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HomeMy Public PortalAbout06 June 12, 1996 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, JUNE 12, 1996 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. - May 8, 1996 and May 17, 1996. 4. AGENDA ADDITIONS/DELETIONS. 5. METROLINK FISCAL YEAR 1996-97 BUDGET. Overview Staff is recommending that the Commission: 1) Adopt the SCRRA (Metrolink) FY 1996/97 Preliminary Budget, subject to revisions reflecting desired service levels; and, 2) authorize SCRRA's expenditure of $4,724,206 of RCTC local funds, including payments up to $3,200,000 to the SCRRA during FY 1996/97 6. PUBLIC HEARING. 6A. 1996/97 Proposed Budget. Overview Staff is recommending that the Commission hold a public hearing and adopt the proposed FY 1996/96 Budget. 7. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 7A. Draft Update of Measure A Strategic Plan. Overview Staff is recommending that the Commission: 1) Receive the Draft Update of Measure A Strategic Plan following an overview presentation by staff; 2) direct staff to forward copies of the draft document to WRCOG, CVAG, and Caltrans Page 2 RCTC Agenda June 12, 1996 for their review and comment on specific items or issues, such as the revenue assumptions used to develop the draft, and identified by Commissioners at the meeting; and, 3) continue the item to the Commission meeting in August at which adequate time should be scheduled to allow for extensive discussion of the Draft Plan and comments received from WRCOG, CVAG, Caltrans and others, in order to approve a Measure A Highway and Rail Program Strategic Plan to be used by the Commission and its staff to guide their development of future budgets, STIP proposals, and project delivery work. 7B. Legislative Program. Overview Items included under this part of the agenda are the Sacramento Report from Smith- Kempton and Cliff Madison, Washington, D.C. These items are recommended to the Commission for approval as receive and file. Additional information may be 'reported to the Commission by the Standing Committee on Legislation, including SB160 which meets prior to the beginning of the Commission meeting. Actions may be requested on legislative positions or policy proposals brought forward as recommendations from that committee. 7C. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. 8. HIGHWAYS/LOCAL STREETS AND ROADS. 8A. Request to Forgive Measure A Loan to City of Perris for State Route 74 (4th Street) Widening Project. Overview Staff is recommending that the Commission approve forgiving Perris loan for Route 74, subject to the following: 1) RCTC should have Letters of Valuation prepared for each of the remnant parcels jointly owned by RCTC and the City of Perris, with the exception of those parcels currently developed as "pocket parks"; 2) if Perris' contribution toward loan principal is less than its equity interest in such remnant parcels, Perris should be required to relinquish its interest to RCTC as a condition of forgiving the loan; and, 3) Perris should be required to accept RCTC's equity interest in remnant parcels currently developed as "pocket parks" as a condition of forgiving the loan. 8B. Award of the Construction Contract for the Yuma Interchange Project. Overview Staff is recommending that the Commission: 1) Approve award of the construction contract to the lowest qualified bidder identified by the bid evaluation team; and, 2) that the Commission establish a 10% contingency fund for the project for change order work to be exercised with the written authorization of the Executive Director. Page 3 RCTC Agenda June 12, 1996 8C. Dynamic Capacity Technology. Overview Barrier Systems Inc. is marketing a computer controlled system for moving traffic separation barriers as a potential means of providing dynamic capacity on highway corridors and have provided a seven minute film to enable the Commission to visualize operations of its dynamic capacity technology. 8D. Status Report on Route 71/91 Meetings with SANBAG. Overview The Bi-county Project Development Team met twice during the last month and developed a short list of six consulting firms from which Statements of Qualifications were solicited and received. 9. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 9A. FY 1997-2003 Short Range Transit Plan. Overview The FY 1997-2003 Short Range Transit Plans for the eight county bus operators and Commuter Rail are presented for the Commission's review and approval. Staff has reviewed the plans of the operators for compliance with the unmet transit needs responses, reasonableness of estimated cost and ridership increases, compliance with fare revenue to operating cost ratio requirements, and justification for capital projects. 9B. Request from RTA to Reprogram Local Transportation Funds. Overview The Riverside Transit Agency has identified $148,308 in excess local transportation capital funds left over from completed capital projects. They are requesting Commission's approval to reprogram these funds to new capital projects. Staff is still in the process of reviewing the request for new capital projects and, as such, will provide a final report at the Committee meeting. 10. SERVICE AUTHORITY FOR FREEWAY EMERGENCIES (SAFE). 10A. Call Box System Expansion and In -Fill. Overview The SAFE Board authorized staff to pursue an evaluation on possible call box expansion and/or in -fill to Riverside County's call box system at its meeting on September 13, 1995. TeleTran Tek Services, our call box consultant, has identified fifty-four possible sites for additional call boxes, plus staff is recommending call boxes be installed at the La Sierra and West Corona Metrolink stations. Page 4 RCTC Agenda June 12, 1996 10B. Proposed Phase II - FY 1996-97 Callbox Traffic Monitoring Program. Overview RCTC/SAFE approved Phase I of the Callbox Traffic Monitoring project for deployment in 1995-96. The Phase I effort is nearly complete and staff is recommending RCTC/SAFE Board approval of Phase II of the project. Additionally, there is a recommendation to fund the preparation of a federal funding application to support Phase III of the Callbox Traffic Monitoring project and an Intelligent Transportation Systems (ITS) deployment integrating a data communications link between allied police and fire agencies. 1 1. COMMUTER RAIL. 11 A. San Jacinto Branch Line Track Upgrade Study. Overview This item is before the Commission to amend the contract with Boyle Engineering Corp. to conduct the study necessary to improve freight service along the San Jacinto Branch Line at a cost not to exceed $200,000 including contingencies for extra work. Consultant: Boyle Engineering Dan Boyd, President 12. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 12A. Consent Calendar - Administrative/Financial Items. 12A1. Participation with University of California, Riverside, College of Engineering, Center for Environmental Research and Technology in Planning, Programming and Project Development Activities. Overview Staff is recommending that RCTC participate with CECERT as a Public Agency Affiliate with a one-time nonspecific purchase of full access to CECERT's ongoing research and development efforts for $25,000 making appropriate provision, therefore, within the FY 1996-97 Budget. 12A2. Coalition for Clean Air Sponsorship. Overview Staff is recommending that the Commission should authorize $250 to sponsor the Coalition for Clean Air General Membership meeting. 12A3. Approval of Associate Membership Dues in CALCOG for FY 1996-97. Overview This item provides the Commission with information for consideration of associate membership in the California Association of Councils of Government (CALCOG) for FY 1996-97 and approve the membership dues, up to $4800.00, as provided for in the RCTC FY 1996-97 Budget. Page 5 RCTC Agenda June 12, 1996 12A4. FY96/97 Professional Services Contract with Geographics. Overview Over the past several years, the Commission has worked extensively with the Riverside based firm of Geographics for a wide variety of public relations and marketing projects. Based on performance and cost factors, staff seeks Commission approval to enter into a FY96/97 professional services contract with Geographics. Consultant: Geographics Dawn Hassett, Managing Partner Douglas McCullough, Partner 12A5. California Transportation Commission (CTC) Report. Overview This item is provided as information on actions taken by the California Transportation Commission (CTC) at its meeting on June 4 - 5,1996. This report is provided as a regular update on CTC issues and actions in order to inform RCTC of the votes taken related to projects and issues of interest to Riverside County. 12A6. Upcoming FY 96-97 Conferences. Overview Staff is recommending that the Commission approve: 1) The list of conferences; and, 2) attendance of up to two Commissioners/conference. 12A7. Filing Shirley Medina's Shoes During Maternity Leave. Overview Staff is recommending that the Commission authorize the Executive Director to negotiate a personnel services agreement with SCAG for up to four months, for a cost not to exceed $27,100 to help "fill Shirley's shoes" during the period of reduced work hours and maternity leave. The Personnel Committee will meet prior to the Commission meeting. This item will be pulled from Consent Calendar if their recommendation is different from staff. 1 2A8. Investment Report for Quarter Ending March 31, 1996. Overview For your review is the Investment Portfolio Report for quarter ending March 31, 1996. This item is for receive and file. Page 6 RCTC Agenda June 12, 1996 12A9. Quarterly Financial and Cost & Schedule Reports. Overview Presented are Combining Statements of Revenues and Expenditures and changes in fund balances (unaudited) and the Highway and Rail Projects Quarterly Budget Report for the quarter ending March 31, 1996. Also attached is the cost and schedule status of the Measure A contracts. The contracts are segregated by Measure A Plan Category and includes highway, rail and other plans and programs. The cost information includes Commission authorized funds to date, contractual commitments to date, current monthly expenditures, and total expenditures to date. The cost and schedule reports are through the month ending April 30, 1996 prepared by Bechtel Civil, Inc. This item is for receive and file. 126. Consent Calendar - Highways/Local Streets and Roads. 12B1. Approval of Amendment 2 to the Agreement RO-9522 with the County of Riverside to Perform Survey and Material Testing Services for the Route 79 Lamb Canyon and Gilman Springs Grade Separation Proiect -- Correction of Total Approved Amount from May Commission Meeting. Overview Staff is recommending that the Commission authorize approval of Amendment 2 to Agreement RO-9522 to increase the total contract amount to $808,696.43. An additional $20,000 will be placed in extra work to address any final project close out needs relating to survey and material testing. A standard contract amendment will be used for this contract change. 1262. Amendment to FY 1995-96 Measure "A" Capital Improvement Plan for the County of Riverside. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The County of Riverside is requesting Commission approval to amend their previously approved FY 1995-96 Plan. 12C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 12C1. Management Letter Comments on RTA and SunLine. Overview For review are the management letter comments from Ernst & Young on the Riverside Transit Agency and the SunLine Transit Agency. Staff is recommending that the Commission receive and file SunLine Transit Agency's management letter and defer action on Riverside Transit Agency's management letter until final disposition by their Board. Page 7 RCTC Agenda June 12, 1996 12C2. Measure A Specialized Transit RFP Evaluation Recommendations. Overview A request for proposal was distributed regarding the availability of Measure A Specialized Transit funds for services available to seniors, persons with disabilities and the truly needy. An Evaluation Committee has reviewed the proposals and the Commission is requested to approve allocations of Western County Measure A Specialized Transit funds for non-profit operators for the 1997 fiscal year. 12C3. Minimum Fare Revenue Ratio for the Riverside Transit Agency and SunLine Transit Agency. Overview The Riverside Transit Agency and the SunLine Transit Agency serve both urbanized and non -urbanized areas of Riverside County. Therefore, their minimum required fare revenue to operating expense ratio required by State Law falls somewhere between the 10% requirement for non - urbanized area service and the 20% requirement for urbanized area services. The Commission is responsible for calculating the intermediate ratio and this agenda item is requesting approval of the ratios for FY 1996-97. 12C4. Third Quarter/FY 96 Transit Operations Report. Overview Staff presents the County -wide public transportation ridership, operating and financial information for the third quarter of fiscal year (FY) 1996, January 1 through March 31, 1996 in this report for receive and file. 12C5. FY 1996/97 Measure A Commuter Assistance Buspool Subsidy Funding Continuation Requests. Overview Staff has received requests from three buspools currently supported by the Commission's Buspool Subsidy Policy for another year of funding support. The Buspool Subsidy Policy provides a $1,175 ($25/seat/bus) monthly subsidy using Measure A Commuter Assistance funds to support buspools used by Riverside County residents. Budget capacity exists to continue the buspool subsidies for the three currently operating buspools and to provide funding support for another buspool if support is requested during FY 1996/97. Staff recommends the approval of the three subsidy continuation requests, and the provision of funding to another buspool during FY 1996/97 if a request is received, per the requirements of the Measure A Commuter Assistance Buspool Subsidy Policy. Page 8 RCTC Agenda June 12, 1996 12C6. San Bernardino Associated Governments FY96/97 Commuter Assistance Program Contract. Overview Under contract with the San Bernardino Associated Governments (SANBAG), the Commission has implemented and managed a Commuter Assistance Program serving San Bernardino County residents and employers for the past three years. At the request of SANBAG, RCTC developed a FY96/97 budget for the continuation of the Program including the Option Rideshare and Inland Empire Commuter Services projects. Staff seeks Commission approval to execute a contract between SANBAG and RCTC for FY96/97 services. 12C7. Resolution No. 96-05, "Resolution of the Riverside County Transportation Commission Amending Guidelines for the Administration of the Measure A Funded Commuter Incentive Projects under its Commuter Assistance Program". Overview Annually staff reviews and recommends changes as may be necessary to the guidelines governing the administration of the Commission's commuter incentive projects - Advantage Rideshare and Club Ride. Staff recommends the adoption of Resolution No. 96-05 for FY96/97 which amends Resolution 95-005. 12C8. Riverside County FY 1995/96 SB 821 Request. Overview The County of Riverside was allocated $40,950 in FY 1995/96 SB 821 funds for the construction of various access ramps as part of the Sun City Access Barrier Removal Project. As a result of a lower than expected bid, the County has a remaining balance of $8,350 from the project funding award: The County requests approval to use the remaining funds to expand the Sun City Access Barrier Removal Project by constructing additional ramps at four additional intersections in Sun City. 12C9. SB 821 Bicycle and Pedestrian Facilities Program - Request from the City of Riverside. Overview The City of Riverside was awarded $35,000 in FY 1995/96 SB 821 funds to construct a sidewalk along Arlington Avenue between Western Hills Drive and Western Avenue. After receiving a lower than expected bid for the construction of the sidewalk, the City requests that it be allowed to use the remaining $11,000 balance to construct an adjoining 900 foot section of sidewalk between Western Avenue and Valley Drive as part of the awarded contract. Page 9 RCTC Agenda June 12, 1996 12C10. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from the City of San Jacinto. Overview The City of San Jacinto was allocated $22,500 in FY 1995/96 SB 821 funds for the construction of a Sidewalk and Pedestrian Access Improvement project along Seventh Street and Santa Fe Avenue. The City has requested a three (3) month extension to September 30, 1996 to complete the project. 12C11. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from the City of Riverside. Overview The City of Riverside was allocated $70,000 in FY 1994/95 SB 821 funds for the construction of a bicycle facility along Jackson Street between California Avenue and Victoria Avenue. The project has been delayed as a result of changes made to its scope of work. The City requests that the Commission grant a six (6) month extension to December 31, 1996 to allow it to complete the project according to its current scope of work. 12D. Consent Calendar - Service Authority For Freeway Emergencies (SAFE). 12D1. Amendment to Cooperative Agreement Between the State of California Department of Transportation and Riverside County Service Authority for Freeway Emergencies for Freeway Service Patrol Program in Riverside County. Overview The amendment to the agreement with the State of California Department of Transportation provides for continued funding for the Riverside County Freeway Service Patrol program for FY 1996-97 in the amount of $561,600 and extends the term of the agreement to June 30, 1997. 12D2. Funding Agreement Between Department of California Highway Patrol and Riverside County Service Authority for Freeway Emergencies. Overview The Riverside County Freeway Service Patrol program is operated as a joint venture between Caltrans, the CHP, and the Riverside County Service Authority for Freeway Emergencies. RC SAFE is responsible for administering the program and Caltrans and CHP jointly provide field supervision to ensure service performance. The funding agreement provides for reimbursement from RC SAFE to the CHP of those reasonable overtime expenses necessary to support the Riverside County FSP program. Page 10 RCTC Agenda June 12, 1996 12D3. Agreement with California Highway Patrol for Operation of Freeway Call Box System. Overview The Riverside County SAFE and the State of California, Department of Highway Patrol, entered into an agreement on May 11, 1987 and November 11, 1992 to reimburse the California Highway Patrol for all costs associated with the implementation and operation of the call box system. The attached agreement provides for the continuation of those services for three (3) years from July 1, 1996 through June 30, 1999. 12D4. Budget Augmentation for FY 1995-96 Phase / Callbox Traffic Monitoring Project. Overview The SAFE Board approved the Phase I Callbox Traffic Monitoring Project for deployment in FY 1995-96. After review of the project and budget, staff is recommending the Board to approve an additional $4,991.00 of unallocated SAFE funds to complete the Phase I work. Consultant: TeleTran Tek Services George S. Kaboushy, President Bruce Churchill, Vice -President 12D5. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of April 1996 will be presented to the SAFE Board. 12E. Consent Calendar - Commuter Rail. 12E1. Request from California Truss Company to Lease Rail Right-of-way. Overview Staff is recommending that the Commission authorize the Executive Director to explore the various options, and if the third option is the most viable to return with a lease agreement and a plan of finance for tenant improvements (i.e., construction of railroad spur). 12E2. Metrolink Monthly Report. Overview Ridership, revenue, and activities reports will be included in the Commission's agenda packet. This item is for receive and file. Page 11 RCTC Agenda June 12, 1996 13. CLOSED SESSION. 13A. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9. Names of Parties: RCTC v. June F. Tibbetts Case Number: Riverside Superior Court Case No. 234028 138. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9 Names of Parties: RCTC v. Interstate Striping, Inc. Case Number: Riverside Superior Court Case No. 279470 13C. Conference with Legal Counsel - Anticipated Litigation Pursuant to Section 54956.9. Singificant Exposure to Litigation Pursuant to Subdivision b: Number of Potential Cases: 1 14. ADJOURNMENT. The next Commission meeting is scheduled to be held at 2 p.m., July 10, 1996, Riverside County Transportation Commission Offices, 3560 University Avenue, Suite 100, Riverside. ATTENDANCE ROSTER RCTC Wednesday, June 12, 1996 NAME REPRESENTING` 9 r)61-' ai-4' 1'; At/v— -- g/41s/y b c.L�)(2_@_tcrq C� -7-, Z.- 7 0% P;;e ►S ri-or n4 4 A5Soc , C-V CU/A� TELEPHONE 76)--3'7r2 6/p 7 9- )_? 9' o v 5 JY6 - 11,2?