HomeMy Public PortalAbout4b Fraser Request for Payment Memo July 08-29-2017
MEMORANDUM
To: Jeff Durbin, Town Manager, Town of Fraser
From: Drew Nelson, Town Manager, Town of Winter Park
Date: August 29, 2017
Re: Request for Payment – Transit Services – July 2017
BACKGROUND
As you are aware, the Town of Winter Park has been providing public transit service in the Upper Fraser
Valley for the past year and a half, commencing on November 11, 2015 and providing daily service ever
since. Through its Memorandum of Understanding with Winter Park Resort, Winter Park has assumed the
operating contract with First Transit that provides drivers, rolling stock, maintenance and other operational
functions of the service. Winter Park received (and paid) all invoices for service since November 2015 and
is obligated to do so until June 30, 2020, at which time the existing First Transit contract expires (with a
renewal option until 2022).
In addition to the transition of service requirements in the MOU, Winter Park has provided service to the
Town of Fraser since November of 2015 as well as provided a seat on the Transit Advisory Committee
upon the approval of sustainable funding sources in last November’s election. The TAC has worked
diligently to provide a high level of service in Fraser and the surrounding area and is continuing to do so as
we enter the winter season. It is Winter Park’s belief that we have met or exceeded all of our obligations in
the MOU as well as to the general public.
ANALYSIS
Winter Park’s analysis of cost for each route provided in Fraser is as follows:
The minutes-per-hour for the Summer route apportion to 40% Fraser and 60% Winter Park. This
same time analysis can be extended to the Black and Night Lift routes as well as the Link Call and
Ride.
The Purple Express route timing is split evenly between Fraser, Winter Park and the unincorporated
Meadowridge area. Apportionment should be a three-way split between the parties.
The Purple/Fraser Cirque circulated through both Fraser and Meadowridge, and should be
apportioned 50% Fraser and 50% Meadowridge.
Paratransit is an essential service that is required to be provided in Fraser, Winter Park, and
unincorporated Grand County within three-quarters of a mile from any fixed route. This route is
logically split three ways between Fraser, Winter Park, and Meadowridge.
The Granby route serves four stop locations in Fraser. There are 27 total stops on the route, which
calculate as follows: Winter Park – 10 stops (37%), Fraser – 4 stops (14.8%), Granby – 6 stops
(22.2%), Grand County – 7 stops, (26%).
For November 2016, the Purple day route has changed into the Fraser Cirque/Fraser Express
routes. The Night Purple has also changed and will be covered by the Fraser Cirque. As noted
above, the Purple – Fraser Express route timing is split evenly between Fraser, Winter Park and
the unincorporated Meadowridge area (three-way split of costs). The Purple – Fraser Cirque
serves only Fraser and Meadowridge, and should be allocated 50% Fraser and 50% Meadowridge.
Below is a monthly spreadsheet reflecting the routes, riders, and costs affiliated with providing service in
July 2017:
COST
Route Hours Riders Riders/Hour % of Total Hours % of Total Riders Cost Per Route Cost Per Rider
Black 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Red 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Purple Express 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Purple Cirque 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Blue 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Yellow 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Brown 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Orange 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Lime 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Green 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Mary Jane 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Link CNR 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Summer 849.50 13,136 15.46 100.00% 100.00% $97,442.45 $7.42
Granby 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
Paratransit 0.00 0 #DIV/0! 0.00% 0.00% $0.00 #DIV/0!
TOTAL 849.50 13,136 15.46 $97,442.45 $7.42
Based on the cost breakdown analysis above, the First Transit contract cost for service for July 2017 would
be as follows:
COST AND REVENUE ALLOCATION
Route CDOT Town of Granby Grand County HOAs Town of Fraser Town of Winter Park Total
Black $0.00 $0.00 $0.00
Red $0.00 $0.00
Purple Express $0.00 $0.00 $0.00 $0.00
Purple Cirque $0.00 $0.00 $0.00
Blue $0.00 $0.00
Yellow $0.00 $0.00 $0.00
Brown $0.00 $0.00
Orange $0.00 $0.00
Lime $0.00 $0.00
Green $0.00 $0.00
Mary Jane $0.00 $0.00
Link CNR $0.00 $0.00 $0.00
Summer $38,976.98 $58,465.47 $97,442.45
Granby $0.00 $0.00 $0.00 $0.00 $0.00
Paratransit $0.00 $0.00 $0.00 $0.00
TOTAL $0.00 $0.00 $0.00 $38,976.98 $58,465.47 $97,442.45
% of Total 0.00% 0.00% 40.00% 60.00% 100.00%
REVENUE $12,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,500.00
Op Grant $5,000.00 $7,500.00
TOTAL REVENUE $12,500.00 $0.00 $0.00 $0.00 $5,000.00 $7,500.00 $12,500.00
DIFFERENCE $12,500.00 $0.00 $0.00 $0.00 -$33,976.98 -$50,965.47 -$84,942.45
A few items to note about this analysis:
The cost breakdown is for actual amounts paid to First Transit for service, and the Resort’s portion
of the fixed rate cost has already been applied to the total cost.
This only includes invoice amounts and does not include Winter Park’s personnel costs, marketing
costs, new bus acquisition (which drives down the fixed cost of service), bus painting and
maintenance costs, consultant fees, legal counsel review, the new RideHop smartphone
application and other functions of the service. These items will need to be addressed in the
Intergovernmental Agreement that we have discussed entering into between Fraser and Winter
Park.
Winter Park applied for and received a Section 5311 Operating Award from the Colorado
Department of Transportation in the amount of $150,000 for 2017. The monthly invoicing from
CDOT is $12,500, of which 40% can be attributed to the Town of Fraser for July. This amounts to
a credit of $5,000.00 as shown in the cost allocation spreadsheet above.
Based on this analysis, the cost of service provided to Fraser for month of July 2017 is $33,976.98. Again,
it should be noted that there are other hard and soft costs incurred that have not been addressed in this
breakdown of transit services provided.
REQUEST FOR PAYMENT
Winter Park respectfully requests payment from the Town of Fraser in the amount of $33,976.98 for transit
services provided during the month of July 2017.
Should you require any additional information, please feel free to contact me at your earliest convenience.
WINTERPARK/INTERWEST 55489
PO Box 166 1471 Winter Park Drive
Winter Park, CO 80482
Customer Information
Name
Address
TOWN OF WINTER PARK 1452
P.O. BOX 3327
WINTER PARK, CO 30482
11377135
08/01/2017
35761
554890717
Net 30 Days
INVOICE #
Invoice Date
Terms
Customer Number
Purchase Order #
Service Description Location Account Amount
Summer Black line 849.5 hrs 55489 43110 $27,116.04
Fixed Cost 55489 43110 $65,967.05
Fuel pass thru 55489 52130 $4,339.36
97,422.45
97,422.45
0.00
0.00
Invoice Sub-Total
TAX EXEMPT
Sales Tax
Total
Deposits
97,422.45Balance Due
July 2017 invoice
Comments
Please detach bottom portion to be returned with remittance
FIRST TRANSIT, INC.
Location Number
Customer Number
Invoice Number
Invoice Total
55489
35761
11377135
97,422.45
Phone: 970-726-4163
Fax: 970-726-9765
Remit to:
00000554890000035761001137713500097422454
FIRST TRANSIT, INC.
22192 Network Place
Chicago, IL 60673-1221
USA
TOWN OF WINTER PARK INVOICE
PO Box 3327
50 Vasquez Road
Winter Park CO 80482 Date Number Page
Phone: 970-726-8081 Fax: 08/30/2017 172 1
Bill To:TOWN OF FRASER Customer No.2
PO BOX 370
FRASER CO 80442 Contact: BETH WILLIAMS
Terms: DUE ON RECEIPT
Quantity Description Unit Price Net Amount
1 JULY TRANSIT SERVICES 33,976.98 33,976.98
Amount 33,976.98
Freight
Balance Due 33,976.98