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Home My Public Portal AboutOther Operating Expenses & Assessments DetailFY2018 BUDGET PROJECTION •OTHER BUDGET ITEMS •ASSESSMENTS •ALEWIVES •LOCAL SERVICE FUNDING Town of Brewster 2198 Main Street Brewster, MA 02631 ASSESSMENTS We use this budget to centralize the various assessments that we receive from regional programs that we participate. 1. Memorial Veterans Day Ceremony: Our veteran’s organization members in order to hold our annual ceremonies for the recognition of both Veteran’s and Memorial Day use these limited funds. These monies pay for flags and related parade expenses. 2. Department of Veteran’s Services: Cities and towns within the Commonwealth of Massachusetts are required to provide certain forms of assistance to needy veterans. The Town of Brewster participates in a regional group that consists of the towns of Barnstable, Bourne, Brewster, Chatham, Dennis, Eastham, Harwich, Mashpee, Orleans, Provincetown, Sandwich, Truro, Wareham, Wellfleet, and Yarmouth. We have found this approach to be very cost effective and efficient in the past. If we did not belong to a regional organization we would be required by state law to organize a local department with significantly higher costs. In addition to this assessment expense we have to budget for benefits for our eligible veterans. The district does an extraordinary job of identifying other federal, state and private resources to service these individuals’ important needs. 3. Veteran’s Benefits Budget: All cities and towns in the Commonwealth of Massachusetts have a requirement to provide a certain amount of benefits to those residents who served in the armed forces. The state does reimburse the town for fifty (50%) of the expenses within this program through a cherry sheet transfer. As I mentioned in the summary for District Assessments, this program is managed by the Department of Veteran’s Services, which is located in Barnstable, MA. The Department of Veteran’s Services is a regional organization that manages the veteran benefits for all Cape Cod communities with the exception of Falmouth. The district works quite hard to identify federal, state and private resources for needy veteran, thereby minimizing the impact on the local benefits budget. 4. Green Head Fly District: This is an assessment assigned by the Cape Cod Mosquito Control District (CCMCD) to all cape communities that participate in the green head fly control 1 project. The CCMCD builds and annually installs the blue boxes in the coastal marsh areas throughout Cape Cod. The boxes serve to attract and terminate the green head flies, thereby serving to minimize the impact of these pests in many of the neighborhoods and beaches bordering wetlands and marsh areas. 5. Historic District Committee: The Town of Brewster is a member of the Old Kings Highway Historic District. The district includes those communities along Route 6A, inclusive of Sandwich, Barnstable, Yarmouth, Dennis, Brewster and Orleans. The goal of the committee is the protection and preservation of Route 6A. This assessment is used to support the costs of the Regional Historic District Committee. The regional committee consists of a representative of each of the member towns. This group provides support to the local committees and hears appeals of local committee decisions. 6. Pleasant Bay Alliance: The Towns of Brewster, Orleans, Harwich and Chatham have worked cooperatively to develop a management plan for Pleasant Bay. This article allows for the adoption of this original plan as well as to permit Brewster to formally join the Alliance as a permanent member under the terms of an inter-municipal agreement, which allows for the administration and management of this comprehensive proposal. 7. Cape Cod Mosquito Control: The Cape Cod Mosquito Control Project (C.C.M.C.P.) was organized in 1928. Since its inception theC.C.M.C.P. has tried to use the most effective, yet least environmentally invasive mosquito control techniques. The control plan follows the fundamental concepts described by the phrase Integrated Pest Management. Integrated pest management (IPM) simply stated is the combination of mechanical, cultural, and biological controls to keep pest populations low enough to prevent intolerable damage or annoyance. C.C.M.C.P. is charged with managing mosquito populations in Barnstable County at a low enough level to prevent disease transmission and annoyance. As with any IPM program, personnel from C.C.M.C.P. perform the following activities on a year round basis: 1. inspection(larval and adult), 2. evaluation of pest threshold (varies based on the presence of vector species and/or the presence of disease), 3. application (water management, larviciding, and/or education), and 4. monitoring (for both disease and efficacy). Program results are reported to the Commonwealth of Massachusetts and an annual operations report can be viewed at the Department of Agricultural Resources website. Brewster’s assessment is included as a charge on the State’s Cherry Sheet and is therefore not included in the annual budget article that is presented to the annual Town Meeting. 2 ALEWIFE &MILLSITES A) Alewife Committee - The Alewife Committee is a three (3) member committee appointed by the Board of Selectmen for three-year terms. The Alewife Committee is responsible for the operation of the herring run at the town’s mill sites property. This is a working group of volunteers that insure that the actual herring run is in good working order. They coordinate a number of other volunteers that work on the run and the grounds. These work functions include items such as repairs to walls, fish ladders, etc. The budget is generally utilized to buy tools and materials to support these efforts. The Commonwealth of Massachusetts and the Board of Selectmen did adopt regulations that resulted in a total ban on the taking of herring. In the recent past, the town’s regulations established limits on the timing and number of fish that a person may take. We charged a fee for this permit which largely paid for the associated enforcement efforts. Since we will not be selling permits, there will be no additional revenue stream, however enforcement will continue to be a necessity in order to protect this important resource. The Committee, with the assistance of the DPW Superintendent, Natural Resource Director, and APCC received a grant which allows us to purchase and install a fish counter in order gain more detailed information on the strength of the seasonal run. We also applied and received a Federal and State 319 Grant to study and improve the storm-water collection and treatment systems in the Millsites area. This work was completed in the spring of 2010. We received another grant from the Gulf of Maine Council, due to the efforts of APCC, to study and plan for restoration of the salt marsh in the Stony Brook Valley, south of Route 6A. This was followed by a federal stimulus grant in the amount of $1,400,000 to replace the culverts with two nine (9’) box culverts. The significant gain is improved fish passage for the herring and restoration of the salt marsh south of Route 6A. This work was largely completed in the fall of 2010. We have also received a significant grant for the permitting, redesign and replacement of the dam at Lower Mill Pond. The previous stone and earthen dam that was constructed in the early 1960’s was leaking and in poor condition. This project was satisfactorily completed in the spring of 2013. We did receive funding at the 2013 Special Town Meeting to replace the westerly retaining wall on the Mill Building holding pond. These funds were used to acquire building materials, with the actual labor performed by volunteers. This work was completed in the spring of 2014. B) Old Mill Sites Committee – The Mill Sites property was acquired by the town in 1940 and the mill is the only remaining commercial/industrial structure from Factory Village, which is an important historical asset of the town. The Old Mill Sites Committee consists of seven (7) members who are appointed by the Board of Selectmen for three-year terms. This group of volunteers is truly a working committee. They are responsible for maintenance and oversight of the mill sites building and contents including the mill room downstairs and the museum upstairs. The footpaths and town property alongside the brook are also under the purview of this committee. The mill is open Saturdays during the summer. Visitors can purchase fresh ground cornmeal from the miller, and visit the museum which features artifacts from 19th Century Cape Cod life, native American stone tools, information about Factory Village and a working barn loom. The committee coordinates volunteers to staff the building for all these activities, as well as Brewster in Bloom, two summer festivals, and spring field trips from local schools. The Town provided special funding (largely through the Community Preservation Committee) in November of 2008, which allowed for significant renovations to this structure. The project included replacing the water wheel, sluiceway, grinding stone, grinding stone frame and frame and roof. The November 2014 Special Town Meeting appropriated the sum of $27,000 which will be used to rehabilitate the exterior envelope of this structure including new shingles, building sills, trim boards, repair window frames, new doors and painting. GENERAL FUND TOWN ADMINISTRATOR BOARD OF SELECTMEN FINANCE COMMITTEE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED GENERAL EXPENSES; Greenhead Fly 750$ 1,250$ 1,250$ 1,500$ 1,250$ $ 1,250 $ - $ 1,250 Historic District 8,750$ 9,000$ 9,500$ 9,750$ 9,750$ $ 9,750 $ - $ 9,750 Veterans Assessment 23,978$ 23,663$ 24,243$ 24,539$ 25,407$ $ 25,568 $ - $ 25,568 Pleasant Bay Alliance 11,237$ 11,237$ 11,237$ 11,280$ 11,280$ $ 11,280 $ - $ 11,280 County Assessment -$ -$ -$ 1,250$ -$ $ - $ - $ - GRAND TOTAL 44,715$ 45,150$ 46,230$ 48,319$ 47,687$ 47,848$ TBD 47,848$ Vote 7-0-0 GENERAL FUND TOWN BOARD OF FINANCE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED WAGES: Part-time 830$ 896$ -$ 2,500$ 2,500$ $ 1,100 $ 1,100 $ 1,100 SUB TOTAL 830$ 896$ -$ 2,500$ 2,500$ 1,100$ 1,100$ 1,100$ GENERAL EXPENSES; Expenditures 861$ 842$ -$ 879$ 900$ $ 900 $ 900 $ 900 SUB TOTAL 861$ 842$ -$ 879$ 900$ 900$ 900$ 900$ GRAND TOTAL 1,692$ 1,738$ -$ 3,379$ 3,400$ 2,000$ 2,000$ 2,000$ Vote 5-0-0 Vote 7-0-0 FY2018 ASSESSMENTS FY2013 FY2014 FY2015 FY2016 FY2017 FY2017 FY2018 ALEWIVES COMMITTEE Note: FY2015 experienced abnormal snow fall levels; therefore the committee was unable to expend funds. FY2018 moving to a stipend as opposed to an hourly basis. FY2013 FY2014 FY2015 FY2016 Assessments & Alewives 2/1/2017 DEPT:297 Number of Positions in Department Full-time 0 Part-time 0 Seasonal 3 Temporary 0 Vacancies 0 New Positions Requested 0 TOTAL OF ALL POSITIONS 3 Position Avg Hours Per Week Bi-Weekly Salary / Hrly Rate Class & Step as of 6/30/17 (e.g., B -Step 3) Yearly Salary as of 6/30/17 COLA (Varies by Emp Group) Date of Hire FY 2018 Projected Salary Longevity Pay Education Pay Certification Pay Holiday Pay Other**Total by Employee ALEWIFE WARDEN (As Needed)Bylaw 150 150 Varies 150 0 0 0 0 0 150 SEASONAL EMPLOYEES (As Needed)Bylaw 2,350 2,350 Varies 2,356 0 0 0 0 0 2,356 *OPEIU Contract in Negotiations 2,507 0 0 0 0 0 0 0 0 2,507 0 2,507Total Personnel Services FY 2018 Personnel Spreadsheet Total Education Total Certification Pay Total Holiday Pay Total Other Pay Shift Differential Overtime Alewives Total Prorated Salary Total Seasonal Salary Total Longevity Salary Subtotal Medicare As of 1/12/2017 Town of Brewster - FY18 Budget Projection GENERAL FUND TOWN ADMINISTRATOR BOARD OF SELECTMEN FINANCE COMMITTEE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED GENERAL EXPENSES; Program Expenses 65,269$ 78,938$ 86,187$ 88,087$ 101,959$ $ 110,960 $ 110,960 SUB TOTAL 65,269$ 78,938$ 86,187$ 88,087$ 101,959$ 110,960$ 110,960$ -$ Vote 4-0-0 GENERAL FUND TOWN ADMINISTRATOR BOARD OF SELECTMEN FINANCE COMMITTEE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED GENERAL EXPENSES; Program Expenses 10,000$ 10,000$ 14,000$ 12,500$ 10,000$ $ 10,000 $ 10,000 $ 10,000 SUB TOTAL 10,000$ 10,000$ 14,000$ 12,500$ 10,000$ 10,000$ 10,000$ 10,000$ Vote 4-0-0 Vote 6-0-0 GENERAL FUND TOWN ADMINISTRATOR BOARD OF SELECTMEN FINANCE COMMITTEE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED GENERAL EXPENSES; Program Expenses 2,000$ 2,000$ 3,500$ 3,500$ 3,500$ $ 3,500 $ 3,500 $ 3,500 SUB TOTAL 2,000$ 2,000$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ Vote 4-0-0 GENERAL FUND TOWN ADMINISTRATOR BOARD OF SELECTMEN FINANCE COMMITTEE EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED GENERAL EXPENSES; Program Expenses 26,000$ 26,000$ 26,000$ 26,000$ 26,000$ $ 26,000 $ 26,000 $ 26,000 SUB TOTAL 26,000$ 26,000$ 26,000$ 26,000$ 26,000$ 26,000$ 26,000$ 26,000$ Vote 4-0-0 Vote 7-0-0 GRAND TOTAL 103,269$ 116,938$ 129,687$ 130,087$ 141,459$ 150,460$ 150,460$ 39,500$ FY2018 HUMAN SERVICE CONTRACTS FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2013 FY2014 FY2015 FY2017 TOWN BAND FY2018 FY2016 FY2018 LOCAL BUSINESS FUNDING *Note: These items were previously in warrant articles. It is an annual expenditure, therefore the recommendation is to include the expenses in the operating budget. FUEL ASSISTANCE FY2013 FY2014 FY2015 FY2016 FY2017 FY2013 FY2014 FY2015 FY2016 FY2017 Local Support Services 3/17/2017