The URL can be used to link to this page

Home My Public Portal About2022-04 Amending Ordinance No. 2021-07 which adopted the budget for fiscal year 2021-2022 by revising the 2021-2022 fiscal year budget (budget amendment No. 2)ORDINANCE NO. 2022-04 AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING ORDINANCE NO. 2021-07 WHICH ADOPTED THE BUDGET FOR FISCAL YEAR 2021-2022 BY REVISING THE 2021-2022 FISCAL YEAR BUDGET (BUDGET AMENDMENT NO. 2); PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in accordance with Section 200.065, Florida Statutes, on September 22, 2021, the Village Council of the Village of Key Biscayne (the "Village") adopted Ordinance No. 2021-07 approving the Fiscal Year 2021-2022 Budget; and WHEREAS, upon the periodic review and analysis of current budgetary commitments and obligations, and based upon the projected needs and requirements of the Village and upon the recommendations of the Village Manager, it is deemed necessary to adjust, amend and implement the Fiscal Year 2021-2022 Budget in accordance with Exhibit "A," attached hereto; and WHEREAS, the Village Council finds that adoption of this Ordinance is in the best interest and welfare of the Village and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: I Section 1. Recitals. That the above -stated recitals are true and correct and are incorporated herein by this reference. Section 2. Amending Ordinance No. 2021-07. That the Village Council hereby authorizes the amendment of Ordinance No. 2021-07, which Ordinance adopted a budget for the 2021-2022 fiscal year, by revising the 2021-2022 Budget (Budget Amendment No. 2) in ' Coding: 8+41i-ell:I-rough-words are deletions to the existing words. Underlined words are additions to the existing words. Changes between first and second reading are indicated with highlighted and double underline accordance with Exhibit "A," which exhibit is deemed incorporated by reference as though set forth in full herein. Section 3. implementation. That the Village Manager is hereby authorized to take any and all action necessary to implement the purpose of this Ordinance. Section 4. Effective Date. That this Ordinance shall become effective immediately upon final adoption on second reading. PASSED on first reading on the 12th day of April , 2022. PASSED AND ADOPTED on second reading on the 10th day of May , 2022 MICHAEL W. DA EY ATTEST: JO LY .KOCH VILLAGE CLERK APPROVED AS TO FORM AND LEGALITY: WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY Page 2 of 2 Village Council Michael W. Davey, Mayor Brett Moss, Vice Mayor Frank Caplan Luis Lauredo Edward London Allison McCormick Ignacio I. Segurola Village Manager Steven C. Williamson KEY B1SCA Y NE EXHIBIT "A" MEMORANDUM DATE: Apri „ ,�7J22 TO: Ho FROM: S ;'' =n C. Williamson, Village Manager � RE: Budget Amendment II Ordinance RECOMMENDATION I recommended that the Village Council approve the attached ordinance. BACKGROUND On September 26, 2021, the Village Council passed and adopted Ordinance No. 2021-07 approving the Fiscal Year 2021-2022 Budget. Upon periodic review and analysis of current budgetary commitments, obligations, and based upon the projected needs and requirements of the Village, it is deemed necessary to adjust, amend, and implement the Fiscal Year 2021-2022 Budget. The amended budget INVESTS the surplus of $3,080,032 million dollars from FY 21, by appropriating $471,000 for new projects in Amendment I, $1,668,000 for operational expenditures and capital projects in Amendment II, while replenishing the emergency fund by $246,589 to return it back to $4 million. The remaining balance of $694,443 will be moved to working capital assigned fund. Exhibits will be supplied at 2nd reading (of 2nd budget amendment) as they are contingent on the results of the 2nd reading of the 1st Budget Amendment A description of each amended line item is provided below: Exhibit A Operational Expenditures Department Description Amount Police Ventilation System 10,000 Public Works USACE CRSM Match 500,000 Public Works Seawall Design & Ordinance Prep. 50,000 Public Works Maintenance & Repairs 75,000 Public Works East Enid Streetlights 50,000 Community Center Basketball Systems 28,000 Total Operations 713,000 Capital Improvement Plan Resilient & Sustainable Infrastructure Integration & Implementation Plan 575,000 Splash Pad 45,000 Sands Condominium Public Beach Access 40,000 Community Center Pool Deck 245,000 Hampton Park Improvements _ 50,000 Total CI 955,000 Grand Total - Amendment II 1,668,000 88 West McIntyre Street • Key Biscayne, Florida 33149 • (31)5) 365-5511 • www.kcybiscayne.fl.guv MISSION SIAM MFSi1:'"F(}PR(IVII)I \S,\}1.01'\1.1-11((1\4RP1UNCTv1\VIR(1NMFNTFOR \11 ItilAM/FRS 1lIR01(4lRF=SP(1tSI131.PWWI RN lINr Operational Expenditures 'VILLAGE OF KEY BJSCA Y N ,E Police — Ventilation System in Evidence Room -$1.0,000 In two separate audits conducted by the Florida Department of Law Enforcement and another by the Commission for Florida Accreditation, it was discovered and brought to the Department's attention that fumes and odors emanating from the drug and firearm areas are extremely hazardous to employees working in those areas. Both entities independently recommended the installation of a ventilation system. Air quality in law enforcement property rooms (specifically drug storage areas) is a critical concern since decaying plant material (particularly when stored in plastic) provides the ideal environment for unhealthy growth of organisms (like mold). Public Works — US Army Corps of Engineers (USACE) Coastal Storm Risk Management (CSRM) Back -Bay Study $500,000 The Village of Key Biscayne was included as part of the Miami -Dade County CSRM Recommended Plan on February 17, 2022. As part the decision to include the Village, USACE now requires that a back -bay study be performed to provide a full assessment of both our ocean and bayside shorelines to ensure we are protected from sea -level rise, storm -surge, and other environmental changes. While the project scope and cost of the back -bay modelling and assessment are still being developed, USACE has estimated that the study will cost between $2M and $3M. The project will be a 50/50 split between federal funding and local sponsor funding. The local sponsor, Miami -Dade County, has agreed to fund 50% of the local funding portion, leaving the Village required to fund 25% of the project. With the waiver request on the fast track to meet USACE's timeline to get the project into the Water Resources Development Act, they have asked for a commitment of funding. At this point, it is sufficient to commit $500,000 to the project, as the Village's portion, to keep the project waiver process in motion. Public Works — Seawall Design & Ordinance $50,000 Consulting services relative to the development of design criteria in support of the Key Biscayne Seawall Design Criteria. This effort will develop minimum criteria for new seawalls to be designed and constructed within the Village, as the Village addresses its bayside shoreline protection options. Improved and elevated seawalls and the incorporation of living shoreline techniques are part of the equation and will facilitate overall resiliency and coastal defense throughout the Village. The results of this Project are anticipated to provide a technical basis and justification for Village code revisions. Public Works — Maintenance & Repairs $75,000 Funds maintenance and repair projects in the Public Works Department for curbs, pavers, traffic circles and power washing along the Village right-of-way. It also includes funding for litter control. Public Works East Enid Streetlights - $50,000 88 West McIntyre Street • Key Biscayne, Florida 33149 • (305) 365-5511 • www.keybiscayne.fl.guv ti11SS1O,0„1.\FI Mi Ni I()pia )1. \ ,\FFF..OI';\l111' (U\i'titlIN111 1 N. SR(INN1I I'.I F()f{All Iti1.t\tit RN 1111 )11 (r11121SPO.SIRI1-(IOVI R\M \1 VILLAGE E OF KEY BISCAYNE As a result of a security incident, the Village is partnering with Florida Power & Light for the installation 17 Holophane 58 W 3K LED streetlights along East Enid at a cost of approximately $16,300. The additional funding includes a service agreement with FP&L for the continued service and maintenance of the lights. Community Center — Basketball System $28,000 Installation of new equipment controller, backboards, rims, edge pads and electric height adjusters which will replace the original 2004 equipment which are no longer in production. Capital Improvement Plan Public Works — Resilient & Sustainable Infrastructure Integration & Implementation Plan $575,000 The Village is embarking on a comprehensive infrastructure improvement program to mitigate projected environmental changes and to make the Village a stronger, more resilient and sustainable community. This is a ten -to -fifteen -year program which through five lines of effort will protect our shorelines, upgrade stormwater systems, underground utilities, improve roadways, and modify laws, polices, regulations and standards. To guide the infrastructure improvement initiative, the Village envisions a three -step process, beginning with a program strategy to design and frame the effort. Concurrently, the program manager will assist in developing an integration and implementation plan which will guide the program for its entire life cycle. Once the implementation plan is completed, the program manager will oversee the design and construction of the infrastructure upgrades, working as an extension of the Village staff. The plan will also directly support and complement the USACE Coastal Storm Risk Management project(s) to protect the Village's oceanside and bay shorelines. We anticipate that this initiative will span the next ten to fifteen years and be funded through a mix of approved capital and bond funds, state and federal grants, and pilot program matching funds. Splash Pad $45,000 The splash pad is originally budgeted in the FY 22 CIP plan for $150,000 to replace the existing splashpad located at the Village Green. The additional $45,000 is due to increased project costs. The project includes demolishing the existing splash pad, excavation, furnishing in installing new lines, and the installation of a new 6" 35,000 PSI concrete pad and features. Sands Condominium Public Beach Access $40,000 The public beach access project is originally budgeted in the FY 22 CIP plan for $70,000. The additional $40,000 is due to the enhanced design by using decorative pavers and landscaping instead of asphaltic concrete. The scope of the project includes furnishing and installing approximately 580 linear feet of brick paver walkway and associated improvements for the purpose of providing beach access to the public. 88 West McIntyre Street • Key Biscayne. Florida 33149 • (305) 365-5511 • www.kcyhiscayne.fl.gov A(IMSMONST.\TFA11'\1 IOPROV11)F \SAFE.01'.\I.IT\'(O\1111IAI1 1NVlRONM1-ATFOR .1I 1 ISIA\n1RSTFIRO1'a11RF:SPONS1131.F(..OVFR\MF.AT.` 'VILLAGE OF KEY BISCAY N E Community Center Pool Deck $245,000 fhe pool deck resurfacing at the Community Center was originally budgeted for $80,000 in the FY 21 operational budget. The resurfacing was not complete at year end and the increased cost is due to engineer's recommendation to remove and replace the entire pool deck. Resurfacing the existing deck will not address the shrinkage, distress, and settlement cracks that currently exist. The surface applied would succumb to the existing cracks. The cracks are significant enough that repairs would be costly and not address the underlying issue causing the damages to the surface. This project was initially delayed due to the prospect of expanding the community center. Each time this has been bid the project cost has increased substantially. This is to be expected if we do not proceed now. Hampton Park Improvements - $50,000 The Hampton Park drainage improvements and beautification were originally budgeted in the FY 22 CIP plan for $50,000 from a FRDAP grant. The additional $50,000 will sod the grass, improve the trails and lighting, repair to the coral rock pergola, improve the boccelpetanque court and provide additional landscaping 88 West McIntyre Street • Key Biscayne. Florida 33149 • (3(15) 365-5511 • www.keyhiscayne.fLgov LIISSIONSt.\T}-M1VI:-TO PlUVII)1. \5\Ii-.O MITY((I\IMUN Fl f\41RONMPN1'FOR .\GI f51 Timm. (.11IQPSPUNsli{It.(.UV}IN\4(-\1.' MIAMI-DADE STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared GUILLERMO GARCIA, who on oath says that he or she is the DIRECTOR OF OPERATIONS, Legal Notices of the Miami Daily Business Review flkla Miami Review, a daily (except Saturday. Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County. Florida; that the attached copy of advertisement. being a Legal Advertisement of Notice in the matter of VILLAGE OF KEY BISCAYNE - ORDINANCES - SECOND READING - MAY 10, 2022 in the XXXX Court, was published in said newspaper by print in the Issues of and/or by publication on the newspaper's website, tf authorized, on 04/29/2022 Affiant further says that the newspaper complies with all lega6 requirements for publication in chapter 50, Honda Statutes "1.6diewv Swot to and subscribed before me this 29 day of APRIL, A D 2022 (SEAL) GUILLERMO GARCIA personally k own to me vw'P17,4,. CHRISTINA LYNNRAVIX .+ '" - Commission g GG 277771 teak•. Expires November 19, 2022 "'%7;9{',n°P'� Bonded That Troy Fain Insurance 800-38&7019 VILLAGE OF KEY BISCAYNE OFFICE OF THE VILLAGE CLERK PUBLIC NOTICE Notice is hereby given that the following ordinances will be considered on Second Reading by the Village Council of the Village of Key Biscayne at a meeting to be held on Tuesday, May 10, 2022 at 6:00 p.rn., in the Council Chamber, located at 560 Crandon Boulevard, Key Biscayne. Florida: AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING CHAPTER 29 "STORMWATER UTILITY SYSTEM," SECTIONS 29-2, ENTITLED "DEFINITIONS," 29-3, ENTITLED "FINDINGS AND DETERMINATIONS" AND 29-4, ENTITLED "STORMWATER UTILITY FEE" OF THE VILLAGE CODE OF ORDINANCES RELATING TO THE VILLAGE'S STORMWATER UTILITY APPORTIONATE METHODOLOGY FOR ALLOCATING STORMWATER UTILITY FEES AND APPEALS OR ADJUSTMENTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AMENDING ORDINANCE NO. 2021-07 WHICH ADOPTED THE BUDGET FOR FISCAL YEAR 2021-2022 BY REVISING THE 2021-2022 FISCAL YEAR BUDGET (BUDGET AMENDMENT NO. 2); PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. The proposed ordinances may be inspected by the public at the Office of the Village Clerk. Any person wishing to address the Village Council on any item at this Public Hearing may call (305) 365-7569, Zoom Meeting ID: 231 627 8415 and be heard with respect to the proposed Ordinances. In accordance with the Americans With Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this proceeding because of that disability should contact the Office of the Village Clerk, 68 West McIntyre Street, Suite 220, Key Biscayne, Florida 33149, telephone number (305) 365-5506, not later than two business days prior to such proceeding. Should any person desire to appeal any decision of the Village Council with respect to any matter to be considered at this meeting, that person shall insure that a verbatim record of the proceedings is made including all testimony and evidence upon which any appeal may be based (F.S. 286.0105). Comments of any interested party relative to this matter may be submitted in writing via email to publiccomments@keybiscayne.fi.gov. Jocelyn Koch, Village Clerk 4/29 22-61/0000592520M