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Home My Public Portal About2009-05-04-Special Town Mtg Report Page 1 of 3 Report of the SPECIAL TOWN MEETING May 4th, 2009 In accordance with the Warrant, the Special Town Meeting was held in the Stony Brook Cafetorium on Monday, May 4th, 2009. The meeting was called to order at 7:05p.m. by the moderator, Stephen L. Doyle. The tellers were David Lahive, David Quinn, Sheila Gerhardt, and Joanne Hush. The checkers were June Gallant, Nancy Berbrick, Elizabeth Hardy, Ann Golini, Joanne Hush, Colette Williams, John Unger and Maureen Steinnman. A quorum was present. The Town Clerk, Mildred A. Unger, read the Special Town Meeting Warrant and the return of the Warrant. There being no objection, the Moderator dispensed with the reading of the articles. UNPAID BILLS ARTICLE NO. 1: To see if the Town will vote to transfer from available funds a sum of money to pay bills incurred but unpaid during a previous fiscal year, as follows: 1. Andrew Shrake $1,528.00 2. Elections Systems & Software, Inc. $269.00 Total $1,797.00 or to take any other action relative thereto. (Nine-Tenths Vote Required) (Board of Selectmen) MOTION: I move that the town vote to approve article no. 1 as printed in the warrant and to transfer the sum of $1,797.00 from Free Cash for this purpose. ACTION: ADOPTED UNANIMOUSLY BUDGETARY TRANSFERS ARTICLE NO. 2: To see if the Town will vote in the following manner to appropriate from available funds and/or to transfer from surplus funds in some departments the amounts needed to prevent deficits in other departments this fiscal year: a) Transfer the sum of $2,600.00 from line item no. 9 (Planning Wages) to line item no. 11 (Natural Resources & Conservation Expenses / Long Pond Safety Equipment) of article no. 3 of the 2009 Annual Town Meeting, b) Transfer the sum of $3,000.00 from line item no. 9 (Planning Wages) to line item no. 11 (Natural Resources & Conservation Expenses / Regulatory Sign Replacement) of article no. 3 of the 2009 Annual Town Meeting, c) Transfer the sum of $1,000.00 from line item no. 9 (Planning Wages) to line item no. 11 (Natural Resources & Conservation Expenses / Sampling & Testing) of article no. 3 of the 2009 Annual Town Meeting, d) Transfer the sum of $67,500.00 from Free Cash to line item no. 1 (Elementary School Budget) of article no. 2 of the 2009 Annual Town Meeting, e) Transfer the sum of $5,000.00 from line item no. 9 (Planning Wages) to line item no. 7 (Police Department Salaries) of article no. 3 of the 2009 Annual Town Meeting, f) Transfer the sums of $8,400.00 from line item no. 9 (Planning Wages), $25,000.00 from line item no. 13 (Solid Waste Disposal), $10,000.00 from line item no. 2 (Legal Expense), $3,000.00 from line item no. 20 (Liability Insurance), $1,200.00 from line item no. 17 (COA Wages), and $12,400.00 from Free Cash to line item no. 20 (Utilities Expense) of article no. 3 of the 2009 Annual Town Meeting, g) Transfer the sum of $5,000.00 from line item no. 9 (Planning Wages) to line item no. 21 (Veterans Services / Benefits) of article no. 3 of the 2009 Annual Town Meeting, h) Transfer the sum of $15,000.00 from Ambulance Receipts Reserved for Appropriation account to line item no. 8 (Fire & Rescue Wages) of article no. 3 of the 2009 Annual Town Meeting, i) Transfer the sum of $5,000.00 from Ambulance Receipts Reserved for Appropriation account to line item no. 8 (Fire Expenses / Building Expenses) of article no. 3 of the 2009 Annual Town Meeting, j) Transfer the sum of $15,000.00 from Ambulance Receipts Reserved for Appropriation account to line item no. 8 (Fire Rescue Expenses / Equipment) of article no. 3 of the 2009 Annual Town Meeting, k) Transfer the sum of $12,000.00 from Water Revenue to line item no. 14 (Water Expenses / Operating) of article no. 3 of the 2009 Annual Town Meeting, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to approve article no. 2 as printed in the warrant, but that, Page 2 of 3 • Item d (Elementary School Budget) be amended to transfer the sums of $38,500.00 from Free Cash and $29,000.00 from article no. 3 (Eddy Elementary School Light Pole Replacement) of the November 2007 Special Town Meeting, and • Item e (Police Department Wages) be amended from the sum of $5,000.00 to $0.00 and to transfer the total amended sum of $186,100.00 for these purposes. ACTION: ADOPTED UNANIMOUSLY PRIVATE ROAD ENGINEERING SERVICES / STANDISH HEIGHTS ROAD BETTERMENT PROJECT ARTICLE NO. 3: To see if the Town will vote to transfer from available funds from the sum of SEVEN THOUSAND FIVE HUNDRED AND 00/100 ($7,500.00) DOLLARS to finance costs associated with engineering services for a private road betterment for Sturbridge Way, Essex Way, Stafford Terrace and Old Salem Road and to authorize the Town Administrator to solicit bids and/or proposals, enter into a contract or contracts and expend said funds for this purpose, said expense to be recovered through the betterment assessments against the abutters, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to approve article no. 3 as printed in the warrant and to transfer the sum $7,500.00 from the Fund Balance Reserved for Road Betterments account for this purpose. ACTION: ADOPTED TOWN OFFICES / HVAC Replacement Project ARTICLE NO. 4: To see if the Town will vote to transfer from available funds an additional sum of money to pay costs associated with the engineering, design, construction, renovation, appurtenances and all other costs incidental and related thereto for the replacement and improvement of the heating and ventilation systems at the Town Offices building, and to authorize the Town Administrator to solicit bids, enter into contracts, and expend these funds for this purpose, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to indefinitely postpone consideration of article no. 4. ACTION: INDEFINITELY POSTPONED SCHOOL FACILITIES / Architectural Services ARTICLE NO. 5: To see if the Town will vote to transfer from available funds a sum of money for the purpose of undertaking design and engineering services for both the Eddy and Stony Brook Elementary School buildings, including costs incidental and related to the project, and to authorize the Town Administrator to solicit bids, enter into contracts and expend said funds for this purpose, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to approve article no. 5 as printed in the warrant and to transfer the sum of $178,000.00 from Free Cash for this purpose. ACTION: ADOPTED DEPARTMENT OF PUBLIC WORKS / Weight Scale Replacement Project ARTICLE NO. 6: To see if the Town will vote to transfer from available funds an additional sum of money to pay costs associated with the engineering, design, construction, renovation, appurtenances and all other costs incidental and related thereto for the replacement and improvement of the weight scale at the Solid Waste Transfer Station, and to authorize the Town Administrator to solicit bids, enter into contracts, and expend these funds for this purpose, or to take any other action relative thereto. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to approve article no. 6 as printed in the warrant and to transfer the sum of $30,000.00 from the Free Cash for this purpose. ACTION: ADOPTED Page 3 of 3 OTHER BUSINESS ARTICLE NO. 7: To act upon any other business that may legally come before this meeting. (Majority Vote Required) (Board of Selectmen) MOTION: I move that the town vote to dissolve the 2009 Special Town Meeting. ACTION: ADOPTED UNANIMOUSLY The Special Town Meeting was dissolved at 8:45p.m. A True Copy Attest: Mildred A. Unger Town Clerk