS, the Village solicited three proposals and received two proposals for the Services; and WHEREAS, Family Crossing Guard, LLC (the "Contractor") submitted a proposal for the Services ("Proposal"); and WHEREAS, after review and evaluation of the two proposals, the Village Manager recommends that the Contractor be selected to perform the Services as the lowest, responsive and responsible bidder; and WHEREAS, the Village Council desires to select the Contractor to perform the Services and authorize the Village Manager to negotiate and execute a contract with the Contractor consistent with the Proposal in an amount not to exceed $226,195.00 annually (the "Agreement"); and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals. That each of the above -stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Approval. That the Village Council approves the Contractor for the Services. Section 3. Authorization. That the Village Manager is hereby authorized to negotiate and execute an Agreement with the Contractor for the Services, consistent with and substantially in accordance with the Proposal attached hereto as Exhibit "A" in an amount not to exceed $226,195 annually, subject to approval by the Village Attorney as to form, content, and legal sufficiency. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTE I .:;� day of July L✓` , 2022. MICHAEL W. DAVEY, MAYOR ATTEST: JOCEL B. KOC VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY 2z„,„ WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY AGREEMENT This agreement states Crossing Guard Services Agreement (the "Agreement") between Family Crossing Guard and the Village of Key Biscayne Police Department, Key Biscayne, FL, (the "Establishment"). This agreement shall be effective as of October 1, 2022. Whereas, the parties have determined that Family Crossing Guard is willing and able to provide crossing guard services to Establishment. Now, therefore, in consideration of the mutual covenants and undertakings set forth in this agreement, the sufficiency of which the parties hereby acknowledge, the Agreement is hereby amended as follows: TERM The term of this Agreement shall begin on October 1, 2022 and shall continue for a period of one (1) year. Thereafter, the term of this agreement shall renew automatically on the termination date of this Agreement for successive one (1) year periods unless and until otherwise terminated by either party giving at least thirty (30) days written notice to the other party prior to the end of any one (1) year term hereof that this Agreement shall terminate effective on the applicable termination date of this Agreement. Moreover, Family Crossing Guard shall have the right to terminate this Agreement, with or without cause, on thirty (30) days advance written notice. FEES Within the time frame of this agreement, Village of Key Biscayne shall pay to Family Crossing Guard, LLC. the hourly fee amount of twenty-nine dollars and sixty-five cents ($29.65) per serviced hour. Fees for any period thereafter of the defined terms of this agreement will be ascertained for any future years. Fees will be billed monthly to due net 30 days. A $25.00 late fee will be charged for any invoices which are past due. LOCATIONS 1. Key Biscayne Community School 150West McIntyre Street Key Biscayne, Florida 33149 2. St. Agnes Academy 122 Harbor Drive Key Biscayne, Florida 33149 TERMS OF SERVICE AND SCHEDULE Family Crossing Guard, LLC. Servicing shall be provided to the above listed establishments under the following terms: 1. 180 school days per year 2. Schedule of service: Key Biscayne Community Day School # of Posts Day(s) Time Start Time End 8 Monday — Friday 7:45am 8:45am 8 Monday, Tuesday, Thursday, Friday 2:30pm 3:30pm 8 Wednesday 1:30pm 2:30pm 4 Monday —Friday 7:45am 8:45am 4 Monday, Tuesday, Thursday, Friday 2:30pm 3:30pm 4 Wednesday 1:30pm 2:30pm 2 Monday — Friday 7:00am 9:00am 2 Monday — Friday 2:00pm 4:00pm St. Agnes Academy # of Posts Day(s) Time Start Time End 2 Monday — Friday 7:00am 9:00am 1 Monday — Friday 7:00am 8:00am 2 Monday — Friday 2:00pm 4:00pm 1 Monday — Friday 2:00pm 3:00pm Annual Training One day designated for annual training and shall be considered as well for the allotment of 17 'posts' for the span of a 4 hour period. Family Crossing Guard, LLC. COST SUMMARY Below is a summary of the total projected costs to be seen for the 2022 — 2023 school year, calculated at the aforementioned hourly rate of $29.65 per serviced hour. 13 sites at 2 hours per day: (26 hour/day) X (180 days/yr) X ($29.65) _ $140,762 4 sites at 4 hours per day: (16 hour/day) X (180 days/yr) X ($29.65) = $85,392 17 sites at 4 hours per day: (68 hour/day) X (1 days/yr) X ($29.65) = $2,016 Total Projected Cost: $226,195 Total Projected Hours: 7,628 For the duration of the school year that services will be rendered prior to October 1, 2022, the cost per hour of service will be maintained at the previously contracted annual rate. IN WINTESSS WHEREOF, Family Crossing Guard have executed this agreement intending it to be effective as of October 1, 2022. FAMILY CROSSING GUARD: Signature Bernadette Priegues, Director Family Crossing Guard ESrABLISHMENNT: /‘..— Gq - Date at 21.22 Signature - Date Chief of Police Village of Key Biscayne Family Crossing Guard, LLC.