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Home My Public Portal AboutCommunity Preservation Committee -- 2017-07-26 Minutes \\\noO,\\\ p�1111 IIWIa *Vji� / s ,, Approved : 7-0-0 \\� �~ 04 E.t04gB9�'Q'ji 2e� 3 % Date : 10/11/ 17 o a u, = 2198 Main Street JL�¢ " Brewster Massachusetts 026314898 o, F19 p� OOV ( 508 ) 896 - 3701 //%�ii�inrrmuuu+n+++"°`\ FAX (508 ) 896 - 8089 COMMUNITY PRESERVATION COMMITTEE Held a Regular Meeting on July 26, 2017 ! ( i at The Brewster Town Office Building, 2198 Main Street, Brewster, MAMoor Ay MEETING MINUTES of July 26 , 2017 Present : Chair Paul Ruchinskas, William Klein, Peter Johnson, Faythe Ellis, Roland Bassett, Elizabeth Taylor and Jeanne Boehm . Absent : Barbara Burgo Also present : Finance Committee liaison Chuck Devito, Town Planner Ryan Bennett, and CPC Housing Coordinator Jill Scalise . Chair Ruchinskas called the meeting to order at 4 : 32 pm Recording or Taping Notification : As required by the Open Meeting Law we are informing you that the Town will be videotaping and/or audio taping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. " We request that all cell phones be turned off or to vibrate. 1 . Discussion and vote on a $ 5 , 000 professional services request for CPC historic preservation consulting for FY 2018 . Chair Ruchinskas reviewed the professional services request for CPC historic preservation consulting for FY ' 2018 . There is some additional work to be done in this regard on the Crosby Barn as well as the two projects of the Brewster Baptist Church and the Cobb House preservation restrictions that may need to be reviewed . In addition any other historic preservation projects brought forward during the year may need to be reviewed by a consultant . It is felt that Eric Dray should continue in this work as he is a real asset . This contract is charged on an hourly basis . Motion made by Roland Bassett to approve the Professional Services request for $ 5, 000 for FY ' 18 . Peter Johnson seconded . VOTE : 7-0-0 2 . Acceptance and referral , if necessary, of any CPC funding requests for Fall Town Meeting . The Open Space Committee is working on a possible funding request and expects it to be submitted for the next meeting . Community Preservation Committee Meeting Minutes of July 26, 2017 Page 1 of 4 The Historic Commission is working on an application to continue the contracted work for the Form B' s as the current contract will end in November . There was a brief discussion on how to pay for the rest of this work and whether to have a CPC warrant article , or if there is not much work left, to take it out of professional services . This new contract will go out to bid if it is over $ 10, 000 . 3 . FY 2018 financial report . Elizabeth Taylor reviewed the FY ' 18 financial report . It is felt some of the funds may have higher balances than anticipated and this needs to be investigated further with the Finance Director, Irene Larivee . There was a brief review of some of the money not spent on completed projects that will be coming back into the balances . The HECH project has been determined an unacceptable use of CPC funds and this money will also be returned and allocated for another purpose . There was a brief review of CPC state match monies that are uncertain due to the current fiscal constraints of the state . 4 . Discussion of CPC citizen representative vacancies and possible change of meeting day and time . Vice Chair Jeanne Boehm will be resigning at the end of this month . The CPC now has two vacancies available . There was a request from Elizabeth Taylor to move either the day or time of the meeting . Motion made by Peter Johnson to move the Wednesday regular meeting time from 4 : 30 to 4 : 45 at Town Hall . Roland Bassett seconded . VOTE : 7 -0-0 The meeting moved to Agenda Item #7 . 5 . Election of CPC officers for FY 2018 . Chair : Paul Ruchinskas Vice Chair : Elizabeth Taylor nominated Faythe Ellis and Roland Bassett seconded . Treasurer : Elizabeth Taylor Motion made by Jeanne Boehm to approve the slate of CPC Offices for FY `18 . Peter Johnson seconded . VOTE : 7 -0-0 6 . Vote to approve minutes of June 14, 2017 meeting . There was a brief review of the meeting minutes of June 14, 2017 . Motion made by Roland Bassett to approve the meeting minutes of June 14, 2017 as written . William Klein seconded . VOTE : 6-04 Community Preservation Committee Meeting Minutes of July 26, 2017 Page 2 of 4 The meeting moved to agenda item 8 . 7 . Introduction and discussion with Jill Scalise, Housing Coordinator Chair Ruchinskas introduced Jill Scalise as the new Housing Coordinator for the Town of Brewster . She is a Brewster resident and has worked around housing and homelessness issues for over 25 years . The housing plan is at the Department of Housing and Community Development awaiting approval . The CPC would like her to work on the Buy- Down program and the CPC would like to see some written policies in this regard . Potential use of undersized lots for affordable housing would also be a good project . The subsidized housing inventory and the Buy Down program are two projects she is planning on working on f rst . The meeting moved to agenda item 6 . 8 . Items the chair could not reasonably anticipate . Chair Ruchinskas reviewed the changes to the Brewster Woods award letter before recusing himself from the project due to the fact that he is on the board of the Housing Assistance Corp . The major changes Town Counsel made have to do with the conditions of the $ 550, 000 mortgage that will be a 30-year zero- percent loan that may be subordinated to a first mortgage . There are rules in the 40- 13 that will protect the town . In a default, any proceeds would be divided in proportion to the percentage of original funding . The affordable housing units are protected in a default scenario . Any CPC funds invested in the affordable rental housing will need to remain affordable no matter who owns the project . There will be an affordable housing restriction placed on the project in perpetuity though the eligibility rules will change annually. There was brief discussion about having the mortgage go on in perpetuity though this is not usually how these are usually written . Vice-Chair Jeanne Boehm took over the meeting as Paul Ruchinskas recused himself from the vote . Motion made by Faythe Ellis to approve the changes to the Brewster Woods Community Housing Project Approval Letter. Roland Bassett seconded . VOTE : 6-0-0 There was a brief discussion about the Recreation funds requested for renovation of the fields and whether left over funds could be used for handicap access . It was felt that these funds were requested for the fieldwork only . The Recreation Department will come back with an additional request to do the handicap accessibility work . The meeting went to agenda item 5 before returning . Housing Coordinator Jill Scalise was asked to be the liaison in the Brewster Woods project due to Jeanne Boehm ' s resignation . She agreed to be the liaison and Jeanne will review the project with her. 9 . Next meeting : Wednesday, August 9, 2017 @ 4 : 45 p . m . at Town Hall . The next meeting will be Wednesday, August 9, 2017 at 4 :45 pm at Town Hall . Community Preservation Committee Meeting Minutes of July 26, 2017 Page 3 of 4 Motion made by Roland Bassett to adjourn the meeting at 5 :08 pm . William Klein seconded . VOTE : 7-0-0 Respectfully submitted , 3 Donna J . Moberg, Recording Secretary Items used at the Meeting : • FY ' 18 Historic Preservation request • Eric Dray Consulting proposal for FY ' 18 • FY ' 18 Financial Report • Draft meeting minutes of June 14, 2017 • Draft Approval letter for Brewster Woods Community Preservation Committee Meeting Minutes of July 26, 2017 Page 4 of 4