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Home My Public Portal About03-12-2013 Revised Summer Hour Ordinance_201303131139428020 TOWN OF 1630 WATERTOWN • Office of the Town Manager Administration Building 149 Main Street Watertown,MA 02472 Phone:617-972-6465 Michael J. Driscoll Fax: 617-972-6404 www.watertown-ma.gov Town Manager townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: March 7, 2013 Re: Proposed Ordinance to Modify Administration Building Hours The Honorable Town Council has previously adopted Ordinances temporarily modifying hours of operation of the Administration Building beginning in 2002 and through 2012 as outlined in the attached Ordinance 2012-17. These Ordinances were the result of negotiations with the Town Hall Associates as documented in the attached Side Letter of Agreement dated April 29, 2002. Enclosed please find correspondence from Ms. Lori Moran, on behalf of SEIU 888, requesting the summer hours for 2013 be from Memorial Day to Labor Day. Additionally, enclosed please find correspondence from Gayle M. Shattuck, Personnel Director and Steven Magoon, Director of Community Development & Planning regarding a request for modification of the Building Department Inspectors' hours. Therefore, I am requesting the Honorable Town Council adopt the attached Ordinance modifying Administration Building hours. The attached Ordinance includes a provision modifying the Building Department Inspectors' hours; and contains the same provisions and requirements of the previously adopted Ordinance by the Honorable Town Council for the summer of 2012. Thank you for your consideration in this matter. cc: Steven Magoon, Director of Community Development&Planning Gayle M. Shattuck, Personnel Director Lori Moran, SEIU 888 Joseph S. Fair, Esquire, Kopelman and Paige, P.C. Ordinance# 2013- An Ordinance to Modify Hours of Operation of the Administration Building. Whereas: The hours of operation for all offices in the Administration Building are established by Chapter 30.03 of the Ordinances of the City known as the Town of Watertown; and, Whereas: Through the collective bargaining process with SEIU, Local 925, Watertown Town Hall Associates, the Town Manager agreed through a Side Letter of Agreement dated April 29, 2002 to provide for a trial period of modified Summer Hours for the months of July and August, 2002, subject to Town Council approval. Whereas: The Honorable Town Council approved the modification of Administration Building hours for the months of July and August 2002, with the adoption of Ordinance#2002-30, and the months of July and August 2003, with the adoption of Ordinance#2003-32, and the months of July and August 2004, with the adoption of 2004-29, and from Memorial Day to Labor Day 2005, with the adoption of 2005-31, and from Memorial Day to Labor Day 2006 with the adoption of 2006-20, and from Memorial Day to Labor Day 2007 with the adoption of 2007-16, and from Memorial Day to Labor Day 2008 with the adoption of 2008-39, and from Memorial Day to Labor Day 2009 with the adoption of 2009-40, and from Memorial Day to Labor Day 2010 with the adoption of 2010-39, and from Memorial Day to Labor Day 2011 with the adoption of 2011-21, and from Memorial Day to Labor Day 2012 with the adoption of 2012-17, the Town Manager recommends that the modification of hours previously adopted continue from Memorial Day to Labor Day 2013; and, Whereas: Through the Collective Bargaining process with the Town Hall Associates, the Town Manager has agreed to provide for a trail period of modified Building Department Inspectors' hours, subject to Town Council approval; Now Therefore Be It Ordained: That Chapter 30.03, of the Ordinances of the Town of Watertown is amended to add the following new Sections (c) and(d): (c) Notwithstanding the above hours of operation, the Building Inspectors' Office shall be open for the transaction of business beginning at 7:30 AM until 5:00 PM or 7:00 PM, when all offices in the Administration Building are open. The modified hours provided herein will begin on Tuesday, May 21, 2013 and this section (c) can be rescinded at the discretion of the Town Manager. (d) Notwithstanding the above hours of operation, for a temporary period beginning Tuesday, May 21, 2013 and ending on Friday, August 30, 2013, all offices in the Administration Building shall be open for the transaction of business during the hours provided in Section(a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition, the terms and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29, 2002 are incorporated herein. The modified hours provided herein shall expire as of midnight August 30, 2013 and this Section(d) shall be automatically rescinded. Council Member Valerie Papas, Council Clerk Mark S. Sideris, Council President MEMO To: Michael J. Driscoll, Town Manager From: Gayle M. Shattuck, Personnel Director Date: March 7, 2013 Re: Request for Summer Hours Attached please find the Town Hall Associates' request for modification of Town Hall hours for 2013. Town of Watertown Town Hall Associates MEMORANDUM TO: Gayle Shattuck, Personnel Director FROM: Lori Moran, Chapter Chair,Town Hall Associates Local 888 SUBJECT: Town Hall Summer Hour Modification Request—2013 DATE: March 07, 2013 We have had eleven successful years of summer hours during the months of July and August, including the last eight years of extended hours from Memorial Day to Labor Day. The extended period for the last eight years 2005-2012 went well and without any known issues. In view of that success,we are requesting that the summer hours for this year(2013)follow that same time period. I would request the summer hours for 2013 commence on Tuesday, May 21, 2013 and expires midnight Friday, August 30, 2013 Thank you for your attention to this matter. Cc: Michael J. Driscoll,Town Manager sSide Letter of Agreement Between y ' �hc Town, o£Watortowu And Sl3StT, Local 925, Wateztnvm FovnilSall AssoFintes Mt The parties agree as follows; Sjor 1be Trial Period of tine Summer of 2002, if approved by tho Watertown Town Council, that all Administration Builduig employees will, with tho exception of the two part tilno alerlcat employees, work until 1 :00pM oil Jluosdays, during the months of Tidy And August. The parties Airther agree that employees will work,nuntii 2;ool'M on l`ridays during tine months of July and August 2002. Tho follow provisions will apply ; No employee will be entitled to a lunch break on the above lhldays; Part tbno employees may have to itse leave it accessary to ensure mourato numbers of hours arc ' worked; • , Any ieavetimc taken on either Tuesdays or Mdays will be pro-rated accordingly; There will be no dinuer break given on Tuesday evehiugs; it is expressly uuderstood•that the decision to continue or not continue it is in the sole discretion of the Town Manager. OR TIAM ri PT,ONUM YOR THE XINION i J 530' Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 ELECTED OFFICIALS: Ordinance# 2012-17 Mark S.Sideris, An Ordinance to Temporarily Modify Hours of Operation of the Administration Building. Council President Whereas: The hours of operation for all offices in the Administration Building are established by Vice President Stephen Corbett, Chapter 1, Section 10 of the Ordinances of the City known as the Town of Watertown;and, John A. Donohue, Whereas: Through the collective bargaining process with SEIU, Local 925, Watertown Town Hall Councilor At Large Associates, the Town Manager agreed through a Side Letter of Agreement dated April 29, 2002 to provide Susan G. Falkoff, for a trial period of modified Summer Hours for the months of July and August, 2002, subject to Town Councilor At Large Council approval. Anthony Palomba, Whereas: The Honorable Town Council approved the modification of Administration Building Councilor At Large hours for the months of July and August 2002,with the adoption of Ordinance#2002-30,and the months of Angeline B.Kounelis, July and August 2003,with the adoption of Ordinance#2003-32,and the months of July and August 2004, District A Councilor with the adoption of 2004-29, and from Memorial Day to Labor Day 2005, with the adoption of 2005-31, Cecilia Lenk, and from Memorial Day to Labor Day 2006 with the adoption of 2006-20, and from Memorial Day to District B Councilor Labor Day 2007 with the adoption of 2007-16, and from Memorial Day to Labor Day 2008 with the adoption of 2008-39, and from Memorial Day to Labor Day 2009 with the adoption of 2009-40, and from Vincent J. Piccirilli,Jr., Memorial Day to Labor Day 2010 with the adoption of 2010-39, and from Memorial Day to Labor Day District C Councilor 2011 with the adoption of 2011-21, the Town Manager recommends that the modification of hours Kenneth M.Woodland previously adopted continue from Memorial Day to Labor Day 2012; District D Councilor Now Therefore Be It Ordained: That Chapter 1, Section 10 of the Ordinances of the Town of Watertown is amended to designate the current language as Section(a)and to add the following new Section(b): Notwithstanding the above hours of operation, for a temporary period beginning Tuesday, May 22, 2012 and ending on Friday, August 31, 2012, all offices in the Administration Building shall be open for the transaction of business during the hours provided in Section (a), except that on Tuesday the hours shall be from 8:30 AM to 7:00 PM and on Fridays from 8:30 AM to 2:00 PM. In addition,the terms and conditions of employment for the temporary period as set out in the Side Letter of Agreement dated April 29,2002 are incorporated herein. The modified hours provided herein shall expire as of midnight August 31, 2012 and this Section(b)shall be automatically rescinded. Council Member I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the above Ordinance was adopted by unanimous vote on April 10,2012. Valerie Papas,Council Clerk Mark S. Sideris,Council President MEMO To: Michael J. Driscoll, Town Manager From: Gayle M. Shattuck, Personnel Director Steve Magoon, Community Development and Planning Director Date: March 7, 2013 Re: Request for Modification of Building Department Inspector's Hours Attached please find the Town Hall Associates' request for modification of the Building Department Inspectors' hours. Although the three Inspectors hours would be modified, the office work day would remain open until 5 pm, or 7 pm on Tuesdays during the summer months. Also enclosed please find correspondence from Mr. Thompson detailing the office hours for Inspection offices from several area jurisdictions. We support moving forward with the trial period modifying the Inspector hours in an effort to better serve the public. Please let us know if you have any questions or need further information. Stronger Together 8 December 6, 2012 Steve Magoon SE1UDirector of Community Development and Planning Town of Watertown 149 Main Street SERVICE EMPLOYEES Watertown MA 02472 INTERNATIONAL UNION RE: Change of hours CTW,CLC Dear Mr. Magoon: I am writing to ask you to consider a change in hours for the Electrical Inspector, Plumbing Inspector, and the Building Inspector.The Plumbing Inspector and Building Inspector currently work 8:30 AM to 5:00 PM Monday through Friday, and the Electrical Inspector works 8:30 AM- 1:30 PM Monday- Friday I am asking that you consider changing the work schedule for the Plumbing Inspector and the Building Inspector to 7:30 AM to 4:00 PM, and the Wire Inspector from 7:30 AM - 12:30 PM. The 7:30 AM to 4:00 PM schedule is more closely aligned with the schedule that most contractors work. Most contractors begin their day at 7:00 AM which results in a one and one half hour period of down time in the morning while the contractors wait for an inspector to arrive. The Principal Account Clerk's hours for the Inspectors office will remain 8:30-5:00 Monday through Friday The contractors and residents would benefit from the changing of hours, as the job is able to move forward without delays and the inspectors are allowed to make better use of their time. This change would appear to be a win win situation for all involved. It is understood the above mentioned change in hours would be for a trial period and can be rescinded at the sole discretion of the Town Manager Thank you for your consideration of this proposal. 529 Main street Sincerely, Suite 222 Lori Moran Charlestown,MA 02129 SEUI Local 888 Telephone:617.241.3300 Chapter Chair Fax:617.241.5150 Watertown Town Hall Associates www.seiu888.org Cc: Michael Driscoll, Town Manager From: Maaoon.Steven To: Hand.JoAnna Subject: FW: Inspection services various Towns Date: Thursday,March 07,2013 2:06:35 PM -----Original Message----- From: Thompson, Kenneth Sent: Wednesday, August 22, 2012 8:41 AM To: Magoon, Steven Cc: Danis, Dorothy; MacDonald, John; David Farrar Subject: Inspection services various Towns Arlington (Building Inspectors 3) Inspector 8-9 office work office open 9-4, 1/2 hour lunch Inspectors off clock 400 Salem 730-800 office time office open 800-430, 1/2 hour lunch Inspectors off clock 400 Peabody (Inspectors 3) Same as Salem (Inspectors 3) Danvers (Inspectors 3 1/2) 730-830 office time office opens 830-430 1/2 hour lunch Inspectors off clock 400 Lexington (Inspectors 2 1/2) 730-830 office time office opens 830-430 1/2 hour lunch Inspectors off clock 400 Natick (Inspectors 3) 730-800 office time office opens 800-430 1/2 hour lunch Inspectors off clock 400 Belmont (Inspectors 3 ) 730-800 office time Office opens 800-430 1/2 hour lunch Inspectors off clock 430 Suggested Watertown: Inspectors Office would open at 730 (For the benefit of contractors) B I ,Plumbing and Electrical Inspectors would be present and at 830 Dorothy would start as usual. The B I and Plumbing Inspector would be off the clock at 400 and the Wire Inspector would be off the clock at 1230. Dorothy would continue to man the office from 400-500.B I and Plumbing Inspector have 1/2 hour lunch. For your use and review.