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Home My Public Portal Aboutr 07:216 2ReMhttiOtt of Hp~ ~DX.ott:slr of illcrrtcrd) ;N. JJ. No. 07-716 Dale of Adnplion August 2~, 2007 AUTHORIZING AN EXTRAORDINARY, UNSPECIFIABLE SERVICES CONTRACT WITH THE LANDTEK GROUP, INC.- SYNTHETIC TURF MAINTENANCE "\VHEREAS, the Borough of Carferet, ("Borough"), requires extraordinary, unspecifiable services with regard to the synthetic turf maintenance at Jolm Street Park; and WHEREAS, The LandTek Group, Inc., located at 235 County Line Road, Amityville, N.Y., 11701, is the company that installed the specialized synthetic turf at Jolm Street Park and is uniquely qualified to provide the required maintenance thereof; and "'HEREAS, the Borough has received a proposal from The LandTek Group, Inc., to provide said services at a cost 110t to exceed $3,750,00; and \YHEREAS, the Mayor and Council have revic\ved said proposal and the Borough Engineer has recommended the approval oftlle same; and . 'VHEREAS, the Chief Financial Officer has certified that funds are or will be available for the same. NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. The proposal from The LandTek Group, Inc., located at 235 County Line Road, Amityville, N.Y., 11701 to provide extraordinary, unspecifiable' services in connection with the synthetic turf maintenance at 101m Street Park at an amount not to exceed $3,750.00 is hereby approved. 2. This action is approved without competitive bids as an award of an extraordinary, unspecifiab1e services contract. 3. A copy of tllis resolution shall be forwarded to the Borough's Purchasing Depaliment and Borough Engineer. Adopted this 23rd day of August, 2007 and certified as a tme copy of the original on Augnst 24, 2007. KATHLEEN M. BARNEY, MMC Municipal Clerk COUNCILMAN YES NO NV A.n. COUNCILMAN YE,.<; NO NV A.n, --- y NAPLES. v -1---- DH~. X lHl>.<. X - -. KRUM_ Y C~ X X . Indicate Vote AB . Absent NV.Not Voting XOR . InclfcntcJ: Vme leI 0wrrl11~ VillI' --.---- Adopted at a meeting of the Municipal Council ;f&1-;;~~~~^ ~~, r.;I'~- a RECORD OF COUNCIL VOTE ~DrDuglJ Df <ITcrrfBnJ MIDDLESEX COUNTY ;NEfu 3J'n2~ OFfICE OF KATIlLEEN M. BARNEY. RMCICMC MUNlCIPAL CLERK TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 Date: AlI!'Jl.'lt 23. 2007 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OFA VAILABLE FUNDS: For: raordi ifiable Services Contract with the Landtek Group Inc. Synthetic Turf !1anagement Name of Account: R",,,olution #{)7-216 , AMOUNT TO BE ENCUMBERED: Not to Exceed $3, 750.00 7 , CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certifY that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a contract between the Bordullh'bJ'.Carteret "\)\"",1.,"",'\ . - and:. _ . ';>/><''' \ (if '. " ::s \ () i f\,; /}I,J, ,,~/,-('~t/ ":.........,..-..-,..../..c.'...,'/ 0,. 5>~t t-:; \\\(;~>/ .~L -?'-v""~ The funds available for this contract are in the Budget, in the account of: ; 4vI.-" - 0 C , 7 - 0 I - 2'3 - h <: - ). C?-.. in the amount of: J 76bv=:> , By <h;" ",";fi~,;o", I h", hoc,by '"wmb"" d" .boy, ""''''" "'W~" ,,"h, 00.0"" PAT K 1. DeBLASIO, Treasurer 'late: 1};}-3b7 KMB/ Contract for Synthetic Turf Maintenance Bv ANd Betwem: - The LandTek Group, Jnc a corporation having a principal place of business at 235 County Line Road, Amityville, NY 11701 (coNtraetOJ) and The Borough of Carteret a municipality having a place of business at 20 Cooke Avenue 0 Carteret, NJ 07008 (owtler) f G"'?:\t.~ €fJ?:00G,<,0 '1 ~ 'l.\Wi\ ~\j\.. v Of\,<,f OffIGf"O'?- NIl" NOW THEREFORE the parties agree to the following: Description of Project: John Street Park Synthetic Turf Maintenance Site Location: John Street Park Beverly Street and Lefferts Street Carteret, NJ 07008 Details: Maintenance of New Synthetic Turf Soccer Field@John Street Park Summary of Work: Maintaining the newly installed synthetic turf field. Work is to be performed 2 times per year as per the attached Service Program proposal. Contract Value: $3,750.00 Three Thousand Seven hundred fifty dollars If yo" wo"ld like LatlaTek to service yo",. sytlthetic ttll! field, please sigtl, pritlt aNd date below aNd ,"llIrII with a p",.chase 0 'de,. (if N".essary). Thatlk yo". Contractor Signature ~]J;r)//El -:.r---;1(rJ II f}-~ Print Print f~ s:- J7 Date Date LandTek's Synthetic Turf Mter Sales Service Program Overview It is recommended that every synthetic turf field installed follow the following petiodic maintenance in order to maintain optimum playing condition. This section will describe each feature of the program. Qualified personnel perform all work. The after sales service crews consist of at least one certified installer. Features of the After Sales Service Program The following list will describe each component of a maintenance service visit. These procedures are followed with each visit, and are standard to all service agreements. OVERALL FIELD ANALYSIS - When the maintenance crew arrives on site, one person will evaluate key areas around the f1!ed to make sure they are within the acceptable standards. The qualified individual will note any findings on a check sheet. These areas include but are not limited to - seam separation, infill migration, wear spots, drainage problems, paint condition, edging condition, UV degradation, fiber fibrillation analysis, and any inlays built into the field. SWEEP FIELD WITH HYDRAULIC SWEEPER TO REMOVE DEBRIS - One person will sweep the entire surface with the specially designed hydraulic sweeper attached to the three-point hitch on a tractor. This will remove the debris (hair, leaves, loose gum, cigarette butts, ect.) from the field. NIAIU<:: AND FIll ANY DIVOTS WITH EXTRA INFIll- While one person is sweeping the field, another person will add additional infill to the spots that were marked as being low from the initial field analysis. These areas are usually the soccer goalmouths, penalty kick dots, and corner kick areas, but can be elsewhere too. AGITATE IN FIll WITH RT GROOMER- (If Necessary) Once the field is free from debris and the low spots are filled, one person will groom the field to agitate the infill and stand up the fibers. This is achieved by pulling.an RT Groomer behind the tractor in various directions around the field. DRAG FIELD WITH DRAG rvIAT TO REMOVE STATIC CHARGE - (If NecessalY) If it is dry or hot outside, static from the tractor tires will be visible on the field after the sweeping and grooming. To remove these tracks, the crew will simply pull a drag mat behind the tractor once the rest of d,e field maintenance is complete. IMPACT TESTING - (Optional & not included in the pricing below) LandTek will test your athletic field accorcling to industry standards to evaluate the firmness of the playing surface. A formal report and analysis is generated back to the customer. Scheduling the Service Agreement The first scheduled service visit should be performed approximately SL'{ (6) months after the initial installation. Maintenance visits are weather permitting. The LandTek employee scheduling the visit with the customer will request the owner's presence to observe each step of the process. The crew leader will demonstrate the process to the customer and answer any questions they may have while on site. Overall Field Analysis is important because if anything out of the orclinary happening to the field, like vandalism or drainage problems, it should be noted and fIXed as soon as possible. The crew will also determine if the field needs to be painted, this can be scheduled with ample time before the next game. Filling Divots with Extra Infill is important because if areas of the field have infill migration, like penalty kick areas, they need to be taken care of as soon as possible. Agitating the Infill with an RT Groomer is important so the infill maintains its original consistency and feel. This also lifts up the fibers and helps level the infill throughout the field. This process is recommended more frequently with fields that get continuous use. Standard Items: Ii! Scheduled visits (one year in advance) Ii! Visual inspection reports with each visit (see included form) Ii! Courtesy call prior to each visit Ii! Fully licensed and insured Ii! Supplemental services available Options and Costs: 1. Annual Contract per Field - (includes four (4) visits, March thru November) 2. Impact Testing - 3. Emergency Visits (depending on situation) - 4. Snow Removal- $7,500.00 $750.00jvisit $950.00 Pricing Upon Request Below please find the contact information for any questions or comments: Anthony Gusmano Synthetic Turf Division (631) 691-2381 x38 (631) 598-8280 fax agusmano@landtekgroup.com AFFIDAVIT ~)r PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. one (1) times, once in each issue as follows: September 6, 2007 ~; le>-' o. ~I'<~ Notary Public of N ltlNoJieA'MVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2011 Swov:n and subscribed before me this r.J-A dayof~1 .;;L c;o-'" "; ~.@: ~ L. b-v-u: !(athleen M. Barney, Mj\4 Municipal Clerk C.J (L/ \ I '}\\" 0'\ /