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07 July 10, 1996 CommissionBechtel RIVERSIDE COUNTY TRANSPORTATION COMMISSION WEDNESDAY, JULY 10, 1996 2:00 P.M. RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. PUBLIC HEARING. 5A. FY 1997 FTA Section 5307 Program of Proiects. Overview Annually, the Federal Transit Administration distributes federal operating and capital block grant funds to urbanized areas through its Section 5307 Program (formerly known as Section 9). In order for grants from these funds to be approved, the Commission must develop a Program of Projects for each area, hold a public hearing on the programs, and approve the programs. 6. COMMUTER RAIL. 6A. Beach Trains Report and Special Trains Augmentation. Overview This item relates to the policy relating the Beach and Special Trains. 6B. Modification of the RCTC/OCTA Inter -Agency Agreement for Commuter Rail Service. Overview Staff is recommending that the Commission pursue specific modifications of its Inter - Agency Agreement with the Orange County Transportation Authority, authorize a special committee of the Commission to supervise negotiations, and call a special meeting to approve appropriate amendments to the agreement and to the Commuter Rail Short Range Transit Plan. Page 2 RCTC Agenda July 10, 1996 7. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 7A. Request for Change to the Cycle 111 of Transportation Enhancement Activities (TEA) Program Priorities. Overview This item asks the Commission to take action to change the priorities for Cycle III of the TEA Program for Riverside County as adopted on January 8, 1996. The request is submitted by the City of Riverside who seeks this action prior to the public hearing by the California Transportation Commission (CTC) on July 11, 1996. 7B. Continued Consideration for Access to CALCOG for FY 1996-97. Overview This item will continue consideration for RCTC to be an associate membership in the California Association of Councils of Government (CALCOG), or the option of a personal services agreement with Rusty Selix (CALCOG's Executive Director) for FY 1996-97. This item requests RCTC to approve either option. Funding is already provided for in the adopted RCTC FY 1996-97 Budget. 7C. Legislative Program. Overview Items included under this part of the agenda are the Sacramento Report from Smith- Kempton, and the Washington Report from Cliff Madison. These items are recommended to the Commission for approval as receive and file. Additional information will be reported to the Commission by the Standing Committee on Legislation, which meets prior to the beginning of the Commission meeting. Actions may be requested on legislative positions or policy proposals brought forward as recommendations from that committee. 7D. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. 8. HIGHWAYS/LOCAL STREETS AND ROADS. 8A. Dynamic Capacity Technology. Overview Barrier Systems Inc. is marketing a computer controlled system for moving traffic separation barriers as a potential means of providing dynamic capacity on highway corridors and have provided a seven minute film to enable the Commission to visualize operations of its dynamic capacity technology. Page 3 RCTC Agenda July 10, 1996 9. TRANSIT/RIDESHARE/PARK-N-RIDE/BICYCLE. 9A. FY 1996-97 SB 821 Bicycle and Pedestrian Facilities Program Recommended Funding Allocations. Overview e Staff is recommending that following a presentation of their analysis of the impact that the new criteria may have had on the ratings of projects, the Commission discuss the criteria, and consider approval of funding in FY 1996/97, Projects 1-20 on TABLE II as proposed by the SB 821 Committee. 10. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 10A. Consent Calendar - Administrative/Financial Items. 10A1. Management Letter Comments on RTA. Overview Staff is recommending that the Commission receive and file Riverside Transit Agency's Management Letter. 10A2. Rail -Volution '96 Conference, "Building Successful Communities with Rail". Overview Staff is recommending that the Commission add the Rail -Volution 96 Conference to the list of conferences for FY 96-97 and approve attendance of up to two (2) Commissioners. 10A3. Monthly Cost & Schedule Reports. Overview Presented are material that depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending May 31, 1996. This item is for receive and file. 10B. Consent Calendar - Hiahways/Local Streets and Roads. 10B1. Measure "A" Five Year Capital Improvement Program for Local Streets and Roads for FY 1997-2001. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local Page 4 RCTC Agenda July 10, 1996 streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The FY 1997-2001 Measure "A" Five Year Capital Improvements Plans have been submitted by sixteen agencies for Commission approval. 1062. Amendment to FY 1996-2000 Measure "A" Five Year Capital Improvement Plan for t¢e City of Palm Springs. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The City of Palm Springs is requesting Commission approval to amend their previously approved FY 1996-2000 Plan. 10B3. Amendment to FY 1995-1999 Measure "A" Five Year Capital Improvement Plan for the City of Palm Springs. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The City of Palm Springs is requesting Commission approval to amend their previously approved FY 1995-99 Plan. 10B4. Approval of Amendment No. 1 for CE-CERT - University of California at Riverside for Performing Traffic Flow and Air Emissions Analysis (Agreement No. RO 96-27) for the Route 215 HOV and Truck Lanes between the Route 60/91/215 Interchange and the Route 60/215 East Junction. Overview Staff is recommending that the Commission authorize the Executive Director to extend the Consultant Service Agreement with CE-CERT at UCR for an additional six (6) months from February 28, 1996 to August 31, 1996. There will be no additional increase in cost associated with this extension in time. All other terms and conditions of the original agreement would remain in effect. CECERT: JOE NORBECK Page 5 RCTC Agenda July 10, 1996 10B5. Rock Fall Mitigation for Lamb Canyon Route 79 Proiect and Resolution of Cut Slope C-2 and other Miscellaneous Slope Clean-up Issues; also, Modify the following Consultant Agreements to Support the Rock Fall Mitigation Efforts: 11 Approval of Contract Amendment No. 2 for O'Brien Krietzbero & Associates (OAK) to perform Additional Construction Management Services for the Route 79 Lamb Canyon Project (RCTC Agreement No. 94-23); 2) Approval of Amendment 6 to Agreement RO- 9306 with Converse Consultant for Geotechnical Engineering Services for the Route 79, Gilman Springs Road to First Street Highway Widening Proiect,• and, 3) Approval of Amendment No. 3 (Scope Change # 10) for Greiner, Inc. for Engineering and Design Services, and the Preparation of Revised Grading Plans for the Route 79 Lamb Canyon Project (Agreement No. RO 93-02). Overview Staff is recommending that the Commission proceed with the preparation of the plans, specifications, and estimates for the rock fall mitigation effort as directed at the May 8, 1996 Commission meeting; and, 2) modify the existing consultant agreements with Converse Consultants, Greiner, and O'Brien Kreitzberg to assist in the preparation of the plans, specifications and estimates as follows: a) Approve Amendment 2 to Agreement RO 94-23 with O'Brien Krietzberg for "construction management services for Route 79 Gilman Springs Road to First Street" in the amount of $71,950 for a revised contract amount of $1,580,859 and keep $10,000 available for possible future extra work; b) approve Amendment 6 to Agreement RO 93-06 with Converse Consultants for "Geotechnical Services for Route 79 Gilman Springs Road to First Street Measure A Highway Widening Project" in the amount of $17,890 for a revised contract amount of $488,141 and have $5,000 authorized for possible future extra work; and, c) approve Amendment No. 3 to the Consultant Service Agreement RO 93-02 with Greiner, Inc. for additional engineering services in the amount of $30,968.41 for a revised contract base amount of $2,905,403. All other terms and conditions of the original Agreement (No. RO 93-02) and Amendments 1 &2 would remain in effect including the existing $25,556 remaining in extra work. CONVERSE: QUAZI HASHMI GREINER: MEL PLACILLA SUBS: J.F. DAVIDSON: DOUG SHACKELTON WEI KOO: WEI KOO O'BRIEN KREITZBERG: JOE SEIBOLD 10B6. Approval of Amendment No. 1 for Harris & Associates (Agreement No. RO 96-31) Overview Staff is recommending that the Commission: 1) Authorize Amendment No. 1 to the Construction Management Service Agreement (No. RO 96- 31) with Harris & Associates (HA) to cover the additional services necessary to construct the Northmoor Noise Wall Project for a period of approximately three months (3) from August 1, 1996 to October 31, Page 6 RCTC Agenda July 10, 1996 1996 for an amount not -to -exceed $47,002.46. The total HA contract amount would increase from $838,789.56 to $885,792.02. There will be no change in the contingency amount associated with Amendment No. 1; and, 2) authorize that Harris & Associates (HA) use the two (2) Ford Explorers presently owned by RCTC. All other terms and conditions of the original agreement (Agreement No. RO 96-31) would remain in effect. HARRIS & ASSOCIATES: CARL HARRIS SUBS: NINYO & MOORE: AVRA NINYO UNITED INSPECTION & TESTING CO: DIANE LOPEZ TRANSPACIFIC CONSULTANT: WON YOO 10C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicvcle. 10C1. FY 1997 FTA Section 5311 Rural Transportation Program. Overview The Section 5311 Rural Transit Assistance Program from the Federal Transit Administration (formerly known as Section 18) provides federal operating and capital assistance funds for rural transit operators. In order for grants to be approved, the Commission must develop and approve a Program of Projects. 10C2. FY 1996-97 Local Transportation Fund Allocations for Transit. Overview In order for the public transit operators to claim Local Transportation Funds (LTF) for operating and capital purposes, the Commission must allocate FY 1996-97 LTF funds to support the transit services and capital projects contained in the approved FY 1997 Short Range Transit Plan (SRTP). 10C3. Request from RTA to Reprogram Local Transportation Funds. Overview The Riverside Transit Agency has identified $168,206 in excess local transportation capital funds left over from completed capital projects. They are requesting Commission's approval to reprogram these funds to new capital projects. Staff is still in the process of reviewing the request for new capital projects and, as such, will provide a final report at the Committee meeting. 10C4. Grant Close -Out Process for Transit Operators. Overview Staff is recommending that the Commission authorize staff to delay capital disbursements until the issue of capital grants close-out has been resolved. Page 7 RCTC Agenda July 10, 1996 1005. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request from the City of Palm Springs. Overview The City of Palm Springs was allocated 551,190 in FY 1995/96 funds for the construction of a City-wide Bikeway Signage Project. The City has request a three (3) month extension to complete the project. 10D. Consent Calendar - Service Authority For Freeway Emergencies (SAFE). 10D1. Inland Empire ITS Strategic Plan Status Report. Overview RCTC staff is serving as project manager for the development of an Intelligent Transportation Systems (ITS) Strategic Plan for both Riverside and San Bernardino Counties. This item is an update on the status of the project, as well as, information on ITS projects being proposed for federal funding. 10D2. Monthly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the month of May 1996 will be presented to the SAFE Board. 10E. Consent Calendar - Commuter Rail. 10E1. Metrolink Monthly Report. Overview Ridership, revenue, and activities reports will be included in the Commission's agenda packet. This item is for receive and file. 11. CLOSED SESSION. 11 A. Conference with Legal Counsel - Anticipated Litigation Pursuant to Section 54956.9. Significant Exposure to Litigation Pursuant to Subdivision (b): Number of Potential Cases: 1 12. ADJOURNMENT. The Commission's August 14th meeting will be held at the Banning City Council Chambers.