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Home My Public Portal About2016-11-14 -Special Town Mtg ReportSpecial Town Meeting Report – November 14th, 2016 Page 1 of 9 Report of the Special Town Meetings of November 14th, 2016 ●In accordance with the Warrant, the Special Town Meeting was held in the Stony Brook Elementary School Cafetorium on Monday, November 14th, 2016. The tellers were David Quinn and Edward Swiniarski. The checkers were Mary Myers, Maureen Steinmann, Cynthia Mathison, Lauren Elliot-Grunes, Donna Kalinick, Pam Smith and Jayanne Sci, Assistant Town Clerk. Thaddeus Nabywaniec and Francis Smith, members of the Board of Registrars, were also present. The meeting was called to order at 7:44pm by the Moderator, Charles L. Sumner. A quorum was present with 203 of 8072 voters. 3% The Moderator verified service of the Warrant with the Town Constable. Being no objections the Moderator dispensed with the reading of the articles: UNPAID BILLS ARTICLE NO. 1: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to an applicable statute or transfer from available funds for the payment, pursuant to Chapter 44 Section 64 of the Massachusetts General Laws, of unpaid bills from previous fiscal years, including any bills now on overdraft; or to take any other action related thereto. (Board of Selectmen) (Nine-tenth Vote Required) Motion: Move that Nine Hundred Seventy Dollars ($970.00) be appropriated from Free Cash to pay the General Fund unpaid bills from prior fiscal years; that Forty Nine Dollars ($49.00) be appropriated from Golf Receipts Reserved for Appropriation. Department Vendor Amount a. Golf Dex Media $49.00 Total Golf $49.00 b. Police Department F.M. Generator Inc. $770.00 c. Maintenance Department BBE Corporation $200.00 Total General Fund $970.00 Selectmen Norton: I move that the town vote to approve article no. 1 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY BUDGETARY TRANSFERS ARTICLE NO. 2: To see what sums the Town will vote to transfer into various line items of the Fiscal Year 2017 General Fund operating budget from other line items of said budget and from other available funds; or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move that the amounts listed below be transferred between the various Fiscal Year 2017 funds, accounts, and expenditures as follows: Special Town Meeting Report – November 14th, 2016 Page 2 of 9 FROM TO AMOUNT a Planning Department, Wages Natural Resources, Wages $3,500.00 b Golf Receipts Reserved for Appropriation Golf Department, Expense $35,588.00 c Golf Receipts Reserved for Appropriation Debt Service, Expense $108,143.00 d General Fund Free Cash Debt Service, Expense $332,347.00 e General Fund Free Cash Veterans Services, Expense $17,500.00 f General Fund Free Cash Accountant, Wages $21,000.00 g General Fund Free Cash Town Administration, Expense $12,380.00 h General Fund Free Cash Insurance Reserve Fund $12,000.00 i. General Fund Free Cash Accounting, Expense $18,000.00 Selectmen Norton: I move that the town vote to approve article no. 2 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY CAPITAL AND SPECIAL PROJECTS EXPENDITURES ARTICLE NO. 3: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to any applicable statute or transfer from available funds, for the purposes of capital expenditures for the offices, departments, boards, committees, and commissions of the Town of Brewster; or to take any other action related thereto. (Board of Selectmen) (Two Thirds Vote) Motion: Move that the following amounts be appropriated for the following capital outlay expenditures, with all such expenditures to be made by the Town Administrator with the Approval of the Board of Selectmen; except the School expenditures to be made by the School Superintendent with the approval of the School Committee; authorize leases for more than three years for those items to be leased, and further that the Town Administrator with the approval of the Board of Selectmen or School Superintendent with the approval of the School Committee as the case may be, is authorized to sell, convey, trade-in or otherwise dispose of equipment being replaced as follows: Department Item Funding Source(s) Amount 1 Board of Selectmen a. Technology Upgrades Ongoing Information Technology system and equipment improvements including but not limited to the purchase of desktop computers, servers, productivity and office software, backup systems, and other hardware / software throughout the Town. Transfer $65,000 from General Fund Free Cash $65,000 2 Department of Public Works a. Street Sweeper Lease Costs associated with a Street Sweeper. (5 year lease) Transfer $40,000 from General Fund Free Cash $40,000 b. Front End Loader Lease Costs associated with replacing, leasing, and procuring a Front End Loader. (5 year lease) Transfer $35,000 from General Fund Free Cash $35,000 Special Town Meeting Report – November 14th, 2016 Page 3 of 9 c. Replace Superintendent Vehicle Costs associated with replacing, procuring, and/or upgrading the Superintendent’s vehicle. Transfer $40,000 from General Fund Free Cash $31,000 d. Riding Lawn Mower Costs associated with replacing and procuring a riding lawn mower. Transfer $15,000 from Article 2, Item 3b of the 2015 Special Town Meeting. $15,000 e. Skid Steer Costs associated with replacing, leasing, and procuring a Skid Steer. (3 year lease) Transfer $25,000 from General Fund Free Cash $25,000 f. Road Maintenance / Drainage Professional services, including engineering, permitting and construction costs associated with road maintenance and drainage on various streets throughout the Town. Transfer $70,000 from General Fund Free Cash $70,000 g. Cemetery Improvements Professional services associated with improving the cemetery including, but not limited to tree planting, landscaping, green burial layout, and general facility repairs and/or upgrades and any related costs. Transfer $5,100 from Article 8, Item of the Annual Town Meeting of 2012; and $15,125 from Article 3 of the 2013 Special Town Meeting. $20,225 3 Fire Department a. Inflatable Rescue Boat Costs associated with replacing and procuring an Inflatable Rescue Boat. Transfer $19,000 from the Waterways improvement Fund $19,000 b. Dispatch Services Professional services associated with Dispatch, Radio Repair, CMED and Technology support provided by Barnstable County. Transfer $37,500 from Ambulance Receipts Reserved for Appropriation $37,500 c. Rescue Service Billing Professional services provided by a third party billing service. Transfer $10,000 from Ambulance Receipts Reserved for Appropriation $10,000 d. Two (Qty 2) Ambulance Leases Costs associated with replacing, leasing, and procuring (2) Ambulances. (5 year leases) Transfer $52,500 from Ambulance Receipts Reserved for Appropriation $52,500 e. Personal Protective Equipment Costs associated with replacing and/or upgrading personal protective equipment. Transfer $10,000 from Ambulance Receipts Reserved for Appropriation $10,000 f. Two (Qty 2) Fire Engine Leases Costs associated with replacing, leasing, and procuring (2) Fire Engines. (5 year leases) Transfer $108,000 from General Fund Free Cash $108,000 g. Replace Deputy Chief Vehicle Costs associated with replacing and procuring a new vehicle currently Transfer $47,000 from Ambulance Receipts $47,000 Special Town Meeting Report – November 14th, 2016 Page 4 of 9 being used by the Deputy Chief. Reserved for Appropriation h. Apparatus Replacement Lease Costs associated with replacing, leasing, and procuring an Apparatus. (10 year lease) Transfer $37,500 from General Fund Free Cash $37,500 i. Local/Regional/ National Grant Match Costs associated with providing the Town’s required match ranging from 5-10% to accept and expend the grant as specified in the grant award. Transfer $10,000 from Ambulance Receipts Reserved for Appropriation $10,000 j. Training Program Expense Costs associated with professional training and time / wages associated with training. Transfer $12,000 from Ambulance Receipts Reserved for Appropriation $12,000 k. Emergency Management Expense Costs associated with professional training, purchasing and maintaining Emergency Management related equipment; and subsidize time / wages associated with Emergency Management Response. Transfer $10,000 from General Fund Free Cash $10,000 4 Elementary Schools a. Consulting Services Professional services associated including but not limited to soliciting bids and proposals; hiring a consultant and any other related project costs pertaining to conducting a feasibility study of moving all Pre-K through fifth grade classes into one location. Transfer $10,000 from General Fund Free Cash $10,000 5 Golf Department a. Replace Irrigation Electrical Service Professional services, including engineering, permitting and construction costs associated with replacing and upgrading the current irrigation electrical service. Transfer $80,000 from Golf Receipts Reserved for Appropriation $80,000 b. Equipment Leases Costs associated with the fourth year lease of the greens aerifier, fairway aerifier, and core processor. Transfer $18,252 from Golf Receipts Reserved for Appropriation $18,252 c. Reel Grinding Equipment Costs associated with replacing and procuring new reel grinding equipment. Transfer $45,000 from Golf Receipts Reserved for Appropriation $45,000 d. Aerator / Soil Cultivator Costs associated with replacing and procuring new Aerator / Soil Cultivator equipment. Transfer $13,000 from Golf Receipts Reserved for Appropriation $13,000 Special Town Meeting Report – November 14th, 2016 Page 5 of 9 6 Ladies Library a. Chiller (HVAC) Costs associated with replacing, procuring, installing, and any other related costs to replace the existing Chiller (HVAC) at the Ladies Library. Transfer $55,000 from General Fund Free Cash $55,000 7 Natural Resources a. Pick Up Truck Replacement Costs associated with replacing and procuring a new Pick Up Truck. Transfer $40,750 from General Fund Free Cash $40,750 b. Boat Fuel Tank Replacement Costs associated with replacing, procuring, installing, and any other related costs to replace the existing boat fuel tank. Transfer $5,000 from General Fund Free Cash $5,000 c. Water Quality Meter Replacement Costs associated with replacing, procuring, installing, and any other related costs to replace the water quality meters. Transfer $7,200 from General Fund Free Cash $7,200 d. DCR Bike Trail Etension Professional services, including development, engineering, permitting and other associated costs pertaining to a beach management plan for the State owned beach; initial design of a bike trail extension, proposed layouts, and public meetings. Transfer $25,000 from General Fund Free Cash $25,000 8 Police Department a. Mobile Data Terminals Costs associated with replacing and procuring new mobile data terminals. Transfer $32,000 from Telecommunication Special Revenue Fund. $32,000 b. Cruiser Replacement Costs associated with replacing, procuring, equipping, and any other related costs for a new cruiser. Transfer $39,000 from General Fund Free Cash $39,000 c. HVAC Condensing Unit Replacement & Roof Project Costs associated with replacing, procuring, installing, and any other related costs to replace the existing Chiller (HVAC) and roof at the Police Station. Transfer $75,000 from General Fund Free Cash $75,000 9 Maintenance Department a. Town Hall Carpet/Flooring Replacement Costs associated with replacing, procuring, installing, and any other related costs to replace carpeting and/or flooring within Town Hall. Transfer $48,000 from General Fund Free Cash $48,000 Special Town Meeting Report – November 14th, 2016 Page 6 of 9 b. Town Hall Exterior Painting – Phase I Costs associated with upgrading, repairing, procuring, and any other related costs to Exterior Painting of Town Hall. Transfer $30,000 from General Fund Free Cash $30,000 c. Thrift Shop Demolition Professional service costs associated with demolition and removal of the Thrift Shop including but not limited to removing materials, backfilling and grading the site to level as well as loam and hydroseed all surrounding areas disturbed by demolition. Transfer $4,000 from General Fund Free Cash $4,000 Selectmen Dickson: I move that the town vote to approve article no. 3 as printed in the warrant, with the following two amendments: 1. Item #2, Section g. Cemetery Improvements, in the Item column, strike the word “the cemetery” and replace with “cemeteries”. 2. Item #4, Section a. Elementary School Department Consulting Services, strike the entire section as voted by the Joint School Committee Meeting on October 27, 2016. ACTION: ADOPTED UNANIMOUSLY SPECIAL REVENUE FUND / Cable Franchise Fee Account ARTICLE NO. 4: To see if the Town will vote to authorize the spending limit for Fiscal Year 2017 in the sum of ONE HUNDRED SIXTY SEVEN THOUSAND TWO HUNDRED FOURTEEN AND 00/100 DOLLARS ($167,214.00) from the Cable Franchise Fee account to offset Fiscal Year 2017 costs associated with providing local cable television related purposes, including, but not limited to the general public purpose of supporting and promoting public access to the Brewster cable television system; training in the use of local access equipment and facilities; access to community, municipal and educational meeting coverage; use and development of an institutional network and/or municipal information facilities; contracting with local cable programming services providers and/or any other appropriate cable related purposes, or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move to adopt as printed in the warrant. Selectmen Foley: I move that the town vote to approve article no. 4 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY FUEL ASSISTANCE FUNDING ARTICLE NO. 5: To see what sums the Town will vote to appropriate, and also to raise, borrow pursuant to any applicable statute, or transfer from available funds, for the Town Administrator to be used by the Town Administrator to contract with various health and human services, not-for- profit corporations to provide for the health, safety, and welfare of the inhabitants of the Town of Brewster; further, that all such sums be expended on the condition that grant agreements be executed by and between the Town of Brewster and the respective private, not-for-profit agency for Fiscal Year 2017, which grant agreements shall stipulate mutually agreed upon terms and conditions; or to take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Special Town Meeting Report – November 14th, 2016 Page 7 of 9 Motion: Move that Ten Thousand Dollars ($10,000.00) be transferred from Free Cash to a Fuel Assistance funding account within the Town for the purpose of contracting a third party to provide fuel assistance services to the residents of Brewster. Further, to authorize the Town Administrator to execute grants with respective agencies for Fiscal Year 2017, which contracts shall stipulate mutually agreed upon terms and conditions. Selectmen Whitney: I move that the town vote to approve article no. 5 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY COMMUNITY PRESERVATION ACT FUNDING ARTICLE NO. 6 : To see if the Town will vote to act on the report of the Community Preservation Committee on the Fiscal Year 2017 Community Preservation Budget and to appropriate or reserve for later appropriation monies from the Community Preservation Fund annual revenues or available funds for the administrative and operating expenses of the Community Preservation Committee, the undertaking of Community Preservation Projects and all other necessary and proper expenses for the year; or to take any other action related thereto. (Community Preservation Committee) (Majority Vote Required) Motion: Move that the following sums be appropriated or reserved for later appropriation from the Community Preservation Fund Fiscal Year 2017 revenues or other available funds as indicated herein, for the administrative and operating expenses of the Community Preservation Committee, the undertaking of community preservation projects and all other necessary and proper expenses, for Fiscal Year 2017 community preservation purposes as set forth herein, with each item considered a separate appropriation to be spent by the Community Preservation Committee, as shown below: Purpose Funding Source (s) Amount Community Housing Habitat for Humanity of Cape Cod, Inc. Tubman Road Community Housing Ownership Development Transfer Fund $77,633 from Fund Balance Reserved for Community Housing and further, transfer $272,367 from the Fund Balance Reserved for Community Preservation Act $350,000.00 Paul Ruchinskas: I move that the town vote to approve article no. 6 as printed in the warrant. Amendment by Elbert Uleshoeffer: Request that they consider this request to recommend: Provided that Habitat for Humanity be requested to buffer with Landscaping or other means, any home impact by the clear cutting of the lot. ACTION ON AMENDMENT: ADOPTED ACTION ON AMENDED MAIN MOTION: ADOPTED UNANIMOUSLY Special Town Meeting Report – November 14th, 2016 Page 8 of 9 COMMUNITY PRESERVATION ACT / Reallocation of Fund Balance ARTICLE NO. 7: To see what sums the Town will vote to transfer into the Community Preservation Committee reserved and unreserved fund balances to turn back the unspent remainder of projects approved in prior fiscal years so that it is available for future appropriations, or to take any other action related thereto. (Community Preservation Committee) (Majority Vote Required) Motion: Move that the unspent remainder of projects in prior years as listed below be transferred between the various accounts as follows: FROM TO AMOUNT Fund Balance Reserved for Community Preservation Act Community Preservation, Open Space Reserved Fund Balance $438,728.00 Fund Balance Reserved for Community Preservation Act Community Preservation, Historic Preservation Reserved Fund Balance $87,746.00 Fund Balance Reserved for Community Preservation Act Community Preservation, Community Housing Reserved Fund Balance $87,746.00 Fund Balance Reserved for Community Preservation Act Community Preservation, Prior Year Budget Reserved Fund Balance $474,357.00 Paul Ruchinskas: I move that the town vote to approve article no. 7 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY LIBRARY DESIGN GRANT ARTICLE NO. 8: To see if the Town will vote to authorize the Library Board of Directors to apply for, accept and expend any State grants that may be available for the cost of the library project’s design, construction and equipment, or take any other action related thereto. (Trustees of the Ladies Library) (Majority Vote Required) Motion: Move to adopt as printed in the warrant. Joan Cassidy: I move that the town vote to approve article no. 8 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY LIBRARY DESIGN SCHEMATIC ARTICLE NO. 9: To see if the Town will vote to accept the Library’s preliminary schematic architectural design plans, or take any other action related thereto. (Trustees of the Ladies Library) Motion: Move to adopt as printed in the warrant. Joan Cassidy: I move that the Town vote to approve Article no. 9 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY Special Town Meeting Report – November 14th, 2016 Page 9 of 9 RESCIND DEBT AUTHORIZATION ARTICLE NO. 10: To see what action the Town will take to amend, appropriate or re-appropriate, transfer, modify, repeal or rescind unused borrowing authority authorized by previous town meetings, or take any action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Move that the unused borrowing authority for the following projects be rescinded: DEPARTMENT ITEM ARTILCE / TOWN MEETING AMOUNT TO BE RESCINDED Town Administration Town Hall Window Replacement Project Article 4 / Special Town Meeting 2016 $55,000.00 Selectmen Bingham: I move that the town vote to approve article no. 10 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY APPLICATION OF BOND PREMIUMS ARTICLE NO. 11: To see if the Town will vote to supplement each prior vote of the Town that authorizes the borrowing of money to pay costs of capital projects to provide that, in accordance with Chapter 44, Section 20 of the General Laws, the premium received by the Town upon the sale of any bonds or notes thereunder, less any such premium applied to the payment of the costs of issuance of such bond or notes, may be applied to pay project costs and the amount authorized to be borrowed for each such project shall be reduced by the amount of any such premium so applied. (Board of Selectmen) (Two-Thirds Vote Required) Motion: Move to adopt motion as written. Selectmen Bingham: I move that the town vote to approve article no. 11 as printed in the warrant. ACTION: ADOPTED UNANIMOUSLY OTHER BUSINESS ARTICLE NO. 12: To act upon any other business that may legally come before this meeting; or take any other action related thereto. (Board of Selectmen) (Majority Vote Required) Motion: Motion to be provided at the Special Town Meeting. And you are hereby directed to serve this Warrant with your doings thereon to the Town Clerk at the time and place of said meeting as aforesaid. Selectmen Dickson: I move that the town vote to dissolve the 2016 Special Town Meeting. ACTION: ADOPTED UNANIMOUSLY The Special Town Meeting of November 14th, 2016 was dissolved at 8:30pm. A True Copy Attest: Colette M. Williams CMC/CMMC Town Clerk Brewster, MA