HomeMy Public PortalAboutResolution Technology and Electronic PolicyELECTED OFFICIALS:
Mark S. Sideris,
Council President
Stephen P. Corbett,
Vice President
John A. Donohue,
Councilor At Large
Susan G. Falkoff,
Councilor At Large
Anthony Palomba,
Councilor At Large
Angeline B. Kounelis,
District A Councilor
Cecilia Lenk,
District B Councilor
Vincent J. Piccirilli, Jr.,
District C Councilor
John J. Lawn, Jr.,
District D Councilor
Watertown Town Council
Administration Building
149 Main Street
Watertown, MA 02472
Phone: 617-972-6470
R-2010-31
A Resolution Supporting the Reduction in Paper Use by the Town
Council
and the Adoption of an Electronic Policy
WHEREAS, the Town Council of the City known as the Town of
Watertown is determined to reduce its fiscal and environmental impacts
on the citizens of Watertown; and
WHEREAS, a reduction in the use of paper for the production of
documents and materials used and developed by the Town Council will
directly reduce the impact of the Town Council by reducing costs to the
citizens of Watertown and reducing waste to the benefit of the
environment; and
WHEREAS, notwithstanding the interest in reducing the use of paper the
Town Council must continue to review and produce documents and
information for the benefit of the citizens of Watertown; and
WHEREAS, the Town Council has determined that it can meet the needs
of the citizens of Watertown efficiently and effectively while addressing its
goals of reduced costs and environmental impacts through the use of
electronic document storage and retrieval.
NOW THEREFORE BE IT RESOLVED, that the Town Council of the City
known as the Town of Watertown hereby determines to reduce the use of paper
for its business undertakings through the adoption and use of electronic systems in
accordance with the following policies:
1. each Councilor shall be issued a laptop computer which computer shall remain the
property of the Town and shall be used for official Town purposes only;
2. use of the Town Council laptop computers shall be subject to the Town's Electronic
Communications Policy, as applicable;
3. each Town Council laptop computer may be used only by its assigned user for official
Town purposes and may not be used for personal business;
4. use of the Town Council laptop computers and the information stored thereon and
disseminated therefrom shall be subject, to the extent applicable, to the
requirements of the regulations of the Office of Campaign and Political Finance,
the Open Meeting Law, the Public Records Law, and the Conflict of Interest Law;
5. each Councilor shall surrender his or her assigned laptop computer to the Town on the
last day of that Councilor's term in office;
6. the Town Council laptop computers shall be maintained, repaired, and updated, as
necessary, by the Town through its Information Technology Department, and no
maintenance, repairs, software installation, or upgrades shall be performed by
Town Councilors;
and
BE IT FURTHER RESOLVED, that the Town Council shall seek funding
for the electronic systems necessary to accomplish the above -stated
policy provisions in the amount of $16, 983.00 as follows, all equipment
purchased therewith to be and remain property of the Town of
Watertown:
1. Laptops (9) - $16,263.00
2. Air Card - $720.00
BE IT FURTHER RESOLVED, that the Town Council shall seek funding
in the amount of $784.00 to equip the Town Council Chambers with the
following equipment for the display of information to the public for use
during meetings of the Town Council and other committees who use
these chambers, all equipment purchased therewith to be and remain
property of the Town of Watertown:
3. KVM Switch - $784.00
Council Member
I hereby certify that at a regular meeting of the Town Council for which a
quorum was present, the above resolution was adopted by a vote of
for, against and present on
2010.
Valerie Papas, Council Clerk Mark S. Sideris, Council President