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Home My Public Portal About08 - August 2, 2023 Regular Meeting -rap E 5 T tE Greencastle Board of Park Commissioners Meeting Wednesday, August 2, 2023 6:00pm Robe Ann Park ^' Greencastle, Indiana AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—July 5, 2023(vote) 4. Approval of Monthly Claims and Invoices—July 2023(vote) 5. New Business 6. Old Business • Jessica Hartman -Robe Ann Park Phase 2 • Robe Ann Park Bathroom renovation project • Surge Tank replacement at GAC 7. Director's Report • Aquatic Center/Programming report(CS) 8. Adjournment 9. Next Regular Meeting—Wednesday,September 6, 2023,GPR Office in Robe Ann Park(6:00PM) Persons who require assistance or need information regarding access to the meeting and the availability of special facilities are requested to telephone Laurie Hardwick,ADA Coordinator,at 765.655.2301 or 765.653.3100,at least three days in advance of the meeting. vat E "e�� 403 Bloomington Street Greencastle,IN 46135 Board of Park Commissioners Meeting August 2,2023 Robe Ann Park Attendance:Eric Bernsee,Greg Ruark(gkr),Joanna Muncie(JM),Tim Trigg(TT),Stacie Langdon(SL),Mayor Dory(BD),Doug Hutchison(DH),Chrysta Snellenberger(CS)Absent:Cathy Merrell Call to order:TT 6:05pm • Public Input:none • Approval of minutes of July 2023:Motion:JM Second:DH Passed:3-0 • Approval of claims and invoices:Motion:JM Second:DH Passed:3-0 New Business • Robe Ann bathroom project as part of the Phase Two project—One option bid is$132,000;second option is $162,000.SL asked if the cost and work is necessary.GKR replied yes.Question was asked:"Can we find extra money to fund this portion of the project?GKR replied..."I am not in favor of pushing the project to Spring 2024." There is no guarantee the cost will remain similar.The Phase Two can be massaged to move funding to the other components of the project.This may be an option. • The bid was tabled to research so additional funding could be researched/secured.BD seemed to think the question of additional funding could be answered relatively soon.A Special Call meeting would be scheduled to follow up on the project.Motion to table:DH:Second:JM. Passed 3-0 Old Business • Phase Two update via Align Engineering-summarized meeting with Jessica H.and landscape architect,Mark Vysoky.Mark suggested removing the fence in front of the Emerald Palace to provide more access to parents and to provide an easier means for children to get to their parents.He explained the vendor plaza area above Shelter 1.It was agreed there would be no parking on the west side of the road that runs adjacent to Shelter 1. The parking would be on the east side of the road. • CS still waiting for up-to-date quotes on the necessary upgrades required for the GAC filter system and surge tank. • CS summarized concessions and front desk revenue.It has been a great pool season.Outstanding job by the entire staff.The pool closes Sunday,August 6.The splash park will remain open until the weather requires closure. Director's report • Jaycee Park:R-H student lead project(potential)Will know in September if the students are assisting in this project.Project may include a new(covered)fishing pier and ADA access to the pier,a renovated recreation building,and access from the People Pathways from the north to the park along Ballard Lane. • Jaycee Park:Lake treatment via Shane Floyd of HWC Water and Land Resources.First treatment applied today. Follow up treatments are to be scheduled.Initial cost of$2400 was quoted,compared to an alternative cost of $20,000 having been offered. Motion to adjourn:JM,Second DH.Meeting ended at 6:37pm gkr8.3.23 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday, August 2, 2023 (For business of July 2023) VENDOR DESCRIPTION AMOUNT Baker's Septic Service Big Walnut/Jaycee Parks $152.00 Black Lumber misc. paint supplies $24.00 Butler's LP and Fertilizer Softball field paint $25.50 Card Services misc.Aquatic Center Park supplies $1,516.23 DC Superior Services Repairs for waterline break,new fountain in BWSP $7,129.15 Embroidery Express Park gear/lifeguard shirts,hats $1534.00 Forest Commodities Playground mulch $2350.00 Greencastle Civic League Pancake breakfast payment $602.00 Headley Hardware Misc. Park supplies $1037.81 Humphreys Outdoor Power Maintenance supplies $1489.42 !TN Services blade replacement $279.90 Kiefer Aquatics lifeguard supplies $495.00 Lisa Porter Softball scorekeeper $450.00 NAPA Auto Parts motor oil $14.98 Neal Tire tire repair $40.23 Randy Williams Softball umpire $375.00 Trent Ross Softball umpire $525.00 Tim Wardlow Softball Umpire $300.00 S5 Security Solutions Monthly service $29.95 Spear Corporation chemicals, multiport repair $5367.04 WalMart Aquatic Center concession supplies $2851.80 Total General Operation Expenses $29,289.01 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$29,289.01 dated this 2nd day of August,2023. SIGNATURES OF GOVERNING BOARD Cathy Merrell, President Tim Trigg, Vice President l) Joanna Muncie, Secretary Doug Huchison