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Home My Public Portal Aboutr 07:227 ~~!Ziol1tnon or !l7C ~orOttgrr or ~crrrereT) (BJ ~ (1J ~ No. 07-227 Oak llr Adl1rlion AU2USt 23. 2007 APPROVING AGREEMENT WITH TARIFF BILLING SPECIALISTS, CORP.-TELEPHONE AUDIT 'VHEREAS, the Borough of Carteret ("Borough") desires to enter into an agreement with Tariff Billing Specialists, Corp. ("Tariff') to perfonn an audit of the Borough's voice and data telephone line charges; and 'VHEREAS, Tariffhas extensive experience in providing said services to municipalities; and 'VHEREAS, Tariff has submitted a proposed Agreement to audit the Borough's voice and data telephone line charges at no initial cost to the Borough, but instead will receive fifty percent (50%) of the monthly reduction in telephone service charges for a twenty- four (24) month period and 50% of any refund or credits obtained on behalf of the Borough, and 'VHEREAS, the Governing Body has reviewed the above described proposal and has detennilled that it is in the public's interest to pursue the same. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. That the Agreement with Tariff Billing Specialists COlp., a copy of which is attached hereto and made a p31i hereof, to audit the Borough's voice and data telephone line charges to uncover overcharges and to recover reimbursement for the same 011 behalf ofthe Borough is hereby approved. 2. The appropriate Borough Officials are hereby authorized' and directed to assist Tariff Billing Specialists, Corp. and to supply whatever information may be needed by Tariff to conduct its audit of the Borough's telephone line invoices. 3, The Mayor is hereby authorized to execute the attached Agreement ,,,ith Tariff Billing Specialists, 4. This Agreement is made as an extraordinary, unspecifiable service, Adopted tIllS 23'd day of August, 2007 and certified as a tme copy ofthe original on August 24, 2007. KATHLEEN M. BARNEY, MMC Municipal Clerk COUNCILMAN BElLINO " RECORD OF COUNCIL VOTE YES NO NY A,D. COUNCILMAN YE.S NO NV A.n. = x X .lndicale Vote AS. Absent NV. NOl VotIng XOR. (ndlcnlc.~ VtllC: hI Ol'o.'rnd" Vllttl Adopted al a meeting of lhe Municipnl Council ~-. ". _ An8,,". t ~~. 7 "~~ ~/L , r ('I.EHK TARIFF BILLING SPECIALISTS, CORP. frEL 732-605-11 "1FAX. 732-605-113 TBS ((JJ SCOPE OF PROJECT TARIFF BILLING SPECIALISTS CORP. Our audit of your voice and data line charges will address the following phases: Phase 1 - Obtaining billing records, reviewing records and preparing documentation for an inventory. Phase 2 - Conducting our evaluation and auditing records, is the only way to detennine certain types of overbillings. They are, billing for voice or data lines that are nonexistent, billing for the wrong type of line or circuit and the incorrect number and type of equipment on maintenance contracts. Phase 3 - The ability to reconcile the actual existing service against incorrect bills and tariff rates, will provide a valid discrepancy list that will be reported to the Client prior to submitting to the Local Operating Company or Vendor. Phase 4 - 1'8S will meet vendor to verify overbillings on nonexistent lines or service and the incorrect type of line, circuit and radio ti-line. Phase 5 - TBS knowledge of the Local Operating Companies procures and tariff rates allows us to provide the Local Operating Companies with the correct reporting format that will result in a prompt response and refunds. Phase 6 - TBS will be able to obtain verification that the overbillings were credited or refunded promptly from Vendors and if incorrectly applied notify, Vendors to make the necessary adjustments. Phase 7 - TBS will review Vendors charges to determine correct charges based on contracted rates. Phase 8 - 1'8S will detennine accuracy of taxes and surcharges including interest calculations based on contracts. Phase 9 - TBS will review the 1998 FCC access ruling to detennine if the correct charges are applied or a more cost effective procedure can be implemented. Phase 10 - TBS will identify areas of deficiencies and recommendations that will help better control and reduce costs in the telecommunications area. Phase 11 - TBS will review all Yellow Page billing to identify errors, unnecessary items, duplications, incentive pricing availability, free entitlements and other cost effective programs that will reduce our Clients costs. Our CLIENT'S benefit from our knowledge of the Local Operating Companies tariffs and procedures which results in the maximum recovery for our clients. Our complete audit, which combines the Local Operating Companies billing records and our inventory, will nncover all the billing discrepancies that exist. Our experience with the Tariffs applicable in each state will insure that incorrect tariff rates will be uncovered and the appropriate refunds or credits applied to the CLIENTS bills. Our cost effective recommendations will allow our clients to make infonned decisions on savings based on current information. 23 Tamarack Rd. Monroe Township, N.J. 08831 TBS TARIFF BILLING SPECIALISTS, CORP. TEL 732-605-1179 FAX. 732-605-1136 AGREEMENT dated June 18,2007, between TARIFF BILLING SPECIALISTS, CORP. and the BOROUGH OF CARTERET, hereafter referred to as TBS and CLIENT. CLIENT hereby engages TBS under the following tenns and conditions: 1. TBS will review the MONTHLY CHARGES on the telecommunication bills of CLIENT to determine if overcharges or recommendations exist that would reduce the CLIENT'S monthly charges from your LOCAL OPERATING TELEPHONE COMPANY andlor VENDORS. TBS will negotiate with the appropriate VENDORS to have the overcharges eliminated and recommendations (upon approval of CLIENT) implemented. TBS will obtain refunds and credits for past overcharges. 2. CLIENT agrees to compensate TBS as follows: (a) Where there is no refund or credit and there is no reduction in the MONTHLY CHARGES due to the elimination of overcharges or implementation of recommendations, there is no fee. (b) Where there is a reduction due to the elimination of overcharges or implementation of recommendations from TBS, the fee is 50% of the monthly reduction for twenty-four month periods. This is payable on a monthly basis, starting the first month that reflects the reduction. (c) For refunds and credits, the fee is 50% of the refunds or credits. This is payable within 30 days of the receipt of refunds and credits. 3. CLIENT will execute all authorizations that are necessary for TBS to negotiate overcharges or implement recommendations with the appropriate vendors. 4. If CLIENT rejects the recommendations of TBS there is no fee. If during the following twelve months CLIENT implements the recommendations provided by TBS, payments as described in 2(b) will commence. TARIFF BILLING SPECIALIST, CORP. BOROUGH OF CARTERET 100 Cook Ave. Carteret, NJ. , .. 23 Tamarack Rd. Monme Township, N.J. 08831 TBS TARIFF BILLING SPECIALISTS, CORP. TEL 732-605-1179 FAX. 732-605-1136 AGREEMENT dated June 18,2007, between TARIFF BILLING SPECIALISTS, CORP. and the BOROUGH OF CARTERET, hereafter referred to as TBS and CLIENT. CLIENT hereby engages TBS under the following terms and conditions: 1. TBS will review the MONTHLY CHARGES on the telecommunication bills of CLIENT to determine if overcharges or recommendations exist that would reduce the CLIENT'S monthly charges from your LOCAL OPERATING TELEPHONE COMPANY and/or VENDORS. TBS will negotiate with the appropriate VENDORS to have the overcharges eliminated and recommendations (upon approval of CLIENT) implemented. TBS will obtain refunds and credits for past overcharges. 2. CLIENT agrees to compensate TBS as follows: (a) Where there is no refund or credit and there is no reduction in the MONTHLY CHARGES due to the elimination of overcharges or implementation of recommendations, there is no fee. (b) Where there is a reduction due to the elimination of overcharges or impleinentation of recommendations from TBS, the fee is 50% of the monthly reduction for twenty-four month periods. This is payable on a monthly basis, starting the first month that reflects the reduction. (c) For refunds and credits, the fee is 50% of the refunds or credits. This is payable within 30 days of the receipt of refunds and credits. 3. CLIENT will execute all authorizations that are necessary for TBS to negotiate overcharges or implement recommendations with the appropriate vendors. 4. If CLIENT rejects the recommendations of TBS there is no fee. If during the following twelve months CLIENT implements the recommendations provided by TBS, payments as described in 2(b) will commence. TARIFF BILLING SPECIALIST, CORP. BOROUGH OF CARTERET 100 Cook Ave. Carteret, N.J. 23 Tamarack Rd. Monroe Township, N.J. 08831 TBS TARIFF BILLING SPECIALISTS, CORP. TEL 732-605-1179 FAX. 732-605-1136 PLEASE RETYPE ON YOUR LETTERHEAD LETTER OF AUTHORIZATION Date: Verizon, Verizon Wireless, Nextel, AT&T & other Vendors Local Operating Telephone Co. c/o Tariff Billing Specialists Corp. 23 Tamarack Rd. Monroe Township, N.J. 08831 Dear Sir or Madam: We have engaged Tariff Billing Specialists Corp. as telecommunications Consultants. The Local Operating Telephone Co., Verizon, Verizon Wireless, Nextel, AT&T and/or Vendors are authorized to deliver to TBS any requested billing records, equipment and service records, order activity reports, and any other matters pertaining to their investigation of our telephone accounts. TBS is authorized to place orders on our behalf for the removal or addition of facilities and charges determined to be billed in error or nonexistent as a result of their investigations. This letter of authorization is valid for all your locations until further written notification. Very truly yours, (Name) (Title) 23 Tamanck Rd. Monroe Township, N.J. 08831 TBS TARIFF BILLING SPECIALISTS, CORP. MUNICIPAL REFERENCES N.J. Ms. Laura Kline 201-858-6000 N.J. Mr. Ray Kimbel 201-450-3300 N.J. 11. Robert Cece 732-680-4000 N.J. Mr. John Arntz 973-402-9410 N.J. Mr. William O'Neill 908-725-6300 N.J. Mr. Eugege Dunworth 973-838-7200 N.J. Mr. Tom Ciccarone 973-635-4600 N.J. Ms. Joan Cornien 973-366-2200 N.J. Mr. Richard Paduch 973-428-3000 N.J. Mr. Nathanel Adams 973-266-5100 N.J. Mr. John Papetti 908-820-4000 N.J. Mr. Richard Mola 201-796-1833 N.J. Mr. Dwight Longley 973-377-5800 N.J. Mr. George Ramsey 732-873-2500 N.J. Mr. Vince Belluscio 973-748-8400 N.J. Mr. Richard England 201-420-2087 N.J. Mr. Ken Kwak 973-770-1200 N.J. Mr. Elvis Gooden 973-399-6710 N.J. Mr. Bob Gallione 973-697-1500 N.J. Mr.Robert Magrow 201-547-7000 ~U. Mr. Joseph Manning 908-647-8000 N.J. Mr. Jesse Landon 908-359-8211 N.J. Ms. Karen Cannan 973-326-7360 N.J. Mr. Eric Maurer 973-292-6626 N.J. Mr. Ricky Prill 973-334-1313 N.J. Mr. Douglas Kerr 973-733-3600 N.J. Mr. Jack Kelly 973-266-4000 N.J. Mr. Eli Burgos 973-881-3000 N.J. Mr. Harry Wyant 908-454-5500 N.J. Mr. WalterD. McNeil 908-753-3000 N.J. Mr. DecimusMarsh 609-497-7625 N.J. Mr. Frank Ruggiero 908-827-2020 N.J. Mr. Dominick Voce 973-627-2000 N.J. Mr. David Fisher 973-627.7200 N.J. Ms. Lisa Palmeri 973-448-2000 N.J. Ms. Ann Quinn 908-725-2300 N.J. Mr. Henry Underhill 973-729-8485 N.J. Mr. Helen Keyworth 973-912-2200 N.J. Mr. Ron Angelo 908-273-6400 N.J. Ms. Denise Zuidema 973-875-4831 N.J. Mr. Michael Leggiero 201-348-5700 N.J. Mr. Alan Sohen 908-654-9880 N.J. Ms. Ilene Birch 908-688-2800* N.J. Mr. Doug Huber 201-239-3220 N.J. Mr. Don Teoplis 973-764-4055 N.J. Mr. Tom Shannon 908-789-4040 23 Tamarack Rd. Monroe Township, N.J.*01l3!i\it in progress Bayonne Belleville Bloomfield Boonton Bridgewater Butler Chatham Dover East Hanover East Orange Elizabeth Elmwood Park Florham Park Franklin Twp Glen Ridge Hoboken Hopatcong Irvington Jefferson Twp Jersey City Long Hill Twp. Montgomery Morris Twnshp Morristown Mt. Lakes Newark Orange Paterson Phillipsburg Plainfield Princeton Borough Rahway Rockaway Bor. Rockaway Twp. Roxbury Somerville Sparta Springfield Summit Sussex Union City Union County Union Twnshp Verona Vernon Westfield TEL 732-605-1179 FAX. 732-605-1136 2Hl.oT.aug4 .af CilitrfBrBf MIDDLESEX COUNTY ?Je(" ~ cr..~ OFFICE OF KATHLEEN M. BARNEY, RMCICMC MUNICIPAL CLERK TEL (732) 541-3800 FAX (732) 541-8925 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 ',Of I, Date: Augu~t ?3, 7007 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF A V AILABLE FUNDS: For: Tariff Billing Specialists Corp. Name of Account: Resolution #07-227 AMOUNT TO BE ENCUMBERED: 50% of An Refund or Credits Obtained on Behalf of the Borough CERTIFICA nON OF A V AILABILITY OF FUNDS I, Treasurer of the Boro~~h of Carte:et, do her?by certifY t~at ~here are sufficient funds avaJ!~~~~;iffiI~~;~urrent budget to enable the MUnIcIpal Councrl to authoI1ze the enteI1ng mto a contract between th~e....l'\...):~' f o. U'" g. h o.~.(. .~~.?rrt...... eret . and. .' 0 .' '1\'1\\ fL_ '1 /[ irr:- r3 :11.,' . ~~ \\~,. /,(u . " "-. C:('I"'!;\Z':;o/ "'''<L,.'::':._>>/ The funds available for this ~ntract are in the Budget, in the account of: -fMe;k 7_0/_ 31- L/'-f.a - )f19 in the amount of: {O (S.e 1-cr~~ iL J1-.--7) \ I By this certification, I have hereby encumbered the above named acco. u~for the amount of the contract. . . ~t~ . PAT. CK J. DeBLASIO, Treasurer "ate: 'l., h- Jl'>7 KMB/ TBS TEL 732-605-1179 FAX. 732-605-1136 TARIFF BILLING SPECIALISTS, CORP. AGREEMENT dated June 18,2007, between TARIFF BILLING SPECIALISTS, CORP. and the BOROUGH OF CARTERET, hereafter referred to as TBS and CLIENT. CLIENT hereby engages TBS under the following terms and conditions: 1. TBS will review the MONTHLY CHARGES on the telecommunication bills of CLIENT to determine if overcharges or recommendations exist that would reduce the CLIENT'S monthly charges from your LOCAL OPERATING TELEPHONE COMPANY and/or VENDORS. TBS will negotiate with the appropriate VENDORS to have the overcharges eliminated and recommendations (upon approval of CLIENT) implemented. TBS will obtain refunds and credits for past overcharges. 2. CLIENT agrees to compensate TBS as follows: (a) Where there is no refund or credit and there is no reduction in the MONTHLY CHARGES due to the elimination of overcharges or implementation of recommendations, there is no fee. (b) Where there is a reduction due to the elimination of overcharges or implementation of recommendations from TBS, the fee is 50% of the monthly reduction for twenty-four month periods. This is payable on a monthly basis, starting the first month that reflects the reduction. c) For refunds and credits, the fee is 50% of the refunds or credits. This is payable within 30 days of the receipt of refunds and credits. 3. CLIENT will execute all authorizations that are necessary for TBS to negotiate overcharges or implement recommendations with the appropriate vendors. 4. If CLIENT rejects the recommendations of TBS there is no fee. If during the following twelve months CLIENT implements the recommendations provided by TBS, payments as described in 2(b) will commence. TARIFF BILLING SPECIALIST, CORP. BOROUGHOFCARTERET 100 Cook Ave. Carteret, N.J. , , 23 Tamarack Rd. MOllroe TOWllShip, N.J. 08831 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Horne News Tribune, a newspaper which is printed in Freehold, N ew Jersey and published in Neptune, in said County and State and of general circulation in said county. one (1) times, once in each issue as follows: September 4, 2007 ~~t'? ~ Notary Public of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY Sworn and~~~Os~~!trJf(l{VJ5h~ MAY 2, 2011 me thisS-vb< day of~ .;;t Ci DJ /} PLee'L. Kathleen Barney, MMC Municipal Clerk ~ ~ 11 ,- ?--\ h Ii/I- TBS TARIFF BILLING SPECIALISTS, CORP. TEL 732-605-1179 FAX. 732-605-1136 AGREEMENT dated June 18,2007, between TARIFF BILLING SPECIALISTS, CORP. and the BOROUGH OF CARTERET, hereafter referred to as TBS and CLIENT. CLIENT hereby engages TBS under the following terms and conditions: 1. TBS will review the MONTHLY CHARGES on the telecommunication bills of CLIENT to determine if overcharges or recommendations exist that would reduce the CLIENT'S monthly charges from your LOCAL OPERATING TELEPHONE COMPANY and/or VENDORS. TBS will negotiate with the appropriate VENDORS to have the overcharges eliminated and recommendations (upon approval of CLIENT) implemented. TBS will obtain refunds and credits for past overcharges. 2. CLIENT agrees to compensate TBS as follows: (a) Where there is no refund or credit and there is no reduction in the MONTHLY CHARGES due to the elimination of overcharges or implementation of recommendations, there is no fee. (b) Where there is a reduction due to the elimination of overcharges or implementation of recommendations from TBS, the fee is 50% ofthe monthly reduction for twenty-four month periods. This is payable on a monthly basis, starting the first month that reflects the reduction. c) For refunds and credits, the fee is 50% of the refunds or credits. This is payable within 30 days of the receipt of refunds and credits. 3. CLIENT will execute all authorizations that are necessary for TBS to negotiate overcharges or implement recommendations with the appropriate vendors. 4. If CLIENT rejects the recommendations of TBS there is no fee. If during the following twelve months CLIENT implements the recommendations provided by TBS, payments as described in 2(b) will commence. TARIFF BILLING SPECIALIST, CORP. BOROUGHOFCARTERET 100 Cook Ave. Carteret, N.J. " , 23 Tamarack Rd. Monroe Township, N.J. 08831 Affidavit of Publication Publisher's Fee $16.72 Affidavit Charge $25.00 ;:,tate of New Jersey Middlesex County Pefsonally appeafed Manju Gupta Ofthe Home News Tribune, a newspaper printed in Freehold, New Jersey and published in NEPTUNE, in said County and State, and of general circulation in said county, who being duly sworn, deposeth and saith that the advmtisement of which the annexed is a true copy, has been published in the said newspaper 1 times, once in each issue as follows: } SS. 9/04/07 O.THERINE M. 1,I,rllllAMS riOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES JUNE 1, 2012 (j1~~J 2lJ. 7JfJ)~ Notary Public of New Jersey A.D. 2007 BOROUGH OF CAR1EREI NOTICE OF CONTRACT AWARDED 3orough of Carteret has awarded a contract WllOout comp€titive bidding as an e.'{traordinary, unspecifiable service pursuant to N.J.S.A. 40A:ll- 50) (a). This contract and the resolution authoriz- ~1\'~ ~~~~1~r~~. public inspection in the office Awarded to: ~~~\~~~t~~~sts Corp. Setvice: Telephone Audit Time Period: Twenty Four (24) Month Period Cost: 50% of Any Refund or Credits Obtained on Behalf of the Borough KATHLEEN M. BARNEY, ~er~!j2)d MunIcipal Clerk 510504