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Home My Public Portal About09 -September 6,2023 Regular Meeting ,S Greencastle Board of Park Commissioners Meeting Wednesday, September 6, 2023 6:OOpm Robe Ann Park ^' Greencastle, Indiana AGENDA 1. Call to Order-Introduction of new employee 2. Public Input 3. Approval of Minutes of Regular Meeting-August 2,2023(vote) 4. Approval of Monthly Claims and Invoices-August 2023 (vote) S. New Business • Lori Mitchell-Putnam County Recovery Coalition-Jaycee Park Cleanup Day,September 30,2023 • HWC Water and Land Resources-Treatment of lake at Jaycee Park • Maddie Landry' 5K run at Big Walnut Sports Park 'September 30,2023 6. Old Business 7. Director's Report 8. Chrysta's report 9. Adjournment 10. Next Regular Meeting-Wednesday,October 4,2023,GPR Office in Robe Ann Park(6:00PM) Persons who require assistance or need information regarding access to the meeting and the availability of special facilities are requested to telephone Laurie Hardwick,ADA Coordinator,at 765.655.2301 or 765.653.3100,at least three days in advance of the meeting. GREENCASTLE PARKS&RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday,September 6,2023 (For business of August 2023) VENDOR DESCRIPTION AMOUNT 3 Kings Electric Replacement lights/softball 2730.00 Baker's Septic Service Big Walnut/Jaycee Parks $156.56 BBT Water AC water testing $75.00 Butler's LP and Fertilizer Softball field paint $26.50 Card Services(CS) Pump $85.59 CDW Government PC-Ashley Crady $1580.47 Co-Alliance Fuel for BWSP $502.61 Element Materials Water testing(new vendor) $451.00 Embroidery Express Park shirts $252.00 Forest Commodities Playground mulch $2350.00 Headley Hardware Misc.Park supplies $417.85 HWC Water and Land ResourcesJaycee Park treatments $2400.00 JTN Services Spindle/seal/oil $157.48 Keener's Mower Mower blade $126.03 Kevin Williams Umpire $225.00 Lisa Porter Softball scorekeeper $450.00 Marsee's Tree Service Two tree removals $5000.00 NAPA Auto Parts battery cable $4.06 Oler Fence Aquatic Center storm damage $3142.00 Randy Williams Softball umpire $600.00 55 Security Solutions Two additional security cameras $1384.80 Spear Corporation chemicals,UV light repairs $4252.81 Taylor Made Awards vehicle decals $480.00 Trent Ross Softball umpire $300.00 Tim Wardlow Softball Umpire $600.00 Vicky Gibson Substitute scorekeeper $150.00 WalMart Aquatic Center concession supplies $2851.80 Total General Operation Expenses $30,750.76 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s)and,except for claims not allowed as shown on this docket,such claims are hereby allowed in the total amount of$30,750.76 dated this 6th day of September,2023. SIGNATURES OF GOVERNING BOARD -77 Cathy Merrell, resident Tim Trigg,Vice President P if le I- 1,1 Jp nna Muncie,Secretary Doug Hu chi on -/ S 4,-Z, 403 Bloomington Street Greencastle,IN 46135 Board of Park Commissioners Meeting September 6,2023 Robe Ann Park September 6, 2023 Attendance: Bill Dory (BD), Doug Hutchison (DH), Chrysta Snellenberger (CS), Ashley Crady (AC), Greg Ruark (GR), Eric Bernsee, Stacie Langdon,Joanna Muncie (JM), Cathy Merrell (CM) Guests: Lori Mitchell, Turner Keck (WGRE) Absent: Tim Trigg Call to order- by Cathy at 6:08pm Introduction of Ashley Crady, new Recreational Program Coordinator Public Input- none Minutes from July: Motion to approve by Doug 2nd by Cathy Passed 3-0 Claims from July: Motion to approve Joanna Second: DH, passed 3-0 New Business • Lori Mitchell—participate .n?obilizedrecoverydayofservic_e.com -Jaycee Park cleanup Purpose: to bring people together. Recovery can happen and the event can be for those seeking assistance. Time: 9am-12pm -#of participants: 5-15 so far. Provide NARCAN. Lori thought there was a box at Jaycee Park. Pretty sure there is not. Motion to approve by Cathy 2nd by Joanna Passed 3-0 • HWC Water and Land Resources: Offering to maintain Jaycee Park Lake with chemicals in order to keep the lake free of algae, grass, and other floating materials. Cost is $800/month beginning in 2024 for 10 months. No motion at this time. For future business. • Maddie Landry. Greg read a proposal to host an 5K at Big Walnut Sports Park. Proceeds for CPR courses and AED equipment, sponsored by PCH. Motion to approve: by Doug with a stipulation(s) of crosswalk monitors at all dangerous crossovers. Insurance? Second: by Joanna 3-0 Old Business • Drainage issue at BWSP - check on history of park and where lines may be. Check with ASA? Joe Custis has marked it off to make people aware. Potential cost is above $10,000. GR to follow up with Mayor Dory. • Linda Patrick wanted Board to know about food van at September 30 Pickleball Tournament Greg's report CS report • Potential of closing Splash Park due to weather conditions and cost of chemicals with such a small window remaining. Splash Park was closed officially the day. AC- Boo Bash at AC October 28, food trucks, antique tractors, possible hayride. Adjournment-JM Second CM. 3-0. 6:56pm Next Meeting: Wednesday, October 4, 2023