HomeMy Public PortalAbout2023 Adopted Budget
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Annual Budget Book |Fiscal Year 2022-2023
V I L L A G E
K E Y B I S C A Y N E
OF
Annual Budget
Fiscal Year 2022 - 2023
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Annual Budget Book |Fiscal Year 2022-2023
The Village of Key Biscayne, Florida was
incorporated June 18, 1991.
Village Seal Description
One of the oldest and most recognizable landmarks in South Florida, the
lighthouse was first constructed in 1825. It has a colorful, well-documented
history. It stands in the Bill Baggs Cape Florida State Recreation Area. Like
all lighthouses, it is a symbol of familiar homecoming to sailors, fishermen,
and landlubbers alike. It also represents man-made structures of lasting
quality, strength, and safety in an uncertain world.
The coconut palm has been a popular symbol of peaceful nature for many
tropical areas around the world. Key Biscayne was once a plantation for
this versatile tree.
The two sea birds, against the backdrop of the moon, stand for the animals
with whom we share our environment.
The sun, sustainer of life, which figures prominently in many municipal
emblems around the state, usually depicted at high noon, has just
disappeared below the horizon, creating one of those sunsets that occur
every once in a while. This kind of mood and feeling evoke a universal
human reaction – a powerful visual reminder of the potential beauty and
transitory nature of all things.
The moon is shown on our seal not just to be different from other
communities, not only for its magical qualities, but also because we have
been told that one of the earliest local Indian dialects contained a word-
picture phrase, “Bischiyano,” meaning, simply – “Favorite Path of the Rising
Moon.”
Adoption of the Village Seal took place on June 8, 1993, and adoption of
the description of the Village Seal took place on August 10, 1993.
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Annual Budget Book |Fiscal Year 2022-2023
We have made every effort to make this book as easy as possible to read, but we
understand how difficult it can be to find what you are looking for in such a
complex document. To make your search easier, we have provided a number
of tools to direct you to what you are in search of.
Table of Contents
The Table of Contents starts on the next page and provides an overview of each section
of the book.
Organization of this Book
The Village of Key Biscayne Annual Budget is divided into the following sections:
• Introduction – This section contains a guide for readers, identification of the Village
Councilmembers and Charter officers, Village Profile, Village Manager’s Vision, a
discussion of the budgeting process and an overview of the millage rate and cost
allocations.
• Financial Policies – Outlines our financial policies
• General Fund – This section contains a detailed revenue summary explanation,
expenditure outline, and a breakdown of each department which includes its
function, accomplishments, objectives, authorized positions, budgets and
highlights.
• Capital Improvement Program – This section contains a list of approved 5-year
Capital Improvement Projects, project descriptions as well as overall projected cost
and budgetary allocations.
• Special Revenue Transportation Fund – This section contains a detailed revenue
and expenditure summary for the Transportation Fund.
• Parks, Rec & Open Spaces Land Trust Fund – This section contains a detailed
revenue and expenditure summary for the Land Trust Fund
• Stormwater Enterprise Fund – This section contains a detailed revenue and
expenditure summary for the Stormwater Fund.
• Solid Waste Enterprise Fund – This section contains a detailed revenue and
expenditure summary for the Solid Waste Fund.
Glossary
The budget is organized as a line-item budget. We have included a glossary of financial
terms and object codes and their meanings to help understand the types of expenses that
are included in each line.
Table of Contents
Budget Year 2022-2023
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Introduction
Village Council & Charter Officers 5
Guide for Readers 6
Village Profile 7
Village Manager’s Message 10
Budget Process 13
Budget Summary 16
Financials
Financial Policies 25
Fund Structure 35
General Fund
Revenues 38
Expenditures 46
Debt Service 48
Village Council & Initiatives 52
Office of the Village Clerk 53
Office of the Village Attorney 55
Administration 57
Planning, Zoning & Code 60
Public Works 62
Police 66
Fire-Rescue 69
Parks, Community Center, Athletics & Community Groups 72
Building 78
Capital Improvement Program
Capital Improvement Program 81
Special Revenue & Enterprise Funds
Special Revenue Transportation Fund 96
Parks, Rec & Open Spaces Land Trust Fund 99
Stormwater Enterprise Fund 101
Solid Waste Enterprise Fund 103
Glossary
Financial Terms 104
Object Code Glossary 116
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Annual Budget Book |Fiscal Year 2022-2023
Village Council
Charter Officers
Michael W. Davey
Mayor
Brett Moss
Vice Mayor
Allison McCormick
Councilmember
Ignacio J. Segurola
Councilmember
Edward London
Councilmember
Luis Lauredo
Councilmember
Chad Friedman
Village Attorney
Jocelyn Koch
Village Clerk
Steven C. Williamson
Village Manager
Franklin H. Caplan
Councilmember
Administrative Personnel
Jocelyne Moussavou, Chief of Staff
Benjamin Nussbaum, CPA, Chief Financial Officer
Jake Ozyman, PE, Public Works Director
Jeremy Calleros Gauger, Building Director
Eric Lang, Fire Chief
Francis “Frank” Sousa, Police Chief
Todd Hofferbeth, Director of Parks & Recreation
Juan C. Gutierrez, Human Resources Director
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The following information is intended to be a guide to find information in the budget
document of planned programs, services, and financial information. The Fiscal Year 2022-
2023 Key Biscayne Budget compiles financial and service delivery data in a single source
document for easy reference. The Fiscal Year 2022-2023 budget is intended to serve four
purposes.
A Policy Guide
As a policy document, the budget serves to inform the reader about the organization and
its policies. The budget includes organization-wide financial and programmatic policies
and goals that address long-term concerns and issues, as well as its short-term financial
and operational policies that guide the development of the budget for the upcoming
year. This budget document details the services the Village will provide during the twelve-
month period from October 1, 2022, through September 30, 2023. The departmental
budget sections provide objectives, performance measures and highlights for each
department.
A Financial Plan
As a financial plan, the budget details the costs associated with providing municipal
services and how they will be funded. The General Fund Section includes a summary and
detailed description of all revenues and expenditures. The budget document explains the
underlying assumptions for the revenue estimates and discusses significant revenue
trends. In addition, there is discussion of the Village’s accounting structure and budgetary
policies.
An Operations Guide
As an operations guide, the budget details how departments and the General Fund are
organized. The budget informs the activities, services and functions carried out by each
department. In addition, the budget provides for performance measurements of
organization-wide objectives to aid in monitoring the progress of the Village. Each
departmental budget section includes a description of the department’s function, its goals
and objectives, performance indicators, authorized positions, budget highlights, and the
budgetary appropriation.
A Communication Device
As a communication device, the budget provides summary information to aid in
interpreting the document. Charts, graphs, tables, and text are included in every section
to consolidate the information as much as possible. The budget document also includes
a detailed table of contents and a glossary of terms to make it easy to locate and
understand its contents. Finally, the budget includes the Budget Message Section, which
provides readers with a condensed analysis of the fiscal plans of the Village for the
upcoming fiscal year.
Village Profile
Budget Year 2022-2023
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Key Biscayne is a vibrant, residential community of more than 14,800 residents on
a seven-mile-long, two-mile-wide barrier island only minutes from downtown
Miami. It is the southernmost barrier island in the United States and enjoys a high
quality of life, a thriving commercial district, and a resilient environment.
Incorporated in 1991, the Village of Key Biscayne is celebrating its 31st Anniversary
this year. This section provides a brief history and profile of the Village and how it
has become the vibrant Island Paradise that it is today.
History
Key Biscayne was discovered in 1513
when Juan Ponce de Leon charted the
area and named it Santa Marta,
claiming the area for Spain. However,
archeological excavation suggests the
Tequesta Indians pre-dated Ponce de
Leon and inhabited the island more
than 1,000 years prior. After Florida
became a United States Territory in
1821, our iconic Cape Florida
Lighthouse was constructed in 1825
and situated on the southern tip of Bill
Baggs Cape Florida State Recreation
Area. This lighthouse has remained as
one of South Florida’s oldest standing
structures, becoming a famous
landmark for the Key.
In 1908, William J. Matheson began purchasing real estate on the island and by
1928 owned approximately 1,700 acres of the island. In 1940, the heirs to the
Matheson family donated the northern half of their Key Biscayne holdings to Dade
County for use as a public park with the condition that the County construct a
causeway and park. Shortly afterward, World War II occurred, and construction
was delayed.
Village Profile
Budget Year 2022-2023
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On November 9, 1947, official
ceremonies marked the opening
of the Rickenbacker Causeway,
connecting Key Biscayne to the
mainland. Subsequently, the
Matheson’s transferred 975 acres
to the County to build the park and
beaches that are now Crandon
Park. The new access, beaches,
and park made the island a highly
desirable area to live and visit. The
remaining Matheson land soon
became an area to develop
premier residential and resort
communities.
Profile of the Government
The Village of Key Biscayne operates under the council-manager form of
government. Policymaking and legislative authority are vested in a governing
council consisting of the mayor and six other council members. The council is
responsible for, among other things, passing ordinances and resolutions, adopting
the annual budget, appointing the Village Manager, the Village Clerk, and the
Village Attorney. The Village Manager is responsible for carrying out the policies
and ordinances of the Council, for overseeing the daily operations of the
government, and for appointing the heads of various departments.
The Village of Key Biscayne offers a wide range of services, including police
protection, fire and emergency medical service, public works infrastructure and
maintenance, a full-service building, zoning, and planning service activities, solid
waste collection, and a comprehensive storm water management system.
In 1950, the Mackle Brothers broke ground
and constructed the island’s first residential
development. The construction of the
original shopping plaza and beach front
Key Biscayne Hotel followed shortly
thereafter. Within the span of five years, the
island community swelled from 29 residents
to 2,500 residents by 1995. The Village was
incorporated as a new municipality in 1991,
becoming the first new city in Miami-Dade
County in over fifty years.
Village Profile
Budget Year 2022-2023
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Certain services are provided through the Miami-Dade County Public School
system and the County Library system.
Local Economy
The Village of Key Biscayne enjoys a favorable economic environment and local
indicators point towards continued future stability. This thriving and vibrant
community is comprised of diverse, well-educated, and involved citizens who take
a genuine interest in the social, business, cultural and governing aspects of their
Village. The Village is comprised of high-value residential housing stock and
shopping centers. There is no industrial area in the community.
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Village Manager’s Message
Budget Year 2022-2023
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I am eager to take on my second year as your Village Manager. It is an honor and
privilege to serve the community of Key Biscayne. Our village is truly an Island
Paradise, unparalleled by any other. The Village staff and I have listened and
heard what you, our residents, have asked for and we are excited to present our
Fiscal Year 2023 Budget to meet your expectations.
First, I want to thank the Village Council for its guidance and the Village staff for
their hard work and diligence in creating a solid budget that is both efficient and
effective in achieving our goals. This year’s budget takes into consideration the
economic challenges our community currently faces, a combined 10% increase
in assessed property values, and an approximate 9% inflation rate. We worked
hard to keep costs as low as possible while still ensuring that the Village can
provide the public safety, services and infrastructure our residents need, desire
and expect. In fact, we did this while still lowering the village millage rate two years
in a row. The budget is designed to use our resources wisely. Whereas last year’s
budget set the foundation for what was needed to guide the Village in the years
to come, this year we are concentrating on maintaining what we have while also
building for a better future.
We imagine the Village of Key Biscayne as a thriving and vibrant community with
a high quality of life, a strong sense of place, and a passionate dedication to
purposefully elevating our Island Paradise to create a stronger, more resilient
future. Our team is poised and ready to deliver. We are a values-based
organization that puts residents first, emphasizes teamwork, stresses stewardship,
pursues excellent results, and empowers our employees to get things done for our
community.
This year, as I highlighted, it is time to take care of what we have. We want to build
on the positive things our predecessors have done to create the exceptional
quality of life our residents now enjoy. We want to keep it that way. This year’s
budget designates $4.7 million to maintain, repair and renovate Village facilities,
parks and athletic fields, roadways, stormwater systems, and landscaping. The
budget also allocates $18.6 million to deliver the world class police and fire rescue
services that our residents cherish and are renowned as one of Miami-Dade
County’s best and highly rated throughout the State of Florida. As we focus on
maintaining and repairing our current facilities, parks and roads, we are also
investing in the future. We have a $7.7 million capital improvements plan that
intends to reduce street flooding, protect our utilities, address Crandon Blvd traffic
and safety, complete Paradise Park, and enhance Beach Park, Village Green and
our athletic fields. The good news about this year’s capital program is that of the
$7.7 million, only $700,000 of your taxpayer money will be placed against these
projects. Our team has diligently assembled the other $7 million from external
Village Manager’s Message
Budget Year 2022-2023
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funding sources, such as: $2.8 million from the American Rescue Plan, $3.1 million
in grants and state revolving funds, and $1.1 million from state appropriations,
special revenue and other designated funds.
Specific services and projects you can expect to see this year are:
• Enhancing our community policing program to reduce disorder, prevent
crime, and improve traffic safety while increasing citizen engagement
• Completing Paradise Park as the prominent, inclusive and outdoor gathering
space in the heart of our Village civic center
• Repairing and renovating Beach Park for all residents to enjoy our only public
oceanfront park
• Enhancing the Community Center and Village Green with innovative
operations, more functional equipment and improved appearance
• Improving our existing sports venues and increasing access to additional
fields and courts to offer more opportunities for our active youth population
• Expanding senior and youth programs to provide more appealing and
engaging recreation, social and educational activities
• Refurbishing Crandon Boulevard to enhance vehicle, bicycle, pedestrian and
golf cart traffic flow and safety
• Pursuing alternative transportation solutions such as more FreeBees and
busses to reduce automobile traffic, improve access to key destinations,
alleviate parking concerns, and reduce environmental impacts
• Coordinating with Miami-Dade County and the City of Miami to optimize the
Rickenbacker Causeway master plan and the Bear Cut Bridge improvements
• Developing and implementing a resilient infrastructure plan to safeguard our
shorelines, reduce flooding, improve roadways, harden utilities, and
strengthen our seawalls to protect our residents’ lives, property, and future
economic viability
• Implementing an operations, maintenance, and repair program to improve
our facilities, landscaping and grounds, parks and beach, rights-of-way,
stormwater systems and athletic fields
• Implementing a resident customer service program that brings it all together
to respond to and anticipate our residents’ needs, requests, and
expectations
Our mission is supported in this year’s budget through these thoughtful and much
needed projects. Informed by our residents’ input, our seven strategic goals
remain steady. We aim to ensure we have a safe and secure village; a thriving
Village Manager’s Message
Budget Year 2022-2023
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and vibrant community and local marketplace; engaging and active programs
and public spaces; accessible, connected, and mobile transportation systems;
and a resilient and sustainable environment and infrastructure. Finally, in all that
we do, we consider the village residents our customers. My commitment to you is
to provide the most effective and efficient government services while ensuring we
communicate and collaborate along the way.
Budget Process
Budget Year 2022-2023
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In accordance with the Village of Key Biscayne Charter, Article III, (Section 3.03,
Powers and Duties of the Village Manager (Subsection 5)), the Village Manager
must prepare and submit to the Village Council a proposed budget and capital
improvement program. This section provides an overview of the Village of Key
Biscayne’s budget process for matching Village priorities with available resources;
and the financial policies that guide budget decisions and spending in the Village.
How the Budget Was Created
The Village of Key Biscayne begins its budget process with a strategic planning
process to identify the needs and priorities of the community that results in goals
to guide the Village’s budget process: our Strategic Priorities. These are combined
with preliminary projection of revenues and expenditures based on financial
trends and analysis that continue to be refined throughout the budget process.
Budget Development
The development of the next fiscal year’s budget begins in March when the
Village Manager’s Office and Department leaders hold a strategic planning
meeting to align with the Village Council’s goals and objectives. In developing the
Fiscal Year 2022 operating budget, departments analyzed existing services and
potential services considering the Council’s priorities. The budget identifies added
and removed services, which are then quantified in the line-item budget. They
reflect not only the strategic priorities as set by the Village Council, but also the
policy initiatives that contribute to the long-term financial health of the Village.
Departments set goals to meet the needs identified in the strategic priorities. To
meet these goals, departments have specific objectives that are measured
through key performance indicators. Individual staff member’s objectives and
performance measures are then linked to the department’s objectives, showing
each employee what the end result of their work should be and how they
contribute to the goals of the Village. In this way, the budget becomes a tool to
monitor operating performance.
The performance measures included in each department’s summary is designed
to show how the department’s objectives support the strategic priorities.
Budget Procedures
Balanced Budget
Each annual budget adopted by the Village Council shall be a balanced budget
in accordance with the Village of Key Biscayne Charter, Article IV, (Section 4.05a).
Budget Process
Budget Year 2022-2023
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Budget Adoption
The Council shall by ordinance adopt the annual budget on or before the last day
of September of each year. If it fails to adopt the annual budget by this date, the
Council may by resolution direct that the amount appropriated for current
operations for the then ending fiscal year be deemed appropriate for the ensuing
fiscal year for a period of fifteen (15) days and may be renewed by resolution
each fifteen (15) days, with all items in it prorated accordingly, until such time as
the Council adopts an annual budget for the ensuing fiscal year. An ordinance
adopting an annual budget shall constitute appropriations of the amounts
specified therein. (Section 4.05b)
Specific Appropriation
The budget shall be specific as to the nature of each category of appropriations
therein. Further changes such as transferring of available funds within a specific
department, may be authorized by the Village Manager. Reasonable
appropriations may be made for contingencies, but not within defined spending
categories. (Section 4.05c)
Budget Amendments
The annual budget is adopted by ordinance and may only be amended by
ordinance. Contingency funds may only be transferred by the budget
amendment process. (Section 4.07 a-b)
Budget Basis
The General or Operating Fund, Budget of the Village of Key Biscayne is prepared
on a modified accrual basis. Briefly, this means that obligations of the Village, such
as outstanding purchase orders, are considered as encumbrances and are
budgeted as expenses. Revenues are recognized only when they are actually
received. The Village follows guidelines established by the Florida Department of
Banking and Finance, the Government Finance Officers Association in association
with the American Institute of Certified Public Accountants, the Charter of the
Village of Key Biscayne and the Auditor General of the State of Florida.
The Annual Comprehensive Financial Report (ACFR) shows the status of the
Village's finances on the basis of "Generally Accepted Accounting Principles"
(GAAP). In most cases this conforms to the method by which the Village prepares
its budget. The ACFR shows fund expenditures and revenues on both a (GAAP)
basis and budget basis for comparison purposes. Except that (GAAP) does not
take encumbrances into account until they become payable.
Budget Process
Budget Year 2022-2023
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Enterprise Funds
Solid Waste, Stormwater Utility, and Transportation Funds are budgeted on a full
accrual basis. Not only are expenditures recognized when a commitment is made,
but revenues are also recognized when they are obligated to the Village.
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Budget Summary
Budget Year 2022-2023
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Budget Summary
The proposed Fiscal Year 2023 General Fund Budget for the Village of Key Biscayne
is $36,910,974 which includes operations and maintenance, the Parks, Recreation
& Open Space Land Trust (“PROS Land Trust”), and funding for capital
improvements. Fiscal Year 2023 total operating budget represents an increase of
4.2% from Fiscal Year 2022 Budget. The estimated property assessment for Fiscal
Year 2023 is $9.1 billion, representing an increase of 10.0% from Fiscal Year 2022
Proposed Budget Structural Changes
Budget Summary
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
In FY 2023, several structural changes were made to the budget to allow for
increased financial control, better transparency, and ease of operations.
• Council & Council Initiatives are consolidated to align common efforts
and simplify accounting
• A stand-alone Building Special Revenue Fund has been established to
create a restricted account that captures building related revenues
and expenses to centralize and better analyze operations
• All facilities maintenance & repairs have been centralized in the Public
Works Department to better manage the program and improve
budgeting, accounting and work return on investment
• All athletic field costs are transferred to the Athletics Department to
capture all the expenses associated with athletic fields into a single
account to better analyze operations
• Community Groups are moved into the Parks & Recreation and Public
Works Departments to better align funding with the departments
providing the services and to allow direct oversight of community
program and event operations and funding
• Select employee costs proportions were reallocated across special
revenue funds (Transportation, Building, Stormwater and Solid Waste) to
better align costs to work performed and to free up more special
revenue to pay for fund related investments
• Software expenses are moved from Subscriptions & Memberships to
operating supplies due to changes in GFOA Uniform Accounting
Systems Manual
Proposed Millage
The Village of Key Biscayne continues to hold the distinction of having the lowest
overlapping millage rate of any municipality in Miami-Dade County. Despite
significant ongoing economic pressures, the Proposed Budget levies property
taxes on our residents and businesses using a millage rate of 3.1533
Budget Summary
Budget Year 2022-2023
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Revenue Summary
General fund revenues are expected to total $36,910,974 which represents a 4.0%
increase from Fiscal Year 2022. Ad-Valorem taxes account for approximately 74%
of all general fund revenues.
Expenditure Summary
The total proposed General Fund Budget for Fiscal Year 2023 is $36,910.974 which
includes an operating expense of $36,013,476, a transfer to the PROS Land Trust of
$272,498 and a transfer to the CIP Fund of $625,000. The operating expenditure
budget increased by $758,768 or 2.2% from Fiscal Year 2022 budget.
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Budget Summary
Budget Year 2022-2023
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Budget Summary
Budget Year 2022-2023
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Village Authorized Positions
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Budget Summary
Budget Year 2022-2023
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Budget Summary
Budget Year 2022-2023
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Fire Full Time FY19-20 FY20-21 FY21-22 FY22-23
Fire Chief 1 1 1 1
Deputy Fire Chief 2 2 2 2
Fire Captains 3 3 3 3
Fire Lieutenants 7 7 7 7
Drivers/Engineers 12 12 12 12
Firefighters/Paramedics 14 14 14 14
Inspector - Fire Prevention 0 0 1 1
Executive Assistant to the Fire Chief 1 1 1 1
Administrative Assistant/Records Technician 0 1 0 0
FT Sub-Total 40 41 41 41
Fire Part Time FY19-20 FY20-21 FY21-22 FY22-23
PT Inspector - Fire Prevention 1 1 1 1
PT Community Outreach Liaison 1 0 0 0
PT Sub-Total 2 1 1 1
Total 42 42 42 42
Budget Summary
Budget Year 2022-2023
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Parks & Recreation Full Time FY19-20 FY20-21 FY21-22 FY22-23
Parks, Recreation & Open Spaces Director 1 1 1 1
Assistant Parks & Recreation Director 1 1 1 1
Executive Administrative Assistant 1 1 1 1
Parks & Athletics Program Manager 1 1 1 1
Community Program Coordinator 0 0 1 1
FT Sub-Total 4 4 5 5
Budget Summary
Budget Year 2022-2023
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Cost Allocation
Certain members of staff have responsibilities that span multiple functions. In such
circumstances, the Village has allocated the cost of these employees to the
appropriate funding sources based on the individual employee’s time spent on
each function. The result is a budget that more accurately aligns with the cost of
providing services. The employees listed below have been allocated in the
following manner:
Financial Policies
Budget Year 2022-2023
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Overview
The following financial policy statements guide the daily operations of the Village
of Key Biscayne. These policies define objectives, establish rules with parameters,
and express guidelines for fiscal conduct by the Village in connection with the
operating budget and capital improvement program.
Operating Budget Policies
• The Village will pay for all current expenditures with current revenues. The
Village will avoid budgetary procedures that balance current expenditures
at the expense of meeting future years' expenses, such as postponing
expenditures or accruing future year's revenues.
• The Village will maintain a continuing budgetary control system to ensure
that it maintains line-item integrity.
• The administration will prepare monthly reports comparing actual revenues
and expenditures with budgeted amounts for all funds.
• Wherever possible, the Village will integrate performance measurements
and productivity indicators in the budget.
• The budget will provide for adequate maintenance of capital assets and
equipment and for their orderly replacement.
Capital Improvement Policies
• The Village will annually update its six (6) year Capital Improvements Plan,
including the budget year and the subsequent five program years.
• The Village will enact an annual capital budget based on the multi-year
Capital Improvement Plan.
• A capital project is a project that adds to, helps maintain, or improves a
Village asset with an anticipated cost equal to or exceeding fifty thousand
dollars ($50,000) or with an anticipated useful life equal to or
exceeding seven (7) years. This definition includes, but is not limited
to, capital projects undertaken for the following purposes:
o Construction of a new facility (i.e., a public building, roadways,
recreational facilities)
o Addition, renovation, or expansion of an existing facility.
o Nonrecurring major repair or rehabilitation of all or a part of an asset,
facility or its grounds, or equipment.
o Non-routine purchase or replacement of major equipment.
Financial Policies
Budget Year 2022-2023
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o Planning, feasibility, engineering, or design study related to an
individual capital improvements project or to a program that is
implemented through individual capital improvement projects.
o Planning, feasibility, engineering, or design study with a cost equal
to or exceeding $50,000 or more that is directly related to a project
on the capital improvements program.
o Any acquisition of land for a public purpose.
• The Village will develop the capital improvement budget in conjunction
with the operating budget. Future operating costs associated with new
capital improvements will be projected and included in operating budget
forecasts.
• The Village will maintain a balanced mix of financing sources including, but
not limited to, pay-as-you-go, grants, and debt without excessive reliance
on any one source, and shall consider the following factors in evaluating
the suitability of funding options for projects:
o Legality
o Equity
o Effectiveness
o Acceptability
o Affordability
o Ease of Administration
o Efficiency
• The Village shall maintain its capital asset inventory at a level adequate to
protect the Village’s capital investment, avoid disruption of service
delivery, and to minimize future maintenance and replacement costs.
• The Village will identify the estimated costs and potential funding sources
for each capital project proposal before it is submitted to the Village
Council for approval.
• The Village will determine the least costly financing method for all new
projects.
Debt Management Policies
• The total principal of debt of the Village shall be limited to the greater of
the following:
o One percent of the total assessed value of all property within the
Village, as certified to the Village by the Dade County Property
Appraiser, for the current fiscal year; or
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o That amount which would require annual principal and interest
payments on Debt during any fiscal year to exceed 15 percent of
general fund expenditures for the previous full fiscal year.
• The Village will confine long-term borrowing to capital improvements or
major projects that cannot be financed from current revenues or fund
balances while preserving the desired fund balance.
• When the Village finances capital projects by issuing bonds, it will pay back
the bonds within a period not to exceed the estimated useful life of the
project.
• The Village will strive to have the final maturity of general obligation bonds
at, or below, thirty (30) years.
• Whenever feasible, the Village will use current revenues, or other self-
supporting bonds instead of general obligation bonds.
• The Village will not use long-term debt for current operations.
• The Village will maintain consistent communications with bond rating
agencies regarding its financial condition.
• The Village will strive to maintain or improve our bond rating. The Village will
follow a policy of full disclosure on every financial report and borrowing
prospectus.
Revenue Policies
• The Village strives to maintain a diversified and stable revenue system to
shelter it from unforeseeable short-run fluctuations in any one revenue
source.
• The Village will estimate its annual revenues by an objective, analytical
process, wherever practical.
• The Village will project revenues for the next year and will update this
projection annually. Each existing and potential revenue source will be re-
examined annually.
• The Village will develop a long-term revenue projection system that
considers new capital assets and the necessary cost of maintenance.
• Each year, the Village will analyze the full costs of activities supported by
user fees to identify the impact of inflation and other cost increases.
Investment Policies
• The Village of Key Biscayne will invest its funds in accordance with Florida
Statute 218.415 and its internal Investment Policy
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• The funds will be invested based upon the following priorities:
o Safety of principal
o To meet the liquidity needs of the Village
o Optimize investment returns after first addressing safety and liquidity
concerns.
• The Village of Key Biscayne will conduct a cash flow analysis of all funds on
a regular basis. Disbursement, collection, and deposit of all funds will be
scheduled to ensure maximum cash availability
• The Village will pool cash from several different funds for investment
purposes, where permitted by law
• The Village will invest its idle cash on a continuous basis
Fund Balance Policies
• Surplus funds in the general fund at the end of each fiscal year not placed
by the Council in a restricted reserve fund shall be used either to reduce
Debt or to reduce taxes in the next fiscal year. The allocation of surplus
funds between restricted reserve funds, Debt reduction and tax reduction
shall be at the discretion of the Village Council.
• To provide for emergencies, the Village shall maintain non-restricted
reserve funds in an amount not less than $2 million or in an amount greater
than $2 million but not greater than 20 percent of general fund
expenditures for the previous full fiscal year.
• The Village will prioritize the use of most restrictive fund balances sources
first before using new revenues or unrestricted fund balances.
• The appropriations of any approved or budgeted project not completed
by the end of the fiscal year shall be carried forward to the next fiscal year.
Purchase orders will lapse at fiscal year-end and be re-encumbered at the
beginning of the next year for expenses not incurred by the last day of the
fiscal year.
• The Village of Key Biscayne shall comply with GASB (Government
Accounting Standards Board) Statement 54 and successor statements
regarding the Fund Balance. Fund Balance will be classified as follows:
o Non-expendable fund balance includes amounts that are not in
spendable form or are required to be maintained intact (principal of
endowment funds).
o Restricted fund balances include amounts that can be spent only
for the specific purposes stipulated by external resource providers
(grant providers) constitutionally or through enabling legislation that
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creates a new revenue source and restricts its use). Restrictions may
be changed or lifted only with the consent of resource providers.
o Committed fund balances include amounts that can be used only
for the specific purposes determined by a formal action of decision-
making authority. Commitments may be changed or lifted only by
Village Council taking the same formal action that imposed the
constraint originally. Committed fund balance shall include
encumbrances outstanding at year end.
o Assigned fund balance comprises amounts intended to be used by
the government for specific purposes. Intent can be expressed by
the governing body or by an official or body which the governing
body delegated the authority. In governmental funds other than the
General Fund, assigned fund balance represents the amount that is
not restricted or committed.
o Unassigned fund balance is the residual classification for the General
Fund and includes all amounts not contained in other classifications.
Unassigned amounts are technically available for any purpose. If
another governmental fund has a fund balance deficit, then it will
be reported as a negative amount in the unassigned classification
in that fund. Positive unassigned amounts will be reported only in the
General Fund.
Accounting, Auditing and Financial Reporting Policies
• The Village has established and will maintain a high standard of accounting
practices.
• The Village financial system will be maintained in conformity with generally
accepted accounting principles. The Village will strive to obtain and retain
the Certificate of Achievement of the Government Finance Officers
Association.
• Regular monthly and annual financial reports will present a summary of
financial activity by major types of funds.
• Wherever possible, the reporting system will provide monthly information on
the total cost of specific services by type of expenditure and, if necessary,
by fund.
• An independent public accounting firm selected by the Village Council will
perform an annual audit and will publicly issue a financial opinion.
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Capital Assets Policies
• Threshold: The Village will capitalize all individual assets and infrastructure
with a cost of $5,000 or more, and a useful life of more than 1 year.
• Asset Categorization: The Village shall account for assets and infrastructure
meeting the minimum dollar and life thresholds in the following categories:
o Buildings
o Improvements
o Furniture, Fixtures, & Equipment
o Stormwater Utility System
• Capital Outlay: Budget vs. GAAP (Generally Accepted Accounting
Principles). Only assets or infrastructure with a value over $5,000 will be
budgeted as a capital item in the budget. Short lived assets which do not
meet the capital asset threshold will be budgeted as operational materials
and supplies.
• Deprecation Method: GASB (Governmental Accounting Standards Board)
Statement 34 requires governments to depreciate capital assets with a
defined estimated life.
o The Village will use the straight-line depreciation method.
o There will be no depreciation on land, rights-of-way, or other assets
with an indefinite life.
o Projects under construction are not subject to depreciation until the
project is completed.
o Depreciation expense is not calculated on the salvage value (value
which the asset will not fall below).
• Capital Assets
• Assets vs. Repair & Maintenance: GASB 34 requires that repair and
maintenance items be expenses rather than capitalized assets.
o The criteria determining whether an item is capitalized or expensed
is whether the service life of the assets will be extended.
o The Village will adapt this definition and capital expenditures that
extend the life of the asset will be classified as capital assets.
• Estimated Useful Assets Life: The estimated useful lives of the assets are
based on Village experience and established projections reflected in the
five-year capital plan. The useful life will be used when determining
depreciation expense. The useful lives are:
o Land – indefinite
o Rights-of-Way – indefinite
o Buildings – 25-50 years
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o Building Improvements – 30 years
o Equipment:
▪ Boats – 10 years
▪ Trucks – 7years
▪ Cars – 5 years
▪ Furniture – 5 Years
▪ Office Equipment – 5 years
▪ Computer software – 5 years
o Infrastructure:
▪ Roads – 25 years
▪ Stormwater system – 50 years
▪ Sidewalks – 20 years
• Six-Year Capital Improvements Plan
o The Village prepares a Six-Year Capital Improvements Plan that
consists of a Budget-Year component and a five-year capital
improvements program to project the capital requirements for the
Village.
• Fixed Asset Accounting: The Village will comply with the standards
established by GASB 34 (Governmental Accounting Standards Board) and
all subsequent pronouncements released by GASB or its successor
organization.
Purchasing Policies
• Sections 2-81 through 2-90 of the Village Code of Ordinances govern the
purchasing policy of the Village. Items covered by this policy include:
o Materials
o Supplies
o Equipment
o Improvements
o Services
• Budget Limitations: The Village Manager and Directors may only purchase
or contract items or services that are within budgeted funds. Any item that
exceeds budgeted funds requires a budget revision prior to executing the
purchase or contract. Any purchase that requires a budget revision must
be approved by the Village Manager or, if it exceeds the Village Manager’s
authority for budget revisions, it must be approved by Council.
• Purchasing Thresholds & Purchase Orders: There is no requirement for
competitive quotes for purchases that are less than $5,000. However,
shopping for the best price/value is encouraged regardless of the dollar
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amount. One written quotation serves as support for the purchase.
Purchases in this category do not require submission of a requisition unless
the vendor requires a purchase order prior to placing the order.
• Purchases ranging between $5,000 and $50,000 within budgeted funds
require departments to prepare a scope of work or purchase specification
and to solicit quotes from at least three (3) vendors in the industry. At this
range, a purchase order must be obtained prior to initiating any purchases.
A purchase order is obtained by submitting a requisition that details the
purchase, including any backup necessary to show compliance with
Section 2-83, and obtaining the written approval of the department
director, Chief Financial Officer, and Village Manager.
• Purchases of $50,000 and greater require Village Council approval and
must comply with Section 2-83, competitive bid requirements, unless
waived by Council. A purchase order must be obtained prior to initiating
any purchases within this range.
• Competitive Bid Requirements: On occasions when competitive bidding is
required, the Village Manager directs the following:
o Bid proposals, including specifications, are prepared.
o Sealed bids shall be solicited from three persons or firms engaged in
providing the goods or services that the Village is seeking.
o May publish a public invitation to bid.
o Bids will be awarded to the lowest responsive bidder as determined
by the Village Council or the Village Manager.
o The Village has the right to reject any or all bids.
• Procedures for obtaining a Purchase Order
o Obtain three quotes or engage in a formal competitive bidding
process
o Fill out the requisition form and submit it to the Village Manager for
approval and subsequent issue of a purchase order
o The requisition form is then routed for approval to the Department
Director, the Chief Financial Officer, and the Village Manager
o A purchase order is generated after the requisition form has
obtained all required approvals
o Orders are not placed until receipt of an approved purchase order
with the Village Manager’s signature
o The requisition form and backup will be retained with a copy of the
purchase order for record keeping
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• Emergency Purchases: In an emergency circumstance, whether a
declared state of emergency or circumstances that require immediate
action, competitive bidding requirements may be suspended. All
emergency purchases require the approval of the Village Manager prior to
obligating Village funds. Any request for emergency purchase must be
made through a memorandum written to the Village Manager that
describes the circumstances of the emergency, the actions taken to
address it, a reason why normal purchasing procedures cannot be
followed, the cost of the purchase, and quotations, if any, solicited from
vendors.
Budget Practices
Cost of Living Adjustments (COLA)
Cost of Living Adjustments are based on the CPI for All Urban Consumers for the
Miami-Fort Lauderdale Area (all items index) published by the U.S. Department of
Labor Bureau of Labor Statistics. However, if the CPI is more than four percent (4%),
the salary increase will be four percent (4%) and if the CPI is negative, employees
will not receive a salary increase. For the 12-month period ending April 2022, the
CPI is 9.6% thus resulting in a 4% increase in FY23.
Merits, Step Increases, Longevity
Merit increases are budgeted at a 4% increase based on the maximum score
achievable on the annual performance evaluation up to the salary maximum for
the position.
Sworn Police Officers and Firefighters are budgeted at 5% step increase based on
their CBA Agreements up to their maximum salary range
Longevity bonuses are budgeted at 4% lump sum bonus for all administrative
employees based on the maximum score achievable on the annual performance
evaluation, having completed 15 years of service to the Village, and not having
reached the maximum salary for their position.
Sworn Police Officers and Firefighters are budgeted at 5% longevity step increase
based upon the completions of 15 and 20 years of service based on their CBA
Agreements.
Retirement Contributions
All sworn police officers and firefighters are required to participate in the Police
and Firefighter’s Defined Benefit Pension Plan which was established in October
1997. The current contribution by each eligible employee is 10 and one-half (10 ½
%) percent. The employer contribution for FY23 is based on the 10/01/2021
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actuarial valuation report and is 12.55% and 13.57% of covered payroll for Fire and
Police employees, respectively.
Sworn Police Officers and Firefighters who enter the Deferred Retirement Option
Plan (DROP) have their pension benefits frozen. Even though the employee and
employer no longer contribute to the plan, the Village is budgeting the value of
what would have been the employer retirement contribution as retirement
contributions to account for the fact that the employee must terminate
employment within five years of entering the DROP. This will help the Village
increase the reserves to alleviate the cost of accrued vacation, sick, and
compensated absence balances that will be due to the officer when they
separate from employment.
The Village offers a 401(a) Money Purchase Plan to its qualified full-time general
employees. The Village currently contributes 12% of the employee’s base salary to
the 401(a) plan and the employee contributes a mandatory 6%.
Cost Allocations
The following expenses are allocated to departments based on their use of the
shared resource.
• IT Expenses (allocated based on Network Users, Phone Counts, User
Accounts, or directly allocated to one department where applicable)
o Telecommunications
o Audio-Visual
o End-User Software
o Backend Maintenance
o Security
o Hardware
o Equipment Leases
• Property and Liability Insurance (allocated based on square footage,
vehicle values, employee count)
• Utilities (allocated based on specific electric and water meters)
• Janitorial expenses (allocated based on square footage, hours of service,
specific activities)
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In governmental accounting, all financial transactions are organized across several
funds. According to the National Council on Governmental Accounting, a fund is
a fiscal and accounting entity with a self-balancing set of accounts recording cash
and other financial resources, together with all related liabilities and residual equities
or balances, and changes therein, which are segregated for the purpose of
carrying on specific activities or attaining certain objectives in accordance with
special regulations, restrictions or limitations.
Funds Overview:
The Village of Key Biscayne’s budget consists of seven funds:
1. General Fund
2. Transportation Special Revenue Fund
3. Parks, Recreation and Open-Space Land Trust Special Revenue Fund
4. Building Special Revenue Fund
5. Capital Improvements Fund
6. Stormwater Utility Fund
7. Solid Waste Fund
These funds are established to attain certain objectives or to simply segregate
activities. For more detailed information regarding each fund, refer to the fund
sections in this document.
General Fund
The General Fund is used to account for all financial resources except those
required to be accounted for in another fund. The General Fund is the major
operating fund of the Village of Key Biscayne. Oversight of this fund is primarily the
function of the Administration.
Transportation Special Revenue Fund
The Transportation Fund receives a share of sales tax revenue from the state
government to be used on the transportation system within the Village of Key
Biscayne and a proportional share based on population of the half-cent sales tax
levied in Miami-Dade County, of which 20% must be used for public transit projects.
This is a special revenue fund used to account for specific revenues that are legally
restricted to expenditure for a particular purpose. Oversight of this fund is primarily
the function of the Administration.
Parks Recreational Open Space (PROS) Land Trust Special Revenue Fund
The PROS Land Trust Fund was created in 2011 via Section 2-81 & 2-82 of the Code
of Ordinances and presented as a separate fund in Fiscal Year 2018 to provide more
transparency in our financial statements. The Trust Fund is funded annually from a
1% transfer of Ad-Valorem revenues from the General Fund pursuant to Ordinance
2016-5. Disbursements from the PROS Lands Trust Fund shall be made only for the
acquisition of properties which have been approved for purchase or lease by the
Village Council, improvements to the property which enhance the recreational and
open space purposed for which the land was acquired, and all costs associated
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with each acquisition such as appraisals, surveys, title search work, real property
taxes, documentary stamps and surtax fees, and other transaction costs. Oversight
of this fund is primarily the function of the Parks & Recreation Director.
Building Special Revenue Fund
The Building Department reviews and processes all residential and commercial
permit applications to ensure compliance with the Florida Building Code, the Florida
Fire Protection Code, the Florida Energy Code, FEMA regulations, and applicable
Miami-Dade ordinances governing the construction, alteration, and maintenance
of buildings and structures within the Village for the protection of residents and
property. This service includes architectural as well as structural, mechanical,
plumbing, and electrical plan reviews and subsequent field inspections. Oversight
of this fund is primarily the function of the Building, Zoning & Planning Director.
Capital Improvements Program Fund
The Capital Project Program fund is used to account for financial resources used for
the acquisition of capital assets or the construction of major capital facilities other
than those accounted for in proprietary funds or in the Transportation Fund. The
Capital Improvements Program fund generally receives an annual budget transfer
of surplus funds from the General Fund. Oversight of this fund is primarily the function
of the Administration.
Stormwater Utility Fund
The Stormwater Utility Fund accounts for the financial resources received and
allocated on behalf of the Stormwater Utility maintained by the Village of Key
Biscayne. The funds are used to maintain the stormwater system and drainage
facilities located within the Village. This is a proprietary fund which focuses on the
determination of operating income, changes in net assets, financial position and
cash flows. Oversight of this fund is primarily the function of the Public Works
Department.
Solid Waste Fund
The Solid Waste Fund accounts for the financial resources received and allocated
on behalf of the Solid Waste services provided pursuant to Section 2-62 of the Code
of Ordinances. The charges for services are used to contract solid waste, recycling,
and bulk trash services for the Village’s single-family residences and duplexes. This
is a proprietary fund which focuses on the determination of operating income,
changes in net assets, financial position and cash flows. Oversight of this fund is
primarily the function of the Public Works Department.
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Funds Oversight
The Matrix below identifies all funds and the department overseeing them.
Administration PROS Public Works Building
General Fund •
Transportation Special
Revenue Fund • •
PROS Land Trust Fund •
Building Fund •
Capital Improvements
Program Fund •
Stormwater Utility Fund •
Solid Waste Fund • •
Intentionally left blank
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As a matter of general policy, Village revenue estimates are budgeted
conservatively to avoid possible shortfalls due to unanticipated changes in the
economy or a slowing in the rate of construction activity. The projections are
based on historic collection data, inflation, general economic growth/decline
projections, and the Florid Department of Revenue’s Office of Tax Research
estimates. The main revenue category for the Village continues to be Ad-Valorem
Tax which is projected to increase by 8.4% and accounts for 74% of all revenues in
the General Fund.
Summary
74%
7%
2%3%
1%6%
6%1%0%
Revenue Sources
Property Taxes Utility Taxes
Communication Services Tax Franchise Fees
Licenses & Permits Intergovernmental
Charges for Services Interest Income
Miscellaneous Revenue
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Ad-Valorem
Millage Rate
The Village's current year proposed millage rate is currently the lowest total millage
rate among the thirty-five municipalities in Miami-Dade County and well below
the statutory limit of 10.0 mills. Since its first year of incorporation, the Village
averaged a millage rate of 3.4420, and was able to maintain the rate of 3.2000
since 2008 for six consecutive years. In 2014, the millage rate was further reduced
to an all-time low of 3.0000 mills.
Intentionally left blank
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Intentionally left blank
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Assessed Value History
Property Demographics
Amendment 10 is a benefit of the homestead exemption that provides
homeowners protection by limiting the maximum that the assessed value of their
home for tax purposes can be raised to 3%, or the CPI whichever is lower. Voters
approved this amendment in 1992 to the Florida Constitution, which was effective
January 1, 1995.
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Constitutional Amendment 1, approved by Florida voters on January 29, 2008,
was a provision to limit increases in the annual assessment of Non-Homestead
properties to ten percent (10%). The base-year for implementing this change was
2008 and assessments were capped beginning in 2009. It was set to expire on
January 1, 2019 but was approved by more than 60% of Florida voters on
November 6, 2018.
Setting the Millage
“Rolled Back Rate” - The rate that would generate the same amount of property
tax revenues as approved for the prior year, less allowances for new construction,
additions, deletions, and improvements increasing value by at least 100% and
tangible personal property value in excess of 115% of the previous year’s value.
• Established by the Truth in Millage (TRIM) law in the 1980s
• When the tax base increases, the rolled-back rate is less than the prior year’s
rate
• When the tax base decreases, the rolled back rate is more than the prior year’s
rate (in effect a “rolled-up” rate)
• A tax rate higher than the rolled-back rate must be advertised with a “NOTICE
OF TAX INCREASE” for the Final Budget Public Hearing
Proposed Millage Rate
Taxable Value Units Mills Discount
Rate (95%)
Millage
Rate
Ad-Valorem
Taxes
$9,096,495,184 1,000 9,096,495 8,641,670 3.1533 $27,249,779
Florida law requires municipalities to budget at minimum 95% of ad-valorem taxes
which accounts for the 4% discount property owners get if they pay their bills in
November plus a 1% contingency that is allowed for adjustments to the tax roll by
the property appraiser or value adjustment board to the July 1st roll that is used for
budget.
Utility Taxes
Section 166.231(A), Florida Statutes, authorizes the Village to collect Utility Taxes.
The Utility Tax line item is derived from a 10% tax levied on each customer’s electric,
water and gas bill. The revenue trend is based on electricity consumption and is
budgeted using the previous year’s revenue. On March 12, 2021, Florida Power &
Light Company (FPL) filed a petition with the Florida Public Service Commission
(PSC) for a base rate increase in order to recover costs of operating the utility and
include the consolidation of Gulf Power Company’s rates with FPL rates.
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Communications Services Tax
Communications services tax is comprised of two portions: The Florida
communications services tax and the local communications services tax. Dealers
must itemize and separately show taxes on their customer’s bill and the taxes must
be identified as Florida communications services and local communications
services tax, respectively. Dealers must add the communications services tax to
the price of the communications services sold and may not absorb or relieve the
customer of all or any part of the communications services tax. The tax is applied
to all communications services bills issued to customers on and after October 1,
2001. The Village revenue projections are based on the State of Florida revenue
estimates and show a declining trend as more customers are “cutting the cord”
Calculation of Communications Service Tax State of Florida CST Rate 4.92% Gross Receipts additional rate 0.15% Total State Tax Rate 5.07%
Gross Receipts Tax Rate 2.37%
State Tax + Gross Receipts Tax = “Florida CST” 7.44%
VKB Local Rate 5.22% County Surtax 0.50%
Total Local Rate 5.72%
Total CST Rate 13.16%
Franchise Fees
The Village entered into a new franchise agreement with FPL (Resolution 2019-7)
providing for the payment of fees at the rate of 6% to the Village in exchange for
the nonexclusive right and privilege of supplying electricity and other services
within the Village free of competition from the Village. The new agreement is
projected to earn revenue of $1.2 million compared to the previous $600 thousand
agreement with Miami-Dade County when the rate was 3%.
Licenses & Permits
This category includes Business Tax Receipts, fire inspections, and other
miscellaneous permits provided by the Village. The Village’s adopted a new fire
inspection permit fee schedule in 2022 which will more accurately reflect a
revenue neutral fee schedule and generate an adequate fee to cover the costs
of providing the service.
Intergovernmental - State Shared Revenue
Authorized in 1982, the Local Government Half-Cent Sales Tax Program generates
the largest amount of revenue for local governments among the state-shared
revenue sources currently authorized by the Florida Legislature. It distributes a
portion of state sales tax revenue via three separate distributions to eligible county
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or municipal governments. Additionally, the program distributes a portion of
communications services tax revenue to eligible local governments. Allocation
formulas serve as the basis for these separate distributions. The program’s primary
purpose is to provide relief from ad valorem and utility taxes in addition to
providing counties and municipalities with revenues for local programs.
Chapter 82-154, Florida Statutes, provides for local government half-cent sales tax
funds generated by 9.653% of the state sales tax. The distribution formula is based
on population. This revenue is leveling off as population in the Village is relatively
stable.
During the 2021 session, the Florida Legislature passed the most significant Florida
tax legislation in recent memory. Senate Bill 50 will modernize Florida’s sales and
use tax system to impose tax collection obligations on remote sellers and
marketplace providers. The bill also deletes a provision that exempts an out-of-
state dealer that makes retail sales into Florida from collecting and remitting any
local option surtax
The State Revenue Sharing provides for revenue from 32.4% of the tax on each
pack of cigarettes, plus $.01 municipal gas tax, plus 25% of the state alternative
fuel decal user fee. The Village’s share of this fund is determined by a complex
formula involving State, County and Village population figures, property valuations
and sales tax collections.
Intergovernmental Chapter 175 & 185
Chapter 175 Premium Tax Distribution: Gross premium tax receipts of 1.85%
collected on property insurance policies
Chapter 185: Gross premium tax receipts of 0.85% on all casualty insurance
premiums
Limitation on Chapter 175 disbursements:, any municipality or special fire control
district participating in the firefighters’ pension trust fund pursuant to the provisions
of this chapter, whether under a chapter plan or local law plan, shall be limited to
receiving any moneys from such fund in excess of that produced by one-half of
the excise tax, as provided for in s. 175.101; however, any such municipality or
special fire control district receiving less than 6 percent of its fire department
payroll from such fund shall be entitled to receive from such fund the amount
determined under s. 175.121, in excess of one-half of the excise tax, not to exceed
6 percent of its fire department payroll. Payroll amounts of members included in
the Florida Retirement System shall not be included. It means that Chapter 175
pension plans receive either: the maximum premium taxes available, 6% of its total
calendar year payroll or no less than half the available premium taxes. Whichever
amount is the middle figure, that is the amount the plan will receive
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Intergovernmental – Firefighters’ Supplemental Compensation Trust Fund
Additional state shared revenue comes from the Department of Revenue
Firefighters’ Supplemental Compensation Trust Fund. Section 175 premium taxes
not distributed to a jurisdiction because of the payroll limitation are transferred to
the Trust Fund which supports the supplemental compensation stipends available
to firefighters who attain higher educational opportunities that directly relate to
the improvement of the health and safety of the firefighters and the citizens they
protect.
Service Charges
Service Charges are comprised of Community Center membership and activity
fees, sports programs, fire rescue transport fees, and other miscellaneous services
the Village provides.
Other Revenue - Fines & Forfeitures
Red light camera citations carry a $158 penalty. When the $158 penalty is the result
of a local government enforcement, $75 is retained by the local government and
$83 is deposited with the Department of Revenue (DOR). DOR subsequently
distributes the penalty by depositing $70 in the General Revenue Fund, $10 in the
Department of Health (DOH) Administrative Trust Fund, and $3 in the Brain and
Spinal Injury Trust Fund
The Village of Key Biscayne remits the $75 to our red-light camera vendor, as it is a
revenue neutral contract. Red Light camera fees are not shown as a revenue in
Fiscal Years beginning 2021 because proceeds received by the Village are a
liability.
This category also includes fines for building, fire code, and property violations.
Interest Income
The Village must adhere to its investment policy which optimizes investment returns
only after first addressing safety and liquidity concerns. Due to the Federal Reserve
raising interest rates in 2022, the Village expects higher interest rates to continue
into FY23.
Revenues
Budget Year 2022-2023
46 | P a g e
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The Fiscal Year 2023 Budget allocates funds to the operating expenses of the
Village Council and ten operational departments as outlined below. The
department expenditure budgets itemize the funding that provides for the
overall administration and management of all governmental functions and
activities of the Village. The monies allocated to each department ensure the
proper implementation of policies and ordinances adopted by the Village
Council in an efficient and effective manner. The Adopted Fiscal Year 2023
Budget expenditures have increased over the Fiscal Year 2022 expenditures
by 2.2%. This increase can be attributed to a steep rise in the national and
local Consumer Price Index which affects personnel costs, vendor and
contracted expenses, and the Village’s enhanced focus on maintenance.
Budget Summary
Intentionally left blank
Expenditures
Budget Year 2022-2023
Revenues
Budget Year 2022-2023
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Operating Expenditures by Department
Operating Expenses by Category
*Note - FY 22 Budget shown without Building Department expenses for
comparison purposes
0%1%
9%
2%
6%2%
13%
26%
26%
5%
8%3%
Council Clerk Administration
Attorney Debt Service Planning, Zoning & Code
Public Works Police Fire Rescue
Parks & Recreation Community Center Athletic Division
Expenditures
Budget Year 2022-2023
Debt Service
Budget Year 2022-2023
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Bonds
Revenue Bonds which can be issued only by the authorization of the Village
Council, must be secured by a pledge of an appropriate and adequate revenue
stream. Revenue Bonds which can be issued only by the authorization of the
Village Council, must be secured by a pledge of an appropriate and adequate
revenue stream. All current debt is financed by Revenue Bonds as bank loans
pledged by Covenant to Budget legally available non-ad-valorem revenues.
General Obligation Bonds can only be issued by voter approval at a referendum
authorizing the pledge of the full faith and credit of the Village. The State of Florida
does not impose a limit on the amount of debt a municipality may incur. The legal
authority for borrowing monies is provided to the Village by Sections 166.021 and
166.111, Florida Statutes. The Village has no outstanding general obligation debt.
Debt Restrictions
The Village Charter requires five (5) affirmative votes for any borrowing (Section
4.10) and the adopted annual budget must be balanced (Section 4.05). Section
4.10 of the Charter requires the debt be limited by Ordinance. Also, State law
prohibits a mill rate in excess of 10 mills. Section 4.03 (9) requires that each elector
receive a notice by mail of the action by Council to initiate a capital project in
excess of $500,000.
The Master Plan requires that the Village pursue a prudent policy of borrowing for
capital improvements or other purposes (Policy 1.15). The Financial Policy
Statement has six (6) guidelines regarding debt.
Ordinance 97-1, January 16, 1997, limits outstanding debt. Debt means any
financial obligation of the Village which is not required to be repaid within one
year of its incurrence, excluding debt payable from an Enterprise Fund. Based on
the 2021 budget and in accordance with Section 4.10 of the Village Charter, the
limit is 1% of assessed valuation or an amount that exceeds 15% of the annual
general fund expenditures, whichever is greater.
Outstanding Debt
CAPITAL IMPROVEMENT REVENUE REFUNDING 2021
On January 15, 2021, the Village issued $11,238,000 of Capital Improvement
Revenue Refunding Bonds, Series 2021 for the purpose of refunding and
consolidating the Village’s following existing debt:
1. Capital Improve. Revenue Refunding Bonds, Series 2011B (1,430,325)
2. Capital Improve. & Land Acquisition Rev Refunding Bond 2011
($372,258)
3. School Improve. Revenue Bonds, Series 2012 ($3,913,286)
4. School Improve. Revenue Bonds, Series 2014 ($2,988,619)
Debt Service
Budget Year 2022-2023
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5. Sewer Improvement Revenue Bonds, Series 2016 ($2,493,546)
The bond refunding and consolidation will save the Village $754,000 in present
value savings. The bonds retain the original maturation date of each underlying
original issuance, and the final maturity will occur on October 1, 2032. The Village
has pledged non-ad valorem revenues to secure payment on the principal and
interest on the bonds. The bonds bear interest on the outstanding principal
balance from its date of issuance payable semi-annually on each April 1 and
October 1, at an interest rate equal to 1.235% per annum
For historical purposes, the refunded debt is presented below:
1. CAPITAL IMPROVEMENTS REVENUE REFUNDING BONDS, SERIES 2011B
On August 1, 2011, the Village issued $7,130,000 of Capital Improvement Revenue
Refunding Bonds, Series 2011B for the purpose of refunding the Village’s Capital
Improvement Revenue Bonds, Series 2002. The bonds mature on November 1,
2022. The Village has pledged non-ad valorem revenues to secure payment of
the principal and interest on the bonds. The bonds bear interest on the
outstanding principal balance from its date of issuance payable quarterly on the
first day of each February, May, August and November commencing November
1, 2011, at an interest rate equal to 2.41% per annum.
Effective January 1, 2018, the Tax Cuts and Jobs Act amended the interest rate of
this bond, increasing the interest to 2.81% per annum
2. CAPITAL IMPROVEMENT AND LAND ACQUISITION REVENUE REFUNDING
BONDS, SERIES 2011
On August 1, 2011, the Village issued the $1,865,000 Capital Improvement and
Land Acquisition Revenue Refunding Bonds, Series 2011 for the purpose of
refunding the Capital Improvement and Land Acquisition Revenue Bonds,
Series 2004. The Village has pledged non-ad valorem revenues to secure
payment of the principal and interest on the bonds. The bonds mature on
November 1, 2022. The bonds bear interest on the outstanding principal
balance from its date of issuance payable quarterly on the first day of each
February, May, August and November, commencing November 1, 2011, at an
interest rate equal to 2.41% per annum.
Effective January 1, 2018, the Tax Cuts and Jobs Act amended the interest rate of
this bond, increasing the interest rate to 2.92% per annum. As a result of this
amended rate and the Village’s historical principal payments on the bond, the
bond’s final debt service payment is expected to be August 1, 2022.
3. SCHOOL IMPROVEMENT REVENUE BONDS, SERIES 2012
On October 24, 2012, the Village issued $5,575,000 of School Improvement
Revenue Bonds, Series 2012 for the purpose of providing a portion of the financing
Debt Service
Budget Year 2022-2023
50 | P a g e
Annual Budget Book |Fiscal Year 2022-2023
of a permanent secondary educational facility and recreational fields
owned and operated by the School Board of Miami-Dade County for Village
residents located at the Mast Academy campus as well as necessary renovations
of the Key Biscayne K-8 Center, financing architectural, engineering,
environmental, legal, and other planning costs related thereto, and paying cost
of issuance of the bonds. The bonds mature on October 1, 2032. The bonds bear
interest on the outstanding principal balance from its date of issuance payable
semiannually on each April 1 and October 1 (the “interest payment dates”)
commencing April 1, 2013, at an interest rate equal to 3.35% per annum. The
bonds require the Village to appropriate in its annual budget, from non-ad
valorem revenues amounts sufficient to cover debt service.
4. SCHOOL IMPROVEMENT REVENUE BONDS, SERIES 2014
On July 1, 2014, the Village issued $4,575,000 of School Improvement Revenue
Bonds, Series 2014 for the purpose of providing an additional portion of the
financing of a permanent secondary educational facility and recreational fields
owned and operated by the School Board of Miami-Dade County for Village
residents located at the Mast Academy campus as well as necessary renovations
of the Key Biscayne K-8 Center, financing architectural, engineering,
environmental, legal, and other planning costs related thereto, and paying cost
of issuance of the bonds. The bonds mature on October 1, 2029. Principal pf the
bones are paid in annual installments on each October 1, commencing October
1, 2015. The bonds bear interest on the outstanding principal balance from its
date of issuance payable semi-annually on each April 1 and October 1 (the
"interest payment dates") commencing October 1, 2014, at an interest rate equal
to 2.76% per annum. The bonds require the Village to appropriate in its annual
budget, from non-ad valorem revenues amounts sufficient to cover debt service
5. SEWER IMPROVEMENT REVENUE BONDS, SERIES 2016
On June 29, 2016, the Village issued $3,490,000 of Sewer Improvement Revenue
Bonds, Series 2016 for the purpose of refinancing the State Revolving Fund Loan,
2009. The bonds require the Village to appropriate in its annual budget, from non-
ad valorem revenue amounts sufficient to cover debt service. The bonds mature
on February 15, 2030. The bonds bear interest on the outstanding principal
balance from its date of issuance payable semi-annually on each February 15 and
August 15, at an interest rate equal to 1.97% per annum
STATE REVOLVING FUND LOAN, 1996
In June 1996, the Village entered into a loan agreement in the amount of $887,983
for the financing of the planning and engineering of the proposed sanitary sewer
construction project under a State Revolving Fund Loan. The loan is secured by
the state revenue sharing funds. The loan is payable in semi-annual payments
over 20 years beginning on April 15, 2003 at an interest rate of 2.56% per annum.
The loan matures on October 15, 2022.
Debt Service
Budget Year 2022-2023
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FIRE ENGINE BANK LOAN
On May 10, 2021, the Village entered into a loan agreement for the purpose of
financing the acquisition of Fire Engine Truck. The loan matures on October 1,
2030. The loan bears interest on the outstanding principal balance from its date of
issuance payable semiannually on each April 1 and October 1 commencing
October 1, 2021, at an interest rate equal to 1.764% per annum.
Intentionally left blank
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
71.000 - PRINCIPAL - CIVIC CENTER #1 775,000 815,000 - - -
71.100 - PRINCIPAL - CIVIC CENTER #2 735,000 750,000 770,000 - -
71.200 - PRINCIPAL - CIVIC CENTER #3 670,882 680,882 1,581,471 - -
71.300 - PRINCIPAL - CIVIC CENTER #4 170,000 175,000 425,000 - -
71005 - PRINCIPAL - SEWER LOAN #1 25,252 25,902 26,570 27,254 27,254 13,888 (13,366) -49%
71.500 - PRINCIPAL - SEWER LOAN #2 230,287 234,887 2,476,853 - -
71.600 - PRINCIPAL - SCHOOL IMPROVE BOND #1 295,197 298,450 4,178,242 - -
71.700 - PRINCIPAL - SCHOOL IMPROVE BOND #2 270,000 280,000 3,250,000 - -
71.800 - PRINCIPAL - VEHICLE LEASES & EQUIPMENT 494,981 468,584 475,661 - -
71012 - PRINCIPAL - CAP IMPROVEMENT REV REFUNDING (2021)- - - 1,631,000 1,819,000 1,819,000 - 0%
71013 - PRINCIPAL - FIRE ENGINE (2021)- - - - 75,000 75,000 - 0%
71.000 - INTEREST- CIVIC CENTER #1 60,906 20,657 - -
71.200 - INTEREST- CIVIC CENTER #2 53,039 32,174 10,819 - -
71.300 - INTEREST- CIVIC CENTER #3 78,874 59,187 31,992 - -
72.400 - INTEREST- CIVIC CENTER #4 20,905 15,787 5,439 - -
72005 - INTEREST - SEWER LOAN #1 2,882 2,232 1,565 880 880 178 (702) -80%
72.600 - INTEREST - SEWER LOAN #2 57,629 53,145 16,693 - -
72.700 - INTEREST - SCHOOL IMPROVE BOND #1 146,797 136,493 36,756 - -
72.800 - INTEREST - SCHOOL IMPROVE BOND #2 149,744 89,571 23,619 - -
72.900 - INTEREST - VEHICLE LEASES & EQUIPMENT 21,742 14,261 3,962 - -
72012 - INTEREST - CAP IMPROVEMENT REV REFUNDING (2021)138,661 59,323 118,647 96,183 (22,464) -19%
72013 - INTEREST - FIRE ENGINE (2021)- - 11,136 10,584 (552) -5%
Total Debt Service Expenses 4,259,117 4,152,212 13,453,302 1,718,457 2,051,917 2,014,833 (37,084) -1.81%
variance
Debt Service
Fiscal Year 2022-2023
Village Council & Initiatives
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Council, as the legislative body of the Village, determines public policy and
the budget to meet community needs and appoints a Village Manager who is
responsible for administration of that policy and managing the Village’s
departments and services. The Council also appoints the Village Clerk and the
Village Attorney. The Council is responsible for the overall direction of the Village
and general welfare of Key Biscayne residents.
Village Council elections are held on the first Tuesday after the first Monday of
November, every even numbered year. To be eligible to seek office, a person
must be a resident of the Village of Key Biscayne for at least one year and be a
qualified elector of the Village
Budget
Function
“Council Initiatives” members are either elected or appointed individuals whose
purpose is to advise the Village Council about activities in the areas represented
Prior Year’s Significant Accomplishments
• Finalized Vision board plan draft
COUNCIL FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Discretionary
(31.000) PROFESSIONAL SERVICES 67,875 62,905 - - - 0.00%
(40.000) TRAVEL & PER DIEM 7,291 7,663 215 2,150 9,000 9,000 - 0.00%
(41.000) COMMUNICATIONS 6,050 - - - - - 0.00%
(43.000) UTILITY SERVICES 4,669 2,063 - - - - 0.00%
(45.000) PROPERTY & LIABILITY INSURANCE 19,539 21,029 - - - - 0.00%
(47.000) PRINTING & BINDING 917 - 297 384 1,000 1,000 - 0.00%
(48.000) PROMOTIONAL ACTIVITIES - - - 36,500 36,500
(49.000) OTHER CURRENT CHARGES - - - - - - 0.00%
(52.000) OPERATING SUPPLIES 21,919 6,415 17,199 4,589 9,500 9,500 - 0.00%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 2,231 2,221 2,820 - 3,484 3,484 - 0.00%
Grand Total 130,491 102,296 20,531 7,123 22,984 59,484 36,500 158.81%
variance
Council
Fiscal Year 2022-2023
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Village Clerk acts as Secretary to the Council by recording and maintaining
accurate minutes of the proceedings of the Village Council, publishing public
notices, and maintaining custody of all official records. The Village Clerk serves as
the Supervisor of Elections for the Village. The Village Clerk administers the
publication of the Village Code, code supplements and the Village Charter. The
Village Clerk provides notary services and administers oaths of office to Village
officials. Serves as Financial Disclosure Coordinator with the State of Florida
Commission on Ethics and serves as the Records Management Liaison with the
State of Florida Department of State.
Prior Year’s Significant Accomplishments
• Implemented Laserfiche to improve document storage and sharing
capabilities
• Successfully maintained custody of Village records and coordinated the
optical-imaging and storage of said records
• Served as a liaison between the public and Council as required while
maintaining the utmost level of professionalism and efficiency
• Completed and distributed Council meeting Agendas to the Council, staff and
public five days prior to the scheduled meeting
• Facilitated the election process utilizing cutting edge technology for a more
efficient process
• Implemented electronic Campaign Finance Software for municipal elections
to improve the reporting process for Mayoral and Councilmember candidates
and improve access by residents for reporting information.
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Effective and Efficient Government Services
• Improve public records request process to include a
more streamlined online procedure
• Increase opportunities to serve as a liaison between
Village staff and Council members
• Develop and maintain closed captioning services for
public meetings
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Authorized Positions
Budget
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Office of the Village Attorney was created and is detailed in Section 3.05 of
the Village Charter. The primary purpose of the Attorney is to provide legal
services to the Village. The Village Attorney is appointed directly by the Village
Council. As the Village’s legal counsel, the Attorney is committed to serving the
public of Key Biscayne by providing legal advice to the Village Council and
Village Staff.
The Village of Key Biscayne receives legal services under contract with the law firm
of Weiss, Serota, Helfman, Cole & Bierman, P.L.
The firm provides legal advice and services to the Village on a regular basis in the
following areas:
• Personnel matters
Land use & zoning
• matters
• Sunshine Law
• Drafting and/or review of contracts
• Litigation
• Stormwater utility
• Police related legal advice
• Conflict of interest issues
• Lien procedures
• Real estate and related matters
• Construction Law and related matters
• Public Records Law
• Drafting resolutions and ordinances
• Preventive advice relating to contested matters
• State and National Legislative matters
Prior Year’s Significant Accomplishments
• Successfully defended the Village’s General Obligation Bond
• Drafted numerous ordinances and resolutions including comprehensively
amending and revising the Village’s zoning code and stormwater fees
• Successfully obtained approximately $17,000 in surplus funds in order to pay
off a delinquent solid waste account
• Handled several election related issues
• Provided high quality, cost efficient, and timely day to day legal counsel
Office of the Village Attorney
Budget Year 2022-2023
Office of the Village Clerk
Budget Year 2022-2023
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Goals, Objectives, and Actions
The department has set the following FY23 strategic goals, objectives, and actions
to meet the Village’s overall mission and values.
Effective and Efficient Government Services
• Provide the Village with legal advice that helps the Village
accomplish its goals while continuing to avoid costly litigation
• Resolve pending litigation; if settlement is not possible, pursue
litigation to a successful conclusion
• Approach problems as opportunities for arriving at creative solutions
• Provide unbiased legal advice
• Work with Administration to standardize forms and procedures to
reduce the need for for legal work and associated costs
Budget
ATTORNEY FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
LEGAL COUNSEL - GENERAL 429,646 401,938 328,453 187,488 300,000 308,000 8,000 3%
LEGAL COUNSEL - LAWSUITS 81,774 50,901 129,857 53,754 100,000 100,000 - 0%
LEGAL COUNSEL - LABOR RELATIONS 100,155 68,398 35,887 4,403 60,000 60,000 - 0%
LEGAL COUNSEL-UNDERGROUND UTILITIES 32,458 2,080 420 45 50,000 50,000 - 0%
LEGAL COUNSEL - BOND COUNSEL 160 19,370 7,986 - 15,000 15,000 - 0%
LEGAL COUNSEL - SPECIAL PROJECTS 9,940 3,160 24,000 25,000 40,000 15,000 60%
LEGAL COUNSEL - CHARTER REVIEW COMMISSION - - 15,000 - (15,000) -100%
LEGAL COUNSEL - LITIGATION - - 25,000 25,000 - 0%
Grand Total 654,133 542,687 505,763 269,690 590,000 598,000 8,000 1.36%
variance
Attorney
Fiscal Year 2022-2023
Office of the Village Attorney
Budget Year 2022-2023
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Village Manager is the Chief Administrative Officer of the Village. The Manager
is responsible to the Village Council for the administration of all Village affairs,
including planning, organizing, directing, staffing, coordinating, and budgeting for
the widespread programs and services provided to Village residents, businesses,
and guests. The Village Manager is appointed by and serves at the pleasure of
the Village Council and is directly responsible for executing Village laws,
ordinances, and implementation of policies set forth by the Village Council. The
Manager’s Office provides support to all Village operating departments for
coordination of financial, human resources, procurement, communication,
information technology and other administrative efforts.
Prior Year’s Significant Accomplishments:
• Passed ordinance to use uniform tax collection for Solid Waste and
Stormwater fees
• Launched new Village website
• Collected $220,000 in past due solid waste accounts
• Renegotiated property, liability, workers comp insurance, saving $109,000
• Installed Laserfiche web portal for review and access to Village contracts
and documents
• Expanded employee recognition opportunities and events
• Implemented Village’s Council meeting Cynapp/Zoom capability
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values.
Effective and Efficient Government Services
• Improve resident experience and service whilst delivering superior
public safety, services, programs and infrastructure to our residents
• Diversify revenue and funding sources to create a more agile financial
system and to protect the Village from unforeseeable economic fluctuations
• Fiscal and procurement stewardship and transparency of the investment of
tax-payer money in order to provide the services they expect
Administration
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
• A forward-looking recruitment and retention of talented employees to
effectively administer a safe, thriving, engaging and resilient village
• Build and maintain an information technology systems network that improves
interoperability, safeguards data, and simplifies and enhances
communications
Communicate and Collaborate with Community and Partners
• Provide timely and accurate communications transmitted in the right places
to keep our residents aware of village operations and activities
• Maintain engagement with and presence in the community to encourage
community involvement, enthusiasm and support
• Develop a stronger and larger state and regional partner network to improve
relationships and increase external support and resources to help achieve
village goals
• Augment awareness of community group efforts
• Refine accessibility of information on website
Authorized Positions
Administration
Office of the Village Clerk
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Budget
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 773,244 1,101,824 1,041,202 906,853 1,357,000 1,456,000 99,000 7%
(14.000) OVERTIME 47,874 61,654 45,527 21,930 81,000 20,000 (61,000) -75%
(15.000) SPECIAL PAY 100,320 25,689 14,342 20,668 42,000 37,000 (5,000) -12%
(21.000) PAYROLL TAXES 71,167 85,669 93,591 77,675 107,000 108,000 1,000 1%
(22.000) RETIREMENT CONTRIBUTIONS 75,037 116,254 114,610 82,102 163,000 175,000 12,000 7%
(23.000) LIFE AND HEALTH INSURANCE 91,880 137,869 104,522 98,845 143,000 141,000 (2,000) -1%
(24.000) WORKERS' COMPENSATION (5,466) 1,763 (500) 1,113 2,000 2,000 - 0%
Subtotal 1,154,056 1,530,722 1,413,294 1,209,186 1,895,000 1,939,000 44,000 2%
Discretionary -
(31.000) PROFESSIONAL SERVICES 253,149 316,123 232,545 195,503 347,000 375,000 28,000 8%
(32.000) ACCOUNTING & AUDITING 261,204 167,085 111,104 83,765 88,000 87,500 (500) -1%
(34.000) CONTRACT SERVICES 8,398 8,587 8,676 7,804 10,886 39,258 28,372 261%
(40.000) TRAVEL & PER DIEM 15,379 6,451 2,322 7,475 11,000 15,000 4,000 36%
(41.000) COMMUNICATIONS 47,655 25,870 22,290 10,726 58,129 41,062 (17,067) -29%
(42.000) FREIGHT & POSTAGE SERVICES 6,424 3,814 1,861 1,233 4,000 4,000 - 0%
(43.000) UTILITY SERVICES 6,690 6,953 6,489 13,387 8,267 22,557 14,290 173%
(44.000) RENTALS & LEASES 10,007 9,010 11,833 9,338 7,617 7,760 143 2%
(45.000) PROPERTY & LIABILITY INSURANCE 19,879 21,376 28,289 25,164 24,441 24,821 380 2%
(46.000) REPAIR & MAINTENANCE SERVICES 11,869 7,939 14,676 9,620 7,790 - (7,790) -100%
(47.000) PRINTING & BINDING 535 4,045 1,486 402 1,000 1,000 - 0%
(48.000) PROMOTIONAL ACTIVITIES 205,300 206,375 125,000 600 112,035 135,535 23,500 21%
(49.000) OTHER CURRENT CHARGES 43,689 34,971 107,245 90,234 49,900 49,500 (400) -1%
(51.000) OFFICE SUPPLIES 7,358 7,323 22,186 13,732 16,000 18,500 2,500 16%
(52.000) OPERATING SUPPLIES 65,198 14,584 116,752 88,582 - 135,514 135,514 0%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 24,913 27,229 5,686 9,007 138,832 9,156 (129,676) -93%
(55.000) TRAINING 1,430 1,222 439 - 8,955 22,601 13,646 152%
(64.000) CAPITAL OUTLAY - 38,401 - - 6,084 4,485 (1,599) -26%
(82.000) EDUCATIONAL INITIATIVES - - 4,817 12,988 35,000 35,000 - 0%
(91.000) CONTINGENCIES / EMERGENCIES 21,520 227,725 - - 20,500 50,000 29,500 144%
Subtotal 1,010,597 1,135,083 823,696 579,560 955,436 1,078,249 122,813 13%
Grand Total 2,164,653 2,665,805 2,236,990 1,788,747 2,850,436 3,017,249 166,813 6%
variance
Administration
Fiscal Year 2022-2023
Administration
Planning, Zoning and Code
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
Zoning and Planning Division
The Zoning and Planning Division is responsible for reviewing plans for enforcement
with the zoning and land development regulations and providing information to
residents and architects on the development potential of a property. Division
makes recommendations to the Village Council regarding site plan Review
applications and variances, and prepares studies as directed.
Code Compliance Division
The Code Compliance Division enforces the zoning and land development
regulations, the property maintenance standards ordinance, and violations of the
Florida building code. Division administers the Special Magistrates Board. Staff
administers the issuance of Business Tax Receipts.
Prior Year’s Significant Accomplishments
• Developed the Rickenbacker Causeway Concept
• Coordinated and hosted Vision Plan workshops
• Enhanced building recertification compliance and process
• Restructured building and fire permitting and Inspection fees
• Improved code compliance responsiveness and enforcement
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Thriving and Vibrant Community and Marketplace
• Update Village Master Plan based on Vision Plan adoption
• Develop Complete Street Master Plan
• Revise land-use & zoning codes and modify design & building standards
(based on an approved Vision Plan) to compatibly shape and enrich village
re/development, quality of life, safety and resilience
• Improving Business Tax Receipts process and collections
• Complete design of new public library to provide space for cultural, social
and educational activities and improved programs to better connect our
community
Planning, Zoning and Code
Budget Year 2022-2023
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Authorized Positions
Budget
PLANNING & ZONING
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 413,265 214,110 253,518 259,161 267,000 278,000 11,000 4%
(14.000) OVERTIME 1,651 21 1,181 - 3,000 3,000 - 0%
(15.000) SPECIAL PAY 25,432 93,977 4,505 4,381 17,000 6,000 (11,000) -65%
(21.000) PAYROLL TAXES 31,038 16,614 20,109 27,049 22,000 22,000 - 0%
(22.000) RETIREMENT CONTRIBUTIONS 26,821 19,851 8,583 16,256 32,000 34,000 2,000 6%
(23.000) LIFE AND HEALTH INSURANCE 26,469 16,709 20,005 19,983 52,000 43,000 (9,000) -17%
(24.000) WORKERS' COMPENSATION 3,701 1,252 953 990 2,000 3,000 1,000 50%
SALARY ALLOCATION 84,000 89,000 5,000 6%
Subtotal 528,377 362,534 308,854 327,819 479,000 478,000 (1,000) -16%
Discretionary
(31.000) PROFESSIONAL SERVICES 80,702 135,110 36,186 - 31,200 31,200 - 0%
(33.000) COURT REPORTER SERVICES 1,179 1,950 1,248 361 2,000 2,000 - 0%
(34.000) CONTRACT SERVICES 2,410 2,410 2,490 799 1,114 1,459 345 31%
(40.000) TRAVEL & PER DIEM 5,326 60 316 1,079 3,280 3,340 60 2%
(41.000) COMMUNICATIONS 6,613 3,347 4,568 2,412 5,340 1,883 (3,457) -65%
(42.000) FREIGHT & POSTAGE SERVICES 540 1,006 376 212 1,100 1,100 - 0%
(43.000) UTILITY SERVICES 2,454 1,902 6,211 2,003 8,208 2,484 (5,724) -70%
(44.000) RENTALS & LEASES 953 707 397 1,574 495 495 - 0%
(45.000) PROPERTY & LIABILITY INSURANCE 5,229 5,321 3,527 3,017 3,011 3,437 426 14%
(46.000) REPAIR & MAINTENANCE SERVICES 3,143 2,270 1,863 2,236 524 - (524) -100%
(47.000) PRINTING & BINDING 1,577 2,917 502 880 3,000 3,000 - 0%
(51.000) OFFICE SUPPLIES 1,333 1,453 2,961 933 1,000 1,000 - 0%
(52.000) OPERATING SUPPLIES 7,442 10,566 5,693 2,912 5,000 14,919 9,919 198%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 7,226 796 135 1,195 3,844 - (3,844) -100%
(55.000) TRAINING 3,602 - - 1,200 - (1,200) -100%
(64.000) CAPITAL OUTLAY - - 1,660 1,231 (429) -26%
Subtotal 129,729 169,815 66,472 19,610 71,976 67,548 (4,428) -6%
Grand Total 658,106 532,349 375,326 347,430 550,976 545,548 (5,428) -0.99%
variance
Zoning & Planning
Fiscal Year 2022-2023
Public Works Department
Budget Year 2022-2023
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Function
The Public Works Department is responsible for design, construction, renovation,
operation, and maintenance of public assets including but not limited to
stormwater infrastructure, roadway streets, sidewalks, street and landscape
lighting, greenspace management, and shoreline management.
Prior Year’s Significant Accomplishments
• Completed Crandon Boulevard Traffic Flow and Safety Study
• Completed data collection for village-wide Pavement Conditions Index
• Completed construction of Fernwood Road drainage and parking
improvements project
• Gained inclusion on M-DC Transportation Improvement Program to receive
Road Impact Fee (RIF) dollars for Crandon Blvd, Harbor Dr and West Mashta
Dr roadway projects
• Completed Beach Club sewer extension
• Developed and implemented seaweed/sargassum removal and composting
plan
• Further delineated the Vessel Exclusion Zone offshore Key Biscayne Beach
• Initiated a stormwater treatment technology pilot program
• Initiated the 30% design for the K-8 elementary school stormwater basin
• Secured easement agreement for beach access path at the Island House
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Accessible, Mobile, and Connected Transportation
• Construct a renewed Crandon Blvd to improve vehicle, golf cart, bicycle and
pedestrian traffic flow, access and safety
• Develop a Rickenbacker Causeway concept plan that represents the
village’s interests and facilitates collaboration that leads to a joint master
plan to guide future development
• Purchase three new FreeBees to help reduce automobile traffic, improve
access to key destinations, alleviate parking concerns, and reduce
environmental impacts
Public Works Department
Budget Year 2022-2023
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• Create a Complete Streets Master Plan to guide future roadway investment
integrated with the resilient infrastructure plan and prioritizing safe multi-
modal movement along Key Biscayne beautiful designed and functional
rights-of-way
• Construct two new beach pathways to increase resident and visitor access
to our seaside
Resilient and Sustainable Infrastructure and Environment
• Develop a long-term resilient infrastructure plan to guide the investment and
construction necessary to protect our residents’ lives, property and future
economic viability
• Design stormwater systems, roadways, and utilities to address sea-level rise
and more frequent and severe storms
• Become included in the US Army Corps of Engineers FY23 Work Plan to begin
a Beach and Back-Bay Feasibility Study to safeguard the village against sea-
level rise and storm-surge to protect our residents’ lives, property and future
economic viability
• Develop and manage an operations, maintenance and repair program to
focus effort and improve our facilities, landscaping, parks, athletic fields,
stormwater systems, and rights-of-way
• Enact a seawall ordinance to guide future requirements to protect bayside
private property and the western side of the island
• Implement facility solar power options or participate in FPL Solar Together
program
Effective and Efficient Government Services
• Review high value service contracts for solid waste and Village-wide
landscaping
• Develop a facilities management program (OMR) - Village Hall, Fire Station,
Community Center, Parks
• Develop a 20-Year Long-Term Infrastructure Plan (LTIP) and integrate with
OM&R program
Public Works Department
Budget Year 2022-2023
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Authorized Positions
Intentionally left blank
Public Works Full Time FY19-20 FY20-21 FY21-22 FY22-23
Public Works Director 1 1 1 1
Chief Resiliency & Sustainability Officer 0 0 1 1
Superintendent 0 0 1 1
Engineer 1 1 1 1
CIP Program / Grants Manager 0 0 1 1
Maintenance Laborer 1 0 1 2
Maintenance Supervisor 1 1 1 1
Resiliency Coordinator 1 1 1 1
Horticulturist 1 1 1 1
Administrative Assistant/Records Technician 0 1 0 0
FT Total 6 6 9 10
Public Works Department
Budget Year 2022-2023
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Budget
PUBLIC WORKS FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
TRANSPORTATION
(12.000) REGULAR SALARIES 247,404 172,464 317,925 417,696 894,000 1,013,000 119,000 13%
(14.000) OVERTIME 3,369 311 1,829 3,657 7,000 7,000 - 0%
(15.000) SPECIAL PAY 2,491 24,916 13,498 8,446 23,000 19,000 (4,000) -17%
(21.000) PAYROLL TAXES 24,216 17,650 25,321 31,667 68,000 76,000 8,000 12%
(22.000) RETIREMENT CONTRIBUTIONS 27,744 28,372 27,916 31,565 108,000 122,000 14,000 13%
(23.000) LIFE AND HEALTH INSURANCE 41,311 38,541 51,634 51,856 124,000 125,000 1,000 1%
(24.000) WORKERS' COMPENSATION 18,811 11,193 7,496 6,722 12,000 12,000 - 0%
ALLOCATION OF SALARIES (453,671) (362,000) 91,671 -20%
Subtotal 365,346 293,447 445,619 551,610 782,329 1,012,000 229,671 29%
Discretionary
TRANSPORTATION
(31.000) PROFESSIONAL SERVICES 52,264 12,699 6,883 52,146 105,000 207,050 102,050 97%
(34.000) CONTRACT SERVICES 955,056 1,142,143 1,392,548 1,111,040 1,831,898 2,034,182 202,284 11%
(40.000) TRAVEL & PER DIEM 8,907 2,309 913 2,138 10,090 11,210 1,120 11%
(41.000) COMMUNICATIONS 20,756 10,478 16,215 4,726 7,409 7,440 31 0%
(42.000) FREIGHT & POSTAGE SERVICES 318 585 226 103 400 400 - 0%
(43.000) UTILITY SERVICES 352,860 297,402 211,704 275,571 281,207 321,501 40,294 14%
(44.000) RENTALS & LEASES 6,786 6,090 6,270 291 1,250 1,250 - 0%
(45.000) PROPERTY & LIABILITY INSURANCE 13,483 15,985 6,007 6,690 6,676 6,296 (380) -6%
(46.000) REPAIR & MAINTENANCE SERVICES 204,503 261,393 272,138 253,304 309,380 990,664 681,284 220%
(49.000) OTHER CURRENT CHARGES 43,022 280 - - - - - 0%
(51.000) OFFICE SUPPLIES 1,810 991 4,862 657 2,000 2,000 - 0%
(52.000) OPERATING SUPPLIES 61,884 53,995 92,892 76,576 58,300 88,085 29,785 51%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 5,088 52,527 5,503 908 42,591 17,260 (25,331) -59%
(55.000) TRAINING 1,816 16,184 6,031 575 13,500 18,000 4,500 33%
(64.000) CAPITAL OUTLAY 490 2,297 - - 3,121 2,077 (1,044) -33%
(91.000) CONTINGENCIES / EMERGENCIES 18,619 - - - - 0%
Subtotal 1,729,043 1,893,977 2,022,191 1,784,725 2,672,822 3,707,415 1,034,593 39%
Grand Total 365,346 2,187,424 2,467,810 2,336,335 3,455,151 4,719,415 1,264,264 36.59%
variance
Public Works
Fiscal Year 2022-2023
Police Department
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Village of Key Biscayne Police Department is a multi-functional
organization that provides all law enforcement services to the Village,
except for violent crime investigations, SWAT response, or the use of K-9
officers. The Police Department is staffed by 38 sworn law enforcement
officers and 10 civilian professional staff personnel; which includes those in
Communications, Accreditation, Special Pojects, Information Technology,
Fleet Maintenance, Admoinistrative Support & Assistance, Computer Aided
Dispatch & Records Management System, and a Property & Evidence Unit.
Each of these functions combined provides the highest level of service and
response to this community.
Prior Year’s Significant Accomplishments
• Enacted a community policing program to reduce disorder and prevent
crime while increasing citizen engagement
• Amended golf cart ordinance to enhance safety & compliance
• Developed and implemented “Scoot Safe” campaign to improve safety of
electric scooters in the Village.
• Hosted over 50 public outreach events including quarterly joint Police & Fire
Public Safety Days to showcase all the Village's public safety assets and
programs.
• Partnered with adjacent law enforcement agencies to enhance traffic safety
along Rickenbacker Causeway and in Crandon Park
• Extended vessel exclusion zones to safely delineate maritime recreation
activities
• Achieved second safest city in Florida designation
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Safe and Secure Village
• Maintain and improve the implemented village policing program to reduce
disorder, address traffic safety and prevent crime while increasing citizen
engagement
Police Department
Budget Year 2022-2023
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• Purchase a new marine patrol vessel to conduct high-visibility marine patrols
to deter public nuisance and encourage safe boating through education
and enforcement
• Install a new village-wide camera system to better surveil hot spots and to
focus law enforcement efforts and resources to reduce disorder and crime
• Procure five additional police vehicles to improve law enforcement presence
and mobility and to deploy advanced technology and communications
capability
Authorized Positions
Intentionally left blank
Police Department
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Budget
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 3,917,185 4,213,526 4,057,915 2,896,214 4,542,000 4,755,000 213,000 5%
(14.000) OVERTIME 432,605 368,433 485,627 200,590 334,000 367,000 33,000 10%
(15.000) SPECIAL PAY 542,702 344,419 406,653 285,537 413,000 402,000 (11,000) -3%
(21.000) PAYROLL TAXES 355,142 367,361 376,818 239,411 397,000 416,000 19,000 5%
(22.000) RETIREMENT CONTRIBUTIONS 658,678 1,144,082 650,276 371,422 777,000 898,391 121,391 16%
(23.000) LIFE AND HEALTH INSURANCE 432,726 609,472 423,722 382,058 621,000 594,000 (27,000) -4%
(24.000) WORKERS' COMPENSATION 146,221 145,032 98,102 62,189 80,000 83,000 3,000 4%
Subtotal 6,485,259 7,192,325 6,499,113 4,437,421 7,164,000 7,515,391 351,391 5%
Discretionary
(31.000) PROFESSIONAL SERVICES 8,463 12,085 34,573 14,243 112,295 37,150 (75,145) -67%
(32.000) ACTUARIAL AND RED LIGHT MAGISTRATES 4,950 (1,000) - - 0%
(33.000) COURT REPORTER SERVICES 500 - - - 1,000 - (1,000) -100%
(34.000) CONTRACT SERVICES 264,954 160,827 255,758 225,480 257,466 261,281 3,815 1%
(35.000) INVESTIGATIONS 1,755 (1,490) 3,012 90 3,000 2,000 (1,000) -33%
(40.000) TRAVEL & PER DIEM 17,156 13,094 6,192 6,319 51,805 83,132 31,327 60%
(41.000) COMMUNICATIONS 82,767 61,218 73,038 43,924 76,825 95,472 18,647 24%
(42.000) FREIGHT & POSTAGE SERVICES 805 1,890 904 805 1,604 1,604 - 0%
(43.000) UTILITY SERVICES 42,130 40,560 36,186 33,382 47,236 55,632 8,396 18%
(44.000) RENTALS & LEASES 15,018 31,252 52,651 19,446 29,797 32,042 2,245 8%
(45.000) PROPERTY & LIABILITY INSURANCE 116,460 143,841 130,690 116,341 116,106 131,348 15,242 13%
(46.000) REPAIR & MAINTENANCE SERVICES 182,473 131,398 169,469 112,458 197,194 134,140 (63,054) -32%
(47.000) PRINTING & BINDING 1,755 8,162 6,388 9,034 13,500 15,600 2,100 16%
(48.000) PROMOTIONAL ACTIVITIES 17,102 23,218 13,057 15,196 34,455 34,455 - 0%
(51.000) OFFICE SUPPLIES 11,954 12,792 14,274 18,231 14,500 23,000 8,500 59%
(52.000) OPERATING SUPPLIES 227,164 199,396 367,680 424,503 270,601 667,384 396,783 147%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 146,289 169,539 11,066 3,570 355,998 10,890 (345,108) -97%
(55.000) TRAINING 34,652 30,534 17,061 22,568 64,680 61,200 (3,480) -5%
(64.000) CAPITAL OUTLAY 26,242 205,650 44,299 505 120,000 60,000 (60,000) -50%
(91.000) CONTINGENCIES / EMERGENCIES 140,540 - - - - 0%
Subtotal 1,197,639 1,384,506 1,241,247 1,065,095 1,768,062 1,706,330 (61,732) -3%
Grand Total 7,682,898 8,576,831 7,740,360 5,502,516 8,932,062 9,221,721 289,659 3.2%
variance
Police
Fiscal Year 2022-2023
Fire Rescue
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The Fire-Rescue Department is a full service, all-hazards emergency response
organization staffed with highly trained firefighter-paramedics. The Fire-
Rescue Department responds to fire and medical emergencies and is trained to
mitigate car accidents, hazardous material emergencies, boating accidents,
emergencies on the water, entrapments underground, and high angle rescue are
some examples of what the department is prepared for. Additionally, the
department coordinates the Village’s emergency management response.
Emergency Management guides the preparation, response and recovery phase
of large-scale responses that impact the Village’s safety, infrastructure, and
ability to provide mission critical services.
Prior Year’s Significant Accomplishments
• Replaced Key Biscayne Fire Engine 2
• Completed annual inspections on all multi-family (54/64 total units)
• Developed a Hurricane Plan and training and exercise program to better
prepare Village and staff for disaster response
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Safe and Secure Village
• Perform annual fire prevention inspections
• Approve engineered life safety plan for high-rise buildings
• Prepare for Accreditation Site Visit to pursue excellence
• Establish a well-trained Incident Management Team to manage small to large
scale emergencies
Fire Rescue
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Authorized Positions
Intentionally left blank
Fire Rescue
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Budget
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 4,308,142 4,260,244 4,224,829 3,140,085 4,600,000 4,876,000 276,000 6%
(14.000) OVERTIME 284,619 263,742 527,790 423,810 350,000 484,000 134,000 38%
(15.000) SPECIAL PAY 763,672 376,484 233,940 176,360 412,000 603,000 191,000 46%
(21.000) PAYROLL TAXES 355,189 353,564 357,403 253,426 394,000 429,000 35,000 9%
(22.000) RETIREMENT CONTRIBUTIONS 751,475 1,364,496 845,344 299,418 1,096,000 941,627 (154,373) -14%
(23.000) LIFE AND HEALTH INSURANCE 394,998 570,403 424,812 382,794 584,000 599,000 15,000 3%
(24.000) WORKERS' COMPENSATION 220,305 223,009 150,778 87,262 138,000 159,318 21,318 15%
Subtotal 7,078,400 7,411,942 6,764,896 4,763,154 7,574,000 8,091,945 517,945 7%
Discretionary
(31.000) PROFESSIONAL SERVICES 24,948 24,118 31,395 18,930 45,500 46,500 1,000 2%
(34.000) CONTRACT SERVICES 564,069 561,912 562,165 461,098 618,575 627,336 8,761 1%
(40.000) TRAVEL & PER DIEM 22,354 19,861 10,006 8,794 22,840 28,627 5,787 25%
(41.000) COMMUNICATIONS 60,213 45,430 47,230 25,556 51,459 28,742 (22,717) -44%
(42.000) FREIGHT & POSTAGE SERVICES 605 1,066 778 432 500 500 - 0%
(43.000) UTILITY SERVICES 36,236 43,004 30,261 27,135 39,870 45,732 5,862 15%
(44.000) RENTALS & LEASES 6,713 6,643 7,901 3,945 6,549 5,749 (800) -12%
(45.000) PROPERTY & LIABILITY INSURANCE 122,305 136,690 162,355 142,257 141,969 156,238 14,269 10%
(46.000) REPAIR & MAINTENANCE SERVICES 86,690 47,783 60,501 76,019 75,750 34,850 (40,900) -54%
(47.000) PRINTING & BINDING 922 1,513 1,176 496 2,640 2,640 - 0%
(48.000) PROMOTIONAL ACTIVITIES 4,449 2,357 4,641 10,364 12,000 12,000 - 0%
(49.000) OTHER CURRENT CHARGES 15,706 102,998 20,944 12,392 19,800 20,120 320 2%
(51.000) OFFICE SUPPLIES 2,521 2,485 5,047 2,814 6,000 6,000 - 0%
(52.000) OPERATING SUPPLIES 102,357 86,084 191,185 102,855 79,724 154,646 74,922 94%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 40,903 34,548 15,027 8,315 80,702 52,598 (28,104) -35%
(55.000) TRAINING 33,839 66,266 59,257 24,528 44,500 44,500 - 0%
(64.000) CAPITAL OUTLAY 7,000 93,077 48,825 - 88,126 36,577 (51,549) -58%
(80.000) GRANTS & AID - 15,427 - - - - 0%
(91.000) CONTINGENCIES / EMERGENCIES 163,294 - - - - 0%
Subtotal 1,131,830 1,454,556 1,258,695 925,928 1,336,504 1,303,355 (33,149) -2%
Grand Total 8,210,230 8,866,498 8,023,591 5,689,083 8,910,504 9,395,300 484,796 5.44%
variance
Fire-Rescue
Fiscal Year 2022-2023
Parks, Community Center & Athletics
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Function
The primary function of the Parks, Community Center, and Athletics departments
is to provide residents of the of Village of Key Biscayne with access to world class,
environmentally sustainable facilities, programs, and events that meet the
emotional, social, and physical needs of the community.
These departments program, manage, maintain, and operate parks and
recreational facilities owned by the Village. Through inter-local and joint use
agreements, a wide variety of cultural, recreational, and athletic events are held
at Calusa Park, St. Agnes School field, Key Biscayne K8 School, and MAST
Academy.
Prior Year’s Significant Accomplishments
Parks Department
• Completed Lake Park renovation
• Resurfaced Village Green sidewalks and Calusa Park pathway
• Resurfaced and updated Calusa Park courts and facilities
• Applied and received a $200,000 grant for development of Paradise Park
• Implemented kite surfing program to improve safety and enjoyment
Community Center Department
• Replaced spin bikes
• Held a 10-week youth summer camp program
• Returned Community Center to pre-COVID 19 hours of operation
• Replaced HVAC unit
• Produced the first “Active Islander” since the summer 2020 brochure was
canceled due to COVID-19.
Athletics Department
• Successfully managed (6) six field sports programs and (2) two indoor athletic
programs.
• Re-sodded the St. Agnes field and negotiating the lease agreement
extension
• Conducted the first online registration for the volleyball program
Parks, Community Center & Athletics
Budget Year 2022-2023
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Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Engaging and Active Open Spaces and Programs
• Complete construction of Paradise Park as the prominent, inclusive and
outdoor gathering space in the heart of our Village civic center
• Repair and renovate Beach Park for all our residents to enjoy the beachfront
• Increase maintenance of our beach to improve the waterfront access and
experience for all our residents and visitors
• Complete Village Green bathroom improvements and playground
renovations to enhance the Village’s central park experience
• Enhance Community Center with advanced operations, more functional
equipment and improved appearance
• Improve youth programs and senior programs to offer tailored, more
appealing and engaging recreation, social and educational activities
Authorized Positions
Parks, Community Center & Athletics
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Intentionally left blank
Parks, Community Center & Athletics
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Parks, Recreation, and Open Spaces (PROS) Department
Intentionally left blank
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 400,002 354,056 396,183 324,484 495,000 533,000 38,000 8%
(14.000) OVERTIME 4,332 1,514 - 2,434 4,000 4,000 - 0%
(15.000) SPECIAL PAY 33,866 38,528 3,850 3,577 35,000 50,000 15,000 43%
(21.000) PAYROLL TAXES 47,259 27,027 24,817 22,926 38,000 42,000 4,000 11%
(22.000) RETIREMENT CONTRIBUTIONS 43,485 41,354 37,642 26,543 60,000 64,000 4,000 7%
(23.000) LIFE AND HEALTH INSURANCE 23,421 20,564 24,158 29,325 56,000 47,000 (9,000) -16%
(24.000) WORKERS' COMPENSATION 14,394 1,628 1,101 863 1,000 1,000 - 0%
SALARY ALLOCATION - - (62,000) (66,000) (4,000) 6%
Subtotal 566,759 484,671 487,751 410,152 627,000 675,000 52,000 8%
Discretionary
(31.000) PROFESSIONAL SERVICES 44,643 32,050 9,048 20,750 35,000 20,000 (15,000) -43%
(34.000) CONTRACT SERVICES - 12,236 47,068 49,974 2,906 6%
(40.000) TRAVEL & PER DIEM 8,740 594 1,232 285 1,800 1,800 - 0%
(41.000) COMMUNICATIONS 23,880 16,884 7,215 5,243 10,167 9,506 (661) -7%
(43.000) UTILITY SERVICES 22,867 18,034 49,681 10,555 64,076 75,190 11,114 17%
(44.000) RENTALS & LEASES 53,424 63,372 63,604 58,898 78,655 - (78,655) -100%
(45.000) PROPERTY & LIABILITY INSURANCE 29,767 31,544 64,647 53,803 53,694 55,696 2,002 4%
(46.000) REPAIR & MAINTENANCE SERVICES 213,438 215,213 197,357 231,719 289,500 258,500 (31,000) -11%
(48.000) PROMOTIONAL ACTIVITIES 382,994 216,601 132,564 369,257 469,853 699,363 229,510 49%
(49.000) OTHER CURRENT CHARGES 159,520 50,097 40,417 30,839 85,055 139,805 54,750 64%
(51.000) OFFICE SUPPLIES 6,114 685 1,482 1,595 6,000 6,000 - 0%
(52.000) OPERATING SUPPLIES 17,227 30,757 28,612 19,827 22,250 14,431 (7,819) -35%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 7,296 8,396 1,726 499 5,672 - (5,672) -100%
(55.000) TRAINING 2,005 2,579 1,775 - 2,000 2,000 - 0%
(64.000) CAPITAL OUTLAY 28,809 6,826 9,446 9,036 4,321 1,038 (3,283) -76%
Subtotal 1,000,724 693,632 608,807 824,542 1,175,111 1,333,303 158,192 13%
Grand Total 1,567,483 1,178,303 1,096,558 1,234,695 1,802,111 2,008,303 210,192 11.7%
variance
Parks & Recreation
Fiscal Year 2022-2023
Parks, Community Center & Athletics
Budget Year 2022-2023
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Community Center Department
Intentionally left blank
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 806,807 657,427 517,769 520,559 885,000 1,054,000 169,000 19%
(14.000) OVERTIME 22,026 2,580 69 2,407 12,000 12,000 - 0%
(15.000) SPECIAL PAY 12,322 18,530 6,452 - 22,000 15,000 (7,000) -32%
(21.000) PAYROLL TAXES 48,051 52,027 38,443 40,530 71,000 92,000 21,000 30%
(22.000) RETIREMENT CONTRIBUTIONS 38,461 38,952 40,218 26,117 42,000 46,000 4,000 10%
(23.000) LIFE AND HEALTH INSURANCE 41,213 86,183 50,339 48,355 67,000 81,000 14,000 21%
(24.000) WORKERS' COMPENSATION 18,959 32,642 45,099 15,818 18,000 23,000 5,000 28%
Subtotal 987,839 888,341 698,389 653,786 1,117,000 1,323,000 206,000 18%
Discretionary
(31.000) PROFESSIONAL SERVICES 1,110,796 479,125 366,758 586,786 956,250 956,250 - 0%
(34.000) CONTRACT SERVICES 243,194 248,654 251,235 187,513 261,553 298,734 37,181 14%
(40.000) TRAVEL & PER DIEM 936 435 1,272 60 - - - 0%
(41.000) COMMUNICATIONS 26,813 23,715 26,810 18,466 28,408 27,816 (592) -2%
(42.000) FREIGHT & POSTAGE SERVICES 1,037 1,291 3,066 1,904 1,800 1,800 - 0%
(43.000) UTILITY SERVICES 122,729 96,289 86,574 85,834 115,120 125,600 10,480 9%
(44.000) RENTALS & LEASES 13,239 15,914 11,595 13,618 13,011 14,511 1,500 12%
(45.000) PROPERTY & LIABILITY INSURANCE 102,823 110,403 80,383 68,789 68,650 70,948 2,298 3%
(46.000) REPAIR & MAINTENANCE SERVICES 150,631 207,220 197,079 114,880 195,900 23,700 (172,200) -88%
(48.000) PROMOTIONAL ACTIVITIES 27,136 12,147 2,549 6,617 15,000 - (15,000) -100%
(49.000) OTHER CURRENT CHARGES 1,926 50,756 11,107 34,679 59,800 59,800 - 0%
(51.000) OFFICE SUPPLIES 4,796 3,315 7,334 8,952 6,000 6,000 - 0%
(52.000) OPERATING SUPPLIES 87,668 64,786 84,475 62,225 81,000 109,055 28,055 35%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 3,396 317 34,499 - (34,499) -100%
(64.000) CAPITAL OUTLAY 3,686 31,058 - 157,022 2,770 (154,252) -98%
(91.000) CONTINGENCIES / EMERGENCIES 43,425 - - - - - 0%
Subtotal 1,893,724 1,361,161 1,164,690 1,190,640 1,994,013 1,696,984 (297,029) -15%
Grand Total 2,881,563 2,249,502 1,863,079 1,844,426 3,111,013 3,019,984 (91,029) -3%
variance
Community Center
Fiscal Year 2022-2023
Parks, Community Center & Athletics
Budget Year 2022-2023
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Athletics Department
Intentionally left blank
ATHLETICS FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Description Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 93,490 165,894 108,235 112,645 101,000 107,000 6,000 6%
(14.000) OVERTIME 288 3,376 - -
(15.000) SPECIAL PAY 56,432 6,214 - - - -
(21.000) PAYROLL TAXES 10,403 12,996 13,508 11,872 8,000 9,000 1,000 13%
(22.000) RETIREMENT CONTRIBUTIONS 5,963 8,962 17,088 12,007 6,000 6,000 - 0%
(23.000) LIFE AND HEALTH INSURANCE 26,918 10,002 5,241 8,366 7,000 8,000 1,000 14%
(24.000) WORKERS' COMPENSATION 5,856 3,676 2,557 1,771 2,000 3,000 1,000 50%
SALARY ALLOCATION 62,000 66,000 4,000 6%
Subtotal 199,062 207,744 146,919 150,037 186,000 199,000 13,000 7%
Discretionary
(31.000) PROFESSIONAL SERVICES 1,498 2,923 13 27 - - - 0%
(34.000) CONTRACT SERVICES 494 - 3,500 3,500 - 0%
(40.000) TRAVEL & PER DIEM 60 84 252 - - - - 0%
(41.000) COMMUNICATIONS 3,060 2,306 1,526 809 3,086 2,788 (298) -10%
(42.000) FREIGHT & POSTAGE SERVICES - - - - - 0%
(43.000) UTILITY SERVICES - - - 18,000 18,000 0%
(44.000) RENTALS & LEASES - 208 145 86,710 86,565 59700%
(45.000) PROPERTY & LIABILITY INSURANCE 0 1,554 1,551 1,619 68 4%
(46.000) REPAIR & MAINTENANCE SERVICES - - - 215,000 215,000
(48.000) PROMOTIONAL ACTIVITIES 360,179 261,663 253,762 319,675 380,500 449,500 69,000 18%
(51.000) OFFICE SUPPLIES - - - - - 0%
(52.000) OPERATING SUPPLIES 171 436 - 21,301 21,301 0%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 728 - 1,821 1,503 (318) -17%
(64.000) CAPITAL OUTLAY - 2,916 1,106 1,563 457 41%
Subtotal 364,797 266,976 256,946 325,626 391,709 801,483 409,774 105%
Grand Total 563,859 474,720 403,864 475,664 577,709 1,000,483 422,774 73.2%
variance
Athletics
Fiscal Year 2022-2023
Building
Budget Year 2022-2023
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Function
The Building Division's primary responsibility is the administration of the Florida
Building Code. The division provides for the orderly processing of permits, performs
inspections in a timely and safe manner, and ensures that construction complies
with the provisions of all applicable codes, and ensures that all construction work
has received building permits. The Building Division verifies that contractors have
the proper credentials and licenses to perform work in the Village. Property owners
and contractors that are working without permits receive violation notices, fines,
and penalties. Floodplain Management is administrated under the Building
Division.
Prior Year’s Significant Accomplishments
• Issued 2,263 permits, performed 6,037 plan reviews, and conducted 7,007
inspections
• Implemented Accela Citizen Access Portal to increase efficiency and
accuracy of permitting and provide timely service
• Ensured compliance with the 40-year certification program
• Implemented electronic plans review and Accela Citizens Access to improve
plans, permit and inspection services
Goals, Objectives, and Actions
The department set the following FY23 strategic goals, objectives, and actions to
meet the Village’s overall mission and values:
Thriving and Vibrant Community and Marketplace
• Continue to focus on building recertification and safety to protect our
residents and their property
• Reduce private property flood insurance through improvement of National
Flood Insurance Program Community Rating System from 8 to 6
• Fully implement electronic plans review and Accela Citizens Access portal to
improve customer service, plans review, permitting and inspection services
Building
Budget Year 2022-2023
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Authorized Positions
Intentionally left blank
Building
Budget Year 2022-2023
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Budget
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Actual Actual Actual YTD 6/30 Budget Proposed dollar %
BEGINNING FUND BALANCE 575,880$ 221,505$ (563,889)$ 13,493$ (140,013)$
Revenues
BUILDING PERMITS 1,354,673 1,003,841 1,878,175 1,469,000 1,600,000 1,925,000 325,000 20%
CERTIFICATE OF OCCUPANCY 5,240 4,351 4,487 2,861 2,500 3,500 1,000 40%
LIEN SEARCH FEES 23,376 25,564 58,628 27,960 - 40,000 40,000
BUILDING CODE VIOLATIONS 59,450 31,455 12,065 11,950 - 15,000 15,000
MISCELLANEOUS REVENUES - - - 425 - 500 500
INTEREST INCOME - - - - - -
Total Revenues (Less Appropriation of Fund Balance)1,442,739 1,065,211 1,953,355 1,512,196 1,602,500 1,984,000 381,500 24%
TOTAL RESOURCES AVAILABLE 2,018,619 1,286,716 1,389,466 1,615,993 1,843,987 381,500 0
Expenditures
Non-Discretionary (Personnel)
(12.000) REGULAR SALARIES 1,070,688 1,044,134 743,751 521,469 1,049,000 1,030,000 (19,000) -2%
(14.000) OVERTIME 3,377 6,591 3,668 548 6,000 6,000 - 0%
(15.000) SPECIAL PAY 38,063 63,121 36,156 11,773 46,000 40,000 (6,000) -13%
(21.000) PAYROLL TAXES 78,052 82,617 73,775 48,116 86,000 82,000 (4,000) -5%
(22.000) RETIREMENT CONTRIBUTIONS 142,009 123,573 83,182 60,490 118,000 113,000 (5,000) -4%
(23.000) LIFE AND HEALTH INSURANCE 84,348 127,863 90,762 88,277 148,000 123,000 (25,000) -17%
(24.000) WORKERS' COMPENSATION 11,515 16,481 13,554 7,666 8,000 8,000 - 0%
ALLOCATION OF SALARIES & BENEFITS (97,000) (46,000) 51,000 -53%
Subtotal 1,428,052 1,464,380 1,044,848 738,341 1,364,000 1,356,000 (8,000) -1%
Discretionary
(31.000) PROFESSIONAL SERVICES 113,429 36,964 93,415 73,380 97,400 145,000 47,600 49%
(34.000) CONTRACT SERVICES 21,690 22,232 22,407 6,795 9,478 12,413 2,935 31%
(40.000) TRAVEL & PER DIEM 24,049 2,576 670 1,186 5,190 5,310 120 2%
(41.000) COMMUNICATIONS 18,569 8,640 9,526 6,458 15,722 13,838 (1,884) -12%
(42.000) FREIGHT & POSTAGE SERVICES 222 529 355 550 500 500 - 0%
(43.000) UTILITY SERVICES 17,549 16,868 13,116 13,209 17,123 19,858 2,735 16%
(44.000) RENTALS & LEASES 10,091 7,899 3,744 6,983 5,748 5,748 - 0%
(45.000) PROPERTY & LIABILITY INSURANCE 31,704 32,120 25,110 22,091 22,046 21,789 (257) -1%
(46.000) REPAIR & MAINTENANCE SERVICES 12,009 21,492 6,180 7,092 3,492 3,492 - 0%
(47.000) PRINTING & BINDING 22,296 44,697 4,810 24,374 74,000 33,500 (40,500) -55%
(49.000) OTHER CURRENT CHARGES 36,573 20,902 56,720 39,607 30,000 30,000 - 0%
(51.000) OFFICE SUPPLIES 5,881 4,085 4,973 5,999 9,000 9,000 - 0%
(52.000) OPERATING SUPPLIES 41,808 104,556 69,211 45,597 11,500 85,712 74,212 645%
(54.000) SUBSCRIPTIONS & MEMBERSHIPS 3,881 1,848 4,409 880 64,473 2,990 (61,483) -95%
(55.000) TRAINING 938 297 2,237 198 2,950 2,950 - 0%
(64.000) CAPITAL OUTLAY 8,373 - 14,242 - 23,384 4,485 (18,899) -81%
(91.000) CONTINGENCIES / EMERGENCIES - 60,520 - - - -
Subtotal 369,062 386,225 331,125 254,400 392,006 396,585 4,579 3%
Total Expenditures 1,797,114 1,850,605 1,375,973 992,740 1,756,006 1,752,585 (3,421) 0%
Excess (Revenues)/Expenditures (354,375) (785,394) 577,382 (153,506) 231,415
ENDING FUND BALANCE 221,505 (563,889) 13,493 (140,013) 91,402
Building
Fiscal Year 2023
variance
Capital Improvement Program
Budget Year 2022-2023
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Function
The Capital Improvement Program (CIP) is a thoughtful and deliberate blueprint
for sustaining and improving the Village’s infrastructure and assets. Projects on the
CIP must align with the Village’s Strategic Plan. The Village delivers CIP projects
with a responsible and financially sound funding strategy. Each project in the CIP
is categorized into the following focus areas.
• Resiliency
o Stormwater, utility hardening, shoreline protection, sustainability
initiatives, and alternative energy
• Parks and Recreation
o Parks, open space, recreation, beach access paths, and athletics
• Public Safety
o Fire and police projects and purchases to improve public safety
• General/Equipment
o Administrative, information technology, and software upgrades
and additions
• Transportation
o Right-of-way including roads, pedestrian, and bicycle infrastructure
• Facilities
o Village owned and operated facility upgrades, additions, and
major repairs
There are a total of 30 CIP projects with funding allocated in FY23. This year’s CIP
includes projects in preparation for future large investments in the Village’s
resilience including shoreline protection, roadway improvements, and stormwater
infrastructure. The cumulative value of the FY23 CIP is $12,402,675 with $625,000
coming from the General Fund.
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Capital Improvement Program
Budget Year 2022-2023
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FY23 CIP Projects
GF: General Fund
ARPA: American Rescue Plan Act
SR: Special Revenue Fund
GOB: General Obligation Bond
CWSRF: Clean Water State Revolving Loan Fund
Grant: Local, County, foundation, State, or Federal grant dollars
Other: Additional external funding acquired outside of a grant process. (i.e., State and Federal Appropriations, Citizens Independent
Transportation Trust (CITT), Road Impact Fees (RIF), etc.)
PRI.PROJECT NAME CATEGORY FY23 GF ARPA SR GOB SRF GRANT OTHER
1 Install Village-Wide Security and Surveillance System Public Safety 300,000$ 75,000$ 75,000$ 150,000$ -$ -$ -$ -$
1 Design K-8 School Central Stormwater Basin (Zone 1)Resiliency 1,511,000$ -$ -$ 125,000$ -$ -$ 1,386,000$ -$
1 Formulate and Promote R&SI3P Resiliency 1,220,000$ -$ -$ -$ -$ 870,000$ 350,000$ -$
1 Underground Electrical and Telecom Utilities Resiliency 500,000$ -$ -$ -$ 500,000$ -$ -$ -$
1 Conduct USACE Beach and Back-Bay Feasibility Study Resiliency 400,000$ -$ -$ -$ -$ -$ -$ 400,000$
1 R&SI3P Program Management/Construction Management Resiliency 350,000$ -$ -$ -$ 350,000$ -$ -$ -$
1 Improve Crandon Blvd & Harbor Drive Transportation 657,342$ -$ -$ 7,342$ -$ -$ 190,000$ 460,000$
2 Renovate Women's Restroom Fire Department Facilities 110,000$ -$ 110,000$ -$ -$ -$ -$ -$
2 Improve Beach Park Parks & Recreation 470,000$ -$ 470,000$ -$ -$ -$ -$ -$
2 Improve West Heather Dr Roadway and Stormwater System Resiliency 650,000$ -$ -$ -$ -$ -$ 650,000$ -$
2 Install Stormwater Pump Station Back-up Generators Resiliency 150,000$ -$ 150,000$ -$ -$ -$ -$ -$
3 Convert Streetlights to LED and Transition to FPL Facilities 250,000$ -$ 250,000$ -$ -$ -$ -$ -$
3 Develop Beach Raker Parking Facility Facilities 50,000$ -$ 50,000$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 300,000$ 300,000$ -$ -$ -$ -$ -$ -$
3 Purchase Police Boat General/Equipment 150,000$ 75,000$ -$ -$ -$ -$ 75,000$ -$
3 Replace Community Center Cardio Equipment General/Equipment 145,000$ -$ 145,000$ -$ -$ -$ -$ -$
3 Renovate Village Green Bathroom Parks & Recreation 250,000$ -$ 250,000$ -$ -$ -$ -$ -$
3 Replace Playground Equipment (under 5 area)Parks & Recreation 200,000$ -$ 87,500$ -$ -$ -$ 112,500$ -$
3 Construct Beach Access Path at Island House Parks & Recreation 120,000$ -$ 120,000$ -$ -$ -$ -$ -$
3 Improve KB K-8 Athletic Field Parks & Recreation 75,000$ 75,000$ -$ -$ -$ -$ -$ -$
3 Monitor Beach and Dunes Resiliency 200,000$ 100,000$ -$ -$ -$ -$ 100,000$ -$
3 Procure Mobile Generator for Pump Stations Resiliency 86,000$ -$ 86,000$ -$ -$ -$ -$ -$
3 Reconstruct Traffic Circles and Mill + Repave Harbor Drive Transportation 2,675,885$ -$ -$ -$ -$ -$ -$ 2,675,885$
3 Mill and Repave West Mashta Transportation 538,000$ -$ -$ -$ -$ -$ -$ 538,000$
3 Repave Roadways Village-Wide Transportation 471,559$ -$ 471,559$ -$ -$ -$ -$ -$
4 Paint Village-Wide Facilities and Amenities Facilities 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
4 Replace Entry Block Sign Facilities 50,000$ -$ 50,000$ -$ -$ -$ -$ -$
4 Replace Village Green Recreation Equipment Parks & Recreation 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
5 Renovate Building Offices Facilities 75,000$ -$ -$ 75,000$ -$ -$ -$ -$
5 Improve Public Artwork Parks & Recreation 47,889$ -$ 47,889$ -$ -$ -$ -$ -$
TOTAL 12,402,675$ 625,000$ 2,762,948$ 357,342$ 850,000$ 870,000$ 2,863,500$ 4,073,885$
Capital Improvement Program
Budget Year 2022-2023
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FY23 CIP Project Descriptions
Below is a summary of the FY23 budget projects including a brief project synopsis, total project cost, and funding
sources.
Facilities
1. Renovate Women’s Restroom Fire Department
Restroom renovation includes repair of a leak from the shower pane and complete reconstruction of existing
restroom.
Total Project Cost: $110,000
FY23 Proposed Allocation: $110,000 (ARPA)
FY23 Project Phase: Design & Construction
2. Convert Streetlights to LED and Transition to FPL
Full conversion of all streetlights to LED and transition to FPL.
Total Project Cost: $250,000
FY23 Proposed Allocation: $250,000 (ARPA)
FY23 Project Phase: Construction
3. Develop Beach Raker Parking Facility
Identify and improve the site for storing the beach raker equipment.
Total Project Cost: $50,000
FY23 Proposed Allocation: $50,000 (ARPA)
FY23 Project Phase: Construction
4. Paint Village Wide Facilities and Amenities
Scheduled repainting of Village maintained amenities and facilities.
Total Project Cost: $1,625,639
FY23 Proposed Allocation: $200,000 (ARPA)
FY23 Project Phase: Construction
Capital Improvement Program
Budget Year 2022-2023
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5. Replace Entry-Block Sign
Replace outdated entry block signage with new sign to display public messaging.
Total Project Cost: $50,000
FY23 Proposed Allocation: $50,000 (ARPA)
FY23 Project Phase: Construction
6. Renovate Building Offices
Replace 20-year-old carpet, baseboards, paint, and associated work in the building services area.
Total Project Cost: $75,000
FY23 Proposed Allocation: $75,000 (Building Fund)
FY23 Project Phase: Construction
General/Equipment
7. Purchase Village Fleet Vehicles
Regular reoccurring purchase of new vehicles to replace those that have met their useful life, ensuring the Village’s
fleet remains safe and well-operating over time.
Total Project Cost: On-going
FY23 Proposed Allocation: $300,000 (General Fund)
FY23 Project Phase: Regular purchase
8. Purchase Police Boat
The purchase of a replacement police boat.
Total Project Cost: $150,000
FY23 Proposed Allocation: $150,000 (General Fund: $75,000, Waterways Assistance Grant: $75,000)
FY23 Project Phase: One-time purchase
Capital Improvement Program
Budget Year 2022-2023
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Parks and Recreation
9. Improve Beach Park
First year of construction for the new design of Beach Park. Project scope includes renovation of existing structures,
reconstruction of sidewalks, pathways, walls, and greenspaces.
Total Project Cost: $2,250,063
FY23 Proposed Allocation: $470,000 (ARPA)
FY23 Project Phase: Construction
10. Rehabilitate Village Green Bathroom
Design and construction of a new bathroom facility on the Village Green with storage capacity. The existing
bathroom was opened in 1998 and lightly refurbished in 2015.
Total Project Cost: $250,000
FY23 Proposed Allocation: $250,000 (ARPA)
FY23 Project Phase: Design & Construction
11. Replace Playground Equipment (under 5)
Remove and replace the existing playground equipment in the under-5 area of the Village’s playground.
Total Project Cost: $200,000
FY23 Proposed Allocation: $200,000 (ARPA: $87,500, FRDAP: 112,500)
FY23 Project Phase: Construction
12. Improve Public Art
Major repairs, renovations, and new installations of public art throughout the Village. This project is reoccurring on an
annual basis to ensure consistent upkeep and investment in the Village’s public art.
Total Project Cost: On-going
FY22 Proposed Allocation: $47,899 (ARPA)
FY23 Project Phase: Planning, Design & Construction
Capital Improvement Program
Budget Year 2022-2023
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13. Replace Community Center Cardio Equipment
Replace cardio equipment in the Community Center weight room that has met its useful life.
Total Project Cost: $145,000
FY23 Proposed Allocation: $145,000 (ARPA)
FY23 Project Phase: One-time purchase
14. Improve KB K-8 Athletic Field Park
Re-sodding and re-grading of KB K-8 athletic field.
Total Project Cost: $75,000
FY23 Proposed Allocation: $75,000 (General Funds)
FY23 Project Phase: Construction
15. Replace Village Green Recreation Equipment Replacement
Installation of new equipment and surface the area with an appropriate and safe surface.
Total Project Cost: $200,000
FY23 Proposed Allocation: $200,000 (ARPA)
FY23 Project Phase: Design & Construction
Public Safety
16. Install Village-Wide Security and Surveillance System
The first phase of implementation for the Village-wide security and surveillance system including the foundational
network infrastructure and first set of security cameras are to be installed in FY23.
Total Project Cost: $536,250
FY23 Proposed Allocation: $300,000 (General Fund: $75,000, ARPA: $75,000, Forfeiture Fund: $150,000)
FY23 Project Phase: Installation
Capital Improvement Program
Budget Year 2022-2023
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Resiliency
17. Design K-8 School Central Stormwater Basin (Zone 1)
This line item funds the project’s design criteria package and a portion of the design-build contract.
Total Project Cost: $33,208,130
FY23 Proposed Allocation: $1,511,000 (EPA STAG Community Grant: $500,000, Stormwater Revenue Fund: $125,000, Resilient
Florida Grant: $886,000)
FY23 Project Phase: Design
18. Formulate and Promote Resilient & Sustainable Infrastructure Integration & Implementation Plan
Professional services for development of resilient infrastructure improvements including shoreline protection, utility
undergrounding, stormwater infrastructure improvements, and raising roadways.
Total Project Cost: $1,870,000
FY23 Proposed Allocation: $1,220,000 (Clean Water State Revolving Loan Fund: $870,000, Resilient Florida Grant: $350,000)
FY23 Project Phase: Planning
19. Underground Electrical and Telecom Utilities
Implementation of the design and engineering performed for utility undergrounding.
Total Project Cost: $13,000,000
FY23 Proposed Allocation: $500,000 (General Obligation Bond)
FY23 Project Phase: Construction
20. Conduct USACE Back Bay and Beach Feasibility Study
U.S. Army Corp of Engineers study of the Village’s vulnerability from Biscayne Bay inundation and ocean-side beach
erosion.
Total Project Cost: $4,720,000
FY23 Proposed Allocation: $400,000 (US Army Corp of Engineers)
FY23 Project Phase: Study
21. Resilient Infrastructure Program and Construction Management
Professional services agreement for the program and construction management of the Village’s resilient
infrastructure integration and implementation plan.
Capital Improvement Program
Budget Year 2022-2023
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Total Project Cost: On-going
FY23 Proposed Allocation: $350,000 (General Obligation Bond)
FY23 Project Phase: Program and Construction Management
22. Improve West Heather Drive Roadway and Stormwater System
Reconstruction of a portion of West Heather Drive, including roadway grading, drainage, landscaping, curbs &
gutters, sidewalks, landscaping, and street lighting.
Total Project Cost: $4,000,000
FY23 Proposed Allocation: $650,000 (Biscayne Bay Water Quality Grant)
FY23 Project Phase: Design
23. Install Stormwater Pump Back-up Generators
Back-up generators to be used in the event of primary generator failure during a flood event.
Total Project Cost: $150,000
FY23 Proposed Allocation: $150,000 (ARPA)
FY23 Project Phase: One-time purchase
24. Monitor Beach and Dune Renourishment
The final year of a three (3) year post construction monitoring process as required by FDEP for the 2021 beach and
dune renourishment.
Total Project Cost: $200,000
FY23 Proposed Allocation: $200,000 (General Fund: $100,000, Beach Management Assistance Grant: $100,000)
FY23 Project Phase: Monitoring
25. Procure Mobile Generator for Pump Stations
Mobile generator to be used in the event a fixed generator becomes inoperable during a flood event.
Total Project Cost: $86,000
FY23 Proposed Allocation: $86,000 (ARPA)
FY23 Project Phase: One-time purchase
Capital Improvement Program
Budget Year 2022-2023
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Transportation
26. Improve Crandon Boulevard and Harbor Drive
Design and construction of improvements on Crandon Boulevard including reconfiguring intersections, signal
optimization, updating signage, crosswalk optimization, leading pedestrian intervals, and separated green bicycle
lanes, among others.
Total Project Cost: $2,057,200
FY23 Proposed Allocation: $457,342 (Road Impact Fee: $450,000, Special Revenue Fund: $7,342)
FY23 Project Phase: Design & Construction
27. Reconstruct Traffic Circles and Mill and Repave Harbor Drive Roadway Pavers Village-Wide
Milling and resurfacing of Harbor Drive. Design and reconstruction of traffic circle at Harbor Drive and West
Heather, Harbor Drive and Harbor Drive and West Mashta Drive to improve safe traffic mobility.
Total Project Cost: $2,675,886
FY23 Proposed Allocation: $2,675,886 (Road Impact Fee)
FY23 Project Phase: Design & Construction
28. Mill and Re-pave West Mashta Drive
Milling and resurfacing of West Mashta Drive to maintain the road’s condition.
Total Project Cost: $538,000
FY23 Proposed Allocation: $538,000 (Road Impact Fee)
FY23 Project Phase: Design & Construction
29. Repave Roadways Village-Wide
The first phase of full replacement of all roadway pavers Village-wide.
Total Project Cost: $2,605,661
FY23 Proposed Allocation: $471,559 (ARPA)
FY23 Project Phase: Construction
30. Construct Beach Access Path at Island House
Design and construction of the public beach access at the Sands condominium.
Capital Improvement Program
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Total Project Cost: $530,000
FY23 Proposed Allocation: $120,000 (ARPA)
FY23 Project Phase: Design & Minor Improvements
Capital Improvement Program FY24-28
The following tables illustrate the projects, their cost, and anticipated funding sources for the next five program
years following FY23.
Intentionally left blank
Capital Improvement Program
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Fiscal Year 2024
PRI.PROJECT NAME CATEGORY FY24 GF SR GOB CWSRF GRANT OTHER
1 Construct R&SI3P Zone 1 Resiliency 28,000,000$ -$ -$ 20,000,000$ 8,000,000$ -$ -$
1 Conduct USACE Beach and Back-Bay Feasibility Study Resiliency 1,862,500$ 280,000$ -$ -$ -$ -$ 1,582,500$
1 R&SI3P Program Management/Construction Management Resiliency 1,050,000$ -$ -$ 1,050,000$ -$ -$ -$
1 Install Village-Wide Security and Surveillance System Public Safety 250,000$ 250,000$ -$ -$ -$ -$ -$
2 Replace Community Center Roof*Parks & Recreation 5,000,000$ 5,000,000$ -$ -$ -$ -$ -$
2 Acquire and Leverage Land to Support Enhanced Stormwater Systems Resiliency 5,000,000$ -$ -$ 5,000,000$ -$ -$ -$
2 Improve West Heather Dr Roadway and Stormwater System Resiliency 3,350,000$ -$ -$ 3,350,000$ -$ -$ -$
2 Renourish Beach and Dunes Resiliency 1,880,000$ 940,000$ -$ -$ -$ -$ 940,000$
2 Improve Beach Park Parks & Recreation 551,250$ 551,250$ -$ -$ -$ -$ -$
2 Replace KBFD Rescue 1 General/Equipment 500,000$ 500,000$ -$ -$ -$ -$ -$
2 Redesign Rights of Way to Support Enhanced Stormwater Systems Resiliency 500,000$ -$ -$ -$ 500,000$ -$ -$
2 Renovate EOC and Integrate with Dispatch Room Public Safety 400,000$ 100,000$ -$ -$ -$ 300,000$ -$
2 Replace Gymnasium Floor Parks & Recreation 350,000$ 350,000$ -$ -$ -$ -$ -$
2 Replace Cardiac Monitors x 4 Public Safety 126,000$ 126,000$ -$ -$ -$ -$ -$
2 Expand Community Center (Planning and Design)*Parks & Recreation 1,000,000$ 1,000,000$ -$ -$ -$ -$ -$
3 Replace Roadway and Crosswalk Pavers Village Wide Transportation 500,000$ 500,000$ -$ -$ -$ -$ -$
3 Construct Offshore Submerged Barrier to Reduce Beach Erosion Resiliency 840,000$ 100,000$ -$ -$ -$ 740,000$ -$
3 Repave Roadways Village-Wide Transportation 495,137$ 495,137$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 315,000$ 315,000$ -$ -$ -$ -$ -$
3 Replace Playground Equipment (over 5 area)Parks & Recreation 315,000$ 157,500$ -$ -$ -$ 157,500$ -$
3 Replace Community Center Generator Facilities 262,500$ 65,625$ -$ -$ -$ 196,875$ -$
3 Construct Beach Access Path at Island House Parks & Recreation 410,000$ 350,000$ -$ -$ -$ 60,000$ -$
3 Construct Beach Access at Casa del Mar Transportation 160,000$ 100,000$ -$ -$ -$ 60,000$ -$
4 Purchase Village Fire Fleet Vehicles General/Equipment 40,000$ 40,000$ -$ -$ -$ -$ -$
4 Convert Community Center to Solar Power Facilities 262,500$ 65,625$ -$ -$ -$ 196,875$ -$
4 Paint Village-Wide Facilities and Amenities Facilities 210,000$ 210,000$ -$ -$ -$ -$ -$
4 Convert Village Hall to Solar Power Facilities 210,000$ -$ -$ -$ -$ 210,000$ -$
4 Renovate Fire & Rescue Officers Bathroom Facilities 40,000$ 40,000$ -$ -$ -$ -$ -$
5 Improve Public Artwork Parks & Recreation 75,000$ 75,000$ -$ -$ -$ -$ -$
TOTAL 53,954,887$ 11,611,137$ -$ 29,400,000$ 8,500,000$ 1,921,250$ 2,522,500$
Capital Improvement Program
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Fiscal Year 2025
PRI.PROJECT NAME CATEGORY FY25 GF SR GOB CWSRF GRANT OTHER
1 Conduct USACE Beach and Back-Bay Feasibility Study Resiliency 1,457,500$ 275,000$ -$ -$ -$ -$ 1,182,500$
1 R&SI3P Program Management/Construction Management Resiliency 1,102,500$ 602,500$ -$ 500,000$ -$ -$ -$
1 Construct R&SI3P Zone 2 Resiliency 30,000,000$ -$ -$ 20,000,000$ 10,000,000$ -$ -$
1 Install Village-Wide Security and Surveillance System Public Safety 275,000$ 275,000$ -$ -$ -$ -$ -$
2 Construct Northwest Boundary Berm & Trail Resiliency 2,000,000$ -$ -$ 2,000,000$ -$ -$ -$
2 Improve Beach Park Parks & Recreation 578,813$ 578,813$ -$ -$ -$ -$ -$
2 Replace MAST Athletic Field Turf Parks & Recreation 1,100,000$ 1,100,000$ -$ -$ -$ -$ -$
2 Improve Village Green Park Amenities Parks & Recreation 500,000$ 500,000$ -$ -$ -$ -$ -$
2 Replace KBFD Rescue 2 General/Equipment 525,000$ 525,000$ -$ -$ -$ -$ -$
2 Replace Rescue Stretchers General/Equipment 165,000$ 165,000$ -$ -$ -$ -$ -$
2 Replace Fire Station Apparatus Room Doors Facilities 330,000$ 330,000$ -$ -$ -$ -$ -$
3 Repave Roadways Village-Wide Transportation 519,894$ 519,894$ -$ -$ -$ -$ -$
3 Replace Roadway and Crosswalk Pavers Village Wide Transportation 500,000$ 500,000$ -$ -$ -$ -$ -$
3 Monitor Beach and Dunes Resiliency 220,000$ 110,000$ -$ -$ -$ 110,000$ -$
3 Renovate Community Center (OR Expand)*Parks & Recreation 5,250,000$ 5,250,000$ -$ -$ -$ -$ -$
3 Expand Community Center (Planning and Design)*Parks & Recreation 16,000,000$ 16,000,000$ -$ -$ -$ -$ -$
3 Renovate Beach Park Exterior Plaza Parks & Recreation 200,000$ 200,000$ -$ -$ -$ -$ -$
3 Develop Towers Triangle Park Parks & Recreation 350,000$ 350,000$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 330,000$ 330,000$ -$ -$ -$ -$ -$
3 Improve Village-Wide Irrigation Systems Facilities 275,625$ -$ -$ -$ -$ 275,625$ -$
3 Connect Community Center to Gravity Sewer System Facilities 110,000$ 110,000$ -$ -$ -$ -$ -$
4 Purchase Village Fire Fleet Vehicles General/Equipment 44,000$ 44,000$ -$ -$ -$ -$ -$
4 Mill and Repave Calusa Park Roadway Transportation 165,375$ 165,375$ -$ -$ -$ -$ -$
4 Paint Village-Wide Facilities and Amenities Facilities 220,000$ 220,000$ -$ -$ -$ -$ -$
4 Convert Village Hall & Fire Dept Interior Lighting to LED Facilities 350,000$ 350,000$ -$ -$ -$ -$ -$
5 Improve Public Artwork Parks & Recreation 79,000$ 79,000$ -$ -$ -$ -$ -$
5 Renew Key Biscayne Heritage Trail Parks & Recreation 50,000$ 25,000$ -$ -$ -$ 25,000$ -$
5 Construct EV Charging Stations Facilities 75,000$ 75,000$ -$ -$ -$ -$ -$
TOTAL 62,772,706$ 28,679,581$ -$ 22,500,000$ 10,000,000$ 410,625$ 1,182,500$
Capital Improvement Program
Budget Year 2022-2023
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Fiscal Year 2026
PRI.PROJECT NAME CATEGORY FY26 GF SR GOB CWSRF GRANT OTHER
1 Prepare Facilities for Building Recertification Facilities 500,000$ 500,000$ -$ -$ -$ -$ -$
1 Construct RSI3P Zone 3 Resiliency 33,500,000$ -$ -$ 22,500,000$ 11,000,000$ -$ -$
1 R&SI3P Program Management/Construction Management Resiliency 1,157,626$ 578,813$ -$ 578,814$ -$ -$ -$
2 Improve Village Green Park Amenities Parks & Recreation 525,000$ 525,000$ -$ -$ -$ -$ -$
2 Acquire and Leverage Land to Support Enhanced Stormwater Systems Resiliency 5,512,500$ 5,512,500$ -$ -$ -$ -$ -$
2 Construct Northwest Boundary Berm & Trail Resiliency 2,500,000$ 2,500,000$
2 Redesign Rights of Way to Support Enhanced Stormwater Systems Resiliency 551,250$ 551,250$ -$ -$ -$ -$ -$
3 Convert Fire Station to Solar Power Facilities 250,000$ -$ -$ -$ -$ 250,000$ -$
3 Convert Park Lights to LED Facilities 120,000$ 120,000$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 345,000$ 345,000$ -$ -$ -$ -$ -$
3 Purchase Village Public Works Dept Vehicles General/Equipment 50,000$ 50,000$ -$ -$ -$ -$ -$
3 Purchase Village Building Dept Vehicles General/Equipment 50,000$ -$ 50,000$ -$ -$ -$ -$
3 Install St. Agnes Athletic Field Turf Parks & Recreation 1,500,000$ 1,500,000$ -$ -$ -$ -$ -$
3 Renovate Beach Park Exterior Plaza Parks & Recreation 500,000$ 500,000$ -$ -$ -$ -$ -$
3 Improve Police Boat Parking Area and Construct Boat Launch Public Safety 450,000$ 450,000$ -$ -$ -$ -$ -$
3 Construct Offshore Submerged Barrier to Reduce Beach Erosion Resiliency 1,500,000$ -$ -$ 1,500,000$ -$ -$ -$
3 Monitor Beach and Dunes Resiliency 230,000$ 115,000$ -$ -$ -$ 115,000$ -$
3 Replace Roadway and Crosswalk Pavers Village Wide Transportation 700,000$ 700,000$ -$ -$ -$ -$ -$
3 Repave Roadways Village-Wide Transportation 545,888$ 545,888$ -$ -$ -$ -$ -$
4 Paint Village Wide Amenities Facilities 231,000$ 231,000$
4 Improve Fire & Rescue Training Tower Facilities 80,000$ 80,000$ -$ -$ -$ -$ -$
4 Purchase Village Fire Fleet Vehicles General/Equipment 50,000$ 50,000$ -$ -$ -$ -$ -$
4 Improve Harbor Neighborhood Park Parks & Recreation 400,000$ 200,000$ -$ -$ -$ 200,000$ -$
5 Improve Public Artwork Parks & Recreation 82,500$ 82,500$ -$ -$ -$ -$ -$
TOTAL 51,330,764$ 12,636,951$ 50,000$ 27,078,814$ 11,000,000$ 565,000$ -$
Capital Improvement Program
Budget Year 2022-2023
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Fiscal Year 2027
PRI.PROJECT NAME CATEGORY FY27 GF SR GOB CWSRF GRANT OTHER
1 Construct RSI3P Zone 4 Resiliency 35,000,000$ -$ -$ 15,000,000$ 20,000,000$ -$ -$
1 R&SI3P Program Management/Construction Management Resiliency 1,215,506$ 607,753$ -$ 607,753$ -$ -$ -$
1 Prepare Facilities for Building Recertification Facilities 525,000$ 525,000$ -$ -$ -$ -$ -$
2 Construct Northwest Boundary Berm & Trail Resiliency 15,000,000$ 15,000,000$
2 Improve Village Green Park Amenities Parks & Recreation 551,250$ 551,250$ -$ -$ -$ -$ -$
3 Replace Village Green Turf Fields Parks & Recreation 3,000,000$ 3,000,000$ -$ -$ -$ -$ -$
3 Replace Roadway and Crosswalk Pavers Village Wide Transportation 800,000$ 800,000$ -$ -$ -$ -$ -$
3 Repave Roadways Village-Wide Transportation 573,183$ 573,183$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 365,000$ 365,000$ -$ -$ -$ -$ -$
3 Purchase Parks and Rec Bus General/Equipment 250,000$ 250,000$ -$ -$ -$ -$ -$
3 Monitor Beach and Dunes Resiliency 240,000$ 120,000$ -$ -$ -$ 120,000$ -$
4 Paint Village-Wide Facilities and Amenities Facilities 242,550$ 242,550$ -$ -$ -$ -$ -$
4 Purchase Village Fire Fleet Vehicles Parks & Recreation 55,500$ 55,500$ -$ -$ -$ -$ -$
5 Construct EV Charging Stations Facilities 100,000$ 100,000$ -$ -$ -$ -$ -$
5 Improve Public Artwork Parks & Recreation 87,000$ 87,000$ -$ -$ -$ -$ -$
5 Rehabilitate Watch Area Bathroom Facilities 50,000$ 50,000$ -$ -$ -$ -$ -$
TOTAL 58,054,989$ 7,327,236$ -$ 30,607,753$ 20,000,000$ 120,000$ -$
Capital Improvement Program
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Fiscal Year 2028
PRI.PROJECT NAME CATEGORY FY28 GF SR GOB CWSRF GRANT OTHER
1 Perform Repairs for Building Recertification Facilities 551,250$ 551,250$ -$ -$ -$ -$ -$
1 Construct RSI3P Zone 5 Resiliency 36,000,000$ -$ -$ 23,000,000$ 13,000,000$ -$ -$
1 R&SI3P Program Management/Construction Management Resiliency 1,276,282$ 638,141$ -$ 638,141$ -$ -$ -$
2 Purchase Fire Engine (QUINT)General/Equipment 1,500,000$ 1,500,000$ -$ -$ -$ -$ -$
2 Improve Village Green Park Amenities Parks & Recreation 578,813$ 578,813$ -$ -$ -$ -$ -$
2 Replace Community Center Strength Equipment Parks & Recreation 350,000$ 350,000$ -$ -$ -$ -$ -$
2 Acquire and Leverage Land to Support Enhanced Stormwater Systems Resiliency 6,077,531$ 6,077,531$ -$ -$ -$ -$ -$
2 Redesign Rights of Way to Support Enhanced Stormwater Systems Resiliency 607,753$ 607,753$ -$ -$ -$ -$ -$
3 Purchase Village Police Fleet Vehicles General/Equipment 380,000$ 380,000$ -$ -$ -$ -$ -$
3 Purchase Village Parks and Recreation Dept Vehicles General/Equipment 62,000$ 62,000$ -$ -$ -$ -$ -$
3 Replace Community Center Cardio Equipment General/Equipment 255,256$ 255,256$ -$ -$ -$ -$ -$
3 Construct Offshore Submerged Barrier to Reduce Beach Erosion Resiliency 11,000,000$ -$ -$ 11,000,000$ -$ -$ -$
3 Monitor Beach and Dunes Resiliency 260,000$ 130,000$ -$ -$ -$ 130,000$ -$
3 Replace Roadway and Crosswalk Pavers Village Wide Transportation 840,000$ 840,000$ -$ -$ -$ -$ -$
3 Repave Roadways Village-Wide Transportation 601,842$ 601,842$ -$ -$ -$ -$ -$
4 Purchase Village Fire Fleet Vehicles General/Equipment 62,000$ 62,000$ -$ -$ -$ -$ -$
4 Paint Village-Wide Facilities and Amenities Facilities 254,678$ 254,678$ -$ -$ -$ -$ -$
4 Construct Skate Park Parks & Recreation 200,000$ 87,500$ -$ -$ -$ 112,500$ -$
5 Improve Public Artwork Parks & Recreation 92,000$ 92,000$ -$ -$ -$ -$ -$
TOTAL 60,949,404$ 13,068,763$ -$ 34,638,141$ 13,000,000$ 242,500$ -$
Special Revenue Transportation Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Purpose
The Village of Key Biscayne is interested in promoting alternative mobility options
to improve safety, reduce environmental impacts and enhance Villagers well-
being with additional transportation options. By providing alternatives to personal
vehicles and making necessary infrastructure improvements, the Village can
reduce vehicular congestion, leverage new technologies, and promote safe and
low impact mobility.
Prior Year’s Significant Accomplishments
To date, use of the transit on-demand service remains high. Ridership has returned
to pre-pandemic levels ranging from 5,000 to 7,000 passengers per month. Wait
times (ride request to pick-up) have stayed relatively steady ranging from 9 to 11
minutes despite an increase in demand for the services. With the benefit of
additional CITT funds and no additional cost to the community, the Village
increased its fleet of vehicles from 5 to 6 in September 2022 to both reduce wait
times and increase ridership.
Transit Overview
FreeBee, an on-demand ride service free to the community, was introduced to
the Village in December 2016. Since then, the service has been widely accepted
and utilized by Village residents.
The Village's share of the People's Transportation Plan ("PTP") dollars, administered
by the Citizens' Independent Transportation Trust (CITT) fund the service. CITT is a
restricted Miami-Dade County revenue source only used for transit and
transportation services or projects. This revenue source will be utilized in FY23 to
support the FreeBee transit service on Key Biscayne.
The level of service included in the FY23 Proposed Budget includes six on-demand
electric vehicles. The hours of operation within the Village of Key Biscayne for FY23
continue to be 8:00am to 8:00pm on Sunday through Thursday, 8:00am to 10:00pm
on Friday, and 10:00am to 10:00pm on Saturday.
The Village is partnering with the Miami-Dade County Transportation Planning
Organization (TPO) to expand its fleet. The Village plans to add three (3) additional
FreeBee vehicles to the fleet for FY23 with a grant from the Transit Development
Grant from the Florida Department of Transportation (FDOT). This grant was
applied for in FY22 and, if awarded to the Village, would become available in July
of FY23. Additional vehicles will reduce wait times for users and hopefully result in
more ridership due to the improved convenience of the service.
Intentionally left blank
Special Revenue Transportation Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Major Budget Highlights & Changes
The fund is anticipated to receive more CITT revenue due to strong economic
growth and the new census population totals which show an increase in
population in the Village while the County-wide population decreased. The
Village therefore will receive a larger portion of the ½ cent sales tax which due to
increased economic activity, has resulted in a larger pool of funding overall. The
existing on-demand transit service contract will expire at the end of June 2023.
Consequently, we will competitively bid the service to increase capacity and
continuously provide a quality transportation alternative for our residents.
In December 2021, the Village matured the Road Improvement Revenue Bonds,
Series 2016, which financed a portion of the costs of road improvements within the
Village (Crandon Boulevard Phase III)
FY2019 FY2020 FY2021 FY2022 FY2022 FY 2023
Actual Actual Actual YTD 6/30 Budget Proposed dollar %
BEGINNING FUND BALANCE 1,831,441$ 2,036,456$ 1,695,812$ 1,759,093$ 1,377,071$
Revenues
LOCAL OPTION 6 CENT TAX (MOTOR & DIESEL FUEL)156,198 135,801 140,581 85,271 139,000 148,000 9,000 6%
LOCAL OPTION 5 CENT TAX (MOTOR FUEL ONLY)59,783 50,843 53,315 32,927 51,000 55,000 4,000 8%
TRANSPORTATION SURTAX (80% TRANSPORTATION)440,230 385,516 469,264 294,566 450,400 720,000 269,600 60%
TRANSPORTATION SURTAX (20% TRANSIT)110,058 96,379 117,316 73,642 112,600 180,000 67,400 60%
COUNTY TOLL BRIDGE REVENUE 365,000 365,000 365,000 - - -
INTEREST INCOME 230 17 150 400 250 167%
Total Revenues (Less Appropriation of Fund Balance)1,131,499 1,033,556 1,145,476 486,406 753,150 1,103,400 350,250 47%
TOTAL RESOURCES AVAILABLE 2,962,940 3,070,012 2,841,288 2,512,243 2,480,471
Expenditures
TRANSPORTATION ALLOCATION OF ADMIN EXPENSE 16,760 19,276 52,768 40,255 65,729 36,000 (29,729) -45%
TRANSIT ALLOCATION OF ADMIN EXPENSE 4,190 4,819 13,193 3,682 16,432 9,000 (7,432) -45%
TRANSPORTATION ALLOCATION OF DIRECT EXPENSE - - - - 20,000 20,000
TRANSIT ALLOCATION OF DIRECT EXPENSE - - - - 5,000 5,000
TRANSIT - ON DEMAND 115,344 218,865 321,137 277,440 422,000 830,000 408,000 97%
TRANSIT - CIRCULATOR 184,167 134,603 98,491 - -
PRINCIPAL - TRANSPORTATION TAX REFUNDING, SERIES 2011 205,221 210,232 215,366 165,967 220,625 226,013 5,388 2%
PRINCIPAL - ROAD IMPROVEMENT PHASE III, 2006 311,913 325,110 341,411 104,556 89,129 - (89,129) -100%
INTEREST - TRANSPORTATION TAX REFUNDING, SERIES 2011 43,677 29,281 24,116 14,622 20,160 14,772 (5,388) -27%
INTEREST - ROAD IMPROVEMENT PHASE III, 2006 45,212 32,014 15,713 1,372 1,097 - (1,097) -100%
OPERATING TRANSFER OUT (TO CIP FUND)- 400,000 - 300,000 300,000 (300,000) -100%
Total Expenditures and Transfers 926,484 1,374,200 1,082,195 907,894 1,135,172 1,140,785 5,613 0%
Excess (Revenues)/Expenditures 205,015 (340,644)63,281 (421,488)(382,022)(37,385)
ENDING FUND BALANCE 2,036,456$ 1,695,812$ 1,759,093$ 1,377,071$ 1,339,686$
Village of Key Biscayne
Adopted Special Revenue Transportation Fund Budget
Fiscal Year 2023
variance
Special Revenue Transportation Fund
Budget Year 2022-2023
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Debt Service
TRANSPORTATION TAX REVENUE REFUNDING BONDS, SERIES 2011
On September 30, 2011, the Village issued $2,808,952 of Transportation Tax
Revenue Refunding Bonds, Series 2011 for the purpose of refunding the
Transportation Tax Revenue Bonds, Series 2005. The 2005 bonds financed a portion
of the costs of road improvements within the Village (Crandon Boulevard
Improvements – Phase II). The bonds mature on July 1, 2025. The bonds bear
interest on the outstanding principal balance from its date of issuance payable
quarterly on each January 1, April 1, July 1, and October 1 commencing January
1, 2012, at an interest rate equal to 2.42% per annum.
Intentionally left blank
Parks, Rec & Open Spaces
Land Trust Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Purpose
The Parks, Recreation and Open-Space Trust Fund was created in 2011 via Section
2-81 & 2-82 of the Village Code of Ordinances and presented as a separate fund
in Fiscal Year 2018 to provide more transparency in the financial statements. The
Trust is funded annually from a 1% transfer of Ad-Valorem revenues from the
General Fund pursuant to Ordinance 2016-5. Disbursements from the PROS Lands
Trust Fund shall be made only for the acquisition of properties which have been
approved for purchase or lease by the Village Council, improvements to the
property which enhance the recreational and open space purpose for which the
land was acquired, and all costs associated with each acquisition including, but
not limited to, appraisals, surveys, title search work, real property taxes,
documentary stamps and surtax fees, and other transaction costs. Oversight of
this fund is primarily the function of the Parks & Recreation Director.
Objectives
Improvements within Harbor Park will continue as the area is identified as green
space and a public park that will contribute to the Village’s overall flood
management system.
The Village is seeking and will identify potential land acquisitions to provide
additional parks, green spaces, and green based stormwater initiatives.
Major Budget Highlights & Changes
The Trust Fund will continue to receive the 1% transfer of ad-valorem revenue to
build its reserve for targeted land acquisitions. It is projected that by the end of FY
23, the fund will have accumulated $4.28 million.
Intentionally left blank
Parks, Rec & Open Spaces
Land Trust Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Budget
Intentionally left blank
Stormwater Enterprise Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Purpose
Pursuant to Chapter 166 and Section 403 of the Florida Statutes, the Village is
authorized to construct, reconstruct, repair, improve and extend stormwater
drainage management systems and establish just and equitable rates, fees and
charges for the services and facilities provided by the stormwater system. The
Stormwater Utility Fund was established effective June 22, 1993, per Ordinance No.
93-11 to provide for the collection, storage, treatment and conveyance of
stormwater within the Village. A stormwater utility fee is assessed against each
developed property within the Village for services and facilities provided by the
Stormwater System.
Prior Year’s Significant Accomplishments
The Village provided a higher level of service by providing flood protection and
controlling pollutant loading in the stormwater system. The improvements
consisted of one or a combination of the following:
• In collaboration with the Finance Department, passed a rate structure
ordinance to provide more equity in the billing of stormwater fees using
an impervious area and trip generation approach.
• Maintained 100% of stormwater system ahead of schedule, where only
10% required by law
• Monitored newly installed backflow prevention valves on most of the
outfalls to Biscayne Bay and in the lowest lying areas within the Village
• Repaired stormwater conveyance elements such as gutters, catch basins,
and pipes
The department set the following FY23 strategic goals, objectives, and
actions to meet the Village’s overall mission and values:
Objectives
Resilient and Sustainable Infrastructure and Environment
• Create a resilient island community with sustainable practices
• Secure a new bond issue, encompassing the refinancing and
new money, to support approximately $18M of Stormwater
Utility CIP over the next 3 fiscal years.
• Initiate K-8 Design/Build project
Effective and Efficient Government Services
• Target and apply for supplemental funding/grants for Village
priorities
Stormwater Enterprise Fund
Budget Year 2022-2023
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Annual Budget Book |Fiscal Year 2022-2023
Budget
Intentionally left blank
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Revenues
344.00300 STORMWATER FEES 934,959 1,563,529 1,822,405 1,917,413 1,821,903 1,821,903 - 0%
361.00300 INTEREST INCOME 22,584 9,540 - 22 5,000 7,500 2,500 50%
Total Revenues 957,543 1,573,069 1,822,405 1,917,435 1,826,903 1,829,403 $2,500 0%
Expenditures
538.12000 ALLOCATION OF SALARY + BENEFITS 83,740 101,862 163,445 113,472 336,000 237,000 (99,000) -29%
538.31211 PROFESSIONAL SERVICES 90,328 22,555 22,927 22,000 22,000
538.34110 OPERATIONS & MAINTENANCE 219,518 437,629 439,206 274,863 305,000 335,500 30,500 10%
538.34432 ADMINSTRATIVE EXPENSES 14,147 11,907 21,590 30,272 28,500 30,000 1,500 5%
538.46100 STRUCTURAL IMPROVEMENTS - 33,947 59,335 33,017 150,000 165,000 15,000 10%
538.71100 PRINCIPAL EXPENSE 2016 UTILITY REFUNDING - 380,212 380,212 389,147 8,935 2%
538.72100 INTEREST EXPENSE 2016 UTILITY REFUNDING 116,675 108,145 99,416 45,240 94,948 81,336 (13,612) -14%
TRANSFER OUT TO CIP 300,000 237,000 237,000 - (237,000) -100%
Total Expenditures 524,408 716,045 1,486,131 733,864 1,531,660 1,259,983 -$271,677 -18%
Excess (Revenues)/Expenditures $433,135 $857,024 $336,274 $1,183,570 $295,243 $569,420
Village of Key Biscayne
Adopted Stormwater Enterprise Fund Budget
Fiscal Year 2023
variance
Solid Waste Enterprise Fund
Budget Year 2022-2023
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Purpose
The solid waste program provides residents in single family homes and duplexes
reliable garbage and recycling pick up. Residents in single-family homes or
duplexes receive two pick-ups of household garbage per week, yard waste pick-
up is once per week and once-a-month bulk waste pick-up. Recycling pick-up
for all areas is once per week (currently Wednesday). As in the previous year, there
will be no service on these holidays: Fourth of July, Thanksgiving Day, and
Christmas Day. The management of our solid waste, recycling and bulk trash
pickup presents opportunities in the upcoming year to address concerns the
Village has regarding the white glove retrieval and return of bins, the quality
control over the recycling program as well as opportunities for composting or other
means of sustainable re-use.
It is a priority to the Village to reduce, reuse and recycle. The Village’s Chief
Resilience and Sustainability Officer has been tasked with oversight of the solid
waste program given the tremendous opportunity to reduce our waste output,
ensure proper recycling through vendor accountability and public education,
and establish a low impact sustainable solid waste program.
Budget
Prior Year’s Significant Accomplishments
• Collected over $220,000 on past due balances, interest, and penalties
previously unrecognized
FY2019 FY2020 FY2021 FY2022 FY2022 FY2023
Actual Actual Actual YTD 6/30 Budget Proposed dollar %
Revenues
SOLID WASTE REVENUE 815,607 814,893 1,044,734 933,204 953,225 992,846 39,621 4%
OTHER REVENUE 7,550 247,029 51,922 60,662 - 5,000 5,000 #DIV/0!
Total Revenues 823,156 1,061,922 1,096,656 993,879 953,225 997,846 44,621 5%
Expenditures
CONTRACTUAL SERVICES 764,504 746,215 930,925 571,505 850,000 943,000 93,000 11%
ALLOCATION OF SALARIES - 47,433 25,526 54,011 57,000 2,989 6%
BANK/CREDIT CARD FEES 8,357 10,293 8,917 4,815 5,000 9,500 4,500 90%
Total Expenditures 772,861 756,508 987,275 601,846 909,011 1,009,500 100,489 11%
Excess (Revenues)/Expenditures 50,295 305,414 109,381 392,032 44,214 (11,654)
Village of Key Biscayne
Adopted Solid Waste Enterprise Fund Budget
Fiscal Year 2023
variance
Financial Terms
Budget Year 2022-2023
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The Village of Key Biscayne Annual Budget is structured to be understandable and
meaningful to both the general public and the organization. This glossary is
provided to assist those unfamiliar with financial terms and a few terms specific to
the Village’s financial planning process.
A
Account: A term used to identify an individual asset, liability, expenditure control,
revenue control, encumbrance control, or fund balance.
Accountability: The state of being obligated to explain actions, to justify what
was done. Accountability requires the justification for the raising of public
resources and the purposes for which they are used.
Accounting System: The total structure of records and procedures which
discover, record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds, fund types,
balanced account groups, or organizational components.
Accrual Basis of Accounting: The method which records revenues when earned
(whether or not cash is then received) and records expenditures when goods or
services are received (whether or not cash is disbursed at that time).
Activity: Departmental efforts which contribute to the achievement of a specific
set of program objectives, the smallest unit of the program budget.
Actual Prior Year: Actual amounts for the fiscal year preceding the current fiscal
year which precedes the budget fiscal year.
Adopted Budget: The financial plan adopted by the Village Council as an
ordinance which forms a basis for appropriations.
Ad Valorem Tax: Property taxes calculated as a percentage of the value of real
or personal property. The percentage is expressed in mills (thousandths of dollars).
Allocation: The distribution of appropriated funds to a particular Fund or
Department level authorized to incur obligations.
Appraise: To estimate the value, particularly the value of property.
Appropriation: The authorization by the governing body to make payments or
incur obligations for specific purposes.
Appropriated Fund Balance: The amount of surplus funds available to finance
operations of that fund in a subsequent year, or years.
Assess: To establish an official property value for taxation.
Assessed Value: A valuation set upon real estate by Metro Dade County Property
Appraiser as a basis for levying real property taxes (Ad Valorem Tax).
Financial Terms
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Asset: Resources owned or held by governments which have monetary value.
Assets may be tangible or intangible and are expressed in terms of cost or some
other value. Probable future economic benefits obtained or controlled by the
government as a result of past transactions or events.
B
Balanced Budget: Occurs when planned expenditures equal anticipated
revenues. In Florida, it is a requirement that the budget submitted to the Village
Council be balanced.
Balance Sheet: The basic financial statement which discloses the assets, liabilities,
and equities of an entity at a specified date in conformity with GAAP.
Basis of Accounting: A term used to refer to when revenues, expenditures,
expenses, and transfers -- and the related assets and liabilities -- are recognized in
the accounts and reported on the financial statements. Specifically, it relates to
the timing of measurements made, regardless of the nature of the measurement,
on either the cash or accrual method.
Basis Points: The measure of the yield to maturity of an investment calculated to
four decimal places. A basis point is 1/100th of 1 percent (.01 percent).
Beach Nourishment: The maintenance of a restored beach by the replacement
of sand.
Bond: A written promise to pay a designated sum of money (the principal) at a
specific date in the future, along with periodic interest at a specific rate. The
payments on bonds are identified as Debt Service. Bonds are generally used to
obtain long-term financing for capital improvements.
Bond Funds: Resources derived from issuance of bonds for specific purposes and
used to finance capital expenditures.
Bonded Indebtedness: Outstanding debt by issue of bonds which is repaid by ad
valorem or other revenue.
Bond Rating: A rating (made by an established bond rating company) from a
schedule of grades indicating the probability of timely repayment of principal and
interest on bonds issued.
Budget (operating): A plan of financial operation embodying an estimate of
proposed expenditures for a given fiscal year and the proposed means of
financing them (revenue estimates). The term is also used for the officially
authorized expenditure ceilings under which a government and its departments
operate, usually for one year.
Budgetary Basis: This refers to the basis of accounting used to estimate financing
sources and uses in the budget. This generally takes one of three forms: GAAP,
cash, or modified accrual.
Financial Terms
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Budget Calendar: The schedule of key dates which the Village follows in the
preparation and adoption of the budget.
Budget Document (Program and Financial Plan): The official written statement
prepared by the Village staff reflecting the decisions made by the Council in their
budget deliberations.
Budget Message: A general discussion of the proposed budget written by the
Village Manager to the Village Council. The message provides the Village Council
and the public with a general summary of the most important aspects of the
budget.
Budget Ordinance: The schedule of revenues and expenditures for the upcoming
fiscal year which is adopted by the Village Council each year.
Budget Process: The process of translating planning and programming decisions
into specific financial plans.
C
Capacity: A measure of an organization’s ability to provide customers with the
demanded service or products, in the amount requested and in a timely manner.
Capital Expenditure: An organization’s expenditure to acquire or improve capital
assets.
Capital Improvement Program (CIP): A projection of capital (long-lived and
significant) expenditures over the coming five years. The method of financing is
also indicated.
Capital Improvement Fund: An account used to segregate a portion of the
government's equity to be used for future capital program expenditures.
Capital Outlay: The amount set aside in the operating budget each year for
capital expenditures.
Capital Project: Major construction, acquisition, or renovation activities which add
value to a government's physical assets or significantly increase their useful life.
Also called capital improvement.
Capital Projects Budget: A fiscal year budget for capital expenditures, i.e. items or
projects of significant value with a probable life of one or more years, and the
means of financing them.
Cash Basis: The accounting method which records revenues when they are
received in cash and records expenditures when they are paid.
Cash Management: The process of managing monies for the Village to ensure
maximum cash availability and maximum yield on short-term investments of idle
cash.
Financial Terms
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Certiorari: A judicial proceeding to review an assessment of real property.
Consumer Price Index (CPI): A statistical description of price levels provided by
the U.S. Department of labor. The index is used as a measure of the increase in
the cost of living (i.e., economic inflation).
Consolidated Budget: The consolidated budget section contains a summary of all
Village funds and all revenues and expenditures.
Contingency Fund Account: An appropriation of money set aside for unexpected
expenses. The amount needed is transferred by Village Council action to
supplement an appropriate expenditure account, if necessary.
Contractual Services: Services rendered to a government by private firms,
individuals, or other governmental agencies. Examples include utilities, rent,
maintenance agreements, professional consulting, legal and auditing services.
Cost Sharing: The contribution that a grantee must make to help fund the total
cost of a project.
County Wide Service Area: Miami-Dade County is the regional government for all
residents of the county. As the area-wide government, the county has the
responsibility to provide certain services to all residents. The countywide services
include public health care (Jackson Memorial Hospital), sheriff, jails, courts, mass
transportation (Metrorail), environmental protection, certain parks and public
works activities, elections, tax collection, property appraisal and social service
programs. The revenue to pay for countywide services comes from property and
gas taxes, licenses, charges for services, intergovernmental aid, fines and
forfeitures, transfers, and interest earnings. Emergency Management, Trauma
Coordination, and Air Rescue are part of the Miami-Dade Fire Rescue
Department, but are classified as county wide services and, therefore, are in the
county wide budget, not in the Fire Rescue District budget. All of these services
are provided for all residents (and visitors) in the county, regardless of where they
live.
Current Revenues: Those revenues received within the present fiscal year.
Customer: The recipient of a product or service provided by the Village.
D
Debt Service: The annual payment of principal and interest on the Village’s
outstanding bonded indebtedness.
Debt Service Fund: Fund used to account for the accumulation of resources for
and payment of general long term debt principal, interest, and related costs. The
payment of principal and interest on borrowed funds.
Delinquent Taxes: Taxes remaining unpaid on or after the date on which a penalty
for nonpayment is attached.
Financial Terms
Budget Year 2022-2023
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Department: A major administrative division of the Village, which indicates overall
management responsibility for an operation or a group of related operations
within a functional area. A department usually has more than one program and
may have more than one fund.
Depreciation: Expiration in the service of life of capital assets attributable to wear
and tear, deterioration, action of the physical elements, inadequacy or
obsolescence, or the portion of the cost of a capital asset which is charged as an
expense during a fiscal period.
Disbursement: The expenditure of monies from an account.
Distinguished Budget Presentation Awards Program: A voluntary awards program
administered by the Government Finance Officers Association to encourage
governments to prepare effective budget documents. The Village has received
this award since 1993.
E
Employee (or Fringe) Benefits: Contributions made by a government to meet
commitments or obligations for employee fringe benefits. Included are the
government's share of costs for Social Security and the deferred compensation,
medical, legal, disability and life insurance plans.
Encumbrance: Commitments of funds for contracts and services to be performed.
When encumbrances are recorded, available appropriations are correspondingly
reduced. These funds cease to be an encumbrance when paid and become a
disbursement.
Enterprise Fund: Funds established to account for operations which are financed
and operated in a manner similar to private enterprises. The intent is that the
expense of providing services to the public on a continuing basis (including
depreciation) be financed or recovered primarily through user fees.
Equity: Balance remaining after liabilities are deducted from assets.
Equity Funding: Funding is accomplished with available resources and does not
include leveraged resources. Project funding is dictated by the availability of
cash.
Estimated Revenues: Projections of funds to be received during the fiscal year.
Expenditure: An expenditure is an outlay of money. It includes the cost of goods
delivered or services provided, including operating expenses, capital outlays, and
debt service. They also include such things as paying salaries of police, fire and
others, purchasing materials, electricity, water and gas, and making long-term
debt payments.
Financial Terms
Budget Year 2022-2023
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F
Federal Emergency Management Agency (FEMA): Federal agency responsible
for the overall coordination of federal disaster response and recovery activities
including public assistance programs.
Final Budget: Term used to describe revenues and expenditures for the upcoming
year beginning October 1st, and ending September 30th, as adopted by the
Village Council.
Financial Policy: A government’s policies with respect to revenues, spending, and
debt management as these relate to government services, programs, and capital
investments. Fiscal policy provides an agreed-upon set of principles for the
planning and programming of government budgets and their funding. The Village
policy was adopted August 10, 1993.
Financial Terms: A glossary of specialized financial terms.
Fiscal Year: The 12-month period to which the annual budget applies. The
Village’s fiscal year begins October 1st and ends on September 30th.
Fixed Assets: Assets of long-term character that are intended to continue to be
held or used, such as land, buildings, machinery, furniture, and other equipment.
Franchise: A special privilege granted by a government permitting the continuing
use of public property, such as city streets, and usually involving the elements of
monopoly and regulation.
Franchise Fees: Fees levied by the Village in return for granting a privilege which
permits the continual use of public property such as city streets, and usually
involves the elements of monopoly and regulation.
Full Faith and Credit: A pledge of government’s taxing power to repay debt
obligations.
Fund: An independent fiscal and accounting entity with a self-balancing set of
accounts. Funds are established to attain certain objectives or to simply
segregate activities. Examples are the General Fund, Refuse Collection and
Recycling Fund, the Stormwater Utility Fund, and the Sanitary Sewer Fund.
Fund Balance: The excess of an entity’s assets over liabilities for a fund. A negative
fund balance is sometimes called a deficit.
G
GAAP: Generally Accepted Accounting Principles. Uniform minimum standards
for financial accounting and recording, encompassing the conventions, rules, and
procedures that define accepted accounting principles. The primary
authoritative body on the application of GAAP to state and local governments is
the Governmental Accounting Standards Board (GASB).
Financial Terms
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General Fund: The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all activities except those
required to be accounted for in another fund. Note: The General Fund is used to
finance the ordinary operations of a governmental unit. The entity receives
revenue from specific sources and spends it on specific activities.
General Ledger: A book, file, or other device which contains the accounts
needed to reflect the financial position and the results of operations of an entity.
In double entry bookkeeping, the debits and credits in the general ledger are
equal; therefore, the debit balances equal the credit balances.
General Obligation Bonds: Bonds for the payment of which the full faith and credit
of the issuing government are pledged. In issuing general obligation bonds, the
Village of Key Biscayne pledges to levy whatever property tax is needed to repay
the bonds for any particular year. General Obligation Bonds cannot be issued
without voter approval and are usually issued with maturities of between 15 and
30 years.
GFOA: Government Finance Officers Association. An organization founded to
support the advancement of governmental accounting, auditing, and financial
reporting.
Goal: A long-term, attainable target for an organization. An organization's vision
of the future.
Goals and Objectives: A narrative in each department which establishes a
program of non-routine, or especially emphasized, intentions and tasks for each
Village department or sub-department during a one-year period. It is not
necessarily a fiscal period
Grant: A contribution by one governmental or other organizational unit to
another. The contribution is usually made to aid in the support of a specified
function (for example, public works).
I
Impact Fees: Fees charged to developers to cover, in whole or in part, the
anticipated cost of improvements borne by the Village that will be necessary
because of the development.
Infrastructure: The physical assets of a government (e.g., streets, water, sewer,
public buildings, and parks).
Inter-fund Transfer: Equity funds transferred from one fund to another.
Intergovernmental Revenue: Funds received from federal, state, and other local
governmental sources in the form of shared revenues.
Financial Terms
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Insurance Services Office/Commercial Risk Service (ISO): An insurance rating
system used to rate the cost of insurance for property owners. The lower a district’s
rating the lower the cost of insurance. Village rating is a three.
L
Liabilities: Debts or other legal obligations arising out of transactions in the past,
which must be liquidated, renewed, or refunded at some future date. This term
does not include encumbrances.
Line Item: A specific item defined by detail in a separate account in the financial
records. Revenue and expenditure justifications are reviewed, anticipated, and
appropriated at this level.
M
Management Plan: The strategic planning items that summarize and articulate the
Goals and Objectives for each department.
Millage rate: One mill equals $1 of tax for each $1,000 of property value. The
millage rate is the total number of mills of tax assessed against this value. The
millage rate is a rate of taxation ultimately adopted by the Village Council.
Mill of Tax: A mill is a rate of tax equal to $1 for each $1,000 of assessed property
value. If a house has a taxable value of $50,000 and the millage rate is 1, then $50
in taxes are assessed, and if the millage rate is 10, then $500 in taxes are assessed.
Mission: A description of the scope and purpose of a Village department.
Modified Accrual Accounting: A basis of accounting in which revenues are
recorded when collectable within the current period or soon enough thereafter
to be used to pay liabilities of the current period, and expenditures are recognized
when the related liability is incurred.
N
Non-Departmental Appropriations (Expenditures): The costs of government
services or operations which are not directly attributable to Village Departments.
O
Objective: A specific measurable and observable result of an organization’s
activity which advances the organization toward its goal.
Objects of Expenditure: Expenditure classifications are based upon the types or
categories of goods and services purchased. See Object Code Glossary.
Obligations: Amounts which a government may be legally required to meet out
of its resources. They include not only actual liabilities, but also encumbrances not
yet paid.
Financial Terms
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Operating Budget: The Village’s financial plan which outlines proposed
expenditures for the coming fiscal year and estimates the revenues which will be
used to finance them.
Operating Revenue: Funds that the government receives as income to pay for
ongoing operations. It includes such items as taxes, fees from specific services,
interest earning, and grant revenues. Operating revenues are used to pay for day-
to-day services.
Ordinance: A formal legislative enactment by the Village Council. A law.
OSHA: Occupation Safety & Health Administration.
P
Personnel Services: Expenditures for salaries, wages, and related employee
benefits.
Policy: A plan, course of action, or guiding principle, designed to set parameters
for decisions and actions.
Productivity: A measure of the service output of Village programs compared to
the per unit of resource input invested.
Programs and Objectives: The descriptions of the structure, purposes, activities,
tasks and volumes or frequencies of each organizational unit shown in the budget.
The period spans the fiscal year.
Property Tax Rate: A tax based on the assessed value of the real property. It is
also called an ad valorem tax. The tax is determined by multiplying the taxable
value of the property by the millage rate. If a house has a taxable value of
$300,000 and the millage rate is 1, then $300 in taxes are assessed, and if the
millage rate is 10, then $3,000 in taxes are assessed.
Property Tax Calculations. If the taxable value of a property after taking all
exemptions is $1,000,000, and the millage rate used to determine taxes is 3.20, then
assessed taxes would be $3,200. The calculation is performed by taking the
taxable value ($1,000,000) divided by 1,000 and multiplying it by the millage rate
(3.20), the 2008 Fiscal Year rate.
Proposed Budget: The budget proposed by the Village Manager to the Village
Council for review and approval.
R
Reserve: An account used either to set aside budgeted revenues that are not
required for expenditure in the current budget year or to earmark revenues for a
specific future purpose.
Financial Terms
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Reserve Fund: A fund established to accumulate money for a special purpose,
such as the purchase of new equipment.
Resolution: A special or temporary order of a legislative body requiring less
formality than an ordinance or statute.
Revenue: Money that the Village of Key Biscayne receives from a variety of
sources such as property taxes, permits and fees, utility and sales taxes, charges
for services, grants, franchise fees and license fees that it uses to finance
expenditures.
Risk Management: The identification and control of risk and liabilities incurred by
a local government to conserve resources from accidental loss.
Rolled Back Millage Rate: The millage necessary to raise the same amount of Ad
Valorem tax revenue as the previous year, excluding taxes from new construction.
It represents the millage rate level for no tax increase.
S
Service: An activity that: produces an output that is not physical in nature; and
produces an output that, when provided, provides utility to the customer in the
form of intangible benefits.
Service Charges: The amount the Village receives for the provision of services and
commodities, or the performance of specific services benefiting the person
charged.
Special Assessment: A compulsory levy made against certain properties to defray
part, or all of the cost of a specific improvement or service deemed to primarily
benefit those properties. All tax-exempt property in the affected area will also
have to pay the special assessment.
Surplus: The use of the term “surplus” in governmental accounting is generally
discouraged because it creates a potential for misleading inference.
Undesignated fund balance is used instead. The concept of net worth in
commercial accounting is comparable to fund balance in government
accounting. That portion of the fund balance which is not reserved for specific
purposes or obligations is called the undesignated fund balance; it is the true
surplus.
T
Tax Base: Total assessed valuation of real property within the Village.
Tax Levy: The total amount to be raised by general property taxes for purposes
specified in the Tax Levy Ordinance.
Tax Rate: The amount of tax levied for each $1,000 of assessed valuation.
Financial Terms
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Tax Roll: The official list of the Dade County Tax Assessor showing the amount of
taxes imposed against each taxable property.
Taxing Limit: The maximum rate at which the Village may levy a tax, which for
Florida municipalities is 10 mills, or $10 per thousand dollars of assessed value.
Transfers: Amounts transferred from one fund to finance activities in another fund.
Tranche: One of many influxes of cash which is part of a single round of
investment.
TRIM: Truth in millage (section 200.065, Florida Statute).
Trust Fund: A fund used to account for assets held by the Village in a trustee
capacity for individuals, other governments, or other funds.
U
Undesignated Fund Balance: That portion of the fund balance available for use
in subsequent budgets. The term is preferable over the commonly used and ill-
defined a surplus.
User Fee: Charges for specific services provided only to those paying such
charges. Examples would be stormwater utility and refuse collection, disposal,
and recycling fees.
Utility Taxes: Municipal charges levied by the Village on every purchase of a
public service within its corporate limits. Public service includes electricity, gas, fuel
oil, water, and telecommunications service.
V
Value: Worth of a product or service related to the use to which it can be put;
reflection of the cost of a product or service measured in terms of labor time
absorbed; present worth of future benefits that accrue from a product or service.
Values: The underlying beliefs and attitudes that help determine the behavior that
individuals within an organization will display.
Vision: An objective that lies outside the range of planning. It describes an
organization’s most desirable future state, and it declares what the organization
needs to care about most to reach that future.
W
Workload Indicators: An indication of the output of a department. It may
consist of transactions, products, events, services, or persons served.
Financial Terms
Budget Year 2022-2023
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Intentionally left blank
Object Code Glossary
Budget Year 2021-2022
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Once the service level is defined, resources are allocated in the form of a line-item
budget. The object codes below describe what types of expenses are included
on each line.
12 REGULAR SALARIES - Employees who are or will be members of a
retirement system as a condition of employment. Includes all full-time
and part-time employees who make up the regular work force.
13 OTHER SALARIES - Employees who are not or will not be members of a
retirement system as a condition of their employment. Includes all full-
time and part-time employees who are not part of the regular work
force. This includes part-time, seasonal and paid interns.
14 OVERTIME - Payments in addition to regular salaries and wages for
services performed in excess of the regular work hour requirement.
Includes Special Details, In-Kind Services, Manpower Shortages,
Specialized Trainings, etc.
15 SPECIAL PAY - Includes educational incentive pay for law enforcement
officers and firefighters. As well, all employees receive Vacation Excess
pay after accumulating the maximum allowable time of 480 hours.
Employees who work during a holiday will receive Holiday Pay at time
and a half for hours worked. A Longevity Bonus is awarded to an
employee on their 15th year anniversary and every year thereafter if they
have reached the top of their salary range and have not received a pay
increase upon their 15th or 20th year anniversary under prior collective
bargaining agreements. The amount of the bonus is determined based
on the employee’s performance evaluation score. The maximum is 4% of
the base salary.
18 COMPENSATED LEAVE - It is used to capture payments for non-productive
salary-related time like final vacation, sick, and compensable time to
employees who separate from employment. Example: Upon separation
of employment, an employee shall be paid out for up to 480 hours of
Vacation Time and 360 hours of Comp Time for Police and Fire (240 hours
for civilians) at the current hourly rate. Sick Leave is paid out at a rate of
10% per year of service up to a maximum of 100% after 10 years of service
at the employee’s average hourly rate of pay during his/her
employment. Fire Rescue employees are allowed to sell back time
(vacation and/or compensable time) by submitting a written request no
later than May 1st of each year and, if approved, they will receive pay
during the first full pay period of the following October. However, at the
discretion of the Manager employees will be allowed to sell back
accrued time other times during the year if the employee can
Object Code Glossary
Budget Year 2021-2022
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demonstrate financial hardship.
21 PAYROLL TAXES - FICA (Federal Insurance Contribution Act) Social
Security and Medicare matching.
22 RETIREMENT CONTRIBUTIONS - Amounts contributed to a retirement fund.
23 LIFE AND HEALTH INSURANCE - Includes life and health insurance
premiums and benefits paid for employees.
24 WORKERS’ COMPENSATION - Premiums and benefits paid for Workers’
Compensation insurance.
31 PROFESSIONAL SERVICES - Legal, medical, dental, engineering,
architectural, appraisal, technological, and other services procured by
the local unit as independent professional assistance even if the service
can be procured by a contract. Includes such financial services as
bond rating, etc., where the service received is not directly involved
with accounting and/or auditing.
32 ACCOUNTING AND AUDITING - Generally includes all services received
from independent certified public accountants.
33 COURT REPORTER SERVICES - This includes the costs of appearance fees
and transcript fees for in-court proceedings, appeals, and depositions.
Example: Red Light Camera Hearings with Special Magistrate.
34 CONTRACT SERVICES - Services procured independently by contract or
agreement with persons, firms, corporations or other governmental units.
Example: Contracts for building maintenance, school crossing guards,
landscaping services, etc.
35 INVESTIGATIONS - Cost incurred for confidential matters handled
pursuant to criminal investigations. Example: Police undercover tasks
forces.
40 TRAVEL AND PER DIEM - This includes the costs transportation and
lodging. Reimbursements for use of personal vehicle, per diem, meals and
incidental travel expenses. This cost is associated with out-of-town
conferences, meetings, and training.
41 COMMUNICATIONS - Used for internet services, communication devices
and communication accessories as well as for service plans for long
distance and local service.
42 FREIGHT & POSTAGE SERVICES – Includes costs of shipping packages and
mailing documents.
Object Code Glossary
Budget Year 2021-2022
118 | P a g e
Annual Budget Book |Fiscal Year 2022-2023
43 UTILITY SERVICES – Includes costs associated with the provision of
electrical power, water and sewer and trash collection
44 RENTALS & LEASES - Amounts paid for the lease or rent of equipment
(water coolers, copier/scanners, interior plants, postage machine,
portable air conditioning units, golf carts, etc.)
45 PROPERTY & LIABILITY INSURANCE - Includes all insurance carried for the
protection of the local government such as fire, theft, casualty, general
and professional liability, auto coverage, surety bonds, etc.
46 REPAIR & MAINTENANCE SERVICES - This account code should include
costs incurred for the repair and maintenance of buildings, vehicles,
and equipment including all maintenance and service contracts as well
as non-capital renovation.
47 PRINTING & BINDING - Cost of printing, binding, and other reproduction
services, which are contracted for or purchased from outside vendors.
Includes charges for printing letterhead, business cards, brochures, etc.
48 PROMOTIONAL ACTIVITIES - Includes any type of promotional advertising
on behalf of the Village. Example: Materials produced for the Police
D.A.R.E. program or the Active Islander produced by the Village
Community Center.
49 OTHER CURRENT CHARGES - Includes current charges and obligations not
otherwise classified. Example: team-building events, health fairs, credit
card fees, bank fees, etc.)
51 OFFICE SUPPLIES - Includes materials and supplies such as paper, folders,
printer’s ink, pens, etc.
52 OPERATING SUPPLIES - All types of supplies consumed in the conduct
of operations. This category may include food, fuel, lubricants,
chemicals, laboratory supplies, household items, institutional supplies,
uniforms and other clothing Example: Medical supplies used in the Fire-
Rescue Department or Gym Wipes used in the Community Center.
54 SUBSCRIPTION & MEMBERSHIPS - Fees for organizations’ subscriptions,
maintenance/support agreement and software licenses. Example:
Microsoft Office licenses, professional membership dues, etc.
55 TRAINING - Includes training and educational costs like training materials
and registration fees. Example: Florida Climate Symposium.
60 CAPITAL OUTLAY - Outlays for the acquisition of or addition to fixed assets.
Object Code Glossary
Budget Year 2021-2022
119 | P a g e
Annual Budget Book |Fiscal Year 2022-2023
Example: Office furniture and equipment
70 DEBT SERVICE - Outlays for debt service purposes (principal, interest, other
debt service costs)
80 GRANTS & AIDS - Grants and Aids include all grants, subsidies, and
contributions to other government entities/reporting units and private
organizations. Example: Educational Initiatives.
91 CONTINGENCIES - Reserved for contingent events, conditions or
emergencies that are unanticipated.
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
(305) 365-5511