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Home My Public Portal About20080218REGULAR COUNCIL MEETING FEBRUARY 18, 2008 1 Prayer was offered by Councilman Brian Crane, followed by the Pledge of Allegiance, immediately preceding the Call to Order. CALL TO ORDER The Regular Council Meeting of February 18, 2008, was convened at 6:00 P.M. by Mayor John Landwehr. ROLL CALL The following Council Members were present for the roll call: Present: Brown, Crane, Ferguson, Harvey, Klindt, Koon, Medin, Penfold, and Smith Absent: Layton A quorum was declared present. Mayor Landwehr asked for anyone present who wished to be added to the list to make presentations from the gallery tonight, and added the names of those who responded. MISCELLANEOUS AGENDA ITEMS A motion was made by Councilman Brian Crane to amend the agenda to add Item 10(b) to Mayors Appointments to allow the appointment of the Ad Hoc Mill Bottom Site Committee. Motion was seconded by Councilman Ron Medin, and approved unanimously. FFA Proclamation (Adam Brock, Nichols Career Center Agriculture Dept.) - Mr. Brock introduced FFA members who were present with him, and they made brief comments about events coming up this week in honor of FFA Week. Mayor John Landwehr read the proclamation and presented it to the group and thanked them for coming to the meeting and their contribution to the community. MINUTES AND REPORTS RECEIVED AND FILED Mayor John Landwehr announced that the following minutes and reports have been received and are on file and may be reviewed in the City Clerk's office: a. Ad Hoc Committee on Old Town Revitalization, January 10, 2008 b. Council Committee on Administration, January 9, 2008 REGULAR COUNCIL MEETING FEBRUARY 18, 2008 2 c. Environmental Quality Commission, January 17, 2008 d. Finance Report for December, 2007 e. Public Safety Committee, January 4, 2008 f. CAMPO Technical Committee, January 3, 2008 g. Transportation & Traffic Commission, January 10, 2008 h. Certification of Feb. 5, 2008 Election Results by Callaway & Cole County Clerks Human Relations Commission, January 8, 2008 j. Parks & Recreation Commission, January 8, 2008 k. Historic Preservation Commission, January 8, 2008 I. 2006 Missouri River Regional Library Audit Report (available for review in City Clerk's Office) Mayor John Landwehr thanked the citizens who serve on these boards and commissions for giving of their time and talents to make our community better. COUNCIL LIAISON REPORTS Administration Committee - Vice Chairman Ron Medin gave a report in the absence of Chairwoman Cindy Layton. He stated the committee met February 6 and moved to send recommendations to the Council on the issue of recalling Board and Commission members. The next meeting will be held February 27. Finance Committee - Councilman Kenneth Ferguson reported that the Committee will meet on Friday, March 14 immediately following the Brown Bag meeting to discuss food inspection fees, a preliminary energy system audit, and administrative procedures addressing fees, fines, permits and business licenses. Public Safety Committee - Councilman Kevin Brown reported that the committee will meet on February 29 immediately following the Brown Bag work session. Public Works & Planning Committee - Chairman Dan Klindt stated the next meeting will be Thursday, February 21 at 7:45 A.M. to discuss vacating Wall Way for the Cole County jail. ANNOUNCEMENTS OF OTHER UPCOMING MEETINGS AND EVENTS City Administrator Steve Rasmussen announced a regular Work Session will be held on Monday, March 10 to discuss the status of Capital Improvements Projects and trash / recycling. REGULAR COUNCIL MEETING FEBRUARY 18, 2008 3 APPOINTMENTS BY THE MAYOR Mayor John Landwehr recommended the following appointments to City Boards & Commissions: Board / Commission Name Expires Status JCTV Steering Committee: Linda McAnany Feb 2008 2nd - Full Thomas Miniham Feb 2008 2nd - Full Mike Moyer Feb 2008 2nd - Full Steve Veile Feb 2008 2nd - Full Library Board: Gary Markenson Mar 2010 1st - Full CVB: Tracey Glenn Dec 2008 lSt - Full Denise Kinard Dec 2008 1St - Full A motion was made by Councilman Jim Penfold, seconded by Councilman Kenneth Ferguson, to approve the appointments as recommended, and approved unanimously. Mayor John Landwehr recommended the following appointments to the Ad Hoc Mill Bottom Site Committee: Councilman Rich Koon Councilman Ron Medin Councilman Jim Penfold Councilwoman Jane A. Smith A motion for approval was made by Councilman Dan Klindt, seconded by Councilman Brian Crane, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS Mayor John Landwehr presented the "Certificate of Excellence in Financial Reporting" to Finance Director Steve Schlueter on behalf of the entire Finance Department Staff, and congratulated them for their tenth year of receiving this important status. Community Development Director Pat Sullivan gave a report on the ongoing curbside storm debris pickup. He reported approximately 95,000 cubic yards of debris has been picked up, and that 82,000 cubic yards have also been picked up by the public. He estimates the project to be completed by March 1 and will probably plan to have the drop -off site open beyond that date. He stated that the "grace period" will end on May 5, after which debris that has not been disposed of properly will be picked up and disposed of by the city at a cost to the property owner. Mayor John Landwehr asked that the public is made aware of all these dates so they know exactly what is expected of them and what is available to them to help with their debris. Councilman Kevin Brown asked if staff is keeping a list of properties that REGULAR COUNCIL MEETING FEBRUARY 18, 2008 4 may be a problem when the May 5 date arrives. Community Development Director Pat Sullivan stated a list has not been maintained, but that staff could do that. He explained that property owners will be receiving some information very soon regarding the condition of the debris on their properties and make them aware of avenues the city has made available to deal with it, as well as the ending of the "grace period" to take care of it using those methods. PRESENTATIONS FROM THE GALLERY Mr. Leonard Steinman, 2217 W. Edgewood, reminded citizens of the Special Olympics Polar Bear Plunge event and showed a poster which he had made to represent Jefferson City participants in that event. COUNCIL COMMENTS IN RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no comments made at this time. CONSENT AGENDA The following items were presented to the Council for their approval by Consent: a. Minutes of February 1 and February 4, 2008 Council Meetings A motion was made by Councilman Dan Klindt to approve the Consent Agenda as presented, seconded by Councilman Mike Harvey, and approved unanimously. BILLS INTRODUCED Bill 2007 -152, sponsored by Councilman Klindt, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, VACATING AND DISCONTINUING A PORTION OF AN ALLEY RIGHT -OF -WAY ADJOINING PROPERTY LOCATED AT 1400 MISSOURI BOULEVARD. Community Development Director Pat Sullivan gave a report at this time regarding the process for vacating alleys, rights -of -way, and easements in the City. Bill 2007 -153, sponsored by Councilman Klindt, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, RELINQUISHING A CERTAIN EASEMENT FOR SANITARY SEWER PURPOSES IN LOT2 OF RAVENWOOD SUBDIVISION. REGULAR COUNCIL MEETING FEBRUARY 18, 2008 5 Bill 2007 -154, sponsored by Councilman Klindt, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, RELINQUISHING A CERTAIN EASEMENT FOR SANITARY SEWER PURPOSES AT 1105 FAIRGROUNDS ROAD. Bill 2007 -155, sponsored by Council Members BROWN, Crane, Harvey, Koon, Medin, and Smith, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH OSHKOSH CAPITAL / SCHUHMACHER FIRE FOR FIRE EQUIPMENT / VEHICLE LEASE /PURCHASE. A presentation was given by City Administrator Steve Rasmussen and Fire Chief Robert Rennick. City Counselor Nathan Nickolaus distributed an updated contract, and stated he will keep the Council informed of any new details regarding this matter as they come up. Bill 2007 -156, sponsored by Council Members KOON, Smith, and Penfold, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A REVISED AGREEMENT WITH TRANSYSTEMS FOR PRELIMINARY DESIGN SERVICES FOR ADRIAN'S ISLAND ACCESS. Parks & Recreation Director Bill Lockwood explained the revised scope of services and answered questions about how the cost was being distributed. BILLS PENDING Bill 2007 -150, sponsored by Councilman Klindt, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL PLAT OF GERSTNER SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. Bill 2007 -150 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14322: Aye: Brown, Crane, Ferguson, Harvey, Klindt, Koon, Medin, Penfold, and Smith Nay: None Bill 2007 -151, sponsored by Councilman Crane, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT REGULAR COUNCIL MEETING FEBRUARY 18, 2008 6 WITH MIDWEST ATC SERVICE, INC., FOR THE PURPOSE OF PROVIDING AIR TRAFFIC CONTROL SERVICES AT THE JEFFERSON CITY MEMORIAL AIRPORT FOR THE PERIOD OF OCTOBER 1, 2007 TO SEPTEMBER 30, 2008. Bill 2007 -151 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14323: Aye: Brown, Crane, Ferguson, Harvey, Klindt, Koon, Medin, Penfold, and Smith Nay: None INFORMAL CALENDAR Bill 2007 -146, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH FOR THE REMOVAL OF STORM DEBRIS. Councilman Mike Harvey requested that Bill 2007 -146 be withdrawn at this time. Bill 2007 -147, sponsored by Councilman Harvey, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH FOR THE MONITORING OF THE REMOVAL OF STORM DEBRIS. Councilman Mike Harvey requested that Bill 2007 -147 be withdrawn at this time. RESOLUTIONS RS2007 -26 Renewal of Ground Lease Agreement with the Missouri Department of Transportation for Property Located at 512 Airport Road (Klindt) Councilman Dan Klindt requested that RS2007 -26 be withdrawn at this time. RS2007 -40 Authorizing Permissive Use of Right of Way for an Awning at 305 Ash Street(Klindt) A motion was made by Councilman Ron Medin for adoption of RS2007 -40 as presented, seconded by Councilman Mike Harvey, and approved unanimously. RS2007 -41 Authorizing Permissive Use of Right of Way for Retaining Wall, Trash Enclosure, Wood Fence, and Parking Lot at 1400 Missouri Boulevard (Klindt) REGULAR COUNCIL MEETING FEBRUARY 18, 2008 7 A motion was made by Councilman Jim Penfold for adoption of RS2007 -41 as presented, seconded by Councilman Dan Klindt, and approved unanimously. RS2007 -42 Authorizing Renewal of Contract for Yard Waste Drop -Off Site (Layton) A motion was made by Councilman Mike Harvey for adoption of RS2007 -42 as presented, seconded by Councilman Dan Klindt, and approved unanimously. RS2007 -43 Offering Condolences to the City of Kirkwood (Klindt) A motion was made by Councilman Kenneth Ferguson for adoption of RS2007 -43 as presented, seconded by Councilman Kevin Brown, and approved unanimously. A motion was made by Councilman Kevin Brown, seconded by Councilman Jim Penfold, that the Resolution include all ten Council members as co- sponsors and co- signers. Motion was approved unanimously. SCHEDULED REPORTS There were no reports scheduled to be given at this time. NEW BUSINESS No new business was brought forward at this time. UNFINISHED BUSINESS No unfinished business was brought forward at this time. ADJOURNMENT A motion was made by Councilman Kevin Brown to adjourn at this time, seconded by Councilman Mike Harvey, and approved unanimously at 7:27 P.M.