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11 November 13, 1996 CommissionRIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON HIGHLAND SPRINGS CONFERENCE CENTER 10600 HIGHLAND SPRINGS AVENUE BEAUMONT, CALIFORNIA 92223 (From 1-10, take Highland Springs off -ramp and head north) WEDNESDAY, NOVEMBER 13, 1996 12:00 NOON AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES - October 9, 1996 and October 22, 1996. 4. AGENDA ADDITIONS/DELETIONS. 5. PUBLIC HEARING - RCTC'S Conflict of Interest Code. Overview An amendment to the Commission's Conflict of Interest Code is proposed to update the disclosure requirements of designated positions and to include provisions as required by regulations. 6. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 6A. FY 1997-98 Transit Capital Improvement fTCII Program. Overview Staff is recommending that the Commission adopt the proposed TCI project funding priority list and approve the Guideway Financial Plan. 6B. Annual Review of Investment Policy. Overview Staff is recommending that the Commission adopt the Investment Policy with noted changes as noted on Resolution 96-09. 6C. Model License Agreement for Billboards. Overview - It is recommended that the Commission approve the new license agreement drafted by Legal Counsel for outdoor advertising. Page 2 RCTC Agenda November 13, 1996 6D. Unaudited Financial Statements for Year Ending June 30, 1996. Overview The Financial statements for June 30, 1996 have been completed by staff. The auditors have completed field work and have preliminary reviewed the numbers. Currently, staff does not anticipate that the audited numbers will differ materially, if at all, from what is included in this agenda packet. This item is for receive and file. 6E. Commissioners/Executive Director Report. . Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. Commissioner Dick Kelly will report on the Focus on the Future Conference. 7. RAIL. 7A. San Jacinto Branchline Track Improvement Study; Policy and Program Implications. Overview The Budget/Finance Committee authorized the Executive Director, under his single signature authority, to have a business plan prepared for the San Jacinto Branchline and recommended that $1.2 million federal funds be earmarked for grade crossings and drainage improvements, with the preferred match identified as TSM ($565,000), and defer decision on acceptance of freight responsibilities until a business plan can be drafted and reviewed. 7B. 1996 "Beach Train" Report and Tentative Proposal for 1997 Special Trains. Overview A preliminary end -of -season report on operation of 1996 Charter Beach Trains, followed by staff's recommendations for 1997 special trains is presented for approval. 7C.. Contract for Open Air Market During Weekends at La Sierra Station. Overview It is recommended that the Commission approve the proposal and authorize the Executive Director and Legal Counsel, in concert with RCC, to complete negotiations and execute an appropriate Agreement. 8. PERSONNEL ITEMS. 8A. Commission Employees Car Allowances. Overview The Personnel Committee recommends that the Commission: 1) eliminate all car allowances and continue to reimburse employees who use their private vehicles for RCTC business based on a per mile rate (currently at $0.29/mile); and, 2) roll the car allowance of the Executive Director and Deputy Executive Director into their salaries. Page 3 RCTC Agenda November 13, 1996 8B. Commission Employees Salary Ranges. Overview The Personnel Committee recommends that the Commission expand the salary ranges for its employees to six steps by adding a lower step 15 %►. For employees on the top step of the salary range of their position, the Executive Director shall have the authority to grant a performance award of up to 5% of the employee's annual salary for higher than above average performance during the preceding year. 9 CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 9A. Consent Calendar - Administrative/Financial Items. 9A1. Approval of CVAG's List of 2020 Projects. Overview It is recommended that the Commission approve CVAG's submitted list of 2020 projects. 9A2. Support for Coachella Valley Mountains Conservancy Environmental Enhancement and Mitigation Program Grant Application. Overview The Coachella Valley Mountains Conservancy has requested the Riverside County Transportation Commission's support for a grant application for AB 471 to provide enhanced mitigation for the Mid -Valley Parkway project. RCTC Executive Director recommends that the Commission send a letter, signed by the RCTC Chair, to the Secretary of the Resources Agency. 9A3. Finding of Necessity to Amend Measure A Plan to Reflect New Cities. Overview It is recommended that the Commission make a finding of necessity to amend the Measure A Expenditure Plan to authorize revision to the Measure A plan map to reflect any voter approved changes to municipal incorporation subsequent to voter approval of Measure A in November 1988. 9A4. FY 95/96 Annual Report. Overview The Commission's FY 95/96 Annual Report is scheduled to be published in the county's two major newspapers on Sunday, November 17, 1996. An outline of the feature articles is provided as receive and file. Page 4 RCTC Agenda November 13, 1996 9A5. License Agreement with the County of Riverside Transportation Department for Storm Drain Facility Outlet. Overview It is recommended that the Commission approve the license agreement with the County of Riverside Transportation Department for a storm drain facility outlet. 9A6. California Transportation Commission (CTC) Report. Overview This item is provided as information on actions taken by the California Transportation Commission (CTC) at its meetings on September 18-19 and October 16, 1996. This report is provided as a regular update on CTC issues and actions in order to inform RCTC of the votes taken related to projects and issues of interest to Riverside County. This item is for receive and file. 9A7. Legislative Program. Overview The 1997-98 Legislative Program is presented for adoption. Also included under this part of the agenda are the Sacramento Report from Smith-Kempton, and the Washington Report from Cliff Madison. These items are recommended to the Commission for approval as receive and file. 9A8. Single Signature Authority Report. Overview For the three month period ending September 30, 1996, two contracts were executed under single signature authority granted to the Executive Director by the Commission. There was approximately $30,000 in unused capacity at September 30, 1996. This item is for receive and file. 9A9. Quarterly Financial and Cost & Schedule Reports. Overview Presented are Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending June 30, 1996. The cost and schedule status ending September 30, 1996, of the Measure A Contracts are also presented. This item is for receive and file. Page 5 RCTC Agenda November 13, 1996 9B. Consent Calendar - Highways/Local Streets and Roads. 9B1. Amendment to FY 1996-2000 Measure A" Five Year Capital Improvement Plan for the City of Lake Elsinore. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan of how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. The City of Lake Elsinore is requesting Commission approval to amend their previously approved FY 1996-2000 Plan. 9B2. FY 1996-97 LTF Allocations for Streets and Roads - Palo Verde Valley. Overview The estimated FY 1996-97 apportionment of Local Transportation Funds (LTF) for the Palo Verde Valley area is $417,325. The Commission has allocated $80,200 to the Palo Verde Valley Transit Agency, leaving a balance of $337,125 available for local streets and road purposes. 9C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 9C1. Section 16 Preliminary Funding List. Overview This agenda item is to inform the Commission of staff's concern with the recently released preliminary funding list for the current cycle of the Section 16 Program. Allocation of the funds is made through a statewide competitive process which requires the Regional Transportation Planning Agency (RTPA) to review and evaluate all applications received in their area using the same evaluation and scoring criteria. When staff received the preliminary funding list it was very apparent that not all areas scored objectively. Staff has sent a letter of protest to the Director of the Department of Transportation which is included in the agenda item. 9C2. FY 1996-97 State Transit Assistance Allocations. Overview It is recommended that the Commission approve the FY 1996-97 State Transit Assistance Fund Allocations in Riverside County as presented in the table. 9C3. Inland Empire Connection Route 149. Overview This agenda item provides information to the Commission on the operation of the Inland Empire Connection Route 149 and the discussions that have been held with staff from the Orange County Transportation Authority regarding funding of this service. Page 6 RCTC Agenda November 13, 1996 9C4. Califomia Rideshare Week in the Inland Empire, October 7-11, 1996. Overview Inland Empire Commuter Services (IECS) is the newly established entity charged with the delivery of employer rideshare services in the Inland Empire. Funded by San Bernardino Associated Governments and RCTC, it took on the responsibility of implementing Rideshare Week for Inland Empire employers and commuters given that no statewide or regional events were funded in 1995 by Ca!trans. The results of the second Inland Empire Rideshare Week effort are reported in this receive and file agenda item. 9C5. SB 821 Bicycle and Pedestrian Facilities Program - Extension Request for the City of San Jacinto. Overview The City of San Jacinto was allocated $22,500 in FY 1995-96 SB 821 funds for the construction of a Sidewalk and Pedestrian Access Improvement Project along Seventh Street and Santa Fe Avenue. The City was granted and three month extension to September 30, 1996 to complete the project. The City is requesting a second extension to February 1, 1997. 9D. Consent Calendar - Service Authority For Freeway Emergencies (SAFE). 9D1 . Contract Amendment to Freeway Service Patrol Tow Truck Agreements - Arrest and/or Conviction of Vehicle Operators. Overview The Riverside County Freeway Service Patrol program currently contracts with 2 tow truck companies, Hamner Towing and Pepe's Towing, to provide the roving tow truck service on four segments of State Route 91 and 1-215/60. The proposed amendment provides for suspension and/or removal of vehicle operators who have been arrested for and/or convicted os specified crimes. The two existing contractors have reviewed the proposed amendment and both agree with the terms as stipulated. 9D2. Monthly Cal/box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the months of August and September, 1996 are presented to the SAFE Board. 9E. Consent Calendar - Rail. 9E1. Metrolink Monthly Report. Overview The most recent Metrolink operating and ridership summaries, as well as departmental reports on various activities, will be reprinted for Commission review. This item is for receive and file. Page 7 RCTC Agenda November 13, 1996 9E2. Alpha/Owens-Corning Request for Lease Agreement. Overview It is recommended that the Commission approve staff to work with Albert A. Webb Associates to develop a lease agreement for this project. 10. CLOSED SESSION. 10A. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9. Name of Parties: Riverside County Transportation Commission and Marjorie Baker Case No: RCSC: 268626 10B. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9. Name of Parties: Redevelopment Agency of the City of Perris and Howard A. Schlundt, et al Case No: RCSC: 216954 10C. Conference with Legal Counsel - Existing Litigation Pursuant to Section 54956.9. Name of Parties: Aegean Heights Homeowners Association and Southern California Regional Rail Authority, et al Case No: OCSC: 762423 10D. Conference with Legal Counsel - Anticipated Litigation Pursuant to Section 54956.9. Significant Exposure to Litigation, Pursuant to Subdivision b. Number of Possible Case: 1 11. ADJOURNMENT. The next RCTC meeting will be at 2:00 p.m., Wednesday, December 11, 1996, at the Commission's Conference Room, 3560 University Avenue, Suite 100, Riverside, CA.