HomeMy Public PortalAboutCulture & Recreation DetailFY2018 BUDGET PROJECTION
•CULTURE & RECREATION
•BREWSTER LADIES LIBRARY
•RECREATION
•MILL SITES
Town of Brewster
2198 Main Street
Brewster, MA 02631
Brewster Ladies’ Library
Board of Library Directors
(elected)
Library Director
(appointed by Library Board)
Personnel Bylaw Grade 4
Bookkeeper Volunteer Coordinator
Adult Services Librarian
SEIU Grade 5 Assistant Director/Youth
Services Librarian
SEIU Grade 6
Circulation Manager
SEIU Grade 5
Assistant
Reference
Librarian
SEIU Grade 4
Assistant Youth Services
Librarian
SEIU Grade 5
Custodian
Library Assistant
SEIU Grade 3
Assistant
Circulation
Manager
SEIU Grade 4
Substitutes
Library Assistants (2)
SEIU Grade 3
The Brewster Ladies’ Library FY 2018 Budget Request
The mission of the Brewster Ladies' Library is to be a cultural and life-long learning community
center that provides free access to a range of resources, activities and professional assistance to
further enhance the quality of life.
This mission statement approved by the Library Board of Directors is the basis for the library’s
budget request. Free access to information for all Brewster residents is the library’s focus. In
order to best serve the community, the Brewster Ladies’ Library must meet State Library
standards to be certified. Losing certification not only means a loss of state aid, but a loss of
access to other public libraries for our Brewster residents.
To meet the state’s standards, Brewster must spend 19% of the municipal appropriation
requirement on materials. The Library Association will also play a crucial role in funding the
library’s material budget in order to attain the 19% level and maintain certification. The
Association remains a valuable partner providing approximately 25% of the library’s operating
budget. In addition to funding the materials budget, the Association funds all library programs
and museum memberships. The Association also contributes funding to library and custodial
supplies, maintenance of the building and staff development. Perhaps the most priceless
contribution is the thousands of volunteer hours provided by Association members adding
substantially to the library’s capabilities. The Library’s Volunteer Coordinator is retiring in June
2017 after many years of service. This position has been funded by the Association. With the
retirement of the current volunteer coordinator, the Library will be transferring this position to
the Town payroll. The partnership of the Town and the Association is strong and serves the
community well.
The Library is requesting Sunday hours from November 2017 through March 2018. This will be
the sixth year of offering Sunday hours.
The Library is requesting eleven additional hours for the library’s custodian, from 24 to 35
hours. There are no additional health benefits costs associated with this request. This is the fourth
year for this request.
The Library Board, Association members, staff and I look forward to serving our community’s
informational needs.
2
Salaries/Wages
The Library staff is comprised of four full time employees and six part-time, providing
forty-one hours of public service five days a week including two evenings. The Library’s
Custodian is a 24 hour per week position and there is a request for increased hours for
this position. The Library’s Volunteer Coordinator, funded by the Association, should be
transferred to Town payroll as the current volunteer coordinator is retiring in June 2017.
Library staff, with the exception of the Director, are members of the SEIU Local 888
Union. The current collective bargaining agreement is in effect from July 1, 2015
through June 30, 2017. The wages listed reflect FY17 salaries and will be adjusted as
new contracts are finalized. This line item also covers a pool of substitutes who provide
seasonal, sick and vacation time coverage.
Longevity
Three library employees receive longevity payments in accordance with the current
SEIU Local 888 Union contract, July 1, 2015-June 30, 2017 and one employee will
receive longevity in accordance with the Town of Brewster Personnel By Law Policies
and Procedures.
Holiday Pay
In accordance with the current collective bargaining agreement, one full time staff
member is paid for Monday holidays.
Sunday Hours
The request for FY18 will provide funding for nineteen Sundays, November 5, 2017
through March 25, 2018. The line item covers wages for four staff.
Overtime
The overtime request is to provide staff development for three full time employees.
Natural Gas
Natural gas line item is based on previous years’ expenditures and patterns of usage.
Telephone
The FY18 request is based on FY17 expenditures.
CLAMS Cape Libraries Automated Materials Sharing
The CLAMS budget request for FY18 is based on an estimation of fees. The budget
estimate is based on an equal assessment of $4,445.57/member (there are 35
3
members), plus workstation fees, circulation transactions, items added to the library
collection and downloadable resources.
Repair/Maintenance of the Building
The original, historical area of the Library is now 148 years old and the most current
addition is nineteen years old. The library facility continues to age and every year
presents a new challenge in maintaining the infrastructure. Roofing, plumbing, electrical,
HVAC, lighting and elevator repairs top the list. The Brewster Ladies’ Library
Association contributed approximately $9500 in FY16 for building and grounds
maintenance.
Contracted Services
The Library has annual service contracts to provide and to maintain: Estimated costs for
FY 18 are: alarm services monitoring ($850), elevator service ($680 maintenance),
HVAC service, ($1900 maintenance) fire extinguisher inspection ($225), fire sprinklers
inspection ($550), Septic ($850) carpet cleaning ($550) trash removal and recycling
($1650), exterminator($500) and two copier leases and maintenance ($5150).
Postage
Although most library notices are sent by email, there are still patrons who need to
receive their notifications by mail. Postage is needed to return materials borrowed from
libraries outside of Massachusetts as well as for business correspondence and
memorial donations acknowledgements. The Association also supplements the postage
budget. The FY18 request is based on $0.47 for forever stamps.
Custodial Supplies
The Library averages 500 visitors a day. Cleaning and custodial supplies are requested
for the 22,000 sq. foot, two floor building, with an auditorium and five public lavatories.
The Association also supplements the custodial supplies budget.
Library Supplies
This line covers paper, toner for printers, processing material for all formats including
books, DVDs, recorded materials, labeling, advertising posters, graphics, craft materials
for programs as well as stationery. The library does purchase many supplies through
cooperative purchasing arrangements, particularly: the Massachusetts Higher
Educational Consortium, the County of Barnstable Purchasing Dept. Cooperative, and
Staples Preferred Customer program.
4
Mileage
Mileage will be reimbursed at the IRS standard business mileage rate for 2017 which is
0.54 cents per mile. The Brewster Ladies’ Library Association budget also supplements
this line item.
Dues
The Director has an individual membership with the Massachusetts Library Association.
This professional association and membership provides essential resources and
opportunities for continuing education. The Brewster Ladies’ Library Association budget
includes funding to pay for several staff memberships in the American Library
Association which also includes a membership in the Public Library Association.
Materials/Books
This line item is the essence of the library’s budget. It is the bread and butter of a
library’s operation. This line includes all material regardless of the format. The
purchases range from large print books to downloadable audio and eBooks.
DVDs, CDs, picture books and the latest copies of best sellers are all purchased from
this account. The Massachusetts Library Board standards dictate minimum percentage
requirements on the annual expenditures for library materials. Meeting these standards
is essential for continuing Brewster’s certification and eligibility for the State Aid to
Public Library awards. If a library is not certified by the state, other Massachusetts
libraries may refuse to loan materials to those residents living in a non-certified library
town. For towns with population under 10,000, such as Brewster, 19% of the municipal
operating expenditures appropriation to the library must be spent on materials that
circulate to the public. In FY18, the Brewster Ladies’ Library is required, by state
standards, to expend $105,864 on materials. The Brewster Ladies’ Library Association
will contribute approximately one third of this amount to the library.
5
The Brewster Ladies’ Library FY 2018 Budget Request
Increase Request: (4th Year Request)
Request to increase 24 hour Custodian position to 35 hour FT.
The Dollars
The Library’s Custodian currently works 33 hours per week. He works 24 hours as
Custodian and 9 hours per week as Library Assistant.
The FY17 combined salaries for the 24 hour Custodian and the 9 hour Library Assistant
are $36,896: $26,490 for Custodian and $10,406 as Library Assistant.
The Library is requesting a FY18 FT 35 hour Custodian @ $38,632 and a 10 hour
Library Assistant @ $8,897 totaling $47,529 an increase of $10,633.(Wages reflect FY
17 as labor contracts will be under negotiation).
• FY 17 salary of 24 hr. Custodian position is $26,490.
• Proposed FY17 salary of 35 hr. Custodian position is $38,632.
• FY 17 salary of 9 hr. Library Assistant is $10,406.
• Proposed FY17 salary of 10hr. Library Assistant is $8,897.
• An increase of $10,633 will provide the Library with a FT Custodian.
The Background
The Library’s Custodian is responsible for the cleaning and daily maintenance of 22,000
square ft. building which is visited daily, on average, by 500 people. 500 visitors using
the Library’s restrooms, meeting rooms, study areas, Teen & Children’s Rooms as well
as the Reference area, computers and general seating on a daily basis generate trash,
grime, refuse and the need for thorough cleaning. The Custodian is also responsible for
rearranging furniture for all scheduled meetings and programs. In FY 2016, there were
over 1,135 events in the Auditorium, Conference, Meeting, Historic and Children’s
rooms. The full job description is attached.
A 24 hour per week position cannot complete the required custodial duties.
6
Brewster Ladies’ Library
Library Custodian- Job Description
Definition
Performs general cleaning and minor maintenance duties for the library building,
adjacent walks and grounds. Maintains necessary equipment in clean, orderly and
functional condition.
Essential Functions
The essential functions or duties listed below are illustrations of the type of work
performed. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related or a logical assignment to the position.
Prepares and executes a systematic approach to the cleaning and maintenance of the
building. Cleans rooms, hallways, restrooms, offices, stairways and windows.
Empties trash/recycling, cleans bathrooms, and replenishes restroom supplies daily.
Sets up tables and chairs and rearranges furniture as necessary for scheduled
meetings and programs throughout the building daily.
Dusts and vacuums rugs, carpets, and upholstered furniture weekly. Uses brooms,
mops, and floor equipment to sweep, mop, strip and wax floors.
Washes windows and floors, performs some outdoor maintenance, clears snow from
entrances and walkways, replaces light bulbs, transports book sale donations to the
basement, etc. as necessary.
Maintains inventory of cleaning supplies, materials, and equipment and request supplies
when necessary.
Participates in general cleaning, painting, and repair work -makes minor carpentry,
electrical, mechanical and plumbing repairs.
Uses hand tools and power tools in making minor maintenance repairs and maintaining
grounds and walks.
Follows all applicable safety rules and procedures. Opens and closes library building
according to security procedures.
Attends monthly staff meetings.
Supervision
Works under the general direction of the Library Director and the Assistant Library
Director.
Work Environment
Work is performed in library conditions and outside during all seasons. Working
conditions involve occasional exposure and presence of unpleasant or irritating
elements or a combination of unpleasant elements such as noise, odors, chemical
fumes, dust, smoke, heat, cold, oil, dirt or grease. Work may involve occasional work at
heights or in confined or cramped quarters, or work around machinery and its moving
parts.
7
Recommended Minimum Qualifications
Education and Experience
High School diploma or equivalent and one (1) year of experience in the maintenance of
buildings; or an equivalent combination of education and experience.
Knowledge, Ability and Skills
Knowledge of cleaning materials and methods. Knowledge of the use of tools,
techniques, equipment and procedures required in the repair and maintenance of
municipal buildings and grounds.
Basic knowledge of building mechanical systems including heating, cooling, alarms and
electrical systems.
Good communication skills. Ability to understand and follow oral and written
instructions. Ability to read diagrams and floor plans. Ability to relate to staff and public
in a courteous manner.
Ability to adhere to safety precautions and perform duties in a timely manner.
Physical Requirements
Work requires some agility and physical strength. Work requires standing or walking
during most of the work period. Moderate effort is required to move materials,
equipment and furniture weighing up to 40 pounds. There may be need to stretch and
reach to retrieve material. Vision requirements include the ability to read routine
documents and to use a computer.
Duties may involve assignments requiring application of hand and eye coordination with
finger dexterity and motor coordination.
This job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer, as the needs of the
employer and requirements of the job change.
8
Library Volunteer Coordinator
The Library’s current Volunteer Coordinator has served the library and the community
since 2004, supervising and managing a volunteer workforce of 175 community
residents. The hours contributed by volunteers annually provides the work of three to
four full time staff for the library. The Brewster Ladies’ Library Association has funded
this position since 2004. As the current employee is retiring in June 2017, this position
should be with all other library employees on the Town’s payroll. This would be a
Grade 3 position, nineteen hours per week.
Brewster Ladies’ Library
Volunteer Coordinator
Definition
Coordinates all volunteer services for the library, managing a workforce of
approximately 175 volunteers. Assists on public service desks.
Essential Functions
The essential functions or duties listed below are illustrations of the type of work
performed. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related or a logical assignment to the position.
Responsible for all volunteer services including interviewing applicants for volunteer
positions and arranging training. Works with staff to define recurring and special
volunteer positions. Schedules volunteers for regular and substitute shifts. Maintains
database of all active volunteers and hours worked. Recruits and schedules volunteers
for the Book Sale and other special events. Organizes volunteer appreciation events.
Resolves problems encountered by volunteers and staff regarding volunteers’ work.
Responsible for Homebound delivery service. Works with Adult Services librarians on
selection of material for homebound patrons. Supervises selected group of volunteers
who provide homebound deliveries.
Assists on public service desks, performing the following duties: readers’ advisory;
answering phone inquiries; explaining the library services and events; registering new
borrowers and issuing library cards; charging and discharging materials.
Supervision
Works under the general direction of the Library Director and the specific direction of the
Circulation Manager.
9
Work Environment
Work is performed in library conditions, with frequent interruptions to respond to
requests for information or service; work is subject to seasonal fluctuations and
administrative deadlines.
Employee operates standard office and library equipment. Employee has ongoing
contact with the general public, volunteers, vendors and other library staff. The
employee has access to confidential information about library patrons. Errors could
result in lower standards of service to the public, monetary loss or damage to buildings
or equipment.
Recommended Minimum Qualifications
Education and Experience
Bachelor’s degree required. One year of library experience; or an equivalent
combination of education and experience. Supervisory experience required.
Knowledge, Abilities and Skills
Ability to work effectively with volunteers, staff and library patrons. Ability to interact
appropriately and tactfully with the public and volunteers. Ability to solve problems and
exercise sound judgment. Ability to work independently, plan, organize, and display
initiative. Ability to maintain confidentiality of patron records; ability to provide excellent
customer service.
Computer skills necessary to utilize automated library systems, communicate via email,
generate online orders, and assist patrons with the public online catalog. Strong working
knowledge of Office software applications and database management system to
maintain active volunteers’ schedules and work hours.
Physical Requirements
Minimum physical effort is required to perform most duties under typical library
conditions; moderate effort is required to move materials equipment and furniture
weighing up to 30 pounds. Vision requirements include the ability to read routine and
complex documents and to use a computer. The employee is frequently required to
stand, walk, sit, speak, hear and use hands to operate equipment.
This job description does not constitute an employment agreement between the
employer and employee and is subject to change by the employer, as the needs of the
employer and requirements of the job change.
Approved by the Library Board of Directors November 17, 2016.
GENERAL FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Salaries/Wages 392,319$ 222,400$ 228,521$ 222,462$ $ 226,240 $ 265,736 $ 265,736 $ 265,736
Part Time Wages -$ 162,883$ 163,437$ 167,112$ $ 170,302 $ 159,802 $ 159,802 $ 159,802
Longevity included in Wages 4,500$ 5,625$ 3,058$ $ 2,775 $ 3,525 $ 3,525 $ 3,525
Sunday hours included in Wages 7,127$ 7,211$ 6,793$ $ 9,000 $ 9,000 $ 9,000 $ 9,000
Stipends -$ -$ -$ 3,000$ $ 3,000 $ 3,000 $ 3,000 $ 3,000
Holiday Pay -$ -$ 1,851$ 2,467$ $ 2,432 $ 2,395 $ 2,395 $ 2,395
Overtime -$ -$ -$ -$ $ - $ 600 $ 600 $ 600
SUBTOTAL 392,319$ 396,911$ 406,645$ 404,892$ 413,749$ 444,058$ 444,058$ 444,058$
GENERAL EXPENSES;
Natural Gas 10,605$ 11,810$ 1,252$ 1,100$ See Note Below $ 11,800 $ 11,800 $ 11,800
Telephone 1,177$ 1,639$ 1,333$ 1,243$ $ 1,400 $ 1,400 $ 1,400 $ 1,400
CLAMS Assessment 28,933$ 29,816$ 30,896$ 31,715$ $ 36,954 $ 37,480 $ 37,480 $ 37,480
R & M Building 9,454$ 11,739$ 13,075$ 9,033$ $ 14,000 $ 14,000 $ 14,000 $ 14,000
Contracted Services 7,576$ 7,470$ 8,781$ 12,014$ $ 11,000 $ 13,000 $ 13,000 $ 13,000
Postage 409$ 475$ 245$ 480$ $ 490 $ 470 $ 470 $ 470
Custodial/Supplies 1,005$ 984$ 481$ 1,077$ $ 1,000 $ 1,100 $ 1,100 $ 1,100
Library Supplies 7,672$ 8,442$ 7,633$ 8,104$ $ 8,000 $ 8,000 $ 8,000 $ 8,000
Mileage 393$ 408$ 419$ 368$ $ 475 $ 475 $ 475 $ 475
Dues 160$ 160$ 110$ 110$ $ 110 $ 110 $ 110 $ 110
Materials/Books 68,503$ 68,999$ 69,997$ 70,192$ $ 70,000 $ 75,000 $ 75,000 $ 75,000
SUBTOTAL 135,888$ 141,942$ 134,223$ 135,438$ 143,429$ 162,835$ 162,835$ 162,835$
GRAND TOTAL 528,207$ 538,853$ 540,868$ 540,330$ $ 557,178 606,893$ 606,893$ 606,893$
Vote 4-0-0 Vote 5-0-0
Note: Natural Gas was reduced in prior years due to Local State Aid being applied as a reduction as opposed to a General Fund revenue source. It is now
corrected in FY2018 going forward.
FY2018
BREWSTER LADIES LIBRARY
FY2013 FY2014 FY2015 FY2016 FY2017
Library 4/19/2017
DEPT:610
Number of Positions in Department
Full-time 5
Part-time 7
Seasonal 12
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 24
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group)
Date of
Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
LIBRARY DIRECTOR 35.00 3009.54 Bylaw Grade 4 77,861 77,861 01/03/11 78,070 300 1,000 0 0 0 79,370
ADULT SVC LIBRARIAN 35.00 2095.55 SEIU Grade 5 54,215 54,215 10/01/98 54,360 1,350 1,000 0 2,395 0 59,105
ASST. DIRECTOR YOUTH SERVICES 35.00 1909.61 SEIU Grade 6 49,404 49,404 04/02/13 49,537 0 1,000 0 0 0 50,537
PROCESSING CIRCULATION 35.00 1734.27 SEIU Grade 5 44,868 44,868 08/01/98 44,989 975 0 0 0 0 45,964
TEEN / YA LIBRARIAN 27.00 23.04 SEIU Grade 5 32,185 32,185 12/18/14 32,272 0 0 0 0 0 32,272
ASST. CIRCULATION MGR 28.50 20.31 SEIU Grade 4 29,952 29,952 11/12/14 30,033 0 0 0 0 0 30,033
ASST. REFERENCE LIBRARIAN 27.00 19.51 SEIU Grade 4 27,261 27,261 02/06/16 27,334 0 0 0 0 0 27,334
LIBRARY CUSTODIAN 35.00 21.25 SEIU Grade 3 38,676 38,676 05/02/97 38,780 900 0 0 0 0 39,680
LIBRARY ASSISTANT 10.00 22.26 SEIU Grade 3 10,406 10,406 07/01/98 10,434 0 0 0 0 0 10,434
LIBRARY ASSISTANT 12.50 17.13 SEIU Grade 3 11,134 11,134 03/13/16 11,164 0 0 0 0 0 11,164
LIBRARY ASSISTANT 19.50 17.13 SEIU Grade 3 17,370 17,370 11/08/16 17,417 0 0 0 0 0 17,417
LIBRARY ASSISTANT 19.00 16.82 SEIU Grade 3 16,618 16,618 11/08/16 16,663 0 0 0 0 0 16,663
LIBRARY SUBSTITUTE(S)(As Needed)14,446 14,446 Varies 14,485 0 0 0 0 0 14,485
*SEIU Contract in Negotiations 265,736
159,802
3,525
3,000
0
2,395
9,000
0
600
444,058
6,400
450,458
Salary Subtotal
Medicare
Total Personnel Services
Total Certification Pay
Total Holiday Pay
Total Other Pay (Sunday Hours)
Shift Differential
Overtime
Total Education
FY 2018 Personnel Spreadsheet
Library
Total Prorated Salary
Total Part Time / Seasonal Salary
Total Longevity
As of 4/19/2017
Town of Brewster - FY18 Budget Projection
Recreation
(PT)= Part time Employee
Recreation Director
Bylaw Grade 4
Recreation Commission
Asst. Recreation Director
Bylaw Grade 2
Asst. Town Administrator
Pers. Bylaw Gr. V
Program Coordinator
Counselors (Qty 4)Pers Bylaw Fixed Rate
Board of Selectmen
Elected
Town Administrator
Appt.by Board of Selectmen
Playground DirectorPers Bylaw Fixed Rate
Sailing DirectorPers Bylaw Fixed Rate Waterfront DirectorPers Bylaw Fixed Rate
Asst. DirectorPers Bylaw Fixed Rate
Head LifeguardPers Bylaw Fixed RateAsst. DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate LifeguardsPers Bylaw Fixed Rate
Youth LeaderPers Bylaw Fixed Rate
Swim DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate
Youth LeaderPers Bylaw Fixed Rate
TOWN OF BREWSTER
2298 MAIN STREET
BREWSTER,MA 02631
PHONE:(508)896-9430
FAX:(508)896-9430
BREWREC@TOWN.BREWSTER.MA.US
WWW.TOWN.BREWSTER.MA.US
OFFICE OF
RECREATION COMMISSION
Recreation Department - Fiscal Year 2018
Recreation Department Operating Budget
Temp/Seasonal/Lifeguard
This line item will supplement our temporary/seasonal employees. The amount requested will represent
Summer Rec staff, Lifeguards, Swim Instructors and Swim director. Please see breakdown below.
Temporary/Seasonal/Lifeguard Wages - FY 18
1. Playground Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Director 1 7.5 $18.00 22 $396 $2,970
Asst. Director 1 7.5 $14.00 22 $308 $2,310
Head
Counselors 8 7.5 $13.00 168 $2,184 $16,380
Jr Counselors 5 7.5 $11.00 63 $693 $5,198
Counselors 8 7.5 $12.00 168 $2,016 $15,120
Playground Program Total: $41,978
2. Lifeguard Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Head Lifeguard 1 9 $15.00 40 $600 $5,400
Lifeguard 1 9 $13.00 40 $520 $4,680
Lifeguard 1 8 $12.00 20 $240 $1,920
Lifeguard Total: $12,000
3. Swimming Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Instructors 2 6 $12.00 50 $600 $3,600
Swimming Program Total: $3,600
Overall
Totals $57,578
Facility Maintenance
This line item helps to support basic maintenance on the office, fields, buildings (sheds/garages), and
recreational facilities around the town. Locations include the Rec Dept Office at the Eddy Elementary
School, Freemans Way Recreational Fields, Town Hall Fields, Gage’s Field, Jean Finch Skate Park,
Brewster Tennis Courts, Long Pond Beach, and Upper Mill Pond.
Meetings/Conference
With this line item, our department pays for membership dues and conference fees for professional
associations, such as Mass Parks and Recreation Assoc.
In-State Travel
This line item covers in-state staff mileage reimbursement.
Playground
This line item supplements costs of the summer playground program “Summer Rec”, such as program
supplies, staff uniforms, etc. (2010: staff of 15, 2011: staff of 18, 2012: Staff of 20, 2012: staff of 20, 2013:
staff of 21, 2014 staff of 22, 2015 staff of 22, 2016: staff of 23) (Participants: 2009: 152, 2010: 158, 2011:
177, 2012: 217, 2013: 260, 2014: 269, 2015: 268, 2016: 250)
Office Supplies
This budget covers office supplies needed for the daily operations of the Recreation Office.
Youth Sports
This line item supplements costs of the department’s soccer, basketball and softball/baseball programs (ages
3 – 12). We have costs of field maintenance (paint, goals, etc), uniforms, soccer balls, basketballs, baseballs,
referees, gym supervision, etc.
Boat Maintenance
This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our
summer sailing program). We cover the cost of parts and scheduled repairs.
Seasonal Certifications
This line item covers the costs of making sure our staff is current on certifications such as first aid and CPR,
lifeguard certifications and Water Safety Instructor certifications.
Advertising
This line item supplements our cost to produce brochures, run advertisements, etc.
Brewster Recreation Programs and Events
January 2016 – December 2016
Below, please find a description of our events and programs this year, including the number of participants.
These programs are funded by both the Operating Budget line items and the Recreation Department’s
Revolving Fund. Our Revolving Fund supports approximately 60% of our department’s payroll, office
functions and programs.
Senior Striders: 10
Skippers: 26
Basketball, ages 5-6: 40
Basketball, ages 7-8: 36
Basketball, grades 3-6: 79
Basketball, ages 3-4: 15
Futsal: 35
Floor Hockey: 12
Skyzone field trip: 35
Dodgeball: 13
Beach Yoga: 300+
Games Group: 13
Bloom Run: 209
Senior Tennis: 62
Tennis, adult: 21
Tennis, spring: 47
Spring soccer: 68
Softball, grades 3-6: 30
Farm league baseball: 31
Archery, spring: 10
Archery, summer: 30
Archery, fall: 10
T-Ball: 90
Mens Basketball, pick up
Whitecaps baseball: 57
Sciensational: 9
Summer Rec: 250
Youth Leader: 54
Hoop Fitness: drop in
Sailing: 157
Tennis, youth summer: 129
Tennis, summer adult: 10
Stand Up Paddleboard: 32
Golf, summer: 10
Golf, fall: 10
Soccer: summer: 8
Movie Night
Breakfast with Santa: 250
Soccer, grades 3-6: 88
Soccer, ages 3-8: 146
Field Hockey: 18
Flag Football: 20
Tennis, fall adult: 8
Tennis, fall youth: 29
Running Club: 17
Recreation Department Revolving Budget
Summary
The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a
specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the
services necessary to run the department. A full time salary employee (with benefits), contracted instructors,
seasonal staff wages, program coordinator wages and private facility usage fees are funded through this
account, which are all crucial to the success of the Recreation Department. Without these items the
department would not be able to provide such diverse programs to the community.
The local business network the department has established provides an economic impact within the
community amounting to thousands of dollars in consumer spending. Finally, the Department is able to
employ 30 young adults during the summer programs, providing jobs to the local community. These
positions provide stable work environments and financial support to families with costs of supporting
children.
Revolving Account Revenue/Expenses
Line Item Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses Revenue Expenses
Youth Sports 16,475$ (4,510)$ 17,838$ (1,781)$ 18,407$ (1,977)$ 17,313$ (901)$ 7,341$ (766)$
Asst. Programs 32,941$ (20,005)$ 39,463$ (32,625)$ 23,666$ (20,659)$ 25,736$ (13,322)$ 5,029$ (7,459)$
Summer Programs 96,312$ (19,283)$ 103,415$(26,081)$ 92,787$ (30,690)$ 92,802$ (43,612)$ 24,347$ (21,606)$
Field Rental/Maint 4,045$ (1,332)$ 5,015$ 67$ 5,380$ 6,206$ (6,280)$ 340$ (7,121)$
Special Events 1,646$ (3,537)$ 2,270$ (4,108)$ 489$ (1,879)$ 1,420$ (1,612)$ 127$ (1,246)$
Asst. Dir.
(Wages/Benefits)44,846$ (44,846)$ 46,533$ (52,730)$ 57,669$ (57,667)$ 60,823$ (63,721)$ 63,971$ (37,128)$
Wages (Misc
PT/Seasonal)(26,467)$ (28,911)$ (20,908)$ (25,984)$ (18,732)$
Office Misc (9,539)$ (8,433)$ (2,826)$ (3,194)$ (2,466)$
Credit Card (1,447)$ (2,836)$ (2,557)$ (2,800)$ (687)$
Budget
Encumbered 47,816$ 66,217$ 65,542$ 63,945$ 42,840$
Totals 244,081$(130,966)$280,751$(157,438)$263,940$(139,163)$268,245$(161,426)$143,995$(97,211)$
FY 17 (To Date)FY 13 FY 14 FY 15 FY 16
Department Expenses Comparing Operating Account and Revolving Account.
Operating and Revolving Budget Comparison
FY 13 FY 14 FY 15 FY 16
Operating
Payroll Expenses $ 98,023 $ 102,164 $ 109,010 $ 114,463
General Expenses $ 17,450 $ 17,750 $ 12,625 $ 12,925
Subtotal $ 115,473 $ 119,914 $ 121,635 $ 127,388
Revolving
Payroll Expenses $ 71,313 $ 81,641 $ 78,575 $ 89,705
General Expenses $ 59,653 $ 75,797 $ 60,587 $ 71,721
Subtotal $ 130,966 $ 157,438 $ 139,162 $ 161,426
Total Budget Expenses $ 246,439 $ 277,352 $ 260,797 $ 288,814
% of Budget funded by
Revolving Account 53% 57% 53% 56%
GENERAL FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 55,472$ 57,651$ 59,980$ 62,336$ 64,292$ $ 64,219 $ 64,219 $ 64,219
Temp/Seasonal 42,551$ 44,513$ 49,030$ 51,679$ 54,079$ $ 57,578 $ 57,578 $ 57,578
Longevity -$ -$ -$ 150$ 300$ $ 450 $ 450 $ 450
SUB TOTAL 98,024$ 102,164$ 109,010$ 114,165$ 118,671$ 122,247$ 122,247$ 122,247$
GENERAL EXPENSES;
R & M Ballfields 413$ 451$ 110$ -$ 300$ $ - $ - $ -
Facility Maintenance 2,411$ 1,725$ 1,600$ 2,560$ 1,600$ $ 1,500 $ 1,500 $ 1,500
Skateboard Park 500$ 500$ 500$ -$ 500$ $ - $ - $ -
Meetings/Conferences 345$ 150$ 621$ 405$ 300$ $ 300 $ 300 $ 300
In-State-Travel 445$ 349$ 453$ 643$ 600$ $ 600 $ 600 $ 600
Playground 1,184$ 1,827$ 965$ 1,052$ 1,000$ $ 1,000 $ 1,000 $ 1,000
Office 393$ 953$ 416$ 393$ 300$ $ 300 $ 300 $ 300
Youth Soccer 2,754$ 2,308$ 1,800$ 1,698$ 1,600$ $ - $ - $ -
Youth Basketball 2,800$ 2,800$ 2,000$ 1,131$ 2,500$ $ - $ - $ -
Boat Maintenance 1,042$ 949$ 970$ 786$ 800$ $ 800 $ 800 $ 800
Seasonal Certifications 772$ 931$ 380$ 383$ 625$ $ 1,100 $ 1,100 $ 1,100
Swim 477$ 1,124$ 255$ 620$ 600$ $ 600 $ 600 $ 600
Office Maintenance 1,314$ 1,417$ 700$ 737$ 700$ $ - $ - $ -
Advertising 800$ 1,128$ 555$ 988$ 500$ $ 500 $ 500 $ 500
Softball Expenses 1,799$ 1,140$ 1,300$ 1,119$ 1,000$ $ - $ - $ -
Youth Sports -$ -$ -$ -$ -$ $ 6,700 $ 6,700 $ 6,700
SUB TOTAL 17,450$ 17,750$ 12,625$ 12,515$ 12,925$ 13,400$ 13,400$ 13,400$
GRAND TOTAL 115,474$ 119,914$ 121,635$ 126,680$ 131,596$ 135,647$ 135,647$ 135,647$
Vote 5-0-0 Vote 7-0-0
Note: Consolidation of individual youth sporting expenditures such as skateboard park, youth soccer, and youth basketball into a "youth sports' line item to allow for more flexibility as needs change.
FY2018
RECREATION
FY2013 FY2014 FY2015 FY2016 FY2017
Recreation 3/3/2017
DEPT:630
Number of Positions in Department
Full-time 1
Part-time 0
Seasonal Varies
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 1
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group) Date of Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
RECREATION DIRECTOR 35.00 2475.58 Bylaw Grade 4 64,046 64,046 10/08/08 64,219 450 0 0 0 0 64,669
SEASONAL EMPLOYEES 57,578 57,578 00/00/00 57,578 0 0 0 0 0 57,578
*OPEIU Contract in Negotiations 64,219
57,578
450
0
0
0
0
0
0
122,247
1,800
124,047
Total Holiday Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
Recreation
FY 2018 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Other Pay
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
As of 1/12/2017
Town of Brewster - FY18 Budget Projection
ALEWIFE &MILLSITES
A) Alewife Committee - The Alewife Committee is a three (3) member
committee appointed by the Board of Selectmen for three-year terms. The
Alewife Committee is responsible for the operation of the herring run at the
town’s mill sites property. This is a working group of volunteers that insure
that the actual herring run is in good working order. They coordinate a
number of other volunteers that work on the run and the grounds. These work
functions include items such as repairs to walls, fish ladders, etc. The budget
is generally utilized to buy tools and materials to support these efforts.
The Commonwealth of Massachusetts and the Board of Selectmen did adopt
regulations that resulted in a total ban on the taking of herring. In the recent
past, the town’s regulations established limits on the timing and number of fish
that a person may take. We charged a fee for this permit which largely paid for
the associated enforcement efforts. Since we will not be selling permits, there
will be no additional revenue stream, however enforcement will continue to be a
necessity in order to protect this important resource.
The Committee, with the assistance of the DPW Superintendent, Natural
Resource Director, and APCC received a grant which allows us to purchase and
install a fish counter in order gain more detailed information on the strength of
the seasonal run. We also applied and received a Federal and State 319 Grant
to study and improve the storm-water collection and treatment systems in the
Millsites area. This work was completed in the spring of 2010.
We received another grant from the Gulf of Maine Council, due to the efforts
of APCC, to study and plan for restoration of the salt marsh in the Stony Brook
Valley, south of Route 6A. This was followed by a federal stimulus grant in the
amount of $1,400,000 to replace the culverts with two nine (9’) box culverts.
The significant gain is improved fish passage for the herring and restoration of
the salt marsh south of Route 6A. This work was largely completed in the fall
of 2010.
We have also received a significant grant for the permitting, redesign and
replacement of the dam at Lower Mill Pond. The previous stone and earthen
dam that was constructed in the early 1960’s was leaking and in poor
condition. This project was satisfactorily completed in the spring of 2013.
We did receive funding at the 2013 Special Town Meeting to replace the
westerly retaining wall on the Mill Building holding pond. These funds were
used to acquire building materials, with the actual labor performed by
volunteers. This work was completed in the spring of 2014.
B) Old Mill Sites Committee – The Mill Sites property was acquired by the town
in 1940 and the mill is the only remaining commercial/industrial structure
from Factory Village, which is an important historical asset of the town. The
Old Mill Sites Committee consists of seven (7) members who are appointed by
the Board of Selectmen for three-year terms. This group of volunteers is truly
a working committee. They are responsible for maintenance and oversight of
the mill sites building and contents including the mill room downstairs and the
museum upstairs. The footpaths and town property alongside the brook are
also under the purview of this committee. The mill is open Saturdays during
the summer. Visitors can purchase fresh ground cornmeal from the miller,
and visit the museum which features artifacts from 19th Century Cape Cod
life, native American stone tools, information about Factory Village and a
working barn loom. The committee coordinates volunteers to staff the building
for all these activities, as well as Brewster in Bloom, two summer festivals, and
spring field trips from local schools.
The Town provided special funding (largely through the Community
Preservation Committee) in November of 2008, which allowed for significant
renovations to this structure. The project included replacing the water wheel,
sluiceway, grinding stone, grinding stone frame and frame and roof.
The November 2014 Special Town Meeting appropriated the sum of $27,000
which will be used to rehabilitate the exterior envelope of this structure
including new shingles, building sills, trim boards, repair window frames, new
doors and painting.
GENERAL FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
GENERAL EXPENSES:
Property Related Service 529$ 796$ 533$ 782$ 500$ $ 700 $ 700 $ 700
Contracted Services 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ $ 1,500 $ 1,500 $ 1,500
Supplies 1,898$ 1,704$ 1,967$ 1,718$ 2,000$ $ 1,800 $ 1,800 $ 1,800
GRAND TOTAL 3,926$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$ 4,000$
Vote 5-0-0 Vote 7-0-0
FY2017
FY2018
MIILL SITES
FY2013 FY2014 FY2015 FY2016
Mill Sites 2/1/2017