HomeMy Public PortalAbout2022-37 Approving Family Crossing Guard, LLC for school crossing guard servicesRESOLUTION NO. 2022-37
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING
FAMILY CROSSING GUARD, LLC FOR SCHOOL
CROSSING GUARD SERVICES IN AN AMOUNT NOT TO
EXCEED $226,195 ANNUALLY; PROVIDING FOR
AUTHORIZATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") Council desires to improve traffic and
safety measures by providing school crossing guards near Key Biscayne Community School and St.
Agnes Academy (the "Services"); and
WHEREAS, the Village solicited three proposals and received two proposals for the
Services; and
WHEREAS, Family Crossing Guard, LLC (the "Contractor") submitted a proposal for the
Services ("Proposal"); and
WHEREAS, after review and evaluation of the two proposals, the Village Manager
recommends that the Contractor be selected to perform the Services as the lowest, responsive and
responsible bidder; and
WHEREAS, the Village Council desires to select the Contractor to perform the Services
and authorize the Village Manager to negotiate and execute a contract with the Contractor
consistent with the Proposal in an amount not to exceed $226,195.00 annually (the "Agreement");
and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals. That each of the above -stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Approval. That the Village Council approves the Contractor for the
Services.
Section 3. Authorization. That the Village Manager is hereby authorized to negotiate
and execute an Agreement with the Contractor for the Services, consistent with and substantially
in accordance with the Proposal attached hereto as Exhibit "A" in an amount not to exceed
$226,195 annually, subject to approval by the Village Attorney as to form, content, and legal
sufficiency.
Section 4. Effective Date. That this Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTE I .:;� day of July
L✓`
, 2022.
MICHAEL W. DAVEY, MAYOR
ATTEST:
JOCEL B. KOC
VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
2z„,„
WEISS SEROTA HELFMAN COLE & BIERMAN, P.L.
VILLAGE ATTORNEY
AGREEMENT
This agreement states Crossing Guard Services Agreement (the "Agreement") between Family
Crossing Guard and the Village of Key Biscayne Police Department, Key Biscayne, FL, (the
"Establishment"). This agreement shall be effective as of October 1, 2022.
Whereas, the parties have determined that Family Crossing Guard is willing and able to provide crossing
guard services to Establishment.
Now, therefore, in consideration of the mutual covenants and undertakings set forth in this agreement,
the sufficiency of which the parties hereby acknowledge, the Agreement is hereby amended as follows:
TERM
The term of this Agreement shall begin on October 1, 2022 and shall continue for a period of
one (1) year. Thereafter, the term of this agreement shall renew automatically on the termination date
of this Agreement for successive one (1) year periods unless and until otherwise terminated by either
party giving at least thirty (30) days written notice to the other party prior to the end of any one (1) year
term hereof that this Agreement shall terminate effective on the applicable termination date of this
Agreement. Moreover, Family Crossing Guard shall have the right to terminate this Agreement, with or
without cause, on thirty (30) days advance written notice.
FEES
Within the time frame of this agreement, Village of Key Biscayne shall pay to Family Crossing
Guard, LLC. the hourly fee amount of twenty-nine dollars and sixty-five cents ($29.65) per serviced hour.
Fees for any period thereafter of the defined terms of this agreement will be ascertained for any future
years. Fees will be billed monthly to due net 30 days. A $25.00 late fee will be charged for any invoices
which are past due.
LOCATIONS
1. Key Biscayne Community School
150West McIntyre Street
Key Biscayne, Florida 33149
2. St. Agnes Academy
122 Harbor Drive
Key Biscayne, Florida 33149
TERMS OF SERVICE AND SCHEDULE
Family Crossing Guard, LLC.
Servicing shall be provided to the above listed establishments under the following terms:
1. 180 school days per year
2. Schedule of service:
Key Biscayne Community Day School
# of Posts
Day(s)
Time Start
Time End
8
Monday — Friday
7:45am
8:45am
8
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
8
Wednesday
1:30pm
2:30pm
4
Monday —Friday
7:45am
8:45am
4
Monday, Tuesday, Thursday, Friday
2:30pm
3:30pm
4
Wednesday
1:30pm
2:30pm
2
Monday — Friday
7:00am
9:00am
2
Monday — Friday
2:00pm
4:00pm
St. Agnes Academy
# of Posts
Day(s)
Time Start
Time End
2
Monday — Friday
7:00am
9:00am
1
Monday — Friday
7:00am
8:00am
2
Monday — Friday
2:00pm
4:00pm
1
Monday — Friday
2:00pm
3:00pm
Annual Training
One day designated for annual training and shall be considered as well for the allotment of 17 'posts' for
the span of a 4 hour period.
Family Crossing Guard, LLC.
COST SUMMARY
Below is a summary of the total projected costs to be seen for the 2022 — 2023 school year, calculated at
the aforementioned hourly rate of $29.65 per serviced hour.
13 sites at 2 hours per day: (26 hour/day) X (180 days/yr) X ($29.65) _ $140,762
4 sites at 4 hours per day: (16 hour/day) X (180 days/yr) X ($29.65) = $85,392
17 sites at 4 hours per day: (68 hour/day) X (1 days/yr) X ($29.65) = $2,016
Total Projected Cost: $226,195
Total Projected Hours: 7,628
For the duration of the school year that services will be rendered prior to October 1, 2022, the cost per
hour of service will be maintained at the previously contracted annual rate.
IN WINTESSS WHEREOF, Family Crossing Guard have executed this agreement intending it to be
effective as of October 1, 2022.
FAMILY CROSSING GUARD:
Signature
Bernadette Priegues, Director
Family Crossing Guard
ESrABLISHMENNT:
/‘..—
Gq -
Date
at 21.22
Signature - Date
Chief of Police Village of Key Biscayne
Family Crossing Guard, LLC.