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HomeMy Public PortalAbout20071015REGULAR COUNCIL MEETING OCTOBER 15, 2007 1 Prayer was offered by Councilman Brian Crane, followed by the Pledge of Allegiance at 6:00 P.M. CALL TO ORDER The Regular Council Meeting of October 15, 2007, was convened at 6:01 P.M. by President Pro Tempore Kevin Brown in the absence of Mayor John Landwehr. ROLL CALL The following Council Members were present for the roll call: Present: Brown, Crane, Ferguson, Harvey, Klindt, Layton, Koon, Medin, and Penfold, and Smith Absent: None A quorum was declared present. President Pro Tempore Kevin Brown asked for names of those in the audience who wished to add their names to the Presentations from the Gallery list and added those who responded. MISCELLANEOUS AGENDA ITEMS There were no items brought up at this time. MINUTES AND REPORTS RECEIVED AND FILED President Pro Tempore, Councilman Kevin Brown, announced that the following minutes and reports have been received and are on file and may be reviewed in the City Clerk's office: a. Public Works & Planning Committee, August 23, 2007 b. Public Safety Committee, August 31, 2007 c. Council Committee on Administration, September 5, 2007 d. Historic Preservation Commission, September 11, 2007 e. CAMPO Technical Committee, September 17, 2007 Councilman Brown thanked the citizens who serve on these boards and commissions for REGULAR COUNCIL MEETING OCTOBER 15, 2007 2 giving of their time and talents to make our community better. COUNCIL LIAISON REPORTS Administration Committee - Chairman Cindy Layton announced the Committee met Wednesday, October 3 to discuss vicious animals, nuisance codes, and the city coin. Annexation and Growth Subcommittee: Finance Committee - Chairman Ken Ferguson announced a meeting will be held on Friday, November 16 immediately following the Brown Bag Work Session. Public Safety Committee - Vice - Chairman Brian Crane stated that the Committee met on September 28 and discussed the CAD system, fire apparatus, NIMS requirements for the city, the new EMT contract with Capital Regional Medical Center, and the new dictation system. Public Works & Planning Committee - Chairman Dan Klindt reported the Committee will meet on October 18 at 7:45 A.M. to discuss sidewalk changes and replacement, street name changes for the Masonic Lodge, and that there will be time allowed for citizen input to address the storm water issues. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS Assistant to the City Administrator Melva Fast announced there will be three more neighborhood annexation meetings to allow the public an opportunity to view and comment on the proposed Plan of Intent. She stated the dates, times, and locations of those meetings are on the city's web calendar and will be advertised as well. APPOINTMENTS BY THE MAYOR President Pro Tempore Kevin Brown presented the following promotions within the Police Department for Council approval: a. Jefferson City Police Appointments: 1. Communications Operator - Dorothy ( "Dot ") Windisch 2. Communications Operator - Sarah Becker Following introduction of the two appointment candidates by Police Chief Roger Schroeder, a motion was made by Councilman Dan Klindt for approval of the promotions as presented, seconded by Councilwoman Cindy Layton, and approved unanimously. REGULAR COUNCIL MEETING OCTOBER 15, 2007 3 PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS City Administrator Steve Rasmussen gave a presentation to explain the procedures in place for hiring police personnel, and stated that while he believes the city is making some progress in its efforts to attract minority applicants to the Police Department. He stated that since new Police hirees must be approved by the City Council, he is going to ask that new Fire hirees also attend City Council meetings to at least be introduced to the Council even though the Council is not required to approve their hiring. PRESENTATIONS FROM THE GALLERY Mr. Frank Rycyk, 406 Chestnut, announced that the Community Center Association will host a debate / forum on the issue of the open burning that will be voted on by the City on November 6. The forum will be held on Monday, October 29 from 7:00 P.M. to 9:00 P.M. at 608 E. Dunklin Street. Mr. Roger Randolph, 619 Norris Drive, urged the Council to approve Bill 2007 -95 which would allow the City to place an educational ad in the local newspaper to inform voters what the Open Burning ballot issue will accomplish if approved by the voters. Mr. Mike Leahy, 1311 Moreland, made a presentation regarding the open burning issue. He is concerned that the public may not have a full understanding of what they will be asked to vote on without some sort of educational ad. Mr. Joe Wilson, 422 Oberman Place, made a presentation about fireworks which are used during Lincoln University's Homecoming activities. He stated they are very loud and negatively affect the residents and pets in the area. Mr. William Steinmeier, 2031 Tower Drive, made a presentation in favor of 2007 -95 to inform voters of the full impact of the open burning issue before them on November 6. Mr. Jim Crabtree, Environmental Quality Commission Chairman, stated the Commission is not taking a stand on the open burning issue one way or the other, but is gravely concerned about how the ballot language is crafted. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS FROM THE GALLERY Councilman Kevin Brown stated that the full petition language on the open burning issue is posted on the City's website exactly as it was submitted by the petitioners. CONSENT AGENDA REGULAR COUNCIL MEETING OCTOBER 15, 2007 4 The following items were presented to the Council for their approval by Consent: a. Minutes of September 28 and October 1, 2007 City Council Meetings b. Renewal of bids for Insurance (staff: Gail Strope) — item added at Brown Bag A motion was made by Councilman Brian Crane to approve the Consent Agenda as presented, seconded by Councilwoman Jane A. Smith, and approved unanimously BILLS INTRODUCED Bill 2007 -97, sponsored by Councilman Ferguson, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EVERS AND COMPANY CPA'S, LLC, FOR CITY AUDITING SERVICES. Bill 2007 -98, sponsored by Councilman Layton, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF JEFFERSON PERTAINING TO COUNCIL COMMITTEES. He explained that a substitute bill has been drafted and distributed which places the Storm Water Advisory Committee as a subcommittee under Public Work & Planning rather than the Administration Committee. A motion was then made by Councilman Jim Penfold to accept the substitute Bill 2007 -98 which was previously distributed to the Council, seconded by Councilman Mike Harvey, and approved unanimously. Bill 2007 -99, sponsored by Councilman Layton, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 5 (ANIMALS) PERTAINING TO THE MINIMUM STANDARDS OF SANITATION, CARE, AND ADEQUATE HOUSING OF ANIMALS AND THE REDEMPTION AND ADOPTION AND DISPOSITION OF IMPOUNDED ANIMALS. BILLS PENDING Bill 2007 -91, sponsored by Council Members Brown, Crane, Ferguson, Harvey, Klindt, Koon, Layton, Medin, Penfold, and Smith, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI PROVIDING FOR THE EXTENSION OF THE CITY LIMITS OF THE CITY OF JEFFERSON, MISSOURI BY REGULAR COUNCIL MEETING OCTOBER 15, 2007 5 ANNEXING AND INCLUDING UNINCORPORATED REAL PROPERTY LOCATED IN THE COUNTY OF COLE, STATE OF MISSOURI, LYING SOUTHWEST OF THE PRESENT CITY LIMITS REFERRED TO AS THE ROUTE C /CAPITAL HILLS AREA AND AUTHORIZING AN ELECTION TO APPROVE THE EXTENSION OF THE CITY LIMITS THROUGH ANNEXATION. Councilman Kenneth Ferguson requested that Bill 2007 -91 be placed on the Informal Calendar at this time to allow time for more public input on the proposed Plan of Intent, as well as the legal public hearing which will be held in November. Bill 2007 -92, sponsored by Councilman Brown, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 3.5 OF THE FLEXIBLE BENEFIT PLAN FOR CITY EMPLOYEES AS ORIGINALLY ADOPTED BY ORDINANCE 12181, AS MOST RECENTLY AMENDED BY ORDINANCE 14116. Bill 2007 -92 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14268: Aye: Brown, Crane, Ferguson, Harvey, Klindt, Koon, Layton, Medin, Penfold, and Smith Nay: None Bill 2007 -93, sponsored by Councilman Crane, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A GRANT TO LINCOLN UNIVERSITY. Bill 2007 -93 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14269: Aye: Brown, Crane, Ferguson, Harvey, Klindt, Koon, Layton, Medin, Penfold, and Smith Nay: None Councilman Brian Crane left at this point in the meeting (6:50 P.M.). Bill 2007 -94, sponsored by Councilman Brown, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CAPITAL REGION MEDICAL CENTER FOR EMT RELATED SERVICES. Bill 2007 -94 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14270: REGULAR COUNCIL MEETING OCTOBER 15, 2007 6 Aye: Brown, Ferguson, Harvey, Klindt, Koon, Layton, Medin, Penfold, and Smith Nay: None Bill 2007 -95, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING A NOTICE TO BE PLACED IN THE JEFFERSON CITY NEWS TRIBUNE RELATING TO OPEN BURNING TO BE SUBMITTED TO VOTERS ON NOVEMBER 6, 2007. Bill 2007- was read third time by title and placed on final passage. Councilman Jim Penfold stated a substitute bill had been previously distributed which addresses every question included in the original petition filed with the City rather than just a couple to address concerns that the ad be educational rather than appearing to take a position. Following a brief discussion, a motion was made by Councilman Jim Penfold to accept the substitute Bill 2007 -95, seconded by Councilman Rich Koon, and approved unanimously. Bill 2007 -95, as substituted, was then passed by the following roll -call vote as Ordinance 14271: Aye: Brown, Ferguson, Harvey, Koon, Layton, Medin, Penfold, and Smith Nay: Klindt INFORMAL CALENDAR Bill 2007 -70, sponsored by Councilman Ferguson, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2007, TO OCTOBER 31, 2008, AND APPROPRIATING MONEY FROM THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Councilman Kenneth Ferguson requested that Bill 2007 -70 be removed from the Informal Calendar at this time and placed on final passage. Bill 2007 -70 was read third time by title and placed on final passage. Finance Director Steve Schlueter explained the changes included in the substitute Bill 2007 -70 which was previously distributed to the Council. Following his explanation, a motion was made by Councilman Kenneth Ferguson to accept the Substitute Bill 2007 -70, seconded by mk, and approved unanimously. Bill 2007 -70 was then passed, as substituted, by the following roll -call vote as Ordinance 14272: Aye: Brown, Ferguson, Harvey, Klindt, Koon, Layton, Medin, Penfold, and Smith Nay: None RESOLUTIONS REGULAR COUNCIL MEETING OCTOBER 15, 2007 7 RS2007 -25 Amendment to Ground Lease Agreement with Jefferson City Flying Service for Additional Property Located at the Jefferson City Memorial Airport (Klindt) Councilman Dan Klindt requested that RS2007 -25 remain tabled at this time. RS2007 -26 Renewal of Ground Lease Agreement with the Missouri Department of Transportation for Property Located at 512 Airport Road (Klindt) Councilman Dan Klindt requested that RS2007 -26 remain tabled at this time. Councilman Ron Medin stated he is recusing himself from discussion or action on RS2007 -28 and left the Council Chambers at this time. RS2007 -28 Authorizing Change Order to Architects Alliance, Inc. for modular furniture (Ferguson) A motion was made by Councilman Kenneth Ferguson for adoption of RS2007 -28 as presented, seconded by Councilwoman Jane A. Smith, and approved with Councilmen Harvey and Klindt voting "Nay." Councilman Ron Medin returned to the Council Chambers at this time. A question was asked about the outcome of the vote taken on RS2007 -28. A roll -call vote was requested to ascertain the accuracy of the vote. Councilman Ron Medin recused himself and left the Council Chambers again. RS2007 -28 was then approved by the following roll -call vote: Aye: Brown, Ferguson, Koon, Layton, Penfold, and Smith Nay: Harvey and Klindt Abstain: Medin Councilman Ron Medin returned to the Council Chambers at this time. SCHEDULED REPORTS No reports were made at this point in the meeting. NEW BUSINESS President Pro Tempore Kevin Brown announced that tomorrow, October 16, at 8:00 A.M. marks the beginning of the filing period for City elections in the City Clerk's office. REGULAR COUNCIL MEETING OCTOBER 15, 2007 UNFINISHED BUSINESS There was no unfinished business brought forward at this time. 8 APPROVAL OF CLOSED SESSION MINUTES A motion was made by Councilman Rich Koon to approve the October 1, 2007, Closed Session minutes, seconded by Councilman Mike Harvey, and approved unanimously. ADJOURNMENT A motion was made by Councilman Rich Koon to adjourn, seconded by Councilman Kenneth Ferguson, and approved unanimously at 7:02 P.M.