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HomeMy Public PortalAbout20140423 - Agenda Packet - Board of Directors (BOD) - 14-11 SPECIAL AND REGULAR MEETING BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office – Board Room & Long Ridge Conference Room 330 Distel Circle, Los Altos, CA 94022 Wednesday, April 23, 2014 MEETING BEGINS AT 7:00 P.M. A G E N D A 7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ORAL COMMUNICATIONS – PUBLIC ADOPTION OF AGENDA CONSENT CALENDAR 1. Approve Minutes of the Regular Board Meeting April 9, 2014 2. Approve Claims Report 3. Approval of Agreement for Legislative Consulting Services (R-14-71) Staff Contact: Shelly Lewis, Public Affairs Manager General Manager’s Recommendation: Authorize the General Manager to execute a Consulting Services Agreement with Public Policy Advocates, LLC, to provide California legislative and advocacy services for an amount not-to-exceed $28,000. BOARD BUSINESS 4. Resolution Supporting Assembly Bill 2193, Habitat Restoration and Enhancement Act (R-14-74) Staff Contact: Kirk Lenington, Natural Resources Manager General Manager’s Recommendation: Adopt a Resolution supporting Assembly Bill 2193, which would make substantive improvements to the permitting process for small-scale and voluntary ecosystem restoration projects. 5. Consideration of Memorial Trail Request for Bo Gimbal (R-14-70) Staff Contact: Brian Malone Acting Operations Manager General Manager’s Recommendation: Approve the Legislative, Finance, and Public Affairs Meeting 14-11 Committee recommendation to name a trail in Russian Ridge Open Space Preserve the “Bo Gimbal Trail” as a memorial to Bo Gimbal for his contributions to the District and the region. 6. Authorization to Purchase Capital Equipment for the Operations, Public Affairs and Real Property Departments at a Total Cost Not to Exceed $740,000 (R-14-72) Staff Contact: Michael Jurich, Acting Support Services Program Administrator General Manager’s Recommendation: 1. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for three patrol vehicles, two administrative vehicles, and two maintenance vehicles, for a total cost not to exceed $350,000. 2. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for one excavator and one ten wheel dump truck for a total cost not to exceed $390,000. 7. Harkins Bridge Replacement (R-14-76) Staff Contact: Aaron Hébert, Contingent Project Manager General Manager’s Recommendation: Approve the Planning and Natural Resources Committee’s recommendation that a prefabricated truss bridge is the preferred option to replace the Harkins Bridge in Purisima Creek Redwoods Open Space Preserve. INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for factual information; request staff to report back to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. A. Committee Reports B. Staff Reports C. Director Reports ADJOURN TO CLOSED SESSION – Long Ridge Conference Room CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. (GOVERNMENT CODE SECTION 54956.9(d)(1)) Name of Case: Midpeninsula Regional Open Space District v. County of Santa Clara, et al. (Lehigh Quarry CEQA Matter) California Sixth District Court of Appeals Case No. H040839 REPORT OUT OF CLOSED SESSION ADJOURNMENT TO ADDRESS THE BOARD: The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. You may address the Board concerning other matters during Oral Communications. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates. Consent Calendar: All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022. CERTIFICATION OF POSTING OF AGENDA I, Jennifer Woodworth, District Clerk for the Midpeninsula Regional Open Space District (MROSD), declare that the foregoing agenda for the Regular Meeting of the MROSD Board of Directors was posted and available for review on April 18, 2014, at the Administrative Offices of MROSD, 330 Distel Circle, Los Altos California, 94022. The agenda materials are also available on the District’s web site at http://www.openspace.org. Signed this 18th day of April, 2014, at Los Altos, California. April 9, 2014 Board Meeting 14-10 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office – Board Room 330 Distel Circle Los Altos, CA 94022 April 9, 2014 DRAFT MINUTES REGULAR MEETING I. CALL TO ORDER President Harris called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:02 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Yoriko Kishimoto, Curt Riffle, and Pete Siemens Members Absent: Larry Hassett Staff Present: Assistant General Manager Kevin Woodhouse, General Counsel Sheryl Schaffner, Public Affairs Manager Shelly Lewis, Public Affairs Specialist Peggy Koenig, Acting Operations Manager Brian Malone, Contingent Project Manager Aaron Hébert, Administrative Services Manager Kate Drayson, Human Resources Supervisor Candice Basnight, and District Clerk Jennifer Woodworth III. ORAL COMMUNICATIONS No speakers were present. IV. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Cyr seconded the motion to adopt the agenda. VOTE: 6-0-0 (Director Hassett absent) V. CONSENT CALENDAR Meeting 14-10 Page 2 1. Approve Minutes of the Regular Board Meeting of March 26, 2014 2. Approve the Claims Report 3. Contract for Mailing Services (R-14-62) General Manager’s Recommendation: Authorize the General Manager to enter into a contract for mailing services with Craftsmen Printing for Fiscal Year 2014-15 for an amount not-to- exceed $38,000 with the option to extend the contract to FY2015-16, subject to further Board approval. 4. Contract for Printing Services (R-14-63) General Manager’s Recommendation: Authorize the General Manager to enter into a contract for printing services with Craftsmen Printing for an amount not-to-exceed $110,850 for Fiscal Year 2014-15 with the option to extend the contract to FY2015-16, subject to further Board approval. 5. Contract for Graphic Design Services (R-14-68) General Manager’s Recommendation: Authorize the General Manager to enter into two, one- year contracts for graphic design services, one with Design Concepts and a second with Alexander Atkins, Inc., for an amount not-to-exceed $60,000 each, with the option to extend the contracts a second year subject to further Board approval. 6. Resolution to Implement the Indexed Level 1959 Survivor Benefits (R-14-64) General Manager’s Recommendation: Approve the Resolution to Amend the Contract between California Public Employees’ Retirement System and the District in order to implement the Indexed Level of 1959 Survivor Benefits. Director Kishimoto commented on the flow of information provided regarding the benefit. Human Resources Supervisor Candice Basnight explained that the benefit was previously negotiated, and information was gathered and disseminated to the Board of Directors as it was received. Motion: Director Kishimoto moved, and Director Hanko seconded the motion to approve the Consent Calendar. Public comment opened at 7:07 p.m. No speakers present. Public comment closed at 7:07 p.m. VOTE: 6-0-0 (Director Hassett absent) VI. BOARD BUSINESS Meeting 14-10 Page 3 7. Approval of the Recommendation from the Planning and Natural Resources Committee for Demolition of District Structures (R-14-67) Contingent Project Manager Aaron Hébert provided the staff presentation describing the various properties and structures previously approved and proposed for demolition. Director Riffle inquired regarding the removal of the equestrian equipment and structures. Mr. Hébert explained that deconstructing the various pieces of equestrian equipment will actually protect the materials due to the potential for vandalism. Director Harris inquired about the status of the land once the structures are removed. Mr. Hébert explained that the concrete foundations will be recycled on site and potentially used for grading purposes. Director Siemens inquired about the timeline proposed for the demolitions. Mr. Hébert explained that the Action Plan adopted by the Board states that the project will be completed prior to the end of the fiscal year, and he anticipate completion before the winter. Public hearing opened at 7:24 p.m. Erfert Fenton, Assistant Manager at Bear Creek Stables, spoke in favor of the Board’s decision to offer the equestrian equipment and facilities for reuse by other organizations. Public hearing closed at 7:25 p.m. Motion: Director Siemens moved, and Director Riffle seconded the motion to approve the recommendation of the Planning and Natural Resources Committee for the following items: 1. Approve the demolition of the “Skunk House” and “Caretaker House” on the Hicks Creek Ranch property in Sierra Azul Preserve due to their deteriorated condition as a revision to their previous approval for residential use. Approve sale of any of the equestrian facility infrastructure not salvaged for District use. 2. Approve the demolition of the three ranch barns on the South Area Outpost property (A.K.A. “Slaght”) in Sierra Azul Preserve in accordance with the findings of the staff evaluation, conducted per the Board approved preliminary use and management plan. 3. Approve the demolition of the main house, utility building, two sheds, and associated infrastructure on the Maas property in Sierra Azul Preserve in accordance with the staff evaluation, conducted per the Board approved preliminary use and management plan. 4. Approve the demolition of the winery barn on the Sherrill Winery property (A.K.A. “Grainger et. al.”) in Montebello Preserve in accordance with the staff evaluation, conducted per the Board approved preliminary use and management plan. 5. Direct staff to develop a construction and demolition policy on the salvage, reuse, and recycling of construction and demolition materials for review by the Planning and Natural Resource Committee. Meeting 14-10 Page 4 6. Direct the Planning & Natural Resources Committee to review the existing policies related to structures and suggest other policies that may be necessary for District operations and to review list of existing buildings on District preserves. VOTE: 6-0-0 (Director Hassett absent) VII. COMMITTEE REPORTS. Director Cyr reported that the Board Appointee Evaluation Committee met to discuss the process for evaluating Board appointees including the timeline for the evaluation process, which will be going to the Board in May. Director Riffle commented that administrative support is needed to help the evaluation process to remain on schedule. Director Siemens commented that the Board Appointee Evaluation Committee seeks to align the evaluation process for the Board appointees with the evaluation process for the managers. Director Riffle commented on the need for Board member and staff feedback for the appointees. Director Siemens commented that the Committee felt further work on the policy should be completed by the full Board rather than at the Committee level. VIII. STAFF REPORTS Public Affairs Manager Shelly Lewis reminded the Board members of the Bald Mountain groundbreaking on April 23, 2014 and the Mindego Gateway opening on May 7, 2014. IX. DIRECTOR REPORTS The Board submitted their compensatory forms to the District Clerk. Director Kishimoto commented on the memorandum from Board Supervisor Joe Simitian regarding Lehigh Quarry. Director Kishimoto reported that she represented the District at a meeting of the Santa Clara Valley Water District Water Commission. Director Hanko reported that former Director Ken Nitz was recently married. Director Hanko invited the Board members, District staff, and members of the Citizen’s Advisory Committee to attend a party recognizing their support and efforts at the Pichetti Winery on June 6, 2014. Director Riffle reported that he has been invited to address the Mountain View League of Women Voters on May 16, 2014. Meeting 14-10 Page 5 Director Harris reported that she will be speaking at the San Carlos City Council meeting next week and will be attending the Redwood City Chamber of Commerce Progress Seminar this weekend. Director Siemens reported that he will be speaking at an upcoming Los Gatos Town Council meeting. X. ADJOURNMENT President Harris adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:06 p.m. ________________________________ Jennifer Woodworth, CMC District Clerk CLAIMS REPORT MEETING 14-11 DATE 04-23-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 66361 *10215 - CALPERS-FISCAL SERVICES DIVISION Employee Retirement Benefits 04/08/2014 $117,101.58 66440 11199 - AMERICAN WRECKING, INC.Retainage Release - Mt. Umunhum Demolition 04/17/2014 $72,870.00 66428 11351 - TIGER CORP - DIV OF ALAMO SALES CORP.Tiger Bengal Brute Mower 04/10/2014 $58,000.00 66476 10349 - SHELTON ROOFING COMPANY INC New Roof & Repairs - Rental Residence 04/17/2014 $23,522.00 Replacement Of Roof & Repairs - Rental Residence 04/17/2014 66458 11359 - GARAVAGLIA ARCHITECTURE INC.Historical Assessment For Multiple Demolitions 04/17/2014 $22,750.83 Historic Assessments Of Lobner & Saratoga Gap Cabins Demolitions 04/17/2014 66366 10206 - FIRST NATIONAL BANK XXXX XXXX 8371 7232 04/08/2014 $22,563.58 XXXX XXXX 2319 2777 04/08/2014 XXXX XXXX 8327 0174 04/08/2014 XXXX XXXX 7739 5938 04/08/2014 XXXX XXXX 4109 2652 04/08/2014 XXXX XXXX 6729 9702 04/08/2014 XXXX XXXX 8102 5257 04/08/2014 XXXX XXXX 2289 1957 04/08/2014 XXXX XXXX 2524 3255 04/08/2014 XXXX XXXX 6521 1857 04/08/2014 XXXX XXXX 7737 8025 04/08/2014 XXXX XXXX 7811 7174 04/08/2014 66473 11241 - QUESTA ENGINEERING CORPORATION Bridge Assessment & Evaluation - Various Preserves 04/17/2014 $20,000.00 66488 11369 - BANK OF THE WEST COMMERCIAL CARD USA District Vehicle Car Wash / Supplies For Outreach Events 04/17/2014 $16,497.11 Kwikset Key Blanks / Repair Part For Paper Cutter 04/17/2014 Conference Registrations & Plaque 04/17/2014 Community Advisory Committee Supplies / Permits & Equipment 04/17/2014 Bay Area Open Space Council Conference Fee - Chung / Williams / Ishibashi 04/17/2014 Advance Series Trail Technician Litter Wheel 04/17/2014 Volunteer Supplies 04/17/2014 Event Supplies / Snacks For Meeting / Name Badges For Staff 04/17/2014 Additional Keys For Maintenance Vehicles 04/17/2014 Hard Drives For GIS Server 04/17/2014 Network & Computer Equipment 04/17/2014 Snacks For Board Meeting / Office & Kitchen Supplies 04/17/2014 Anti-Slip Bumper Plates & Radio For District Vehicle 04/17/2014 Oxygen Cylinder Storage Signs 04/17/2014 Domain Registration / Fonts / Frame & Software 04/17/2014 Field Equipment - Handheld GPS Units 04/17/2014 Event Items / Travel & Special Parks District Conference 04/17/2014 Event Supplies / Cable Lock For Laptop 04/17/2014 Field Equipment 04/17/2014 Field Supplies 04/17/2014 Motorcycle Trailer 04/17/2014 Bay Area Open Space Council Conference Fees - Sankar / Lenington 04/17/2014 Office Supplies 04/17/2014 CLAIMS REPORT MEETING 14-11 DATE 04-23-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 66383 11058 - DIAMOND CRANE COMPANY, INC.Installation Of Solar Water Pump - October Farm 04/10/2014 $12,525.32 66431 11341 - WALTHERS CARPET ONE FLOOR AND HOME SFO New Flooring 04/10/2014 $11,385.25 SFO Flooring Supplies 04/10/2014 66430 *10216 - VALLEY OIL COMPANY Fuel For District Vehicles 04/10/2014 $10,985.12 66427 10307 - THE SIGN SHOP Wooden Sign For Ravenswood OSP 04/10/2014 $10,056.57 Aluminum Signs For Various Preserves 04/10/2014 66447 11371 - CALFLORA DATABASE Weed Manager Database 04/17/2014 $10,000.00 66413 10082 - PATSONS MEDIA GROUP Spring Newsletter Mailing 04/10/2014 $8,845.26 Good Neighbor Policy 04/10/2014 Business cards 04/10/2014 Envelopes 04/10/2014 Business Cards 04/10/2014 ECdM Maps 04/10/2014 Windy Hill Maps 04/10/2014 Fremont Older Maps 04/10/2014 Measure AA Brochure 04/10/2014 66362 *11230 - SANTA CLARA COUNTY-C/O UNITED ADMINISTRATIVE SERVICE Employee Health Benefits 04/08/2014 $7,369.20 66432 10387 - WEST-MARK Install Fire Pumper On Patrol Truck 04/10/2014 $6,704.08 66393 11177 - HARRIS CONSTRUCTION Replacement Of Bathtub-Shower & Plumbing Repairs - Rental Residence 04/10/2014 $6,563.05 66368 10003 - ABLE SEPTIC TANK SERVICE Installation of New Leach Field - Rental Residence 04/10/2014 $6,475.00 66484 *10786 - U.S. BANK EQUIPMENT FINANCE Equipment Lease & Usage 04/17/2014 $4,910.07 66435 11366 - MADE BY TESS EMBROIDERY District Logo Polo Shirts 04/11/2014 $4,820.49 66395 10123 - HOME DEPOT CREDIT SERVICES Shop Tools - SFO / Mt. Umunhum Road Supplies / Janitorial Supplies / Refrigerator 04/10/2014 $4,640.63 66464 10068 - MIKE TOBAR EXCAVATION Removal Of Debris At October Farm 04/17/2014 $4,600.00 66479 10302 - STEVENS CREEK QUARRY INC Drainage Rock For Mt Umunhum Demolition Site 04/17/2014 $4,558.33 66396 11367 - HUMUNYA FOUNDATION OF THE AMAH MUTSUN TRIBAL BAND RM Grant - Culturally Significant Plant Species Research 04/10/2014 $4,500.00 66400 11370 - JOSEPH ISSEL RM Grants - Fish Habitat Survey at San Gregario Streamgauge 04/10/2014 $4,500.00 66423 10104 - STANFORD UNIVERSITY RM Grants-MROSD Upland Cultural/Historic Landscape Pilot Project 04/10/2014 $4,500.00 66469 10180 - PG & E 7805891084-1 04/17/2014 $3,958.31 7442834691-5 04/17/2014 6547096328-4 04/17/2014 5979499437-2 04/17/2014 1173 **10555 - KNAPP ARCHITECTS Historic Site & Structure Assessments - Hawthorn Property 4/10/2014 $3,655.31 Hawthorn Historic Assessment March 2014 4/10/2014 66363 *10419 - THE LINCOLN NATIONAL LIFE INSURANCE COMPANY Employee Benefits 04/08/2014 $3,558.01 66478 10590 - STALLINGS PAINTING CO Exterior House Stain - Rental Residence 04/17/2014 $3,445.00 66486 11165 - WOODHAMS ELECTRICAL Installation Of Meter & Panel At Upper Purisima Parking Lot Gate 04/17/2014 $3,250.00 66459 10187 - GARDENLAND POWER EQUIPMENT Brushcutters / Chainsaw / Telescoping Pruner / Chainsaw Parts 04/17/2014 $3,132.43 66455 10137 - ESRI ArcGIS Online Service Software Support 04/17/2014 $3,018.75 ArcGIS 3D Analyst GIS Software 04/17/2014 66465 10163 - MONSTER MECHANICAL INC Heating Systems Repairs - AO 04/17/2014 $2,948.18 66409 10775 - NEW WORLD SYSTEMS Consultant Travel Costs For On-Site GASB Module Training 04/10/2014 $2,868.38 66485 *11118 - WEX BANK Fuel for District Vehicles 04/17/2014 $2,796.03 CLAIMS REPORT MEETING 14-11 DATE 04-23-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 66468 10082 - PATSONS MEDIA GROUP Printing of Special Edition Newsletter 04/17/2014 $2,571.53 66376 11368 - CITY OF CUPERTINO Santa Clara County Leadership Academy Training 04/10/2014 $2,550.00 66426 10152 - TADCO SUPPLY Janitorial Supplies 04/10/2014 $2,466.80 66471 *10211 - PUBLIC POLICY ADVOCATES Legislative Advocacy Services For April 2014 04/17/2014 $2,333.34 66446 10602 - CAGWIN & DORWARD Landscape Maintenance - AO 04/17/2014 $2,325.00 66394 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental For Trail Repairs & Installation Of Gate - SJH 04/10/2014 $2,268.23 Excavator Rental For Pulgas Ridge Eucalyptus Tree Removal 04/10/2014 66379 11318 - CONFLUENCE RESTORATION Mindego Gateway Staging Area Planting & Maintenance - February 2014 04/10/2014 $2,164.33 66450 11318 - CONFLUENCE RESTORATION Mindego Gateway Staging Area Planting & Maintenance March 2014 04/17/2014 $2,164.33 66390 10187 - GARDENLAND POWER EQUIPMENT Chain Saw Supplies 04/10/2014 $2,131.31 New Chipper Shredder 04/10/2014 Pole Pruner Repair Part 04/10/2014 66475 10478 - SAN JOSE MERCURY NEWS District Ordinance Printing - Legal Ad 04/17/2014 $2,071.50 66416 10265 - PRIORITY 1 Install Radio & Lightbar For New Maintenance Truck 04/10/2014 $1,897.21 66448 10170 - CASCADE FIRE EQUIPMENT COMPANY Fire Equipment For New Patrol Truck - SFO 04/17/2014 $1,872.56 66439 11170 - ALEXANDER ATKINS DESIGN, INC.Events Poster - April 2014 04/17/2014 $1,865.00 Measure AA Poster 04/17/2014 Ad For Indian Newspaper 04/17/2014 66405 11355 - LYNDA.COM Annual Subscription For Online Training - Planning Dept.04/10/2014 $1,750.00 1174 **10850 - COMPLETE PEST CONTROL Pest Control Services - Hawthorn Property 4/17/2014 $1,720.00 66371 *10128 - AMERICAN TOWER CORPORATION Repeater Site Rental - Coyote Peak Apr-2014 04/10/2014 $1,604.00 66397 10728 - IDEAL RESTORATION Asbestos Abatement Services - Rental Residence 04/10/2014 $1,600.00 66421 11373 - SILICONEER Educational Outreach To Local South Asian Population 04/10/2014 $1,600.00 66398 10898 - JACK GESCHEIDT Photography For Brochures / Website & Publications 04/10/2014 $1,550.00 66452 10868 - DAVEY TREE EXPERT COMPANY Tree Services - Tree Removal At Coal Creek 04/17/2014 $1,500.00 66406 11372 - MANILA MAIL Newspaper Ad 04/10/2014 $1,380.00 66451 11213 - CRYSTAL SPRINGS CATERING Catering For ECdM Grand Opening Event 04/17/2014 $1,374.64 66462 10048 - JAKABY ENGINEERING Bridge Design Work For Ancient Oaks Trail 04/17/2014 $1,358.40 Update Drawings For Methuselah Bridge 04/17/2014 66483 11033 - THE CREATIVE GROUP Temporary Office Help - P.A. Assistant 04/17/2014 $1,322.46 66466 10461 - NORTHGATE ENVIRONMENTAL MGMT Field Inspections & Soil Sampling At Mt. Umunhum 04/17/2014 $1,285.75 66460 10222 - HERTZ EQUIPMENT RENTAL INC Excavator Rental For Chicken Coop Demo & Drainage Work At DHF 04/17/2014 $1,200.60 1175 **10203 - WOODSIDE & PORTOLA PRIVATE PATROL Patrol Services - Hawthorn Property 4/17/2014 $1,200.00 66378 *10445 - COMMUNICATION & CONTROL INC Utility Fee Tomita Hill - April 2014 04/10/2014 $1,172.00 Antenna Rental - Tomita Hill April 2014 04/10/2014 66410 11365 - NEWS FOR CHINESE, INC Educational Ads For Outreach Activities 04/10/2014 $1,100.00 66369 10004 - ACCOUNTEMPS Accounting Temp 04/10/2014 $1,022.49 66437 10004 - ACCOUNTEMPS Accounting Temp 04/17/2014 $1,022.49 66472 *11184 - PURCHASE POWER - PITNEY BOWES POSTAGE Postage - AO 04/17/2014 $1,000.00 66401 11376 - LAND TRUST OF SANTA CRUZ COUNTY Pathways For Wildlife Highway 17 Corridor 04/10/2014 $970.00 66385 10546 - ECOLOGICAL CONCERNS INC ECDM Staging Area Watering and Maintenance 04/10/2014 $910.00 66436 10001 - AARON'S SEPTIC TANK SERVICE Pumping Services - Windy Hill & Northridge 04/17/2014 $900.00 66438 10005 - ACTERRA Native Plant Restoration Mt Umhunum 04/17/2014 $900.00 CLAIMS REPORT MEETING 14-11 DATE 04-23-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount 66365 *10213 - VISION SERVICE PLAN-CA Employee Health Benefits 04/08/2014 $884.52 66364 *11003 - UNITED ADMINISTRATIVE SERVICES Employee Health Benefits 04/08/2014 $880.72 66441 10010 - ARRANGED4COMFORT Gel Foot Rests / Keyboards / Wireless Mouses 04/17/2014 $850.08 66402 10259 - LENINGTON, KIRK Reimbursement - Mileage April 2013 - March 2014 04/10/2014 $823.40 Reimbursement - Cell Phone March 2014 04/10/2014 66480 10107 - SUNNYVALE FORD Vehicle Maintenance & Repairs 04/17/2014 $792.92 66404 10189 - LIFE ASSIST First Aid Supplies For Patrol Vehicles 04/10/2014 $766.58 66392 10287 - GRAINGER INC Tool Racks - SFO Shop 04/10/2014 $758.33 66377 10352 - CMK AUTOMOTIVE INC Vehicle Maintenance & Repairs 04/10/2014 $757.14 66411 10159 - ORCHARD SUPPLY HARDWARE Plumbing Supplies / Shop Rebuild Supplies - SFO / Drill / Staple Gun 04/10/2014 $703.30 66375 11319 - CHANCE, MARIANNE Reimbursement - Ranger Academy Expenses 04/10/2014 $662.60 66403 10058 - LIEBERT CASSIDY WHITMORE Legal Services - Employment Law Consulting 04/10/2014 $612.50 66388 11151 - FASTENAL COMPANY Ratchet & Socket Sets - FFO Shop 04/10/2014 $572.08 66454 10546 - ECOLOGICAL CONCERNS INC Plant Redwoods & Mulch ECdM Staging Area 04/17/2014 $570.00 66449 10352 - CMK AUTOMOTIVE INC Vehicle Maintenance & Repairs 04/17/2014 $561.18 66387 11050 - F&S AUTO BODY INC Vehicle Repairs 04/10/2014 $542.09 66417 10092 - RACHEL DEMITRIOS Upgrades To Electronic Incident Report Forms 04/10/2014 $500.00 66467 10081 - PALO ALTO UPHOLSTERY Seat Repair On District Vehicle 04/17/2014 $454.81 66477 10447 - SIMMS PLUMBING & WATER EQUIPMENT Water Heater Gas Line Repairs - Rental Residence 04/17/2014 $400.00 66429 10146 - TIRES ON THE GO Tires & Installation Of Tires 04/10/2014 $389.17 66457 10138 - FITZSIMONS, RENEE Supplies & Food For Docent Quarterly Meeting & Enrichment Training 04/17/2014 $337.30 NAI Interpretive Host Cert Fee & Honorarium Trainer Supplies 04/17/2014 66425 10107 - SUNNYVALE FORD Vehicle Maintenance & Repairs 04/10/2014 $326.93 66474 10097 - ROTO-ROOTER SERVICES COMPANY Plumbing Repairs - AO 04/17/2014 $308.65 66382 10032 - DEL REY BUILDING MAINTENANCE Janitorial Supplies - AO 04/10/2014 $306.06 66481 10152 - TADCO SUPPLY Janitorial Supplies 04/17/2014 $298.52 66424 10302 - STEVENS CREEK QUARRY INC Disposal Of Demolition Materials At DHF 04/10/2014 $272.00 66487 11176 - ZORO TOOLS Bolt Cutters 04/17/2014 $249.36 66412 10080 - PALO ALTO MEDICAL FOUNDATION Employee Medical Services 04/10/2014 $248.00 66389 10174 - FORESTRY SUPPLIERS INC Marking Flags & Clinometer For Mindego Trail 04/10/2014 $234.81 66453 10032 - DEL REY BUILDING MAINTENANCE Janitorial Services For Daniels Nature Center 04/17/2014 $225.00 66422 10680 - SILVERMAN, JOEL Reimbursement - Mileage 04/10/2014 $222.88 66445 10013 - BOWERMAN ELECTRIC Electrical Outlet For Hot Water Heater - Rental Residence 04/17/2014 $219.60 66391 10325 - GILROY MOTORCYCLE CENTER ATV Repairs 04/10/2014 $213.46 66384 10877 - DOI/BLM Fire Training Materials & Supplies 04/10/2014 $211.25 66470 10261 - PROTECTION ONE Alarm System Repairs - AO 04/17/2014 $209.25 *Fire Inspection Monitoring (4/14 - 05/14)04/17/2014 66444 10197 - BAY AREA NEWS GROUP-SJ MERCURY RFP Legal Ad 04/17/2014 $203.75 66386 10137 - ESRI ArcGIS Software Online Service 04/10/2014 $200.00 66407 10369 - MANNING, MEREDITH Reimbursement - Mileage 04/10/2014 $170.80 66408 10125 - MOFFETT SUPPLY COMPANY INC Floor Buffer Rental - SFO Shop 04/10/2014 $163.76 66419 10228 - RHF INC Recalibrate Radar Unit 04/10/2014 $162.00 66456 11151 - FASTENAL COMPANY Shop Tool - Ratchet 04/17/2014 $157.44 CLAIMS REPORT MEETING 14-11 DATE 04-23-14 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Check Number Notes Vendor No. and Name Invoice Description Check Date Payment Amount Nuts & Bolts - Shop Supplies 04/17/2014 66415 10140 - PINE CONE LUMBER CO INC Bridge Materials For Skyline Ridge Alpine Pond 04/10/2014 $155.88 66433 11176 - ZORO TOOLS Tool Storage Racks - SFO Shop 04/10/2014 $143.67 66399 11377 - JOHNSON, KRISTIN Reimbursement - EMT Training Costs 04/10/2014 $126.25 66370 10380 - ALLIED WASTE SERVICES #925 Garbage Service - Rental Residence 04/10/2014 $120.95 66461 10493 - HSIEH, BENNY Reimbursement - Cell Phone 04/17/2014 $120.00 66374 10835 - BRIDGE WIRELESS Earphone Kits For Portable Radios 04/10/2014 $103.18 66360 11173 - SAN MATEO COUNTY FARM BUREAU San Mateo County Farm Bureau Annual Meeting 04/07/2014 $102.00 66463 10119 - KWIK KEY LOCK & SAFE CO INC Door Lock Repairs - AO 04/17/2014 $82.00 66372 10427 - BALDZIKOWSKI, MATT Reimbursement - CPESC Dues 04/10/2014 $75.00 66482 10162 - TERMINIX PROCESSING CENTER Pest Control Services - AO 04/17/2014 $71.00 66420 11042 - SANTA CLARA COUNTY-OFFICE OF THE SHERIFF Fingerprinting Services 04/10/2014 $69.00 66418 10194 - REED & GRAHAM INC Netting for Mindego Staging Area 04/10/2014 $67.43 66373 10181 - BANKOSH, MICHAEL Reimbursement - Cell Phone 04/10/2014 $60.00 66381 10185 - COSTCO Break Room & Office Supplies 04/10/2014 $59.72 66367 *10810 - A T & T Nature Center Telephone 04/10/2014 $56.04 66380 11180 - COPY FACTORY Measure AA Posters 04/10/2014 $54.38 66414 *10180 - PG & E 3449721585-4 04/10/2014 $32.39 3942336544-2 04/10/2014 7975319624-9 04/10/2014 $590,918.97 * Annual Claims ** Hawthorn Expenses R-14-71 Meeting 14-11 April 23, 2014 AGENDA ITEM 3 AGENDA ITEM Approval of Agreement for Legislative Consulting Services GENERAL MANAGER’S RECOMMENDATION Authorize the General Manager to execute a Consulting Services Agreement with Public Policy Advocates, LLC, to provide California legislative and advocacy services for an amount not-to- exceed $28,000. SUMMARY Public Policy Advocates, LLC, (PPA) through the work of Ralph Heim, has provided the Midpeninsula Regional Open Space District (District) with quality legislative consulting services to monitor, report on and advocate for emerging policy issues of interest to the District since 1983. These services have enabled the District to take advantage of opportunities as well as avert potential threats. PPA is uniquely suited to provide expertise in this area given their familiarity with the District’s mission, range of projects, and goals. PPA has been working with the District at a highly-discounted rate and has not raised its fees for nearly 15 years. PPA is for the first time asking to increase their contract amount from $13,000 per year to $28,000 per year, which will continue to be at a below-market cost, to continue offering the same level of quality service to the District. Therefore, the General Manager recommends entering into a new contract agreement with PPA to provide expert legislative services through Fiscal Year (FY) 2014-15 at a new contract amount of $28,000. Funds for this purpose are included in the FY2014-15 Public Affairs budget. DISCUSSION PPA, through primarily Ralph Heim, has effectively represented the District in Sacramento since 1983. Board members and staff recognize the extraordinary time and effort PPA dedicates to reviewing pending legislation and calling the District’s attention to important issues, including new bills that affect the use and management of open space lands, natural resource protection, public employee costs, and special district governance. PPA also alerts the District of available grant opportunities, particularly those that help fund new acquisitions, the implementation of public access improvements, and public outreach and education programs. With continued state budget uncertainty and the District’s particularly high demand for expert outside resources to supplement our internal Public Affairs staff who are focused on expanding the District’s public education efforts, it is in the District’s best interest to retain a firm capable of strong, strategy advocacy in Sacramento that already possesses a solid understanding of the District’s unique programs, structure, and issues of interest, and strong connections with legislators and other key R-14-71 Page 2 prominent people. Board Policy on Public Contract Bidding, Vendor and Professional Consultant Selection, and Purchasing allows for sole sourcing of professional services, including legislative consulting services, when “it is appropriate and in the best interest of the District under the specific circumstances of the project at issue, to limit the number of consultants solicited”. Board policy also states that “When Board approval is required, the documented basis for such action shall be included in the report to the Board” (Section III.D.6), which justification is provided above. Since 1983, PPA has worked very effectively on the District’s behalf and has done an outstanding job protecting the District’s legislative interests at a very low cost. For the first time in over 15 years, PPA is seeking a fee adjustment, asking to increase its contract amount from $13,000 per year to $28,000 per years, which continues to be well below market cost. Given the high quality work of PPA at a continued low cost, the General Manager recommends retaining the services of PPA for the purpose of providing legislative monitoring, consulting and lobbying services through the end of FY2014-15 at a contract amount not-to-exceed $28,000. The fee would be paid on a monthly basis of $2,333.34 per month and either party may terminate the agreement by providing thirty-day written notice. FISCAL IMPACT The $28,000 cost has been included in the FY2014-15 Annual Budget for the Public Affairs Department, which was adopted on March 26, 2014. BOARD COMMITTEE REVIEW Board Committee review of this item is not required. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEP Upon Board authorization, the General Manager will execute the contract with Public PPA to utilize the consulting services through March 31, 2015. A legislative briefing by PPA to the District Board of Directors is scheduled for later this spring. Prepared by: Ana Ruiz, Assistant General Manager, AICP Contact person: Shelly Lewis, Public Affairs Manager R-14-74 Meeting 14-11 April 23, 2014 AGENDA ITEM 4 AGENDA ITEM Resolution Supporting Assembly Bill 2193, Habitat Restoration and Enhancement Act GENERAL MANAGER’S RECOMMENDATION Adopt a Resolution supporting Assembly Bill 2193, which would make substantive improvements to the permitting process for small-scale and voluntary ecosystem restoration projects. SUMMARY Assembly Bill 2193 (AB 2193) will create a transparent and streamlined process for the permitting of ecosystem restoration projects that are voluntary (i.e. not required for mitigation), small (less than 5 acres in total size) and environmentally beneficial. Each approved project must be shown to be consistent with state/federal species recovery plans or other scientifically accepted strategies for restoration. The District implements projects regularly in fulfillment of its mission that may fall within the guidelines of this legislation and therefore could result in project efficiencies for the District. DISCUSSION On February 20 , 2014, Assembly Member Rich Gordon introduced Assembly Bill 2193, an act to create Chapter 6.5 to the California Fish and Game Code, which enacts the Habitat Restoration and Enhancement Act. This Act will create a streamlined permitting process for habitat restoration and enhancement projects focused on stream, fisheries, and pond restoration, including erosion control projects, pond maintenance projects, and livestock fencing projects. AB 2193 would require the California State Department of Fish and Wildlife to approve projects that fit the habitat restoration and endangered species recovery objectives established in the Habitat Restoration and Enhancement Act. Projects must be voluntary (i.e. not required for mitigation), small (less than 5 acres in total size) and environmentally beneficial. AB 2193 will replace Lake and Streambed Alteration Agreements (Permits), one of the most common permits obtained by the District for stewardship and maintenance actions on District lands. Likewise, AB2193 will also replace Incidental Take Permits under the California Endangered Species Act, also a common permit required for District stewardship actions. AB2193 will streamline an overly restrictive and burdensome regulatory process for habitat restoration and endangered species recovery actions, enabling the District to implement qualified projects more efficiently. For these reasons, the General Manager is recommending that the Board adopt the attached Resolution. FISCAL IMPACT If AB 2193 is passed, the transactional costs related to conducting small scale restoration projects should decrease by a presently unquantifiable amount, due to the streamlined permitting process. BOARD COMMITTEE REVIEW This time sensitive item is being brought to the full Board for consideration, in lieu of first bringing it to committee. Assemblyperson Gordon’s staff will make a brief presentation at the Board meeting. PUBLIC NOTICE Notice has been provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE The proposed action is not a project under the California Environmental Quality Act (CEQA) and no environmental review is required. NEXT STEP The bill passed through the Water, Parks, and Wildlife Committee on April 8, 2014 with bipartisan support and will next be heard by the Assembly Appropriations Committee. If approved by the Board, the Resolution of Support will be submitted to Assembly Member Rich Gordon. Attachment 1. Resolution in Support of Assembly Bill 2193 Reviewed and prepared by: Kirk Lenington, Natural Resources Manager Resolutions/2014/14-___Support AB2193 1 RESOLUTION NO. 14-___ RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT IN SUPPORT OF ASSEMBLY BILL 2193 WHEREAS, the Board of Directors (Board) of the Midpeninsula Regional Open Space District (District) considers the restoration, enhancement, and stewardship of its open space as a critical core function that is vital to the quality of life of San Francisco Peninsula residents; and, WHEREAS, Assembly Bill 2193 (AB 2193) was introduced by Assembly Member Rich Gordon on February 20, 2014 to make substantive improvements to the permitting process for small-scale and voluntary ecosystem restoration projects; and, WHEREAS, AB 2193 would create a transparent and straightforward process for the permitting of ecosystem restoration projects that are voluntary (i.e. not required for mitigation), small (less than 5 acres in total size) and environmentally beneficial. Each approved project must be shown to be consistent with state/federal species recovery plans or other scientifically accepted strategies for restoration; and, WHEREAS, the District has a mission to protect and restore the natural environment and a long history of managing its lands for the benefit of rare, threatened, and endangered species; and, WHEREAS, AB 2193 provides a streamlined permitting process for habitat restoration and enhancement projects focused on stream, fisheries, and pond restoration, including erosion control projects, pond maintenance projects, and livestock fencing projects; and, WHEREAS, AB 2193 will benefit all current and future San Francisco Peninsula residents who will enjoy a faster pace of habitat restoration efforts across the state; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District supports Assembly Bill 2193. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * PASSED AND ADOPTED by the Board of Directors of the Midpeninsula Regional Open Space District on April 23, 2014, at a Regular Meeting thereof, by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: APPROVED: Resolutions/2014/14-___Support AB2193 2 Secretary Board of Directors President Board of Directors APPROVED AS TO FORM: General Counsel I, the District Clerk of the Midpeninsula Regional Open Space District, hereby certify that the above is a true and correct copy of a resolution duly adopted by the Board of Directors of the Midpeninsula Regional Open Space District by the above vote at a meeting thereof duly held and called on the above day. District Clerk R-14-70 Meeting 14-11 April 23, 2014 AGENDA ITEM 5 AGENDA ITEM Consideration of Memorial Trail Request for Bo Gimbal GENERAL MANAGER’S RECOMMENDATION Approve the Legislative, Finance, and Public Affairs Committee recommendation to name a trail in Russian Ridge Open Space Preserve the “Bo Gimbal Trail” as a memorial to Bo Gimbal for his contributions to the District and the region. SUMMARY The District has received requests from the South Skyline Association and Bo Gimbal’s family seeking consideration of a memorial in his honor. Mr. Gimbal was a long time volunteer with the District who worked on many trail projects for the District and throughout the area. Mr. Gimbal, who passed away on May 4th, 2013, had volunteered more hours with the District than any other volunteer in District history to date. The General Manager recommends that the Board approve the Legislative, Funding, and Public Affairs Committee’s (LFPAC) recommendation to name a short trail in Russian Ridge Open Space Preserve the “Bo Gimbal Trail.” BACKGROUND Bo Gimbal passed away on May 4th, 2013. On June 24th 2013 the District received the attached letter from the South Skyline Association, requesting that the District find some way to recognize Bo’s contributions to the District and the region. We also received a letter from Sandy Sommer, Mr. Gimbal’s daughter, requesting that we name a short trail segment in Russian Ridge Preserve after Mr. Gimbal in recognition of his contributions to the District. Bo Gimbal contributed 4,366 hours volunteering with the District over more than 10 years, more time than any other volunteer in the District’s history to date. His contributions were particularly linked to trail construction and maintenance. The Site Naming, Special Recognition, and Gift Naming Policy (Site Naming Policy) provides for trail naming requests. The sections pertaining to this request are provided below. I. Site Naming… …B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features… ...1. Preserve areas, trails, site improvements including benches and bridges, historic sites and previously unnamed natural features shall ordinarily be named after… R-14-70 Page 2 ...b) Historical persons, uses, or events associated with the site, or persons and organizations listed in Section III: “Special Recognition”… ...III. SPECIAL RECOGNITION The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee designated to discuss all requests that meet the criteria of the policy for special recognition, made by members of the Board of Directors or by members of the public, including bench memorials and the naming of bridges, and after deliberation shall decide which requests will be referred to the full Board for a vote… ...D. Deceased Founders, Significant Supporters, and Volunteers "Founders", "Significant Supporters", and “Volunteers” are eligible for special recognition, including memorials… ...“Volunteers” shall be defined as individuals or groups of individuals who donated their time to the District by working for the District’s docent or volunteer program… DISCUSSION The requests from the South Skyline Association and Sandy Sommer are consistent with the Site Naming and Recognition policy. As the most productive volunteer in District history, he exceeds the requirements for recognizing a significant volunteer. Due to the work that Mr. Gimbal performed on District trails, the General Manager recommends in support of the LFPAC’s recommendation to name a short trail segment in his honor as opposed to another form of recognition. Mr. Gimbal helped construct and maintain many trails on District lands, as well as for the town of Portola Valley, the Sempervirens Fund and State Parks. His relationship with the District was especially productive. He worked on trails in each of the Skyline area preserves, constructed bridges in Long Ridge and El Corte de Madera Preserves, installed gates at several preserves and was instrumental in the construction of the Achistaca Trail and Ancient Oak Trails as well as many other trail projects where he worked in conjunction with the District’s maintenance crews. Mr. Gimbal also participated in the El Corte de Madera Task Force, where he was instrumental in working together with the group to develop a sustainable enjoyable trail system in the preserve. Ms. Sommer and the South Skyline Association recommended naming this particular trail segment because of the meaning it held for Mr. Gimbal, who worked on its construction. The segment is also very convenient to name. It is currently unnamed so it will not create confusion by changing trail names. The trail is not referenced on any trail signs except for the two ends of the trail, so signing will not need to be changed except for those two signs. The trail is 0.3 miles long and having it named will assist visitors in navigating between the Ridge Trail and the Ancient Oaks Trail. The proposed trail name is the “Bo Gimbal Trail.” FISCAL IMPACT The cost of implementing the request would be approximately $100 plus minimal staff time in order to replace two trail signs. Trailhead maps would be replaced in conjunction with other map updates and paper maps would be updated at the next printing. There also would be staff time used in organizing and preparing for a dedication event. R-14-70 Page 3 BOARD COMMITTEE REVIEW The Legislative, Funding and Public Affairs Committee met on March 18, 2014 and recommended to the full Board approval of naming the described trail the Bo Gimbal Trail. Draft minutes from the LFPAC meeting are provided as Attachment 5. PUBLIC NOTICE Public notice was provided as required by the Brown Act. CEQA COMPLIANCE This action is not a project under CEQA, as it will not have a direct or indirect physical change in or impact on the environment. NEXT STEPS If approved, Operations staff would move forward with the assistance of both Planning and Public Affairs staff to implement the memorial request. It is anticipated that we will have the trail signs in place by the one year anniversary of Mr. Gimbals passing. Public Affairs will schedule a dedication event in the summer that works for the family. Attachments 1. Letter/Memorial request –South Skyline Association; 6/24/13 2. Letter/Memorial request – Sandy Sommer; 1/13/14 3. Russian Ridge Preserve Map –Memorial Trail Location 4. Site Naming Policy 5. Legislative, Funding, and Public Affairs Committee Meeting Draft Minutes for March 18, 2014 Responsible Department Head: Michael Newburn, Acting Operations Manager Prepared by: Brian Malone, Skyline Area Superintendent, Operations Legislative, Funding, and Public Affairs Committee Members: Director Jed Cyr Director Nonette Hanko Director Larry Hassett Attachment 1 Attachment 2 Attachment 2 Attachment 2 FFoothills oothills Paark City of Palo ACity of Palo Alto (Open to Palo A(Open to Palo Alto residents onlresidents only) B a y A r e a Rid g e T r a i l COAL CREEK andRUSSIAN RIDGE Open Space Preserves © 12-2012 Midpeninsula Regional Open Space District Attachment 3 Last Updated: 10-27-10 Page 1 POLICY FOR SITE NAMING. GIFT AND SPECIAL RECOGNITION Adopted by the Board of Directors August 25, 1993 Amended September 14, 1994 Amended June 24, 1998 Amended September 12, 2001 Amended October 8, 2008 Amended January 13, 2010 Amended October 27, 2010 I. SITE NAMING All District site names and signs should be kept as simple and functional as possible. When a property is acquired, either as an addition to an existing preserve or for the establishment of a new preserve, a name will be recommended in the Preliminary Use and Management Plan. In most cases, "open space preserve" is appropriate as part of the name; however, there may be circumstances when another designation may be used. In some cases, a temporary name may be retained until the next Comprehensive Use and Management Plan review. A. Open Space Preserves The name given to each open space preserve should be general enough to remain suitable if the site is enlarged, but specific enough to give its location some significance. Properties added to an open space preserve may not always be contiguous with that preserve. 1. Preserves shall be named after: a) Geographical features of broad, general significance to the preserve; b) Historical persons, cultural names, uses, or events broadly associated with the locale. 2. Preserves shall not be named after any individuals other than historical persons as noted above. B. Preserve Areas, Trails, Site Improvements, Historic Sites and Unnamed Natural Features This designation refers to specific locations, land formations, trails, natural and physical features, staging areas and other site improvements, and areas of significance within open space preserves. Recognition of significant land gifts, Attachment 4 Last Updated: 10-27-10 Page 2 including "bargain" purchases, will be negotiated at the time of the gift or bargain purchase. 1. Preserve areas, trails, site improvements including benches and bridges, historic sites and previously unnamed natural features shall ordinarily be named after: a) Geographical, botanical or zoological identification; b) Historical persons, uses, or events associated with the site, or persons and organizations listed in Section III: “Special Recognition”. 2. Preserve areas, trails, site improvements, historic sites and unnamed natural features may in rare instances be named after a living individual who has made an outstanding contribution to the District, subject to approval by the Board of Directors. II GIFT RECOGNITION The purpose of the gift recognition policy is to provide an opportunity for the District to recognize and commend individuals or groups that have made significant contributions of cash, equipment, materials, goods or professional services toward the enhancement of the District, its programs, and its facilities. A. Unsolicited Cash Gifts: Up to $25 Postcard of thanks $26 to $499 Letter signed by General Manager $500 to $1,999 Letter signed by President of the Board $2,000 to $4,999 Letter signed by President of the Board and District gift item (note cards, etc.) $5,000 to $9,999 Letter signed by President of the Board and framed photograph of favorite District preserve $10,000 or more Letter signed by President of the Board and Resolution and framed photograph of District preserve and mention in a District publication* *These items will be provided only if desired by the donor. III SPECIAL RECOGNITION The Legislative, Funding and Public Affairs Committee (LFPAC) shall be the committee designated to discuss all requests that meet the criteria of the policy for special recognition, made by members of the Board of Directors or by members of the public, including bench memorials and the naming of bridges, and after deliberation shall decide which requests will be referred to the full Board for a vote. Attachment 4 Last Updated: 10-27-10 Page 3 The District places benches in its preserves for three distinct purposes: A. District Rest Benches These benches provide constituents with a place to rest. District staff places these benches without involving a District committee or the full Board. Regular benches must be either a backed or a backless standard bench as described in Section V below. B. Constituent Memorial Benches These are benches which have been requested by constituents in order to honor a member of the public and are funded by the requestors who must pay $5,000 for the lifetime cost of the bench. LFPAC discusses requests for these benches and decides which requests will be referred to the full Board for a vote. Requests must be in reference to a deceased significant supporter or a volunteer, as defined in the following sections. a) Constituent memorial benches shall only be placed in locations that have been pre-determined by the District and approved by the Use and Management committee and by the full Board of Directors. b) If a request for special recognition is approved by the Board of Directors, the requestor(s) shall pay for the cost of constructing, installing and maintaining a memorial bench by contributing $5,000 to a Memorial Bench Fund to cover the lifetime cost of the bench. The District will put this fund into an interest- bearing account which will be used solely for memorial bench construction, installation, repair, and maintenance. c) Bench plaques will be 2 x 6 inches in size. d) Benches must be one of the two District standard bench designs. C. District Memorial Benches These are benches which are installed by the District in response to requests by members of the Board of Directors to honor deceased "Founders," "Significant Supporters", and “Volunteers”. a) LFPAC can initiate a bench request and refer a decision to the full Board or individual Board members can initiate a bench request which will be referred to LFPAC for discussion before it is referred to the full Board for a final decision. Honorees must be deceased "Founders", "Significant Supporters", and “Volunteers” (per policy Section III D below). Attachment 4 Last Updated: 10-27-10 Page 4 b) For these benches there are no design specification limits or limits on their location. The District will pay for the lifetime cost of the bench. D. Deceased Founders, Significant Supporters, and Volunteers "Founders", "Significant Supporters", and “Volunteers” are eligible for special recognition, including memorials. "Founders" shall be defined as an individual or group of individuals who participated in the formation of the District, or were significant supporters of the formation of the District. "Significant Supporters" shall be defined as individuals or group of individuals who have shown conspicuous or noteworthy support for the District through extraordinary contributions of time and effort to the advancement of the goals, philosophy and mission of the District. “Volunteers” shall be defined as individuals or groups of individuals who donated their time to the District by working for the District’s docent or volunteer program. IV RECOGNITION OF HISTORIC SITES A. A recognition monument, normally in plaque form, may be considered by the Board if it is in relation to a specific existing building or other remaining structure of significant historic value. In such cases, the plaque will be affixed or in close proximity to the structure itself. If there is no structure, then recognition may he considered for inclusion on District informational materials or trail signage. Such a site, in the absence of a building or structure, will ordinarily not be physically marked except as determined by the Board on a case-by-case basis as part of the Use and Management planning process for the corresponding open space preserve. Any Board-approved memorial names shall be included in site brochures, maps, or other informational materials. V STANDARD BENCH DESIGN SPECIFICATION A. District Rest Benches and Constituent Memorial benches, described in III(A) and (B) above, are limited to either of the two following standard bench designs: Backed bench: Dumor - Bench 88, recycled plastic slates (color: CEDAR), steel leg supports (color: BLACK, IMBEDDED) 6’ or 8’ lengths Attachment 4 Last Updated: 10-27-10 Page 5 Backless bench: Dumor - Bench 103, recycled plastic slates (color: CEDAR), steel leg supports (color: BLACK, IMBEDDED) 103-60PL 6' long, 3 supports 103-80PL 8' long, 3 supports B LFPAC can at any point bring designs to the Board that differ from the District’s standard bench designs. Attachment 4 Legislative, Funding and Public Affairs Committee March 18, 2014 SPECIAL MEETING LEGISLATIVE, FUNDING AND PUBLIC AFFAIRS COMMITTEE Administration Office 330 Distel Circle Los Altos, CA 94022 DRAFT MINUTES March 18, 2014 I. CALL TO ORDER Director Hanko called the Special Meeting of the Legislative, Funding and Public Affairs Committee (LFPAC) to order at 2:30 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, and Larry Hassett Members Absent: None Staff Present: Assistant General Manager Kevin Woodhouse, Assistant General Manager Ana Ruiz, General Counsel Sheryl Schaffner, Acting Operations Manager Brian Malone, Public Affairs Manager Shelly Lewis, Volunteer Program Manager Paul McKowan, and District Clerk Jennifer Woodworth III. ORAL COMMUNICATIONS None IV. ADOPTION OF THE AGENDA Motion: Director Cyr moved, and Director Hassett seconded a motion to adopt the agenda. VOTE: 3-0-0 V. COMMITTEE BUSINESS 1. Selection of Committee Chair Director Hassett nominated Director Hanko as Committee Chair, Director Cyr seconded the nomination. VOTE: 3-0-0 LFPAC Page 2 March 18, 2014 2. Approval of December 3, 2013 Minutes Director Hanko led a discussion regarding items being reviewed by the Committee and approval of Committee minutes before the item is brought to the Board for approval. Extensive discussion ensued. Motion: Director Cyr moved, and Director Hassett seconded the motion to approve the minutes for the December 3, 2013 LFPAC meeting. VOTE: 3-0-0 3. Consideration of Memorial Trail Request for Bo Gimbal (R-14-53) Acting Operations Manager Brian Malone presented the staff report describing the numerous volunteer hours Bo Gimbal donated to the District making him the most productive volunteer in the District’s history. Mr. Malone explained that Mr. Gimbal contributed his time and talents to many projects, especially related to trail construction and maintenance. Finally, Mr. Malone described the location of the trail proposed for naming after Mr. Gimbal. Director Hassett provided comments praising Mr. Gimbal and the time he volunteered to serve the District. Director Cyr praised Mr. Gimbal’s efforts related to the District’s trail construction. Public hearing opened at 2:57 p.m. Sandy Sommer, Mr. Gimbal’s daughter, commented on her father’s love of building trails with the District and thanked the District for considering naming a trail after him. Public hearing closed at 2:58 p.m. Motion: Director Hassett moved, and Director Cyr seconded a motion to recommend to the full Board approval to name a trail in Russian Ridge Open Space Preserve the “Bo Gimbal Trail” as a memorial to Bo Gimbal for his contributions to the District and the region. VOTE: 3-0-0 4. Consideration of District Volunteer Memorial Signs (R-14-56) Volunteer Program Manager Paul McKowan presented the staff report describing the efforts of the many volunteers and docents that have served and continue to serve the District and an appropriate way to recognize their efforts. Mr. McKowan described the locations proposed for the volunteer memorial signs and the criteria to be used for determining who will be included on the proposed sign. Finally, Mr. McKowan described the initial and ongoing costs for sign construction and maintenance. Director Hassett expressed his concern regarding the sign building materials and maintenance costs. Director Cyr described alternate sign building materials that he learned about at the 2013 LFPAC Page 3 March 18, 2014 Special District’s Parks Forum that may be a more cost effective method of updating and maintaining the proposed volunteer memorial sign. Public hearing opened at 3:16 p.m. No speakers present. Public hearing closed at 3:16 p.m. Motion: Director Hassett moved, and Director Cyr seconded a motion to approve the proposed program for memorializing deceased Volunteers and Docents who have provided a significant contribution to the District using memorial signs. VOTE: 3-0-0 The Committee recessed at 3:18 p.m. The Committee reconvened at 3:26 p.m. with all committee members present. 5. Consider Board Policies for Revision and Creation during Calendar Year 2014 (R- 14-45) District Clerk Jennifer Woodworth provided the staff report describing the policies that are proposed for revision by the various Committees during the coming calendar year. Revisions to the policies are needed to conform them to current District practice and state laws. Public hearing opened at 3:33 p.m. No speakers present. Public hearing closed at 3:33 p.m. Motion: Director Cyr moved, and Director Hassett seconded a motion to direct staff to draft revisions to the Board Policy Manual to ensure conformity with state law and current District practice and return to the Committee for review of the revised policies. VOTE: 3-0-0 VI. ADJOURNMENT Chair Hanko adjourned the Regular Meeting of the Legislative, Funding and Public Affairs Committee at 3:38 p.m. __________________________________ Jennifer Woodworth, CMC District Clerk R-14-72 Meeting 14-11 April 23, 2014 AGENDA ITEM 6 AGENDA ITEM Authorization to Purchase Capital Equipment for the Operations, Public Affairs and Real Property Departments at a Total Cost Not to Exceed $740,000 GENERAL MANAGER’S RECOMMENDATIONS 1. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for three patrol vehicles, two administrative vehicles, and two maintenance vehicles, for a total cost not to exceed $350,000. 2. Authorize the General Manager to execute a purchase contract with the State Department of General Services and associated contract dealers for one excavator and one ten wheel dump truck for a total cost not to exceed $390,000. SUMMARY The Board approved $740,000 in the FY2014-15 budget for the purchase of the following capital equipment: replacement of five field vehicles which have reached the end of their useful life, the addition of two additional Administrative office vehicles which will be assigned to the Real Property Department and Volunteer Project Lead function, and the purchase of a large excavator and 10-wheel dump truck that will be assigned to the Foothills Field Office for use in completing various maintenance projects. The General Manager recommends purchase of these nine pieces of capital equipment through the District’s existing contract with the State Department of General Services and associated contract dealers, in order to achieve cost savings and minimize staff time during the purchase process. DISCUSSION The District's five-year capital equipment schedule provides for three replacement patrol vehicles, two additional administrative vehicles, two replacement maintenance trucks, one excavator, and one ten wheel dump truck. The District's ability to purchase vehicles through an existing contract with the California Department of General Services (CA DGS) provides a significant cost savings and greatly reduces the amount of staff time that would otherwise be required if the District conducted a separate bid process for each vehicle. R-14-72 Page 2 If the required vehicles and equipment are not available thru CA DGS contracts staff will attempt to purchase them using contacts from other approved cooperative purchasing agreements. If no contracts are available that meet District needs staff will return to the Board for authorization to solicit bids directly from the manufacturer. Patrol and Maintenance The three new patrol vehicles and two new maintenance vehicles will replace current District vehicles that have reached the end of their useful service life and will be sold at public auction. Volunteer Project Lead The Volunteer Project Lead is a new position as of FY2014-15 and requires a 4-wheel drive work truck to haul tools, supplies, and to periodically transport volunteers to work sites. The Volunteer Project lead runs both the ARMS program and many of the Outdoor Service Projects. The position regularly moves between field sites and the four District offices. The daily use of a vehicle, movement between offices and the type of vehicle needed makes it impractical to share a vehicle in the District vehicle pool. The current truck used by Volunteer Project Lead is beyond the end of its useful life and is being used temporarily before being sold at public auction. Real Property The Real Property Department has several positions that have a heavy field component that require having a separate vehicle. The two Real Property Specialists, Real Property Manager and Administrative Assistant deal with rental properties, agriculture leases, encroachments, and potential land purchases that require a 4-wheel drive vehicle to be regularly available. The department is currently using another Operations vehicle that is scheduled to be sold at auction this year. Foothills Field Office The purchase of a large excavator will be a versatile addition to the Foothills area for road projects, such as culvert replacement, drainage improvements, and road repair projects. It will also be used for brush clearing, fire breaks, and exotic vegetation removal and will be available for emergency culvert clearing, downed tree removal, and other storm related events. Due to the numerous projects for which an excavator will be useful, purchasing is more economical, efficient and practical than renting. Purchasing a 10-wheel dump truck will enable staff to complete projects more effectively and the higher Gross Vehicle Weight Rating of this truck will enable transporting larger loads of material to project sites in outlying areas, therefore reducing costs of hiring private transport trucks. In addition, the larger towing capacity of this truck will make transporting equipment in steep terrain easier resulting in reduced wear on our smaller dump truck. Due to the numerous projects for which a 10-wheel dump truck is useful, purchasing is more economical, efficient and practical than renting. FISCAL IMPACT It is estimated that purchase of the vehicles and equipment will cost $740,000. The funding for the purchase of these vehicles and equipment was included in the FY2014-15 budget (R-14-60), which was adopted by the Board at its March 26, 2014 regular meeting. R-14-72 Page 3 BOARD COMMITTEE REVIEW There was no Committee review for this agenda item as this is brought before the full Board annually. PUBLIC NOTICE Public notice was provided as required by the Brown Act. No additional notice is required. CEQA COMPLIANCE No environmental review is required as the recommended action is not a project under the California Environmental Quality Act (CEQA). NEXT STEPS If approved by the Board, staff will prepare purchase orders for the vehicles and equipment utilizing the State of California Department of General Services contracts or other approved cooperative procurement contract. Responsible Department Head: Michael Newburn, Acting Operations Manager Prepared by: Michael Jurich, Acting Support Services Program Administrator R-14-76 Meeting 14-11 April 23, 2014 AGENDA ITEM 7 AGENDA ITEM Harkins Bridge Replacement GENERAL MANAGER’S RECOMMENDATION Approve the Planning and Natural Resources Committee’s recommendation that a prefabricated truss bridge is the preferred option to replace the Harkins Bridge in Purisima Creek Redwoods Open Space Preserve. SUMMARY As part of the FY2014-15 Action Plan, the Board approved the design, engineering and permitting required to replace the Harkins Bridge in Purisima Creek Open Space Preserve. On April 15, 2014, the Planning and Natural Resources Committee approved a prefabricated truss bridge design and recommended this design for full Board approval prior to contracting with Questa Engineering for the design, engineering and permitting of the bridge. A Board decision early in the design process about the basic type of bridge to be constructed will enable the design process to proceed more efficiently and cost effectively. DISCUSSION The Harkins Bridge is located in the lower portion of the Purisima Creek watershed within a minute’s walk from the lower parking lot. It provides an important trail crossing at Purisima Creek that connects two halves of the preserve. It is currently not passable by emergency vehicles due to the condition of the bridge. The choice of a basic design to replace the bridge has fiscal, aesthetic and environmental considerations. There are four basic options for replacing the Harkins vehicle bridge: railcar, concrete arch, I- beam, and prefabricated truss bridges. Railcar Bridges Pros: Rail car Bridges are a cost effective means to provide a substantial steel bridge. All the other bridges in Purisima are rail car bridges so a new bridge would have a consistent look. Cons: Railcars are not designed as bridges. A principal shortcoming is the thickness of the structural beams (girders). When designing this type of bridge, there is a tradeoff between placing the bottom of the girders too close to the stream, causing rust or potential blockage R-14-76 Page 2 during a storm event, or raising the bridge and importing fill to elevate the road approach. While the girders are often rated to 120,000lbs or more, the lateral cross-beams are less durable and subject to rust and failure over time. Railcars are also narrow, typically nine feet, which makes just one railcar unsuitable for new width requirements. The two railcars needed to build the minimum 14 foot wide bridge result in a bridge much wider than nesseccary. See Attachment A1, Harkins Bridge. Concrete Arch Bridges Pros: Concrete arch bridges are commonly used by Caltrans and other public works agencies for their durability and value engineering. The decreased maintenance and increased durability make concrete arches the most cost effective type of bridge over its lifespan. Cons: Concrete bridges are the most expensive option for initial construction. A concrete arch bridge does not fit with the aesthetic of a preserve trail bridge because it has the look of urban roadway infrastructure. In addition, the shorter the span the more the walls of the arch constrain the natural flow of the creek. Permitting is more difficult because the arch tends to constrain creek flow and they are rarely the preferred alternative of regulatory agencies. Longer spans solve this problem but cost more and require additional fill to fit the road approach. See Attachments B and B1, Bridge Alternatives. “I” Beam Bridge Pros: “I” beam bridges are made of large “I” beams that are fixed to the abutments and a custom superstructure is built on top. A contractor built a bridge with an “I” beam design below the Red Barn over La Honda Creek in La Honda Creek Preserve. They are cost-effective, easy to construct, and durable. Cons: The profile of the bridge, like a railcar, is very thick, because the entire weight rests on the girders. Since the beams are thick like a rail car it has the same issues, causing either stream blockage or an elevated design. (See Attachments B2-B5) Prefabricated Truss Bridges (Recommended) Pros: Truss bridges use the entire structure of the bridge to support the weight of the bridge. They feature an elevated structure, where the railing is normally attached, that braces the bridge for lateral and vertical loads. This minimizes the thickness of the girders and therefore reduces the height of the approach, the need for fill, and the scale of the abutments. Cons: The downside is that the above-deck structure needs modification to meet the requirements for railings and aesthetically fit in with the look of the preserve. A good example of this type of bridge is at the El Corte de Madera Trail. (See Attachments B6-8, C, and C3 for examples for truss bridges.) R-14-76 Page 3 Summary of Design Options Bridge Type Pros Cons Railcar Cost Effective Requires Two Cars for min.14’Width Estimated Cost: $500,000 Strong Vegetation Removal Similar Aesthetics More Imported Fill Any Railings Cross-beam failure may occur in 30 years Concrete Arch Extremely Durable More Imported Fill Estimated Cost: $583,000 Strong Not Aesthetically Pleasing Value Engineering Constrains Creek Any Railings Expensive Prefabricated Truss Durable Above Deck Structure Estimated Cost: $544,000 Customizable Fewer Railing Options Less Imported Fill Upfront Costs “I” Beam Bridge Strong More Imported Fill Estimated Cost: $544,000 Any Railings Thick Profile Upfront Costs Staff recommends pursuing the prefabricated truss bridge for the Harkins Bridge replacement project with Questa Engineering. The truss style of prefabricated bridge is affordable, easy to construct, and is already used on District lands. It does have some aesthetic limitations. Standard District railing designs will have to be modified to accommodate the style and construction of the trusses. The prefabricated truss bridge has the smallest visual footprint and at this stage in the analysis seems to be the environmentally preferable alternative. For these reasons, staff recommends pursuing the prefabricated truss bridge option. FISCAL IMPACT Accounting for all project costs, vehicle bridges of the type under consideration may cost from $500,000 to $600,000. These costs break down into roughly 20% design/engineering, 10% permitting, and 70% construction. $110,000 is budgeted in FY2014-15 for the Harkins bridge replacement. This total includes $85,000 for design and engineering with Questa Engineering and $25,000 for permits. The remainder of costs, primarily for construction, are estimated between $390,000 and $435,000, and would be carried in FY2015-16. $37,540 was spent in FY2013-14 on District-wide bridge site assessments, technical memorandums, and a topographic survey for the Harkins Bridge site. BOARD COMMITTEE REVIEW On April 15, 2014, the Planning and Natural Resources Committee approved recommending to the Board that a prefabricated truss bridge is the preferred option to replace the Harkins Bridge in Purisima Creek Redwoods Open Space Preserve (draft minutes provided as Attachment D). R-14-76 Page 4 PUBLIC NOTICE Public notice was provided as required by the Brown Act. Adjoining owners within 500 feet of the Higgins Canyon Road preserve entrance were notified. CEQA COMPLIANCE A previous biological assessment, done in 2011 for the proposed parking lot at the same site, will form the basis of an Initial Study. Until a bridge alternative is selected and the Project under CEQA is defined, staff cannot make a CEQA recommendation. Based on what is known today, staff anticipates using a categorical exemption under section 15302 (“Replacement or Reconstruction”). NEXT STEPS Following the Board’s approval of the type of bridge, the District will enter into a contract with Questa Engineering under the prior Board authorization to use their services to design, engineer and permit the bridge. Staff and Questa will complete 50% designs, schedule a pre-consultation meeting with the agency stakeholders, and apply for environmental permits. These initial permits do not require specific designs for railings. Staff will return to the Planning and Natural Resource Committee in approximately six months with a recommendation for the type of railing. Once the project is approved by the regulatory agencies, Questa will complete 90% designs (including railings), apply for building permits, and staff will take the construction out to bid. The contract for construction will go to the Board for approval. Construction is anticipated for the fall of 2015. However, the timeline is highly dependent on the permit process. Attachments A. Harkins Site Map and Pictures B. Bridge Alternatives C. Railings Alternatives D. Planning and Natural Resources Committee Meeting Draft Minutes for April 15, 2014 Responsible Department Head: Michael Newburn, Acting Operations Manager Prepared by: Aaron Hébert, Contingent Project Manager Planning and Natural Resource Committee Members: Director Yoriko Kishimoto Director Jed Cyr Director Curt Riffle k Project Location ·|92 ·|1 Higgins C a n y onR d P urisi m aCreek R d Purisima Creek Redwoods Open Space Preserve Half Moon Bay ¯ 1010.5 Miles ·|35 &YIJCJU"1SPKFDU.BQBOE1JDUVSF &YIJCJU")BSLJOT#SJEHF and Railcar Typical &YIJCJU##SJEHF"MUFSOBUJWFT 1IPUPT3FQSFTFOU5ZQJDBMT /PU"DUVBM4JUF $PODSFUF"SDI#SJEHF5ZQJDBM &YIJCJU#$PVOUZ"SDI#SJEHFhEPXOTUSFBN of Harkins &YIJCJU#*#FBN#SJEHF5ZQJDBM &YIJCJU#3*#FBN#SJEHFon Cathermole Road in Sierra Azul &YIJCJU#4.304%I-Beam #SJEHF PO-B)POEB$SFFL &YIJCJU#5.304%I-Beam #SJEHFPO-B)POEB$SFFL &YIJCJU#67FIJDMF5SVTT#SJEHF5ZQJDBM Exhibit B7: Prefabriacted Vehicle Truss Bridge at Cowell-Purisima Trail (POST) Exhibit B8: Prefabriacted Vehicle Truss Bridge at Cowell-Purisima Trail (POST) Exhibit C: Railings Alternatives Non-vehicle truss bridge on ECDM trail Exhibit C1: New Redwood and Welded Wire Mesh at Alpine Pond Exhibit C2: Welded Wire Mesh Detail Exhibit C3: Prefabricated Truss Bridge with Manufacturer Installed Railings SPECIAL MEETING PLANNING AND NATURAL RESOUR CES COMMITTEE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office – Board Room 330 Distel Circle Los Altos, CA 94022 April 15, 2014 DRAFT MINUTES I. ROLL CALL Chair Cyr called the Special Meeting of the Planning and Natural Resources Committee to order at 2:02 p.m. Members Present: Jed Cyr, Yoriko Kishimoto, and Curt Riffle Members Absent: None Staff Present: Assistant General Manager Kevin Woodhouse, General Counsel Sheryl Schaffner, Acting Operations Manager Michael Newburn, Skyline Superintendent Brian Malone, Operations Project Manager Aaron Hébert, Planner III Gina Coony, and District Clerk Jennifer Woodworth II. ORAL COMMUNICATIONS There were none. III. ADOPTION OF AGENDA Motion: Director Riffle moved, and Director Kishimoto seconded the motion to adopt the agenda. VOTE: 3-0-0 I V. COMMITTEE BUSINESS 1. Approval of Minutes August 27, 2013 February 18, 2014 Motion: Director Cyr moved, Director Riffle seconded the motion to approve the minutes, as amended. Exhibit D Planning & Natural Resources Committee Page 2 April 15, 2014 VOTE: 3-0-0 2. Harkins Bridge Replacement (R-14-73) Operations Project Manager Aaron Hébert described the current state of the Harkins Bridge, its current uses and location in the Purisima Creek Redwoods Open Space Preserve. Mr. Hébert described various types of bridges the District could use to replace the Harkins Bridge, including concrete arch, railcar, I-beam, and prefabricated truss. Mr. Hébert explained that staff is recommending use of a prefabricated truss bridge due to the location of the Harkins Bridge site and environmental impact. Assistant General Manager Kevin Woodhouse stated that the Board approved the costs associated with the Harkins Bridge replacement as part of the FY2014-15 Budget. Director Riffle inquired regarding the lifespan of the recommended bridge type and whether it has the carrying capacity required for emergency vehicles. Mr. Hébert stated that a prefabricated truss bridge is estimated to last 30-50 years and explained that the recommended bridge type meets all county weight and width requirements to allow for emergency vehicles to pass. Director Riffle inquired as to whom the primary users of this bridge are to which Mr. Hébert explained that due to its proximity to a parking area, the Harkins Bridge is used by hikers, cyclists, equestrians, District staff, etc. Director Riffle inquired if the process for replacing District bridges can be streamlined in order to allow staff to move forward with replacements without requiring Committee or Board approval. Mr. Hébert explained that because each site is unique with unique elevations, locations, and required uses, staff must account for those differences when determining the type of replacement bridge to recommend. Public hearing opened at 2:28 p.m. No speakers present. Public hearing closed at 2:28 p.m. Director Riffle suggested that an inventory of the District’s bridges be completed to determine their current status and potential need for replacement. Acting Operations Manager Michael Newburn explained that District staff has been trained to inspect the bridges, and an inspection of the District’s bridges is underway. Motion: Director Kishimoto moved, and Director Riffle seconded the motion to recommend to the full Board that a prefabricated truss bridge is the preferred option to replace the Harkins Bridge in Purisima Creek Redwoods Open Space Preserve. Exhibit D Planning & Natural Resources Committee Page 3 April 15, 2014 VOTE: 3-0-0 Director Kishimoto inquired if staff maintains a list of structures on District properties and whether those structures are prioritized for demolition, such as the Log Cabin at La Honda Creek. Skyline Area Superintendent Brian Malone stated that the Real Property department does maintain a list of structures on District properties, and additional requests for demolitions will be before the Committee and Board in the future. Planner III Gina Coony stated that prioritization of structures for demolition, including the Log Cabin at La Honda Creek, was included as part of the Vision Plan and related Vision Plan Implementation Guide, which is currently being created by staff. Prioritization of structure demolition is also included as part of the District’s annual Action Plan approved by the Board each fiscal year. IV. ADJOURNMENT Chair Cyr adjourned the Special Meeting of the Planning and Natural Resources Committee of Midpeninsula Regional Open Space District at 2:38 p.m. ___________________________________ Jennifer Woodworth, CMC District Clerk Exhibit D DATE: April 23, 2014 MEMO TO: MROSD Board of Directors THROUGH: Stephen E. Abbors, General Manager FROM: Shelly Lewis, Public Affairs Manager SUBJECT: Letter of Support for SB 1086, Safe Neighborhood Parks, Rivers, and Coastal Protection Bond Act of 2014 _____________________________________________________________________________ On behalf of the District, General Manager Stephen E. Abbors signed a letter of support for Senate Bill (SB) 1086, the Safe Neighborhood Parks, Rivers, and Coastal Protection Bond Act of 2014, as introduced by Senator De León. This bill, if adopted by the voters, would authorize the issuance of bonds in an as yet unspecified amount pursuant to the State General Obligation Bond Law to finance a safe neighborhood parks, rivers, and coastal protection program. SB 1086, in its current form, identifies no specific dollar amount for each category, as the bill is a work-in-progress. The amounts for each category will be added over the coming weeks. Per the District’s legislative consultant, Public Policy Advocates, Inc., the bill contains a specific reference to regional parks that may benefit the District, Peninsula Open Space Trust, East Bay Regional Park District, and other agencies, who have also written letters of support. The bill recently passed the Senate Natural Resources and Water Committee and now moves to the Senate Governance and Finance Committee on April 24 and then moves to the Senate Appropriations Committee. Final stop is the Senate Floor, then over to the Assembly where it will go through a similar number of committees. The General Manager anticipates adding an Agenda Item to a future regular Board meeting to ask for Board approval of a resolution in support of the measure. Attachment: 1. Letter of Support for SB 1086 Attachment 1 Attachment 1 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 1/1/2014 And 1/31/2014 DISTRICT VIOLATIONS Bicycle Bicycle after hours Closed area - bicycle Helmet possession required Helmet required Trail use speed limit Closed Area Enter temporary/regular closed area Dog Dog in prohibited area Leash required - Dog Other After hours Smoking - undesignated area Urinate in public view Permit Camping without permit Juvenile camping without a permit DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS 1 0 0 4 3 0 1 1 0 3 6 0 2 1 0 10 6 0 13 6 0 9 3 0 12 6 0 3 3 0 2 0 0 0 3 0 0 3 0 0 0 0 0 0 1 7 2 9 3 0 16 0 19 0 12 0 18 0 6 0 2 0 0 3 3 60 41 0 0 101 NON DISTRICT VIOLATIONS Dog Pets/dogs on 6 foot leash or radio collar/voice Other Entering, remaining after hours Littering Possession of Marijuana Possession of Marijuana - < an ounce Resist, Obstruct, Delay Peace Officer NON DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS 1 1 0 1 0 0 1 0 0 0 2 0 1 0 0 3 0 0 0 2 0 1 0 1 0 2 0 1 0 3 7 3 0 0 10 GRAND TOTAL # of VIOLATIONS 67 44 0 0 111 ENFORCEMENT Citations & JCRs Issued Parking Citations Issued ALL Written Warnings Issued Police Assistance LAW ENFORCEMENT Law Enforcement Law Enforcement - Encroachment TOTALS 211 63 87 47 14 ACCIDENTS / INCIDENTS Lost Person Search Medical - Bicycle Accident Medical - Hiking / Running Accident Medical - Other First Aid MUTUAL AID Fire Incident Law Enforcement Medical - Bicycle Accident Medical - Motorcycle Accident Search & Rescue 69 67 2 11 1 3 5 2 5 1 1 1 1 1 *JCR Juvenile Contact Report skw.w..N.Z 4745 :,.r" IRAT .✓ r µMTAV 7.,.cw...u...,,rWZWE..<..a; ..'EMZE EMI:.;"'OLTZew_. OTWE Wednesday, April 23, 2014 Page 1 of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 78 6 84 Prohibited Areas (Signed) 5 1 6 Prohibited Areas (Red curb) 2 0 2 Prohibited Areas (Nondesignated area) 1 2 3 Prohibited Areas (Blocking gate) 3 0 3 Prohibited Areas (After hours) 66 3 69 Take up more than one marked parking space 1 0 1 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 9 0 9 Disabled Parking - Designated Handicapped 2 0 2 Parking blocking road or driveway Parking — State Highway 1 0 1 6 0 6 TOTAL # of PARKING VIOLATIONS 87 6 93 DATE OCCURRENCES OF SPECIAL INTEREST Jan 02 On patrol the ranger found a neighbor trail connecting to the Page Mill Trail from 31107 Page Mill Road Rangers: 1 IR 14S001 had been improved using hand tools. Preserve Los Trancos Location Neighbor trail connecting to the Page Mill Trail Jan 03 AR 14F008 A visitor found a jogger unconscious on the Farm Bypass Trail. The visitor called for help, and the Farm Maintenance Worker, District Rangers and Santa Clara County Fire Responded. The visitor and Farm Maintenance Worker started CPR. District Rangers, Santa Clara County Fire, Rural Metro Ambulance and the Santa Clara County Sheriff responded. Advanced cardiac care was provided, the patient was transported by wheeled litter to a waiting ambulance. Staff later learned that the patient was pronounced dead. Preserve Rancho San Antonio Location Farm Bypass Trail Rangers: 2 Police: 1 Jan 06 A hiker suffered a rapid heart rate in the Preserve. District Rangers, Santa Clara County Fire, and Rural AR 14F007 Metro Ambulance responded. Fire and Medics evaluated the hiker. The hiker signed an against medical aid release and was driven to his vehicle at the park entrance. Preserve Rancho San Antonio Location P.G.& E. Trail Rangers: 3 Jan 09 IR 14S018 District rangers were called out after-hours on a report of a person possibly attempting suicide. The rangers met with Palo Alto Police personnel; a Santa Clara County Sheriff helicopter was also searching the area of the Black Mountain Campground. Police officers and a District ranger proceed to the campground where they found the individual camping and in his tent. The brother and a friend were also at the parking lot and gave further information saying the individual had left a note and also had stated that he was going to jump off a cliff on a previous outing. The individual was taken into custody by the Palo Alto Police for a mental evaluation. Preserve Monte Bello Location Black Mountain Camp Rangers: 2 Police: 4 Wednesday, April 23, 2014 Page 2 of 4 Jan 11 IR 14S019 A District ranger patrolling the area observed a vehicle parked adjacent to a closed portion of the preserve. Upon investigation, the ranger observed an individual inside the preserve. When contacted marijuana was found and the ranger issued a written warning to the individual who was a minor. The father was contacted who came to the scene. The suspect then fled the scene, taking the marijuana evidence with him and throwing it into the preserve. Citations for littering and obstructing a peace officer was then issued. The father requested that his son be arrested by the sheriffs deputies to "teach him a lesson". They declined. Another District ranger arrived to assist and went into the preserve where part of the evidence was recovered. The juvenile continued to give false information and was finally released to his father. Preserve Saratoga Gap Location Redwood Gulch Road adjacent to Saratoga Gap Preserve Rangers: 2 Police: 3 Jan 12 A boater reported being in distress in San Francisco Bay. Six Menlo Park Fire department staff MA 14F022 responded with their airboat. District Rangers were requested to respond to the preserve where the airboat was launched. The airboat contacted the boat in distress and returned the boater to the Alviso launch ramp. Preserve Off District Lands - Foothills Location Bay Road Rangers: 2 Jan 16 IR 14S028 District maintenance supervisor looking at District boundaries on the Internet, observed what he thought might be an encroachment onto District lands. A boundary bisects a pond where many improvements had been made around the pond. An outdoor kitchen and huge stone slab eating table and seats area has been installed as well as a pathway to a beach area of the pond where sand had been imported. Preserve Monte Bello Location District boundary shared with the Leak property Rangers: 1 Jan 17 A subject was jogging and tripped hitting his head on a bridge handrail. The subject complained of AR 14F025 paralysis. District Rangers, Santa Clara County Fire Department, Rural Metro Ambulance, and Life Flight responded. Life Flight flew the subject to the hospital. Preserve Rancho San Antonio Location Wildcat Loop Trail Rangers: 2 Jan 18 Two subjects phoned dispatch to report they were lost in the Preserve. Rangers found the subjects and AR 14F030 drove them to their nearby residence. Preserve Fremont Older Location Seven Springs Loop Trail Rangers: 4 Jan 19 IR 14F033 A visitor reported finding a fire ring in the preserve. A District Ranger located the cold fire ring and reported it to the Santa Clara County Fire arson investigator. Numerous small trees had been cut to provide a screen around the ring. Two days later the Ranger discovered that the fire ring had been rebuilt and re -used. The Ranger notified the Santa Clara County Arson investigator of the re -use. Preserve St. Joseph's Hill Location Manzanita Trail Rangers: 1 Jan 19 IR 14S033 A District ranger on patrol observed an unattended stroller on the trail. When looking down toward the creek he observed a couple with children. The man was urinating close to the creek in plain view of the trail. He became very agitated and abusive, claiming he did not to have to do what the ranger said, that he was going to leave and do whatever he wanted to do. He refused to provide identification and at that point the ranger called for backup and for San Mateo County sheriff to respond. The couple and children proceeded to leave the scene and hike toward the parking lot, all the while shouting how they did not have to obey the rangers requests. When arriving at the ranger's patrol truck, the ranger provided his ranger ID to the man, whereby he produced his California driver's license. A citation was issued and the man scribbled "rediculous" across the citation before signing it. He stated he was taking the rangers information so that he could file a complaint and file a law suite. Preserve Purisima Creek Redwoods Location Whittemore Gulch Trail and creek area Rangers: 3 Police: 1 Jan 20 IR 14S036 A District ranger on patrol noticed tire tracks leading from a nearby house into the preserve. On further investigation, she found small piles of yard waste. Further along was a larger spot, about 20x20, with more yard waste covered with exotic grass. A sample of the grass was taken, but was unable to be identified. No suspects were seen in the area of the dump site. Preserve Los Trancos Location Disc line behind houses along Page Mill Rd. at 4020 Page Mill Rd. Rangers: 1 Jan 22 A solo bicyclist fell injuring himself. District Rangers, Santa Clara County Fire, Rural Metro Medics, and AR 14F036 Life Flight responded. The bicyclist could not remember the accident and complained of back and chest pain. Life Flight flew the bicyclist to the hospital. Preserve St. Joseph's Hill Location Manzanita Trail Rangers: 2 Jan 25 IR 14F040 A visitor reported that their vehicle had been broken into and items taken when the vehicle was parked. District Rangers and a Santa Clara County Park Ranger met with the victim. Another vehicle had also been broken into. The Santa Clara County Sheriffs Department was notified but declined to respond. The victim was asked to make a phone report with the Santa Clara County Sheriffs Department. Preserve Sierra Azul Location Mt. Umunhum Road Rangers: 2 Wednesday, April 23, 2014 Page 3 of 4 Jan 30 A District Ranger stopped on the freeway for a car starting to catch fire. The Ranger was unable to put MA 14F044 the fire out with the hand held extinguisher. Palo Alto Fire and Santa Clara County Fire Department responded to put out the fire. CHP arrived to direct traffic. Rangers: 1 Police: 1 Preserve Off District Lands - Foothills Location Hwy 280 Jan 31 A hiker fainted while stretching. District Rangers, Santa Clara County Fire, and Rural Metro Medics AR 14F045 responded. Rural Metro Medics transported the hiker to the hospital. Preserve Rancho San Antonio Location Deer Hollow Farm Rangers: 2 DATE VANDALISM DETAIL Jan 05 Black tagging on a wooden fence at the hill top. VL Preserve Sierra Azul Location Bald Mountain Jan 11 A district gate was found open and the locking post had been removed from the ground. Rangers checked the area IR 14F019 and found tire tracks on both sides of the gate. Preserve Bear Creek Redwoods Location BC14 Jan 18 A District Ranger discovered that unknown persons had spray painted two large walls with grafitti. IR 14F029 Preserve Bear Creek Redwoods Location Alma College Jan 19 A subject reported that his car had been vandalized in the parking lot. Earlier he had a verbal dispute with another IR 14F039 subject over parking. When he returned from a hike he discovered the vandalism. Preserve Rancho San Antonio County Park Location Middle Upper Parking Lot Jan 19 Hinges removed & gate open. VL Preserve Sierra Azul Location North Engine Shaft Gate Jan 25 Grafitti on 2 rocks, north property. VL Preserve Sierra Azul Location Reynolds Road (dirt), & 200 yds up from SV.g.e E%TEZS ce „a,....LEE _.,.4z.,,,..r._, s_ ...._,w.,.. .r ,.a....,Ji"7 ,, ,µ...,<, ,N. ,..,,.....'.. ,Z.✓7.:.E',E. Z7:,rr'a?.�,.ME',1 WZ, .s,;. g n,SVZ...,'EV.,,.A,..w. .,.,.,,.c3„uWI'Z,Z:P Wednesday, April 23, 2014 Page 4 of 4 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 2/1/2014 And 2/28/2014 DISTRICT VIOLATIONS Bicycle Bicycle after hours Closed area - bicycle Helmet possession required Helmet required Trail use speed limit Closed Area Enter sensitive/hazardous closed area Enter temporary/regular closed area Dog Dog in prohibited area Leash required - Dog Other After hours Urinate in public view Vehicles prohibited Permit Camping without permit DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS o 1 0 1 1 0 o 1 0 1 4 0 1 2 0 4 0 0 6 2 0 0 0 0 0 0 1 2 1 5 3 0 4 0 8 ENFORCEMENT Citations & JCRs Issued Parking Citations Issued ALL Written Warnings Issued Police Assistance LAW ENFORCEMENT Law Enforcement 12 5 0 0 17 ACCIDENTS / INCIDENTS 6 1 0 0 7 Medical - Bicycle Accident Medical - Hiking / Running Accident 6 8 0 0 1 0 1 0 0 0 2 0 0 14 0 1 0 1 0 2 38 28 0 0 66 NON DISTRICT VIOLATIONS Other Entering, remaining after hours NON DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS 0 1 0 0 1 0 1 0 0 1 GRAND TOTAL # of VIOLATIONS 38 29 0 0 67 TOTALS 109 38 37 30 4 MUTUAL AID Animal Incident Lost Person Search Medical - Bicycle Accident Medical - Other First Aid Traffic Control Only 40 40 3 2 1 6 1 1 2 1 1 *JCR Juvenile Contact Report iA"s'1.%G742GIS ILAI ' ENA'u,°�Yww<wv Z.Z, ",m.2+:', RZ.u<.s2,�,,.�,�:T„2,.d_vt 31= .0.1.z.. ,, A512 ,;w Wednesday, April 23, 2014 Page I of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 34 1 35 Disabled Parking: Permit Required unpaved 1 0 1 Prohibited Areas (Signed) 2 0 2 Prohibited Areas (On fire trail) 1 0 1 Prohibited Areas (Nondesignated area) 4 0 4 Prohibited Areas (Blocking traffic) 2 0 2 Prohibited Areas (Blocking gate) 1 1 2 Prohibited Areas (After hours) 23 0 23 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 3 0 3 Disabled Parking - Designated Handicapped 1 0 1 No parking 1 0 1 Parking — State Highway 1 0 1 TOTAL # of PARKING VIOLATIONS 37 1 38 DATE OCCURRENCES OF SPECIAL INTEREST Feb 01 AR 14S043 District rangers copied radio traffic of a bicycle accident in the preserve and responded to the scene. Rangers: 2 The patient had hit something on the trail sending him off his bike. He had landed on his head. The patient was unconscious for an estimated three to four minutes. When the ranger arrived at the scene the patient was being wheeled up the trail by fire personnel to a waiting helicopter which flew him to a hospital. A riding companion was wearing a GoPro camera and had recorded the entire episode which was shown to the District ranger. Preserve El Corte de Madera Creek Location Feb 04 IR 14S048 A District ranger responded to the preserve on a report of an auto burglary. Visitors returned from a hike to find their vehicle had been broken into. An iPhone and a GPS had been stolen. A report was filed with the sheriffs office. Preserve Purisima Creek Redwoods Location Rangers: 1 Police: 1 Feb 04 IR 14F047 Two subjects were stopped and cited for hazardous closed area violations. They also had two off leash Rangers: 2 dogs with them. Preserve Bear Creek Redwoods Location Feb 05 IR 14S049 Rangers on patrol in a remote area of the preserve discovered that a new sign, and the sign post, were missing. They also discovered the locking cable to a wildlife camera had been tampered with. No suspects were seen in the area. Preserve Saratoga Gap Location Stevens Canyon Ranch Rangers: 2 Feb 09 IR 14F050 While on patrol in a closed area of the preserve, District Rangers heard approximately 300 gunshots which were fired over a period of approximately 45 minutes. Three rangers searched the area and surrounding roadsides, but were not able to find the location where the shots were being fired from. The most likely location was a remote ridgeline. Preserve Sierra Azul Location Rangers: 3 V' 151,VSVVV.VVWUVEV Wednesday, April 23, 2014 Page 2 of 4 Feb 10 IR 14F051 A District ranger heard a loud whistle from within a closed area of the preserve. Rangers checked the area. A baseball hat and water bottle were located on the road, which were not there when the rangers started their search. A subject was located, hunched over and moving down a drainage. When ordered to stop the individual ran from the rangers. He was not located again. Preserve Sierra Azul Location Rangers: 3 Feb 13 A District ranger on patrol was flagged down by a group of road bicyclists and advised one of their group MA 14S051 and crashed and broken his collar bone. The ranger requested Palo Alto Fire for medical aid, provided medical care and oxygen and kept the patient comfortable. The patient transported to hospital by ambulance. Preserve Off District Lands - Skyline Location Page Mill Road 2 miles east of Highway 35 Rangers: 2 Feb 16 IR 14S054 While on patrol, District rangers observed a couple laying on the side of a hill after-hours. The male was naked from the waist down and on top of the female. The couple was asked to get dressed and were walked them back to their vehicle at the Windy Hill picnic tables where other rangers were waiting. Both individuals were cited for the after-hours violation and released. Preserve Windy Hill Location Rangers: 3 Feb 16 IR 14F055 Two subjects were stopped and cited for hazardous closed area violations. The indviduals admitted that Rangers: 2 they had climbed over a chain link fence to access the site. Preserve Bear Creek Redwoods Location Feb 18 IR 14F058 A District Ranger stopped a vehicle driving within the preserve. The ranger cited the driver for the vehicle prohibited violation. A passenger said they had entered the preserve using his padlock that had been added to the District's gate. The padlock and keys were taken as evidence. The ranger discovered that putty had been placed in the District locks at three preserve gates to make them unusable. Preserve Sierra Azul Location Rangers: 1 Feb 20 IR 14F059 A District Ranger attempted to stop a subject for a bicycling after hours violation. The subject fled. Santa Clara County Sheriff and Los Gatos Police were requested. At one point the subject fell from his bike, but got back up and continued to flee. The ranger continued to try and stop the individual, who refused to stop. Two other rangers checked the area but were unable to locate the individual. Preserve St. Joseph's Hill Location Rangers: 3 Feb 22 MA 14S062 The Skyline Field Office received a phone call from a volunteer trail patrol member who was reporting that there were two saddled horses running loose in the Monte Bello Preserve. District and City of Palo Alto rangers responded and began a search for the horses and their riders. A mountain bicyclist at Grizzly Flat reported that she had returned the two stray horses to their riders. The mountain bicyclist also said that there had been a total of three horses and riders involved. Two of the horses had been spooked by a loose rope and bucked the riders off. One of the riders had hiked out and driven himself to the Saratoga Summit Fire Station where he was treated and released. The ranger followed him back to the Grizzly Flat trailhead where he met up with the other riders. A second victim complained only that her neck was a bit sore. Preserve Off District Lands - Skyline Location Upper Stevens Creek Co. Park, Grizzly Flat Trailhead Rangers: 4 Feb 22 AR 14S058 A District ranger copied radio traffic of a bicycle accident on the Saratoga Gap Trail at Highway 9. While enroute the location was changed to Highway 35 at gate LR01. When the ranger arrived Cal Fire and a State Parks ranger were on scene working on loading the victim onto a backboard and obtaining medical information. An off -duty firefighter was holding c -spine. The patient was traveling down the trail when she hit a root and went over the handlebars. The rangers gathered patient information and provided scene safety. Preserve Long Ridge Location Rangers: 3 Police: 1 Feb 22 IR 14F072 District Rangers found some golf clubs in the preserve. A label on the clubs had the name of the owner, and listed a golf course in southern California. The ranger followed up and located the owner. The clubs have been stolen seven months before. The owner was contacted and the golf clubs returned. Preserve Sierra Azul Location Rangers: 1 Feb 23 IR 14F062 A vistor complained to a District Ranger about subjects illegally using a disabled parking placard. Rangers contacted the subjects who were unable to state a specific person in their group that the placard belonged to. The vehicle was issued a disabled vehicle parking citation. The Ranger confiscated the placard. Preserve Rancho San Antonio County Park Location Rangers: 2 n "" >PL �,�,.�:uv„ .�,.t.:c ;.2 3 3s�r .....,�:.�,;,, '� L4 ., �„ ,� .✓ ca,.w ,,....., �,;;.., v <,.,,,��;bi .�, w�:A3.,,��:a rr _.. _ouc,:.., "S.?',�,,,.,, � .w Wednesday, April 23, 2014 Page 3 of 4 Feb 28 A District ranger on patrol observed a pickup truck breaking traction at the end of the equestrian parking IR 14S065 lot. When the ranger attempted to make contact the driver accelerated past the patrol truck and was seen driving southbound on Highway 35 toward Highway 9. No contact was possible. Preserve Skyline Ridge Location Equestrian Parking Lot Rangers: 3 DATE VANDALISM DETAIL Feb 06 Graffiti: removed 2/13/14. VL Preserve Skyline Ridge Location Equestrial lot map box Feb 10 Closed area sign removed/stolen. VL Preserve Sierra Azul - Rancho de Guadalupe Location Sierra Azul - Rancho de Guadalupe Feb 13 Graffiti: removed 2/13/14. VL Preserve Monte Bello Location Parking lot, restroom door Feb 18 Locks had putty placed in them, 3 - 2C10 locks destroyed, chain cut at SA03. VL Preserve Sierra Azul Location SA03, SA29, SA30 ,wy,,.s . .a .,.,,o;��w.u.��.x.,. ,a..��. ,�, .�,.. di, d , ,�m„m,,:._, x_,d..:.,..,,Y„,,;'. w.,e�,..x�.Psa .,i �7�Q.fiM :,; 3M,d._„a< mW. �.., �.�,�,,.<e. �.4...�,..,��a ,�.....sAo- ;;�„� �,,.. .,r�.�a� ✓ t�2A..�,..�;:._.���c.�.:,,.....�.�, � .,,._.�.,:�;w , .,....:.W.:::. ..., .,� .. _:.. >, _. _n ,:;:v, . ,,...�:�,.n .�ay.,, Wi ��. ,�:�.,....�,,.,su..,,: ..,. t.'�......:......_.L"".s .., ,,,,ii,..�'"� Wednesday, April 23, 2014 Page 4 of 4 TO: General Manager FROM: Gordon Baillie Monthly Field Activity Summary Report Between 3/1/2014 And 3/31/2014 DISTRICT VIOLATIONS Bicycle Closed area - bicycle Helmet possession required Helmet required Trail use speed limit Closed Area Closed area- horses or pack animal Enter sensitive/hazardous closed area Enter temporary/regular closed area Dog Dog in prohibited area Leash required - Dog Other After hours Operating model craft Reckless Driving Smoking - undesignated area Vehicles prohibited Permit Outdoor fire without permit Weapons Possession of/discharging weapon DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS 6 0 0 0 1 0 4 5 0 7 6 0 0 2 16 2 0 0 0 4 0 0 6 0 1 0 9 0 13 0 2 0 2 0 20 ENFORCEMENT Citations & JCRs Issued Parking Citations Issued ALL Written Warnings Issued Police Assistance LAW ENFORCEMENT Law Enforcement 7 4 0 0 11 ACCIDENTS / INCIDENTS 10 8 0 0 18 Medical - Bicycle Accident TOTALS 168 63 40 51 14 Medical - Hiking / Running Accident 7 10 0 0 17 0 1 0 0 1 Medical - Other First Aid 2 1 0 0 3 Vehicle Accident 0 4 0 0 4 0 1 0 0 1 0 1 0 1 1 0 0 0 1 2 62 49 0 0 111 NON DISTRICT VIOLATIONS Dog Pets/dogs on 6 foot leash or radio collar/voice Other NON DISTRICT TOTAL # of VIOLATIONS CITE WARNING JCR KNOWN TOTALS VIOLATIONS 0 1 0 0 1 1 1 0 0 2 1 2 0 .0 3 GRAND TOTAL # of VIOLATIONS 63 51 0 0 114 MUTUAL AID Animal Incident Death Fire Incident Law Enforcement Medical - Bicycle Accident Medical - Other First Aid Traffic Control Only Vehicle Accident 53 53 9 2 3 2 2 12 1 1 1 1 1 1 1 5 *JCR Juvenile Contact Report EgEGS ZZMF ,T2ZZb Era,, ,y:NSx 1,TZ,LIPX:I=ice . , ZZ X rgea,,ZEE .T..EEMU <MK22'E WZ2Z, Wednesday, April 23, 2014 Page 1 of 4 PARKING VIOLATIONS CITE WARNING TOTALS DISTRICT 34 1 35 Prohibited Areas (Signed) 1 0 1 Prohibited Areas (On fire trail) 3 0 3 Prohibited Areas (Nondesignated area) 6 1 7 Prohibited Areas (Blocking gate) 2 0 2 Prohibited Areas (After hours) 22 0 22 PARKING VIOLATIONS CITE WARNING TOTALS NON DISTRICT 6 0 6 Disabled Parking - Designated Handicapped 1 0 1 No parking 2 0 2 Parking in violation of sign. Use for violations 1 0 1 Parking blocking road or driveway 1 0 1 Parking — State Highway 1 0 1 TOTAL # of PARKING VIOLATIONS 40 1 41 DATE OCCURRENCES OF SPECIAL INTEREST Mar 01 AR 14S067 District rangers responded to a request from San Mateo County Sheriffs office for assistance for a hiking accident. Rangers responded to the scene and met with other agencies to coordinate the response and hike to the patient. The patient stated he slipped in mud and landed on his right side and heard a cracking sound in his right knee. The ranger performed a primary and secondary medical assessment of the patient. The fire department arrived and the patient was packaged on a backboard and litter and then the rangers and fire transported the patient out through very steep and wooded terrain. Preserve Teague Hill Location Spur trail between Bear Gulch Trail and Pinto Trail Rangers: 6 Mar 01 IR 14F074 One subject was cited and released for a closed area violation. The subject was warned for a vehicles Rangers: 1 prohibited violation. The vehicle had been driven past a "closed area" sign. Preserve Sierra Azul Location Loma Prieta Mar 04 A District ranger discovered that a regulatory sign had been taken from the preserve. IR 14F077 Preserve Sierra Azul Location Mt. Umunhum Road Rangers: 1 Mar 06 IR 14S070 A neighbor in the area of the preserve reported hearing motorcycles in the preserve and also finding fresh motorcycle tracks. District rangers responded to the area and were unable to find any suspects but did find evidence of motorcycles in the preserve. The reporting party also relayed his information to the San Mateo County Sheriffs office. Preserve El Corte de Madera Creek Location Near Gate CM06 and Gate CM08 Rangers: 3 Mar 07 AR 14S071 District rangers were informed of a vehicle accident damaging the fence at Windy Hill Hawthorns property. A vehicle failed to stop at the intersection, proceeding past the stop sign and going through the property boundary chain link fence. The driver was cited by San Mateo County Sheriffs deputies for driving under the influence. District rangers responded to the scene to take the report. Preserve Windy Hill Location Alpine Road at Portola Road Rangers: 2 Police: 2 Wednesday, April 23, 2014 Page 2 of 4 Mar 07 IR 14F083 Two District rangers responded to a report of a riderless horse in the preserve. The rangers met a group of people with the horse on Stevens Canyon Road. The owner of the horse arrived a few moments later. The owner stated he had left the horse tied at the winery while he had a glass of wine, and thought that someone had untied the horse. Rangers: 2 Preserve Picchetti Ranch Location Zinfandel Trail Mar 08 A District ranger was first on scene to a solo road bicycle accident. The bicyclist fell injuring his head. MA 14F082 San Jose Fire and Rural Metro medics responded. The patient was transported by ambulance to the hospital. Preserve Off District Lands - Foothills Location Hicks Road Rangers: 2 Police: 1 Mar 10 IR 14S076 A District ranger was flagged down by people at the Windy Hill picnic area on Skyline Blvd., who reported they had seen two men in the preserve carrying a bow and arrows. Weapons are prohibited on District lands. The men had entered the preserve on the Anniversary Trail, but were then seen leaving the trail and heading down into the Hamms Gulch drainage. The men were located by rangers several hundred feet down from the trail. When contacted the men stated they were just target practicing and were new to the area. The owner of the bow and arrows was cited for the weapons violation and the other person in the group was given a written warning. Preserve Windy Hill Location Rangers: 3 Mar 13 A District ranger copied radio traffic of a motorcycle/vehicle accident. When the ranger arrived the other MA 14S078 agencies were already on scene and requested the ranger establish a helicopter landing zone. Unfortunately the patient died at the scene, and the helicopter was cancelled. The ranger then performed traffic control until relieved by CHP personnel. Preserve Off District Lands - Skyline Location Highway 35, 1.5 miles south of Alpine Road Rangers: 1 Police: 4 Mar 15 IR 14S084 A neighbor on the preserve notified Mountain View Dispatch of finding District signs with gun shots in them. The responding District ranger found two signs had been damage. One sign had 17 bullet holes and the other sign had 21 bullet holes. Another neighbor stated he had been riding in the area a few days prior and had not noticed the signs being defaced. In searching the area, the ranger found another private property sign also with bullet holes. All three signs appeared to have been shot with the same caliber gun. Preserve Miramontes Ridge (Formerly Mills Cree Location Madonna Creek Ranch Rangers: 2 Mar 16 A District ranger discovered the T -post fence and gate had been hit by a vehicle. The gate was knocked IR 14S082 over. Evidence of alcohol and marijuana was also discovered. No one was seen in the area. Preserve El Corte de Madera Creek Location Gate CM09 Rangers: 1 Mar 18 A District ranger saw a vehicle that had driven off of the main access road into the park. The vehicle AR 14F097 was damaged but the driver and young passenger were not injured. The ranger requested a tow truck to remove the vehicle. The tow truck removed the vehicle and drove the driver and passenger home. Preserve Rancho San Antonio County Park Location Roadway adjacent to upper parking lots Rangers: 1 Mar 21 IR 14F101 A District ranger stopped and cited one subject for a closed area violation and warned them for fishing. The person was observed in the pond, fishing from a float tube. He admitted to crawling under a fence to access the area. Preserve Bear Creek Redwoods Location Bear Creek Redwoods Pond Rangers: 1 Mar 22 IR 14F107 A District employee discovered a new irrigation line in a closed area of a preserve. Rare native plants had been cut around the line. The employee notified a District ranger of the irrigation line. The ranger completed a report and notified the Santa Clara County Sheriff Marijuana Enforcement Team. Preserve Sierra Azul Location Newhagen Meadow Rangers: 1 Mar 22 IR 14S091 A District ranger observed a vehicle "drifting" and fish -tailing in the preserve parking lot. The driver is a juvenile and was identified through Mountain View dispatch. He was cited and released; his father was notified of the citation. Preserve Skyline Ridge Location Rangers: 1 Mar 22 IR 14F104 Two subjects were stopped and cited for hazardous closed area violations. The individuals said that Rangers: 2 they had entered the area through a gap in the fence. Preserve Bear Creek Redwoods Location Alma College Wednesday, April 23, 2014 Page 3 of 4 Mar 24 Santa Clara County Fire and District rangers responded to a solo bicycle accident in the preserve. The AR 14F106 bicyclist complained of extreme hip pain. A ranger the patient and the paramedics the trailhead where the patient was transferred to an ambulance for transport to the hospital. Preserve Sierra Azul Location Kennedy Trail Rangers: 2 Mar 24 District Rangers responded to a report of a runner feeling ill. Santa Clara County Fire and Rural Metro AR 14F108 Medics were requested by rangers. Paramedics treated the subject for low blood sugar and he was transported by ambulance to hospital. Preserve Rancho San Antonio Location Rogue Valley Trail Rangers: 2 Mar 30 IR 14S099 A District ranger made a vehicle stop in the preserve for reckless driving. A visitor was seen driving in the parking lot spinning donuts with a group of other people. He was cited for reckless driving and released. The rest of the group were given verbal warnings. Preserve Skyline Ridge Location Equestrian parking lot Rangers: 2 DATE VANDALISM DETAIL Mar 04 Regulatory sign stolen. VL Preserve Sierra Azul Location Mt. Umunhum Road Mar 09 Multiple signs tagged. VL Preserve Sierra Azul Location SA08 Mar 09 Preserve (closed 1/2 hour after sunset) sign pulled out of ground. VL Preserve Sierra Azul Location SA08 Mar 13 Tagging on vista point bench. VL Preserve Rancho San Antonio County Park Location Anza Knoll Mar 16 A District ranger on patrol discovered the gate had been knocked over and damaged by a vehicle. Evidence of alcohol VL and marijuana was also found in the area. No suspects were seen. Preserve El Corte de Madera Creek Location Gate CM08 Mar 17 Marijuana stickers stuck to boundary & regulations sign. VL Preserve Sierra Azul Location SA01 Mar 19 Mtn. Lion sign missing. VL Preserve El Sereno Location ES03 Mar 22 Culvert tagged. VL Preserve Sierra Azul Location SA06 1m,a611 ZEVI ;:K1,.W=7,02.2,2:, ,7 Way'.uCEV, ZSE .77 ..e,.c M.Z...,ecw...2-,In,,..nalT. .,..75,,.,2C720,7'x.gagaZ Wednesday, April 23, 2014 Page 4 of 4