HomeMy Public PortalAbout6g Resolution 2017-12-14 Authorizing Execution of a MOU with Headwaters Trail Alliance
TOWN OF FRASER
RESOLUTION 2017-12-14
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A MEMORANDUM OF
UNDERSTANDING (MOU) WITH HEADWATERS TRAILS ALLIANCE
BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO
THAT:
1. The Town Manager is hereby authorized to enter into the attached Memorandum of Understanding with
Headwaters Trails Alliance.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 6th DAY OF
DECEMBER, 2017.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
2018
Memorandum of Understanding (MOU)-
Headwaters Trails Alliance and Town of Fraser
____________________________________________________________________________________________
ORGANIZATION: Headwaters Trails Alliance (HTA)
VALID: January 2018 – December 2018
PURPOSE: General Operating Expenses, 120 Zerex St. Lease, Trail Maintenance Funds, Trails
Smart Sizing Project Funds
This MOU between Headwaters Trails Alliance, a 501(c)(3) non-profit organization, and the Town of Fraser, is
designed to identify the mutually beneficial relationship between the two entities and specify annual actions with
which each can depend.
HTA, its staff and board, agree that HTA will perform the following tasks:
1. Staff and handle daily guest interactions at the Outdoor Information Center, 120 Zerex St., a significant
portion of the workday and workweek in order to serve as a guest services agent and to assist with outdoor
recreation informational needs.
2. Provide updated and current information and maps to guests and offer suggestions for outdoor recreation in
Fraser, the Fraser Valley and Grand County in general.
3. Assist the Town of Fraser with funding requests for outdoor recreation development and town improvements,
including attending meetings, writing letters of support, assisting with trails and recreation development plans.
4. Seek additional funding from the Town of Fraser for projects that directly impact Fraser residents and
guests. If funding is granted, HTA agrees to annually document and present how the funds were expended (i.e.
projects, operations, materials, etc.).
5. Maintain Town of Fraser, USFS, Fraser Experimental Forest and Denver Water Board trails in the Fraser
area. Maintenance includes: retread, resurfacing, drainages, culverts, turnpikes, bridges, signage, reroutes when
necessary & approved, etc. HTA will communicate any needs or trail problems above and beyond the issues
identified above.
6. Manage the winter trail grooming project in both the Towns of Winter Park and Fraser and on the
Fraser-to-Granby Trail. Provide a winter trail grooming project plan and MOU.
7. Market and engage trail users in the Adopt-a-Trail Program for community involvement and to lessen costs
associated with trail maintenance.
8. Recognize the Town of Fraser’s support in media (newspaper, Facebook, social media) and all other
appropriate means (i.e. kiosks, maps, signage, etc.). HTA will list the Town of Fraser as a partner on projects.
9. Meet with Fraser Town employees each spring to determine Public Works’ needs for trail work, staining of
wooden structures, etc. and will schedule work days with volunteers around these identified projects.
The Town of Fraser, agrees to the following:
1. To provide for use of 120 Zerex St. for HTA’s annual administrative space at no charge to HTA. The Town
of Fraser agrees to maintain the building and its operational systems. The lease is subject renewal each
December. The approximate value of this annual lease is $15,000.
2. Support HTA via funding for projects in the Fraser area, including a contribution for trail maintenance work
performed specifically in Fraser in the amount of $6,000.00.
3. Provide HTA with annual funding to support general operations, trail maintenance and trail projects that
enhance transportation in Grand County, especially in the Fraser area, in the amount of $4,500. These funds should
be for projects that connect Fraser to other towns and/or improve connectivity between trail systems in the Fraser
Valley, but are subject to the discretion of HTA. Additionally, Fraser will contribute $30,000 towards the USFS Trails
Smart Sizing Project for fiscal year 2018.
4. Work with HTA during budget cycles to identify mutually beneficial projects and potential funding.
5. Work with HTA for outdoor recreation signage enhancements in order to maintain uniformity between towns
and ultimately, Grand County.
6. Keep HTA updated with established protocols for funding requests, especially transportation tax funds.
7. Support HTA’s efforts to provide a groomed winter trail for residents and guests by subsidizing the cost of
the trail portion from Rendezvous from Safeway.
Send All Correspondence To:
Meara McQuain
Headwaters Trails Alliance
PO Box 946
Granby, CO 80446
Accepted by: Town of Fraser
Name: ___________________________ Signature: ___________________________
Title: ___________________________ Date: ______________________________
Accepted by: Headwaters Trails Alliance
Name: ___________________________ Signature: ___________________________
Title: ___________________________ Date: ______________________________