HomeMy Public PortalAboutSpecial Revenue Funds DetailFY2018 BUDGET PROJECTION
•REVOLVING FUNDS
•AMBULANCE
•GOLF
•WATER
•CROSBY MANSION
•RECREATION
•TELECOMMUNICATIONS
•CABLE ACCESS
Town of Brewster
2198 Main Street
Brewster, MA 02631
Total of 18 full-time employees and 18 on-call employees.
Chief
Deputy
Group 1
Captain
FF/EMT
FF/EMT
Call
FF/EMT's
Group 2
Captain
FF/EMT
FF/EMT
Call
FF/EMT's
Group 3
Captain
FF/EMT
FF/EMT
Call
FF/EMT's
Group 4
Captain
FF/EMT
FF/EMT
Call
FF/EMT's
Inspector Admin. Assistant
Fire Department
Organizational Chart (January 2017)
DAY SHIFT FF/EMT 24 Hour PositionsDAY SHIFT FF/PARAMEDICS
Funding provided through SAFER Grant
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN FINANCE COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time -$ -$ -$ -$ -$ $ 103,921 $ 103,921 $ 103,921
Part Time - Call -$ -$ -$ -$ -$ $ 35,000 $ 35,000 $ 35,000
Overtime -$ -$ -$ -$ -$ $ - $ - $ -
Longevity -$ -$ -$ -$ -$ $ - $ - $ -
Holiday Pay -$ -$ -$ -$ -$ $ - $ - $ -
Educational Stipends -$ -$ -$ -$ -$ $ - $ - $ -
Contractual Obligations -$ -$ -$ -$ -$ $ - $ - $ -
SUB TOTAL -$ -$ -$ -$ -$ 138,921$ 138,921$ 138,921$
GENERAL EXPENSES;
Clothing Allowance -$ -$ -$ -$ -$ $ 30,000 $ 30,000 $ 30,000
R&M Appa -$ -$ -$ -$ -$ $ 18,000 $ 18,000 $ 18,000
Breathing App Maint -$ -$ -$ -$ -$ $ - $ - $ -
Hose Replacement/Repair -$ -$ -$ -$ -$ $ - $ - $ -
Radio Maint -$ -$ -$ -$ -$ $ 5,000 $ 5,000 $ 5,000
Tuition/Education -$ -$ -$ -$ -$ $ 12,600 $ 12,600 $ 12,600
Medical Expense -$ -$ -$ -$ -$ $ 5,000 $ 5,000 $ 5,000
Hardware -$ -$ -$ -$ -$ $ 1,750 $ 1,750 $ 1,750
In-State Travel -$ -$ -$ -$ -$ $ 250 $ 250 $ 250
Dues/Subscriptions -$ -$ -$ -$ -$ $ 1,085 $ 1,085 $ 1,085
Misc. Ambulance Equipment -$ -$ -$ -$ -$ $ - $ - $ -
Contracted Services -$ -$ -$ -$ -$ $ 20,600 $ 20,600 $ 20,600
EMS Supplies -$ -$ -$ -$ -$ $ 52,000 $ 52,000 $ 52,000
Admin / Leasing / Office Supplies -$ -$ -$ -$ -$ $ 9,100 $ 9,100 $ 9,100
General Ops -$ -$ -$ -$ -$ $ 3,500 $ 3,500 $ 3,500
Computers -$ -$ -$ -$ -$ $ 4,900 $ 4,900 $ 4,900
R&M Building -$ -$ -$ -$ -$ $ 21,000 $ 21,000 $ 21,000
Utilties -$ -$ -$ -$ -$ $ 28,000 $ 28,000 $ 28,000
Reserve for Unforseen Exp.-$ -$ -$ -$ -$ $ 115,000 $ 115,000 $ 115,000
SUB TOTAL -$ -$ -$ -$ -$ 327,785$ 327,785$ 327,785$
RESCUE EXPENSE:
Rescue Billing -$ -$ -$ -$ -$ $ 30,000 $ 30,000 $ 30,000
Dispatch -$ -$ -$ -$ -$ $ 75,000 $ 75,000 $ 75,000
Car 230 (first response vehicle)-$ -$ -$ -$ -$ $ 60,000 $ 60,000 $ 60,000
Personal Protective Equipment -$ -$ -$ -$ -$ $ 20,000 $ 20,000 $ 20,000
Rescue /Pumper -$ -$ -$ -$ -$ $ 75,000 $ 75,000 $ 75,000
Ambulance Leases -$ -$ -$ -$ -$ $ 105,000 $ 105,000 $ 105,000
Laryngoscopes -$ -$ -$ -$ -$ $ 10,000 $ 10,000 $ 10,000
Computer Upgrades/mobile -$ -$ -$ -$ -$ $ 15,000 $ 15,000 $ 15,000
SUB TOTAL -$ -$ -$ -$ -$ 390,000$ 390,000$ 390,000$
STATION EXPENSE:
Generator -$ -$ -$ -$ -$ $ - $ - $ -
R&M Building -$ -$ -$ -$ -$ $ - $ - $ -
Office Supplies -$ -$ -$ -$ -$ $ - $ - $ -
Computer/Copy supply -$ -$ -$ -$ -$ $ - $ - $ -
General Operations -$ -$ -$ -$ -$ $ - $ - $ -
SUB TOTAL -$ -$ -$ -$ -$ -$ -$ -$
GRAND TOTAL -$ -$ -$ -$ -$ 856,706$ 856,706$ 856,706$
Vote 5-0-0 Vote 7-0-0
FY2018
AMBULANCE - MGL Chapter 40 S 5F
FY2013 FY2014 FY2015 FY2016 FY2017
Fire 3/23/2017
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL
YEAR 2021
FISCAL YEAR
2022 NOTES
B. FIRE DEPARTMENT
1. Service/Utility Vehicle #230 2008 60,000$
2. Fire Chief's Vehicle # 231 2013 2020
3. Deputy Chiefs Vehicle #232 2007 47,000$
4. Fire Prevention Vehicle #249 2010 50,000$
5. Forestry Truck #F238* 1999
6 Forestry Truck #F240*2011 2025
7. Ambulance #A242 2010 54,000$ 54,000$ 54,000$ 54,000$ 54,000$ Lease End 2022
8. Ambulance #A243*2010 53,000$ 26,250$ 25,500$ 51,000$ 51,000$ 51,000$ Lease End 2021
9 Ambulance #A244*2014 50,000$ 26,250$ 25,500$ Lease End 2018
10. Heavy Rescue Vehicle #HR241 2005 2030
11. Ladder Truck #L237*2006 2031
12. Engine - Class A Pumper #E233*1989 37,500$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$ Lease - 10 Yrs
13. Custom Pumper #E234* (Engine)2009 54,000$ 54,000$ Lease End 7/20/18
14. Custom Pumper #E239* (Engine)2009 54,000$ 54,000$ Lease End 7/20/18
15. Rescue Boat #B246 17 Feet 2007 2018
16. Boat Trailer #246 2008
17. Inflatable Boat #247 2000 19,000$
18. 3/4 Ton Trailer* 1986
19. Boat Trailer - #247 2007
20. Rescue Tool*(Jaws of Life) (Qty 3)1984/2005 100,000$ 2027
21. Breathing Apparatus (Qty 36 units)54,720$ Lease
22. Defibrillators-Paramedic* (Qty 4 units)120,000$
23. AED Replacement 20,000$
24. Airbag Replacement
25. Thermal Imaging Equipment*50,000$
26. 800 Radio system - Portables/pagers/PASS 1996 60,000$ 30,000$
27. Computers Equipment*/add & replace 15,000$ 25,000$
28. Protective Clothing Equipment*25,000$ 20,000$ 25,000$
29. Fire Hose Replacement* 15,000$
30. Fire Station Replacement 13,500,000$ 30% design
31. Automatic CPR Devices (Qty 3 units)
32. EMS Infusion Pumps 15,000$ OEMS mandate
33. Assistance to Firefighter Grant 10,000$
34. Training & Emergency Management 22,000$
35. Laryngoscopes 10,000$
TOWN OF BREWSTER
FISCAL YEAR 2017-2022 CAPITAL PLAN
Fiscal Year 2018
Adopted by the Board of Selectmen (TBD)
Fire 2/7/2017 Page 1 of 2
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL
YEAR 2021
FISCAL YEAR
2022 NOTES
B. FIRE DEPARTMENT
36. Mobile Software License
SUBTOTAL FIRE DEPARTMENT 13,825,720$ 366,000$ 285,000$ 410,000$ 355,000$ 180,000$ 129,000$
SOURCE OF FUNDS Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL
YEAR 2021
FISCAL YEAR
2022
DEBT AUTHORIZATIONS N/A 13,500,000$ -$ -$ 50,000$ 100,000$ -$ -$
AMBULANCE RECEIPTS RESERVED N/A 325,720$ 180,500$ 285,000$ 360,000$ 255,000$ 180,000$ 129,000$
PROPERTY TAXES / AVAIL. FUNDS N/A 155,500$ -$ -$ -$ -$ -$
GRANTS, GIFTS & CPA N/A 30,000$ -$ -$ -$ -$ -$
GRAND TOTALS OF REVENUES 13,825,720$ 366,000$ 285,000$ 410,000$ 355,000$ 180,000$ 129,000$
*Italics denotes forecast.
Fire 2/7/2017 Page 2 of 2
Golf Department
Director of Golf Operations
Pers Bylaw three year contract
Golf Superintendent
Pers. Bylaw Gr. IV
Food & Beverage Operation
Contract Service
Asst. Operations
Pers. Bylaw/ Gr. III
Department Assistant (PT)
Pers. Bylaw Gr. 1 (24 HPW)
Pro Shop Clerks, Starters,
Rangers, Attendents
Pers. Bylaw Fixed Rate
Golf Master Mechanic
SEIU Gr. 4
Golf Irrigation
Technician
SEIU Gr. 3Golf Maint. Mechanic
SEIU Gr. 3
Golf Groundsman
SEIU Gr.3
Seasonal
Groundsman (3)
Town Administrator
Appointed by the Board of Selectmen
Asst. Town Administrator
Pers. Bylaw Gr. V
Asst. Operations Manager
Pers. Bylaw/LRS Gr. 6
Golf Foremen
(2 Positions)
OPEIU Gr. 7B
Golf Maint. Mechanic
SEIU Gr. 3
Golf Groundsman
SEIU Gr.3
Seasonal
Groundsman
Seasonal
Groundsman (2)
The
Captains Golf
Course
FY 2018
Budget Narrative
FY 2018 REVENUE & EXPENSE BUDGET PROJECTION
Projected
REVENUES: FY 2018
Season Passes $ 917,571
Golf Carts 707,983
Daily Green Fees 1,831,468
Driving Range 130,000
Pro Shop Gross Sales 300,000
Restaurant Rent 40,000
Miscellaneous 0
Total Revenues $3,927,022
EXPENSES:
Wages $1,369,325
Operating Expenses 919,356
Pro Shop Purchases 230,000
Fringe Benefits 451,337
Property & Liability Ins. 58,000
Debt Service Principal 740,000
Debt Service Interest 96,277
Issuance Cost 10,000
Capital 258,756
Contingency 100,000
Total Expenses $4,233,051
TO GOLF RESERVE $ (306,029)
Golf Fund Beginning Bal. $ 589,000
Less Golf Deficit $ 306,029
Golf Fund Ending Bal. $ 282,971
Notes:
1.Season Passes are based on the number of season pass holders in 2016 at the rates
approved for 2017 (3% increase over 2016 rates).
2.Golf Carts are based on the riding cart usage in 2016 at the rates approved for 2017 ($1
increase in all cart rates).
3.Daily Green Fees are based on the same amount of play as 2016 at the rates approved for
2017 ($1 increase for all green fee categories).
4.No projected growth in Driving Range revenues.
5.No projected growth in Pro Shop Sales.
6.Restaurant rent is projected lower due to the fact that we are in the process of
restructuring the lease agreement to either lower or eliminate a guaranteed minimum rent
with the objective of improving the service to the customer.
7.There is no projection for Miscellaneous revenue. In FY 2017 this projection included an
estimate for interest earned and energy credits.
8.The Golf Fund Beginning Balance represents the projected balance in the Golf Cart
Receipts Reserved for Appropriation account at the close of FY 2017. Beginning in FY
2018 we are no longer running the separate accounts.
9.The expense line items are detailed in the budget spreadsheet and explained in the
following pages. The debt service includes the bond for the expansion of the golf course
($795,200 P & I) that will be retired in 2020, and a short term borrowing for a golf
improvement project ($41,077 P & I) that will expire in 2021.
FY 2018 Budget Line Item Explanations
WAGES:
Full-time Maintenance – This line item includes the nine (9) full-time, year-round maintenance
staff. There is no increase in staffing levels. Wages are shown with no increase per Town
directive, other than a $10,000 increase for the Golf Course superintendent. The superintendent’s
increase is being proposed in order to have that salary more in line with comparable facilities.
Part-time Maintenance – This line item includes (17) seasonal maintenance staff (3 @ 40 weeks
(union); 2 @ 32 weeks (union); 5 @ 25 weeks (non-union); 4 @ 20 weeks (non-union); and 3 @
15 weeks (non-union). There is no increase in staffing levels or wages per Town directive.
Full-time Administrative - This line item includes the three (3) full-time, year-round golf
professional staff. There is no increase in staffing levels or wages based on Town directive.
Part-time Administrative – This line item includes (1) senior clerk (part-time year-round), and all
the pro shop clerks, starters, rangers, cart attendants, driving range attendants, and clubhouse
attendants (part-time seasonal). The increase in this line item is due to an increase in the increase
in the Town’s wage scale for these workers.
Overtime – This line item is for overtime pay for the maintenance staff for weekend, holiday and
special project/emergency coverage.
Longevity – Per Town directive.
GENERAL EXPENSES:
Clothing-Maint. – This line item is for union negotiated clothing and shoe allowance for the
maintenance staff and other weather and protective gear.
Clothing-Admin. – This line item provides shirts and hats for the pro shop/outside staff.
Oil/Grease-Maint. – This line item is used to purchase oil and grease to maintain the
maintenance equipment. There is a requested increase in this line item based on past history.
Diesel Fuel-Maint. – This line item is used to purchase diesel fuel for the maintenance
equipment. Our annual usage is approximately 6,100 gallons. The estimated price per gallon for
FY 2018 is $2.00.
Heating-Maint. – This line item is to provide natural gas heat to the maintenance building garage
area.
Heating-Clubhouse – This line item is to provide natural gas heat to the pro shop, restaurant, and
pavilion, as well as providing for the gas fired kitchen equipment.
Gasoline-Maint. – This line item is to purchase gasoline for the maintenance equipment. Our
annual usage is approximately 4,300 gallons. The estimated price per gallon for FY2018 is
$2.00.
Electricity-Maint. – This line item is to provide electricity to the maintenance building and haz.
Mat. Building. The maintenance building lunch room, rest rooms and offices use electric heat, as
well as the haz. Mat. Building.
Electricity-Clubhouse – This line item is to provide electricity to the pro shop, restaurant,
pavilion (including air-conditioning) and cart barns (electric powered carts). In the past two years
there has been increased utilization of the function room which has resulted in higher electrical
usage for parking lot lights and pavilion HVAC.
Electricity-Irrigation – This line item is to provide electricity to the (2) golf course irrigation
pumps, and to the cold storage building.
Electricity-Driving Range – This line item is to provide electricity to the driving range building
and driving range irrigation pump.
R & M Equipment – This line item is used to purchase parts and for repairs to our maintenance
equipment.
R & M Irrigation – This line item is used for repairs to the irrigation system and for the annual
service agreement for the irrigation computer system. As the irrigation system ages, more
maintenance is required and has resulted in an increased request for this line item.
Professional/Technical – This line item is used for soil and tissue tests on the golf course. These
additional tests could indicate that we can reduce our lime applications, thus reducing costs in
future years.
Phone-Maint. – This line item covers the phone service for the maintenance building’s two
phone lines.
Phone-Clubhouse – This line item covers the phone service for the clubhouse’s four phone lines.
Alarm-Maintenance – This line item pays for the burglar and fire alarm monitoring fees for the
maintenance and cold storage buildings and repair and annual inspection costs associated with
these alarms.
Alarm-Clubhouse – This line item pays for the burglar and fire alarm monitoring fees for the
clubhouse and pro shop and repair and annual inspection costs associated with these alarms.
Office Supplies-Admin. – This line item includes such items as copy machine lease and service
agreement, member bag tags, stationary/envelopes, postage, copy paper, printing, filing supplies,
register tape, etc.
Scorecards – This line item pays for scorecards, pencils and tournament scoreboard supplies.
Maintenance Supplies – This line item covers the cost of power/hand/outdoor tools, painting
supplies, maintenance building custodial supplies, cleaners/degreasers, nuts & bolts, etc.
Range Supplies – This line item covers the cost of new range balls, tokens, E-Keys, range
baskets, etc. We have included an increase in this line item to ensure that we are able to supply
quality range balls for our customers use.
Computer Supplies – This line item covers the cost of the annual service agreements for the
point-of-sale, phone reservation, and on-line reservation computer systems, the broadband
internet service, as well as other computer supplies. The increase is based on past usage and the
need for a new handicap system computer.
Office Supplies-Maint. – This line item covers the cost of maintenance copier and fax supplies,
and parts program upgrades, etc.
Custodial Supplies – This line item covers the cost of rest room paper products, cleaning
supplies, and towels to clean carts, etc. We have reduced our request for this line item based on
the fact that we are installing hand driers in the rest rooms and will not need to purchase as much
in paper products.
Rubbish Removal/Sanit. – This line item is used for the trash removal costs, portable toilets, and
septic pumping. In FY2018 we are anticipating required pumping of the maintenance building,
range building and snack bar building septic systems.
Seed & Sod – This line item is used for overseeding, repairing wear areas around the golf course,
and to fill divots.
Tee & Green – This line item is for ball washer replacement, tee marker replacement, flag and
flag stick replacement, tee towel replacement, tee sign repairs, signs, stakes and ropes, and
bunker rake replacement, etc.
Landscaping – This line item is used to maintain the various garden areas around the golf course
property.
Topsoil & Sand – This line item is used for topdressing greens, tees and fairways, bunker sand
replacement, mulch & manures, t-base (cart path repair), and topsoil, etc. We are looking to
increase top-dressing applications resulting in the increase in this line item.
Fertilizer – We are planning no change to our fertilizer application program in FY2018.
Fungicide – We are planning no change to our fungicide application program for FY2018.
Insecticides – This line item is used for grub control and crane fly control. We have reduced our
request in this line item based on our past history.
Misc. (wetting agents) – This line item is used for soil amendments, the need for which is
indicated by our soil testing. We have reduced our request for this line item based on past usage.
Cart Lease – This line item covers the cost for our 140-cart fleet, and 4 maintenance utility. The
amount is based on a 5-year lease that runs from January 1, 2015 through December 31, 2019.
Clubhse Furnish/Repair – This line item covers the costs of general clubhouse building upkeep,
HVAC maintenance, sprinkler system inspections, fire suppression inspections/repair, septic
system inspections and maintenance, etc. As the building ages, the costs associated with this line
item have increased significantly.
Credit Card Expense – This line item covers the cost of our credit card processing fees. Our
credit card volume in FY 2015 was $2,022,684 and in FY2016 it was $2,206,128. We are
currently paying approximately 2.18% in credit card fees. We are projecting slightly higher
credit card volume in FY 2018.
In-State Travel-Maint. – This line item is used for mileage reimbursement for travel to seminars,
meetings, etc.
Meetings/Travel-Maint. – This line item covers the costs associated with trade shows, local and
regional seminars and meetings, etc.
Meetings/Travel Admin. – This line item is used to cover the costs for local and regional
meetings/seminars/golf shows.
Dues/Subsciptions-Maint. – This line item covers the costs of the GCSAA, Regional and Local
dues for the Superintendent, the local dues for the 2 foremen, Mechanics Assn. dues, hoisting
licenses and pesticide licenses.
Dues/Subsciptions-Admin. – This line item covers the PGA dues for the Director and the golf
professional staff, Mass. Golf Assn. dues, National Golf Foundation dues, United States Golf
Assn. dues, and the Women’s Golf Assn of Mass. dues.
Adverts/Markt/Promo – This line item covers the costs of advertising, marketing and promoting
the Captains Golf Course. Included in these costs is the contract with a professional marketing
and advertising firm.
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
WAGES:
Full-time Maintenance 497,082$ 508,898$ 507,655$ 516,937$ 538,805$ $ 547,966 $547,966
Part-time Maintenance 216,619$ 215,461$ 234,480$ 238,073$ 262,081$ $ 266,174 $266,174
Full-time Administrative 200,714$ 208,598$ 217,026$ 225,548$ 232,626$ $ 232,362 $232,362
Part-time Administrative 201,509$ 197,402$ 197,661$ 209,826$ 217,014$ $ 232,107 $232,107
Overtime 54,223$ 54,250$ 43,575$ 39,218$ 45,000$ $ 45,000 $45,000
Longevity 16,847$ 17,228$ 17,297$ 16,640$ 17,771$ $ 18,053 $18,053
Contractual Obligations $ 27,663 $27,663
SUB TOTAL 1,186,993$ 1,201,837$ 1,217,694$ 1,246,242$ 1,313,297$ 1,369,325$ $1,369,325
GENERAL EXPENSES;
Clothing-Maint 7,577$ 9,084$ 8,189$ 9,188$ 8,500$ $ 8,500 $8,500
Clothing-Admin 1,609$ 2,056$ 1,753$ 1,910$ 1,900$ $ 2,000 $2,000
Oil/Grease - Maint 6,170$ 3,160$ 4,246$ 3,739$ 3,000$ $ 4,000 $4,000
Diesel Fuel - Maint 20,267$ 18,205$ 21,252$ 15,692$ 10,275$ $ 12,200 $12,200
Heating - Maint 2,320$ 3,026$ 2,204$ 1,828$ 3,000$ $ 2,000 $2,000
Heating - Clubhouse 8,905$ 8,594$ 8,043$ 10,647$ 10,000$ $ 10,000 $10,000
Gasoline - Maintenance 14,635$ 13,469$ 13,176$ 12,236$ 6,732$ $ 8,600 $8,600
Electricity - Maint 8,240$ 8,603$ 10,157$ 9,770$ 11,000$ $ 11,000 $11,000
Electricity - Clubhouse 37,037$ 38,988$ 39,324$ 41,243$ 40,000$ $ 43,000 $43,000
Electricity-Irrigation 22,103$ 23,823$ 24,970$ 25,386$ 25,000$ $ 26,000 $26,000
Electricity-Drive Range 4,003$ 4,535$ 3,860$ 3,645$ 4,000$ $ 4,000 $4,000
R & M Equipment 82,715$ 73,041$ 78,697$ 64,255$ 75,000$ $ 75,000 $75,000
R&M Irrigation Maint.12,589$ 34,979$ 21,962$ 27,842$ 25,000$ $ 30,000 $30,000
Professional/Technical 3,846$ 6,178$ 2,535$ 2,219$ 5,000$ $ 5,000 $5,000
Phone - Maintenance 687$ 660$ 632$ 614$ 700$ $ 650 $650
Phone - Clubhouse 1,085$ 1,092$ 1,072$ 929$ 1,100$ $ 950 $950
Alarm - Maintenance 1,126$ 1,068$ 1,110$ 1,813$ 1,100$ $ 1,100 $1,100
Alarm - Clubhouse 3,090$ 5,029$ 3,949$ 7,528$ 3,000$ $ 3,500 $3,500
Office Supplies - Admin 9,031$ 9,497$ 11,180$ 10,005$ 9,000$ $ 9,000 $9,000
Score Cards 4,472$ 2,979$ 3,354$ 2,374$ 3,600$ $ 3,600 $3,600
Maintenance Supplies 7,319$ 8,878$ 7,194$ 11,522$ 8,500$ $ 8,500 $8,500
Range Supplies 15,164$ 8,905$ 5,750$ 10,977$ 8,000$ $ 10,000 $10,000
Computer Supplies 6,354$ 6,782$ 6,820$ 11,042$ 5,600$ $ 7,000 $7,000
Office Supplies - Maint 504$ 380$ 1,610$ 748$ 500$ $ 1,000 $1,000
Custodial Supplies 7,186$ 8,642$ 9,646$ 7,090$ 9,000$ $ 6,000 $6,000
Rubbish Removal/Sanit.7,279$ 7,548$ 7,699$ 15,412$ 8,000$ $ 10,000 $10,000
Seed & Sod 27,917$ 34,945$ 18,017$ 22,496$ 25,000$ $ 25,000 $25,000
Tee & Green 11,550$ 6,148$ 10,954$ 14,756$ 8,000$ $ 8,000 $8,000
Landscaping 5,045$ 3,727$ 3,818$ 3,711$ 4,500$ $ 4,500 $4,500
Topsoil & Sand 21,875$ 25,848$ 15,414$ 21,158$ 22,000$ $ 25,000 $25,000
Fertilizer 80,112$ 79,302$ 59,750$ 78,092$ 80,000$ $ 80,000 $80,000
Fungicide 145,552$ 135,135$ 132,726$ 123,783$ 142,000$ $ 142,000 $142,000
Insecticides 18,239$ 19,499$ 14,077$ 14,768$ 23,000$ $ 18,000 $18,000
Misc(wetting agents)72,572$ 49,312$ 36,243$ 51,844$ 60,000$ $ 55,000 $55,000
Cart Lease 112,985$ 112,985$ 116,065$ 119,986$ 119,986$ $ 119,986 $119,986
Clbhse Furnish/Repair 18,613$ 30,186$ 27,162$ 30,784$ 28,000$ $ 28,000 $28,000
Credit Card Expense 38,591$ 40,262$ 42,268$ 47,400$ 44,000$ $ 49,000 $49,000
In-State Travel - Maint.703$ 97$ -$ 606$ 450$ $ 450 $450
Note: Pro Shop previously
reported in SRF.
FY2017
FY2018
GOLF DEPARTMENT - MGL
Chapter 40 S 5F
FY2013 FY2014 FY2015 FY2016
Golf 2/14/2017
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
FY2017
FY2018
GOLF DEPARTMENT - MGL
Chapter 40 S 5F
FY2013 FY2014 FY2015 FY2016
Meetings/Travel-Maint 1,365$ 1,053$ 340$ 1,165$ 1,000$ $ 2,500 $2,500
Meetings/Travel-Admin 23$ 60$ 1,039$ 583$ 200$ $ 500 $500
Dues/Subscripts - Maint 1,520$ 1,412$ 1,639$ 2,894$ 1,520$ $ 1,520 $1,520
Dues/Subscripts-Admin 2,230$ 2,230$ 2,230$ 2,230$ 2,300$ $ 2,300 $2,300
Adverts/Markt/Promo 50,661$ 52,384$ 61,517$ 61,259$ 55,000$ $ 55,000 $55,000
Pro Shop Purchases -$ -$ -$ -$ -$ $ 230,000 $230,000
Reserve for Unforseen Exp.-$ -$ -$ -$ -$ $ 100,000 $100,000
SUB TOTAL 904,867$ 903,785$ 843,645$ 907,169$ 903,463$ 1,249,356$ $1,249,356
DEBT SERVICE EXPENSE
Principal -$ -$ -$ -$ -$ $ 700,000 $700,000
Interest -$ -$ -$ -$ -$ $ 95,200 $95,200
ST to LT Principal -$ -$ -$ -$ -$ $ 40,000 $40,000
ST to LT Interest -$ -$ -$ -$ -$ $ 1,077 $1,077
Issuance Costs -$ -$ -$ -$ -$ $ 10,000 $10,000
SUB TOTAL -$ -$ -$ -$ -$ 846,277$ $846,277
FRINGE BENEFITS
Unemployment -$ -$ -$ -$ -$ $ 21,239 $21,239
Group Insurance -$ -$ -$ -$ -$ $ 201,526 $201,526
Life Insurance -$ -$ -$ -$ -$ $ 666 $666
Medicare -$ -$ -$ -$ -$ $ 19,500 $19,500
Retirement -$ -$ -$ -$ -$ $ 208,406 $208,406
SUB TOTAL -$ -$ -$ -$ -$ 451,337$ $451,337
GENERAL INSURANCE
Workers Compensation -$ -$ -$ -$ -$ $ - $0
Auto Liability -$ -$ -$ -$ -$ $ - $0
General Liability -$ -$ -$ -$ -$ $ - $0
Claims -$ -$ -$ -$ -$ $ - $0
SUB TOTAL -$ -$ -$ -$ -$ 58,000$ $58,000 MO Figure
EQUIPMENT EXPENSE
Additional Equipment -$ -$ -$ -$ -$ $ -
Vehicles & Replacement Equip -$ -$ -$ -$ -$ $ 258,756 $258,756
Repair & Maintenance Project -$ -$ -$ -$ -$ $ -
Construction -$ -$ -$ -$ -$ $ -
SUB TOTAL -$ -$ -$ -$ -$ 258,756$ $258,756
GRAND TOTAL 2,091,860$ 2,105,622$ 2,061,339$ 2,153,411$ 2,216,760$ 4,233,051$ $4,233,051
Vote 5-0-0
Note: Pro Shop Purchases previously captured in pro shop revolving fund.
General Insurance is estimated at $58,000. The various line items will be populated once we receive the updated insurance policy.
Contingency
Note: Golf revenue, expenditures, and debt service were previously included in the General Fund budget. FY2018 budget establishes spending limits based upon "worst case scenario"
as opposed to conservative. Unforeseen salary & expenditure appropriations are now included in budget.
Golf General Fund Revenues for Fiscal Year 2016 were $2,857,450.88. This figure does not include golf cart revenue or the pro shop. As of December 20th, Fiscal Year 2017's golf
general fund revenue is $1,364,358.88 compared to $1,407,382.33 in FY2016.
Golf 2/14/2017
Fund TBD GOLF DEPT:635
Golf Department
MGL CHP 40 Sec 53D
Number of Positions in Department
Full-time 12
Part-time 6
Seasonal 60
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 78
Position
Avg Hours Per
Week
Bi-Weekly
Salary /
Hrly Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group)
Date of
Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
DIRECTOR OF OPERATIONS 40.00 4168.30 Contract 107,839 107,839 06/04/92 108,130 1,800 0 0 0 0 109,930
ASST. OPERATIONS MGR 40.00 2394.54 Bylaw Grade 2 61,950 61,950 07/07/97 62,117 1,500 0 0 0 0 63,617
ASST OPS / PRO SHOP MGR 40.00 2394.52 Bylaw Grade 3 61,949 61,949 05/23/96 62,116 1,500 0 0 0 0 63,616
MAINTENANCE SUPER 40.00 3283.70 Bylaw Grade 4 84,954 84,954 02/24/14 85,182 0 0 0 0 10,000 95,182
ASST SUPERINTENDENT 40.00 33.45 OPEIU Grade 7 69,234 69,234 09/18/90 69,420 1,950 0 0 0 0 71,370
ASST SUPERINTENDENT 40.00 32.39 OPEIU Grade 7 67,039 67,039 03/23/93 67,220 1,650 0 0 0 0 68,870
MASTER MECHANIC 40.00 29.33 SEIU Grade 4 60,705 60,705 04/22/85 60,869 2,250 0 0 0 0 63,119
IRRIGATION TECH 40.00 28.28 SEIU Grade 4 58,531 58,531 05/07/90 58,689 2,100 0 0 0 0 60,789
MAINTENANCE MECHANIC 40.00 26.42 SEIU Grade 3 54,685 54,685 06/17/96 54,832 1,500 0 0 0 0 56,332
SKILLED GROUNDSMAN 40.00 23.63 SEIU Grade 3 48,915 48,915 04/18/05 49,047 1,050 0 0 0 0 50,097
SKILLED GROUNDSMAN 40.00 23.18 SEIU Grade 3 47,975 47,975 08/14/08 48,104 600 0 0 0 0 48,704
GROUNDS WORK 40 WKS 40.00 21.75 SEIU Grade 3 34,620 34,620 04/22/02 34,713 924 0 0 0 0 35,637
GROUNDS WORK 40 WKS 40.00 20.91 SEIU Grade 2 33,623 33,623 03/07/16 33,714 578 0 0 0 0 34,291
GROUNDS WORK 40 WKS 40.00 18.94 SEIU Grade 2 30,456 30,456 03/07/16 30,538 0 0 0 0 0 30,538
GROUNDS WORK 32 WKS 40.00 19.70 SEIU Grade 2 25,342 25,342 03/28/16 25,410 0 0 0 0 0 25,410
GROUNDS WORK 32 WKS 40.00 20.97 SEIU Grade 2 26,976 26,976 03/28/16 27,048 651 0 0 0 0 27,699
MAINTENANCE MECHANIC 40.00 21.49 SEIU Grade 3 44,484 44,484 05/25/15 44,603 0 0 0 0 0 44,603
DEPARTMENT ASST.20.00 20.42 21,134 21,134 03/17/93 21,191 0 0 0 0 0 21,191
PRO SHOP WORKERS (Varies)(Varies) Bylaw 217,014 210,916 Varies 210,916 0 0 0 0 0 210,916
SEASONAL GROUNDS WORKER(S) (Varies)(Varies) Bylaw 114,750 114,750 Varies 114,750 0 0 0 0 0 114,750
*OPEIU Contract in Negotiations
770,329
498,280
18,053
0
0
0
10,000
0
45,000
1,341,661
19,500
1,361,161
Total Prorated Salary
Total Seasonal Salary
Total Longevity
Total Education
Salary Subtotal
Medicare
Total Personnel Services
FY 2018 Personnel Spreadsheet
Total Certification Pay
Total Holiday Pay
Total Other Pay
Shift Differential
Overtime
As of 1/19/2017
Town of Brewster - FY18 Budget Projection
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL YEAR
2021
FISCAL YEAR
2022 NOTES
D. GOLF DEPARTMENT
1. Spray Rig (300 Gallon Unit) (TS-1)*2008 30,000$ Lease - 5 Years
2. Spray Rig (300 Gal. Unit) (TS-2)*2008 30,000$ Lease - 5 Years
3. Spray Rig (300 Gallons) (TS-3)*2008 30,000$ Lease - 5 Years
4 Spray Rig (200 gallon unit) (T49)1991
5. Rough Mower* (T68)2001 35,000$
6. Rotary Rough Mower (T61)*1997
8. Rough Mower (T67)2005 35,000$
9. Rough Mower (T66)2006 35,000$
10. Tee/Approach Mower (T311)2008 40,000$
11. Tee/Approach Mower (T312)2008 40,000$
12. Tee/Approach Mower (T313)2011 6,630$ 45,000$ Lease - 5 Years
13. Tee/Approach Mower (T314)2011 6,630$ 45,000$ Lease - 5 Years
14. Tee/Approach Mower (T315)2011 6,630$ 45,000$ Lease - 5 Years
15. Tee/Approach Mower (T316)2011 6,630$ 45,000$ Lease - 5 Years
16. Tee/Approach Mower (T317)2011 6,630$ 45,000$ Lease - 5 Years
17. Tee/Approach Mower (T318)2011 6,630$ 45,000$ Lease - 5 Years
18. Tee/Approach Mower (T319)2011 6,630$ 45,000$ Lease - 5 Years
19. Utility Tractor #FO46*1984 40,000$
20. Utility Tractor #NH65*2001 30,000$ 2022
21. Utility Tractor #KU60 2007 2027
22 . Utility Tractor #KU47 2010 2030
23. Backhoe 1996 2025
24. Walk Behind Mowers #T11*1995
25. Walk Behind Mowers #T12*1995
26. Walk Behind Mowers #T13*1995
27. Walk Behind Mowers #T14*1995
28. Walk Behind Mowers #T15*1999
29. Walk Behind Mowers #T16*1999
30. Walk Behind Mowers #T17*1999
31. Walk Behind Mowers #T18*1999
32. Walk behind Mower #T19 2010
33. Fairway Mower #T55*2007 50,000$ Debt
34. Fairway Mower #T56*2007 50,000$ Debt
35. Fairway Mower #T57*2007 50,000$ Debt
36. Fairway Mower #T58*2007 50,000$ Debt
TOWN OF BREWSTER
FISCAL YEAR 2017-2022 CAPITAL PLAN
Fiscal Year 2018
Adopted by the Board of Selectmen (TBD)
Golf 2/14/2017 Page 1 of 4
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL YEAR
2021
FISCAL YEAR
2022 NOTES
37. Utility Vehicle 2-WD #T42*1999
38. Utility Vehicle 4WD #T43*1999
39. Utility Vehicle 4WD #T44*1999
40. Utility Vehicle 4WD #T45*1999 5,133$ Debt
41. Utility Vehicle 4WD #T46 1999 30,000$
42. Utility Vehicle 4WD #T47*1999 5,133$ Debt
43. Utility Vehicle 4WD #T48*1999 5,133$ Lease - 5 Years
44. Portabale Vacuum #T27 2004 31,489$
45. Portable Vacuum #T26 2004 33,000$
46. Portable Vacuum #T25 2007 33,000$
47. Greens Aerifier #T72*1989
48. Greens Aerifier #T73*2003 28,000$
49. Greens Aerifier #T74*2003 27,000$ Lease - 5 Years
50. Fairway Aerifier #T77*2002 13,000$ 40,000$ Lease - 5 Years
51. Fairway Aerifier #T76 2007 18,252$ Lease - 5 Years
52. Hydrojet Aerifier #T75*1994 2023
53. Fertilizer Spreader #LEL-4 2002 25,000$
54. Tee & Green Top Dresser #TE-TT*1999 15,500$
55. Fairway Verticut Unit #SI-VM*2005 2025
56. Grinder Equipment #FU610*1995 25,000$
57. Fertilizer Spreader #LE-W*1984
58. One Ton Dump Truck 2009
59. 4 x 4 Truck #CH-PU 2004 30,000$ 2022
60. Homemade Trailer*1996
61. Compressor #SU-375 2006 2026
62. Reel Grinder Equipment #FU650*1995 45,000$ 2021
63. Fork Lift #DA-FL 2000 2025
64. Stump Grinder #MI-75T 2010
65. Weather Station Equipment #TW*2000
66. Fuel Tanks #FT* 2000 2022
67. Jockey Pump #JP1*2008 2022
68. Main Pump #MP1*2002 80,000$
69. Main Pump #MP2*1998
70. Driving Range Pump #DRI*2002 2022
71. Fertigation System #FERT*2001 2022
72. HazMat Building 1998 2028
73. Maintenance Building Exterior siding*1985/1989
74. Cold Storage Exterior siding 1999/2006
75. Starter Shed 2001 2030
76. Clubhouse Painting*1999 20,000$
77. Clubhouse roof and siding*1999 2024
78. Clubhouse carpeting*20,000$ 2022
78. HVAC System for Pavilion*2010 60,000$ 2025
Golf 2/14/2017 Page 2 of 4
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL YEAR
2021
FISCAL YEAR
2022 NOTES
79. HVAC - Clubhouse*1999 30,000$
80. Parking Lot Lighting*
81. Proshop Fixtures*
82. Course Renovation Project 300000
83. Cart Path Paving Project*30000 100,000$
84. Sink Hole Repair Project 40,000$ -$ Lease
85. Irrigation System Upgrade (original course)2005 2,500,000$ 2025
86. Irrigation System Upgrade (new course)1998 2,500,000$ 2021
87. Point of Sale/Tee Time Reservation System 2000
88. Ball Dispenser Equipment (DR-1)*2005 2025
89. Electrical Service to Pumps 1984/1985 80,000$
90. Golf Course Management Processor 17210 5,420$ 5,420$ 5,420$ Lease - 5 Years
Golf 2/14/2017 Page 3 of 4
DEPARTMENTAL INDEX Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL YEAR
2021
FISCAL YEAR
2022 NOTES
91. Tee Renovations*170000 2021
92. Driving Range Tee 2008 40,000$ Debt
93. Kitchen Equipment (Consession)
94. Pump #1 Back Flow Preventor (Pumphouse)
95. Lightning Warning System*
96. Rough Mower*2015 6,420$ 6,420$ 6,420$ 6,420$ Lease - 5 Years
97. Rough Mower *2015 12,786$ 12,786$ 12,786$ 12,786$ Lease - 5 Years
98. Rough Mower*2015 12,786$ 12,786$ 12,786$ 12,786$ Lease - 5 Years
99. Utility Vehicle 2-WD*2015 5,156$ 5,156$ 5,156$ 5,156$ Lease - 5 Years
100. Utility Vehicle 2-WD*2015 5,156$ 5,156$ 5,156$ 5,156$ Lease - 5 Years
101. Utility Vehicle 2-WD*2015 5,156$ 5,156$ 5,156$ 5,156$ Lease - 5 Years
102. Utility Vehicle 2-WD*2015 5,156$ 5,156$ 5,156$ 5,156$ Lease - 5 Years
103. Greens Aerifier*2014 5,345$ 5,345$ 5,345$ Lease - 5 Years
104. Fairway Aerifier*2014 7,386$ 7,386$ 7,386$ Lease - 5 Years
105. Driving Range Vehicle*2014 2030
106. Fuel Pumps*1999 10,000$
107. Tee/Approach Mowers w/rollers 45,000$
108. 2-Blowers 14,000$
109. Sod Cutter 5,000$
110. Materials Handler 36,000$
111. Ventrac Machine -$ 27,000$
SUBTOTAL GOLF EQUIPMENT 209,576$ 272,868$ 258,756$ 5,376,767$ 335,000$ 150,000$ 585,000$
SOURCE OF FUNDS Year
FISCAL YEAR
2016
CURRENT
FISCAL YEAR
2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL YEAR
2020
FISCAL YEAR
2021
FISCAL YEAR
2022
DEBT AUTHORIZATIONS N/A -$ -$ -$ 5,000,000$ -$ -$ -$
GOLF RECEIPTS RESERVED N/A 209,576$ 272,868$ 258,756$ 376,767$ 335,000$ 150,000$ 585,000$
PROPERTY TAXES / AVAIL. FUNDS N/A -$ -$ -$ -$ -$ -$ -$
GRANTS, GIFTS & CPA N/A -$ -$ -$ -$ -$ -$ -$
GRAND TOTALS OF REVENUES 209,576$ 272,868$ 258,756$ 5,376,767$ 335,000$ 150,000$ 585,000$
*Italics denotes forecast.
Golf 2/14/2017 Page 4 of 4
Water Department
Town Administrator
Appointed by the Board of Selectmen
Water Superintendent
Pers. Bylaw Gr. VI
Treatment Plant Operator
OPEIU Gr. 7B
Foreman
OPEIU Gr. 7B
Adm. Sup. Deputy Collector
OPEIU Gr. 6B
Water Comission
Five member board appointed
by the Board of Selectmen
Department Asst
OPEIU Gr. 4A
Department Asst
OPEIU Gr. 4A
Equipment Operator / Water Technician
SEIU Gr. 4 WTO Cross Connection Surv. & Tester
SEIU Gr. 5
Sys Maint Tec
SEIU Gr. 3
Laborer
SEIU Gr. 2
Laborer
SEIU Gr. 2
Laborer
SEIU Gr. 2
Laborer
SEIU Gr. 2
Asst. Town Administrator
Pers. Bylaw Gr. V
Deane Keuch PE Paul Anderson
Walter Rowles PE Superintendent
Douglas Wilcock
Board of Water Commissioners
165 COMMERCE PARK ROAD ∙ BREWSTER, MA 02631 ∙ 508-896-5454 ∙ FAX 508-896-4517
TOWN OF BREWSTER
WATER DEPARTMENT
List of Services Provided
This department has mandatory monitoring and maintenance that is required for it to
operate. The spring and fall are the most difficult times to schedule construction due to
overlapping programs (hydrant flushing, seasonal turn on’s). Below is a brief description of
the Department and a list of services provided annually.
The Water Department consists of 9 field staff and 4 office. There are 135 miles of water
main with 7,421 service connections to residential and commercial structures. Domestic
and fire protection is maintained by two storage tanks (5 million gallons). The department
reads meters and bills the customers twice a year. The ongoing meter replacement program
is close to having all accounts on a radio read system. Field staff maintain existing
infrastructure and install new when time permits.
Monitoring of wells and treatment facilities
Sampling of wells and throughout the system
Flushing of all water main (done in the spring and fall)
Hydrant maintenance
Meter reading
Cross connection testing and surveys
Markouts of infrastructure
Emergency repairs of leaks
Curb to main replacements
Meter replacements
Seasonal turn ons and offs
Snow removal at water facilities and assisting Highway (seasonal)
Yard maintenance at 10 sites (seasonal)
Building maintenance (9 structures)
Responding to residents’ concerns
Training required to maintain water licensing
Replacement of 2” water mains with 8” and adding hydrants
Replacing hydrants determined inadequate by the maintenance program
Chemical deliveries and transfer of chemicals
General maintenance of pumps and treatment facilities
Emergency call outs
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 607,955$ 594,992$ 611,732$ 623,453$ 695,846$ $ 694,858 $ 694,858 $ 694,858
Part Time 2,712$ -$ -$ -$ -$ $ - $ - $ -
Overtime 44,687$ 39,438$ 45,366$ 33,785$ 46,350$ $ 46,350 $ 46,350 $ 46,350
Standby Pay 13,250$ 13,000$ 13,250$ 13,000$ 13,250$ $ 13,250 $ 13,250 $ 13,250
Longevity 9,000$ 4,756$ 4,650$ 7,385$ 4,800$ $ 5,250 $ 5,250 $ 5,250
Contractual Obligations -$ -$ -$ -$ -$ $ 19,353 $ 19,353 $ 19,353
SUB TOTAL 677,604$ 652,186$ 674,998$ 677,623$ 760,246$ 779,061$ 779,061$ 779,061$
OPERATING EXPENSE:
Propane/Natural Gas 15,543$ 18,356$ 10,211$ 14,543$ 20,000$ $ 18,000 $ 18,000 $ 18,000
Electricity 108,340$ 115,380$ 125,303$ 122,343$ 145,000$ $ 130,000 $ 130,000 $ 130,000
R & M Equipment 67,047$ 83,853$ 81,086$ 85,686$ 80,000$ $ 85,000 $ 85,000 $ 85,000
Professional Expense 35,517$ 32,344$ 36,990$ 27,540$ 35,000$ $ 35,000 $ 35,000 $ 35,000
Supplies 10,609$ 11,970$ 18,985$ 21,802$ 12,000$ $ 19,000 $ 19,000 $ 19,000
Postage 7,868$ 7,924$ 8,023$ 8,101$ 8,500$ $ 1,500 $ 1,500 $ 1,500
Small Tools & Equipment 68,755$ 80,847$ 63,435$ 73,368$ 80,000$ $ 80,000 $ 80,000 $ 80,000
Primary Assessment 4,212$ 3,860$ 3,799$ 3,858$ 5,000$ $ 4,000 $ 4,000 $ 4,000
In-State Travel 528$ 687$ 648$ 694$ 700$ $ 700 $ 700 $ 700
Scheduled System Maint 27,849$ 30,763$ 41,325$ 40,095$ 29,000$ $ 35,000 $ 35,000 $ 35,000
Reserve for Unforseen Exp.-$ -$ -$ -$ -$ $ 25,000 $ 25,000 $ 25,000
SUB TOTAL 346,267$ 385,985$ 389,806$ 398,029$ 415,200$ 433,200$ 433,200$ 433,200$
DEBT SERVICE EXPENSE
Principal -$ -$ -$ -$ -$ $ 520,000 $ 520,000 $ 520,000
Interest -$ -$ -$ -$ -$ $ 190,624 $ 190,624 $ 190,624
Issuance Costs -$ -$ -$ -$ -$ $ 10,000 $ 10,000 $ 10,000
SUB TOTAL -$ -$ -$ -$ -$ 720,624$ 720,624$ 720,624$
FRINGE BENEFITS
Unemployment -$ -$ -$ -$ -$ $ - $ - $ -
Group Insurance -$ -$ -$ -$ -$ $ 178,521 $ 178,521 $ 178,521
Life Insurance -$ -$ -$ -$ -$ $ 484 $ 484 $ 484
Medicare -$ -$ -$ -$ -$ $ 11,000 $ 11,000 $ 11,000
Retirement -$ -$ -$ -$ -$ $ 149,707 $ 149,707 $ 149,707
SUB TOTAL -$ -$ -$ -$ -$ 339,712$ 339,712$ 339,712$
GENERAL INSURANCE
Workers Compensation -$ -$ -$ -$ -$ $ - $ - $ -
Auto Liability -$ -$ -$ -$ -$ $ - $ - $ -
General Liability -$ -$ -$ -$ -$ $ - $ - $ -
Claims -$ -$ -$ -$ -$ $ - $ - $ -
SUB TOTAL -$ -$ -$ -$ -$ -$ -$ -$
Please review
note below.
FY2018
WATER DEPARTMENT -
MGL Chapter 40 Section 5F
FY2013 FY2014 FY2015 FY2016 FY2017
Contingency
Water 3/23/2017
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
BOARD OF
SELECTMEN
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED RECOMMENDED
FY2018
WATER DEPARTMENT -
MGL Chapter 40 Section 5F
FY2013 FY2014 FY2015 FY2016 FY2017
EQUIPMENT EXPENSE
Additional Equipment -$ -$ -$ -$ -$ $ 9,500 $ 9,500 $ 9,500
Vehicles -$ -$ -$ -$ -$ $ 230,000 $ 230,000 $ 230,000
Well Repair & Maint -$ -$ -$ -$ -$ $ 80,000 $ 80,000 $ 80,000
Tank Repair & Maint -$ -$ -$ -$ -$ $ 250,000 $ 250,000 $ 250,000
Construction -$ -$ -$ -$ -$ $ 180,000 $ 180,000 $ 180,000
SUB TOTAL -$ -$ -$ -$ -$ 749,500$ 749,500$ 749,500$
GRAND TOTAL 1,023,871$ 1,038,171$ 1,064,805$ 1,075,651$ 1,175,446$ 3,022,097$ 3,022,097$ 3,022,097$
Vote 5-0-0 Vote 6-0-0
Note: Capital expenditures need to be updated once pricing has been received for a Dump Truck, Painting of Standpipe Tanks 1 & 2, and Construction for SCADA System Upgrade.
Note: Scada & Tank Painting ($250,000 and $750,000 respectively) is subject to borrowing. Short term borrowing would occur in FY2018; Long term payment would be required in FY2019 going
forward.
Note: General Insurance is estimated at $58,000. The various line items will be populated once we receive the updated insurance policy.
Note: Water revenue, expenditures, and debt service were previously included in the General Fund budget. FY2018 budget establishes spending limits based upon "worst case scenario" as opposed
to conservative. Unforseen salary & expenditure appropriations are now included in budget.
Water 3/23/2017
DEPARTMENTAL INDEX Year
FISCAL
YEAR 2016
CURRENT
FISCAL
YEAR 2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL
YEAR 2020
FISCAL
YEAR 2021
FISCAL
YEAR 2022 NOTES
E. WATER DEPARTMENT
1. Water Construction Account*180,000$ 180,000$ 180,000$ 180,000$ 180,000$ 180,000$ 180,000$
2. Loader/Backhoe*2006 130,000$ 2021
3. Pickup Truck 4 x 6 #1930*2005 55,000$
4. Pickup Truck 4 x 2 #1970*2004
5. Service Van #1920*2004 50,000$
6. Pickup Truck 4 x 2 #1990*2012 45,000$
7. Pickup Truck #1950*2011 45,000$
8. Pickup Truck #1900*2013 2024 -$40,000
9. 4 x 4 Truck #1980 2009 45,000$
10. 6 x 2 Dump Truck #1960 1990 110,000$
11. 4 x 4 Truck #1910 2006 47,000$
12. Air Compressor*1987 30,000$
13. Pump Replacement for Well No. 1*2000 40,000$
14. Pump Replacement for Well No. 2*2003 40,000$
15. Pump Replacement for Well No. 3*2011 40,000$
16. Pump Replacement for Well No. 4*2011 40,000$ 40,000$
17. Pump Replacement for Well No. 6 2013 2023 - $40,000
18. Well No.1 Cleaning Project*1971 40,000$
19. Well No. 2 Cleaning Project*1971 40,000$
20. Well No. 3 Cleaning Project*2011 40,000$
21. Well No. 3 Treatment Plant 1972 3000000
22. Well No. 3 Electrical Service Replacement / Installation of Water Mains
(Engineering)TBD
23. Well No. 3 Electrical Service Replacement / Installation of Water Mains
24. Well No. 4 Cleaning Project*2011 40,000$
25. Well No. 6 Cleaning Project 2013
26. Tank No. 1 & Tank 2 Standpipe Rehabilation *2003 65,000$ 250,000$ 40,000$ Debt
27. Standpipe Asset Management Plan
28. Meter Reading Equipment*TBD
29. Water Main - Great Fields Road 450000
30. Water main - Red Top, North 420000
31. Transmission Main Black Duck 1200000
32. Pump Trailer #CD-150M 2002
33. Utility Trailer - flatbed shoring 1997
34. Trailer 2004 2024
TOWN OF BREWSTER
FISCAL YEAR 2017-2022 CAPITAL PLAN
Fiscal Year 2018
Adopted by the Board of Selectmen (TBD)
Water 2/7/2017 Page 1 of 2
DEPARTMENTAL INDEX Year
FISCAL
YEAR 2016
CURRENT
FISCAL
YEAR 2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL
YEAR 2020
FISCAL
YEAR 2021
FISCAL
YEAR 2022 NOTES
35. Hole Hog 4"1987 10,000$
36. Hole Hog 3"1987
37. Utility Cloud Technology 2015
38. SCADA Replacement Engineering Design 60,000$ 60,000$
39. SCADA Replacement Construction 500,000$
40. Mini Excavator 70,000$
41. Drop Deck Tilt Trailer 9,500$
42. Rte 6A Water Service Renewal
SUBTOTAL WATER DEPARTMENT 325,000$ 512,000$ 1,249,500$ 275,000$ 310,000$ 345,000$ 225,000$
SOURCE OF FUNDS Year
FISCAL
YEAR 2016
CURRENT
FISCAL
YEAR 2017
FISCAL YEAR
2018
FISCAL YEAR
2019
FISCAL
YEAR 2020
FISCAL
YEAR 2021
FISCAL
YEAR 2022
DEBT AUTHORIZATIONS N/A -$ -$ 750,000$ -$ -$ -$ -$
WATER FEES N/A 325,000$ 512,000$ 499,500$ 275,000$ 310,000$ 345,000$ 225,000$
PROPERTY TAXES / AVAIL. FUNDS N/A -$ -$ -$ -$ -$ -$ -$
GRANTS, GIFTS & CPA N/A -$ -$ -$ -$ -$ -$ -$
GRAND TOTALS OF REVENUES 325,000$ 512,000$ 1,249,500$ 275,000$ 310,000$ 345,000$ 225,000$
*Italics denotes forecast.
Water 2/7/2017 Page 2 of 2
Fund 028 WATER DEPT:450
Water Department
MGL CHP 40 Sec 53D
Number of Positions in Department
Full-time 13
Part-time 0
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 13
Position
Avg Hours Per
Week
Bi-Weekly
Salary /
Hrly Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group)
Date of
Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
WATER SUPERINTENDENT 40.00 4175.55 Bylaw Grade 6 108,027 108,027 12/28/09 108,318 450 0 0 0 0 108,768
FOREMAN 40.00 29.94 OPEIU Grade 7 61,959 61,959 09/02/11 62,126 150 0 0 0 0 62,276
WTO CROSS 40.00 29.35 SEIU Grade 7 59,311 59,311 09/13/13 59,471 0 0 0 0 0 59,471
FOREMAN 40.00 27.86 OPEIU Grade 7 57,653 57,653 10/30/00 57,808 1,350 0 0 0 0 59,158
WATER SYSTEMS MAINT.40.00 26.42 SEIU Grade 3 54,685 54,685 05/17/99 54,832 1,500 0 0 0 0 56,332
SR. DEPARTMENT ASST.40.00 25.05 OPEIU Grade 6 51,842 51,842 06/20/16 51,981 0 0 0 0 0 51,981
LABORER 40.00 23.02 SEIU Grade 2 47,640 47,640 09/05/06 47,768 900 0 0 0 0 48,668
DEPARTMENT ASST.40.00 22.55 OPEIU Grade 4 46,679 46,679 11/08/10 46,804 300 0 0 0 0 47,104
LABORER 40.00 22.17 SEIU Grade 2 45,884 45,884 09/08/08 46,008 600 0 0 0 0 46,608
LABORER 40.00 20.48 SEIU Grade 2 42,393 42,393 04/01/14 42,507 0 0 0 0 0 42,507
LABORER 40.00 19.13 SEIU Grade 2 39,592 39,592 11/02/15 39,699 0 0 0 0 0 39,699
LABORER 40.00 19.13 SEIU Grade 2 39,592 39,592 12/28/15 39,699 0 0 0 0 0 39,699
DEPARTMENT ASST.35.00 20.84 OPEIU Grade 4 37,734 37,734 10/06/14 37,836 0 0 0 0 0 37,836
*OPEIU Contract in Negotiations 694,858
0
5,250
0
0
0
13,250
0
46,350
759,708
11,000
770,708
Salary Subtotal
Medicare
Total Personnel Services
FY 2018 Personnel Spreadsheet
Total Certification Pay
Total Holiday Pay
Total Other Pay (Stand-by Pay)
Shift Differential
Overtime
Total Prorated Salary
Total Seasonal Salary
Total Longevity
Total Education
As of 1/25/2017
Town of Brewster - FY18 Budget Projection
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
WAGES & BENEFITS:
Full-time 5,625$ 32,625$ 33,943$ 35,278$ 36,383$ $ 36,340 $ 36,340
Health Insurance 471$ 6,033$ 6,141$ 6,753$ 2,775$ $ 8,778 $ 8,778
Life Insurance -$ -$ -$ -$ -$ $ 51 $ 51
Medicare Tax -$ -$ -$ -$ -$ $ 500 $ 500
SUB TOTAL 6,096$ 38,658$ 40,084$ 42,031$ 39,158$ 45,669$ 45,669$
GENERAL EXPENSES;
Electricty 1,558$ 1,873$ 2,750$ 1,878$ 2,165$ $ 1,729 $ 1,729
Water Usage 594$ 564$ 682$ -$ -$ $ - $ -
Heating Fuel 1,284$ 818$ 1,012$ 1,015$ $ - $ -
Cable 2,120$ 2,830$ 3,338$ 3,698$ 3,700$ $ 4,035 $ 4,035
Trash Removal 908$ 1,388$ 1,156$ 1,546$ 1,231$ $ 1,231 $ 1,231
Repair & Maintenance 25,770$ 14,148$ 14,020$ 20,579$ 20,600$ $ 6,540 $ 6,540
Extraordinary Repair & Maint 43,518$ 57,344$ 16,458$ -$ 9,905$ $ -
Property Insurance -$ -$ -$ -$ -$ $ 450 $ 450
Temporary Note Paydown -$ 10,000$ -$ -$ -$ $ -
Temporary Note Interest 748$ 374$ 324$ -$ -$ $ -
Contingency Reserve -$ -$ -$ -$ 122,226$ $ 18,346 $ 18,346
SUB TOTAL 76,500$ 89,339$ 38,728$ 28,712$ 160,842$ 32,331$ 32,331$
GRAND TOTAL 82,596$ 127,997$ 78,812$ 70,743$ 200,000$ 78,000$ 78,000$
FY2018
CROSBY MANSION - MGL
Chapter 44 S53E 1/2
FY2013 FY2014 FY2015 FY2016 FY2017
Other Special Revenue 2/2/2017
Fund TBD / CROSBY MANSION DEPT:122
Crosby Mansion
MGL CHP 44 Sec 53 E1/2
Number of Positions in Department
Full-time 0
Part-time 1
Seasonal 0
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 1
Position
Avg Hours Per
Week
Bi-Weekly
Salary /
Hrly Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group) Date of Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
PROPERTY MANAGER 25.25 27.74 PBL Grade 2 36,242 36,242 04/29/13 36,340 0 0 0 0 0 36,340
*OPEIU Contract in Negotiations
36,340
0
0
0
0
0
0
0
36,340
500
36,840
Medicare
Total Personnel Services
Total Holiday Pay
Total Other Pay
Shift Differential
Overtime
Salary Subtotal
FY 2018 Personnel Spreadsheet
Total Prorated Salary
Total Seasonal Salary
Total Longevity
Total Education
Total Certification Pay
As of 1/19/2017
Town of Brewster - FY18 Budget Projection
Vote 7-0-0
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
GENERAL EXPENSES;
Professional Services -$ -$ -$ -$ -$ $ 20,000
Equipment -$ -$ -$ -$ -$ $ 75,400
Transfer to General Fund 76,750$ 112,947$ 65,000$ 66,300$ 97,626$ $ -
GRAND TOTAL 76,750$ 112,947$ 65,000$ 66,300$ 97,626$ 95,400$ -$
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
GENERAL EXPENSES;
Professional / Tech Services -$ -$ -$ -$ -$ $ 200,000 $ 200,000
Equipment -$ -$ -$ -$ -$ $ 139,000 $ 139,000
Transfer to General Fund 201,772$ 291,463$ 307,843$ 235,965$ 426,548$ $ - $ -
GRAND TOTAL 201,772$ 291,463$ 307,843$ 235,965$ 426,548$ 339,000$ 339,000$
FY2013 FY2014 FY2015 FY2016 FY2017
FY2018
CABLE FRANCHISE - MGL
Chapter 44 S53F 3/4
FY2018
TELECOMMUNICATIONS -
MGL Chapter 44 S 53 E 1/2
FY2013 FY2014 FY2015 FY2016 FY2017
Other Special Revenue 2/2/2017
Recreation
(PT)= Part time Employee
Recreation Director
Bylaw Grade 4
Recreation Commission
Asst. Recreation Director
Bylaw Grade 2
Asst. Town Administrator
Pers. Bylaw Gr. V
Program Coordinator
Counselors (Qty 4)Pers Bylaw Fixed Rate
Board of Selectmen
Elected
Town Administrator
Appt.by Board of Selectmen
Playground DirectorPers Bylaw Fixed Rate
Sailing DirectorPers Bylaw Fixed Rate Waterfront DirectorPers Bylaw Fixed Rate
Asst. DirectorPers Bylaw Fixed Rate
Head LifeguardPers Bylaw Fixed RateAsst. DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate LifeguardsPers Bylaw Fixed Rate
Youth LeaderPers Bylaw Fixed Rate
Swim DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate
Youth LeaderPers Bylaw Fixed Rate
SPECIAL REVENUE FUND
TOWN
ADMINISTRATOR
FINANCE
COMMITTEE
EXPENDED EXPENDED EXPENDED EXPENDED APPROPRIATED RECOMMENDED RECOMMENDED
WAGES:
Full-time 39,731$ 41,291$ 42,959$ 47,395$ 46,047$ $ 45,995 $ 45,995
Temp/Seasonal 23,694$ 46,789$ 40,145$ 48,036$ 42,841$ $ 43,914 $ 43,914
Longevity 150$ 300$ $ 450 $ 450
Health Insurance 5,115$ 11,439$ 14,709$ 16,176$ 17,625$ $ 19,387 $ 19,387
Medicare Tax $ 1,300 $ 1,300
SUB TOTAL 68,539$ 99,519$ 97,813$ 111,756$ 106,812$ 111,046$ 111,046$
GENERAL EXPENSES;
R & M Ballfields -$ 67$ 628$ -$ 600$ $ 600 $ 600
Facility Maintenance 1,332$ -$ -$ 116$ 116$ $ 116 $ 116
Baseball / Softball 1,511$ -$ 189$ 114$ 190$ $ 190 $ 190
Skateboard Park -$ -$ -$ -$ -$ $ - $ -
Meetings/Conferences -$ -$ -$ -$ -$ $ - $ -
In-State-Travel -$ -$ -$ -$ -$ $ - $ -
Playground 13,076$ -$ -$ -$ -$ $ - $ -
Office Expense 2,774$ 1,742$ 1,510$ 5,059$ 5,100$ $ 5,100 $ 5,100
Office & Rec Supplies 9,540$ 8,496$ 4,475$ 4,301$ 4,475$ $ 4,475 $ 4,475
Youth Soccer 710$ -$ 1,343$ -$ 1,345$ $ 1,345 $ 1,345
Youth Basketball 4,511$ 1,781$ 446$ 788$ 790$ $ 790 $ 790
Boat Maintenance -$ -$ -$ -$ -$ $ - $ -
Seasonal Programs 17,814$ 28,566$ 16,875$ 13,323$ 13,350$ $ 13,350 $ 13,350
Swim 116$ 1,112$ 1,734$ 2,892$ 2,900$ $ 2,900 $ 2,900
Office Maintenance -$ -$ -$ -$ -$ $ - $ -
Credit Card Expense 1,447$ 2,837$ 2,558$ 2,801$ 2,800$ $ 2,800 $ 2,800
School Vacation Expense 150$ -$ -$ -$ -$ $ - $ -
Special Events 3,537$ 4,109$ 1,879$ 1,612$ 1,880$ $ 1,880 $ 1,880
Summer Tennis 3,544$ 4,077$ 5,588$ 6,441$ 6,450$ $ 6,450 $ 6,450
Sailing Program 1,240$ 1,276$ 844$ 2,338$ 2,340$ $ 2,340 $ 2,340
Yoga 1,310$ 4,059$ 3,291$ 2,394$ 2,400$ $ 2,400 $ 2,400
Youth Sports -$ -$ -$ -$ 48,452$ $ 13,250 $ 13,250
SUB TOTAL 62,612$ 58,121$ 41,360$ 42,177$ 93,188$ 57,986$ 57,986$
GRAND TOTAL 131,151$ 157,640$ 139,173$ 153,934$ 200,000$ 169,032$ 169,032$
FY2017
FY2018
RECREATION - MGL
Chapter 44 S 53 E1/2
FY2013 FY2014 FY2015 FY2016
Other Special Revenue 3/3/2017
DEPT:630
Number of Positions in Department MGL CHP 44 Sec 53 E1/2
Full-time 1
Part-time 0
Seasonal 6
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 7
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/17
(e.g., B -Step 3)
Yearly Salary
as of 6/30/17
COLA
(Varies by
Emp
Group) Date of Hire
FY 2018
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
ASST. REC DIRECTOR 35.00 1773.07 Bylaw Grade 2 45,871 45,871 10/13/08 45,995 450 0 0 0 0 46,445
SEASONAL INSTRUCTORS Varies 15.00 0 0 N/A 43,914 0 0 0 0 0 43,914
*OPEIU Contract in Negotiations 45,995
43,914
450
0
0
0
0
0
0
90,359
1,300
91,659
Salary Subtotal
Medicare
Total Personnel Services
Total Certification Pay
Total Holiday Pay
Total Other Pay
Shift Differential
Overtime
FY 2018 Personnel Spreadsheet
Recreation
Total Prorated Salary
Total Seasonal Salary
Total Longevity
Total Education
As of 2/22/2017
Town of Brewster - FY18 Budget Projection