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HomeMy Public PortalAbout2013 Recreational Trails Grand Proposal Recreational Trails Program – Trail Grants 2013 Grant Round Application Directions Four copies of all materials DUE (Postmarked by) February 1, 2013 Application Checklist Non-Financial Documents to include: ¨ Part I Cover Sheet ¨ Part II Narrative (2-3 pages max.) ¨ Part III Standard Budget Form ¨ Part IV Specifications ¨ Part V Supporting Materials ¨ Part VI Financial Documents ¨ Pictures, Drawings, or specifications of any structures to be built, if necessary ¨ USGS topographic map(s) with CLEARLY IDENTIFIED EXACT PROJECT LOCATION ¨ Optional: GIS data in the form of shapefile or geodatabase of proposed/existing trail location ¨ Assurance of “continuing public access” from landowner, or proof of easement, if necessary ¨ Copies of ANY permitting already obtained for project (NHESP, Wetlands, Construction, etc.) ¨ Appraisal of land to be acquired, if necessary ¨ Letter(s) of commitment * Note: A clear summary of the specific tasks to be accomplished, as well as a USGS Topo locus map with the exact location of the project area MUST be included in the grant application package in order for the project to be considered for funding! Financial Documents to include: ¨ “Request for Verification of Taxation Reporting Information” (W-9 Form), ¨ “Commonwealth Terms & Conditions,” ¨ “Standard Contract” ¨ “Signature Verification” ¨ “Electronic Funds Transfer Form” with voided check ¨ “A-133 Audit” Form Mail four (4) UNBOUND copies of the complete package (and one copy of required financial forms with ORIGINAL signatures) to: Amanda Lewis Department of Conservation and Recreation 136 Damon Road Northampton, MA 01060 No faxed applications please. Please don't hesitate to call or e-mail with questions: (413) 586-8706 ext 19 amanda.lewis@state.ma.us Project No. __________ Recreational Trails Program 2013 Application Part I: Cover Sheet Please complete this sheet using only the space provided. Project Name: Long Pond Boat Ramp Restoration, Brewster MA Organization: Town of Brewster Department of Natural Resources Brief organizational overview (municipalities, state agencies N/A): Municipality Contact Person and title: Chris Miller, Director, Department of Natural Resources Address: Brewster DNR, 2198 Main Street, Brewster MA 02631 Telephone: 508.896.4546 Fax: 508.896.8089 E-Mail: cmiller@town.brewster.ma.us Project Location (town): Brewster Amount Requested: $ 50,000 Match: $ 110,000 cash Total Project Value: $160,000 Will the proposed trail project actively facilitate use by: Motorized users ____ Non-Motorized users _____Combination of Users _X__ Please specify which user groups are permitted on and will directly benefit from this trail project: Boat ramp allows access for power, sail and human powered boats to largest pond on Cape Cod. Have you previously applied for Recreational Trails funding? Yes If so when? June 2009 Years Funded: 2009/2010 Topographic Quadrangle Name/Number (used on locus map for project): Harwich Quadrangle, Massachusetts – Barnstable Co. 41070-F1TF-025 Please list the following government districts where the project will take place (if trail runs through multiple districts, please list ALL district names) US House Voting District(s): Ninth District State Senate District(s): Cape & Islands District State Representative District(s): Fourth Barnstable District Please provide a three-sentence description of your proposed project: Replace a degraded asphalt boat ramp that is nearly unusable, and presents a risk of damage to boats and trailers and boaters. Existing failed ramp to be removed and replaced with a combination poured in place and pre cast concrete boat ramp, in same footprint, located at the Town of Brewster’s town beach, which has adequate parking for vehicles and trailers. Long Pond is the largest pond on Cape Cod and sees extensive boating use by the public; the existing ramp’s condition limits that use. Recreational Trails Program 2013 Application PART II: Narrative Please limit to 3 typed pages. Address the selection criteria but send only material that is necessary to support your proposal. Concise is best. Include: 1. Clear summary of the specific tasks to be accomplished during the course of the project, including both grant- and match-funded activities. This should directly reflect your budget and should point out the specific tasks of the project; where the work will take place (trail names, nearest road names, intersections), what will be accomplished (new trail construction or just maintenance, surfacing materials, types of drainage structures, etc), how it will be accomplished (specific tasks and tools that will be used), and by whom. DO NOT GENERALIZE - be clear, realistic and concise with this summary. * Please keep in mind that the waiting period between the grant deadline and the actual grant award can be nine months or longer and projects must be planned accordingly. 2. How your project fulfills a recognized recreational or social need. Describe the need, how it has been documented (such as a trails assessment, management plan or open space & recreation plan) and how the project fulfills it. 3. The range of trail uses/users the project will actively facilitate, and how it connects to or enhances a greater trail system, or how it solves an existing problem or issue. 4. Description of any support your project has from the community and any partnerships that will be formed among trail users, organizations, agencies, and others. 5. Any additional information, not listed above, as to how your project meets the program criteria listed in the guidelines (attached at end of this document as well) Background: Brewster is a coastal town on Cape Cod, with a year round population of approximately 9,000 residents. This number swells to approximately 25,000 people in the summer tourist season. Brewster has three boat ramps allowing access to great ponds; however, Long Pond is the only pond in town where boats with motors of greater than 3 horsepower are permitted. This is Brewster’s only ramp on Long Pond, and it is severely degraded. Residents and visitors have raised concerns about the poor condition of the ramp. It is no longer adequate to serve the needs of the boating community in Brewster. The community uses the ramp to access the pond for recreational activities such as water skiing, wake boarding, fishing, and general boating Long Pond is the largest pond on Cape Cod (716 acres), and is shared between the towns of Brewster and Harwich. Harwich has two boat ramps, a dirt ramp for small or non motorized boats at the far eastern end of the pond, and a larger concrete ramp at their town beach in the center of the southern portion of the pond. Brewster has only one access point on the pond, at the Brewster town beach on the north western end of the pond. The beach has adequate parking for vehicles, and has established approximately 10 parking places for vehicles with trailers only. Additional parking is allowed on Rt. 124, 0.3 mile away. The ramp is also within 0.2 mile of the Cape Cod Rail Trail bike path, and approximately 1.5 mile from Rt. 6 exit 10. The ramp will be constructed on town owned property. Although the ramp is very degraded, it is still heavily used in season. The existing ramp has holes in the surface and in the water at the end of the remaining asphalt; this leads to damage to boats and trailers and the risk of injury to people launching and retrieving boats (photos attached). It also has led to boaters using either side adjacent to the ramp in an effort to avoid the large holes left by power-loading of boats (prop wash causing sediment displacement) and the large drop off due to undermined and missing asphalt pavement. This degrades the pond habitat and exacerbates the ramp issues. An improved low maintenance ramp would lessen the footprint of impact by boaters and allow a safe location for motorized and non motorized access to Long Pond. Brewster and Harwich have established a 150 foot border out from the shore around the entire lake that is a “No Wake, Headway Speed Only” zone, marked with buoys. This provides several miles of a water path for swimmers and non motorized boats such as canoes and kayaks, while allowing sailboats and power boats long uninterrupted areas for recreation. The pond is also very well know for fishing, with a few organized bass fishing tournaments held each year. The pond shore is generally developed residentially, plus has a few summer camps (Camp Favorite, a Girl Scout camp, and the Cape Cod Sea Camps). Numerous moorings and docks are present along the shore, and boat owners utilize the town ramp to launch their boats. Nauset Regional High School crew team utilizes the Brewster town beach as their launch location in spring and fall for practice and competitive events. Proposed Scope of Work The Town of Brewster will work with a local engineering firm to prepare design plans and specifications that can be put out to bid for construction. The firm will also prepare and obtain the required permits for the project, including an Order of Conditions and a Chapter 91 waterways license. We anticipate this to cost approximately $10,000. The proposed design (attached) is based on design guidelines prepared by the State of Oregon Marine Board. The design uses a poured concrete portion above the high water mark, and pre cast concrete sections extending out into the water. The pre cast concrete sections are prepared with a tongue and groove design to minimize any gaps between sections that may cause a trip hazard or undermining of the structure. A metal framework is used to ensure the sections remain as placed. Suitable subgrades are prepared to support the structure, so some excavation is needed to keep the ramp at the natural bottom contour. Some dewatering will be required to install the boat ramp. As such, construction would be planned for fall 2014, an anticipated low water period where the boat ramp is not in use. The new ramp will be designed to divert stormwater from the access away from the pond into a vegetated bioretention area. Initial engineering estimates place the construction at approximately $150,000. The Town is requesting $50,000 in grant funds and will appropriate the remaining $110,000. The Brewster Department of Natural Resources will manage the construction project on behalf of the town as additional local match. Timeline: Grant award late 2013 Permitting/design/bidding Spring 2014 Construction late September 2014-November 2014. Recreational Trails Program 2013 Application Part III: Standard Budget Form 1. Total Project Value: $ 160,000 2. Grant Amount Requested: $ 50,000 Should reflect calculations from the tables in A and B below. 3. Proposed Match Amount: $ Must be at least 20% of the total project value. (Calculate funding request amount by 0.25 and you will come up with required match). Should reflect calculations from tables in A and B below. A. Cost of Personnel Time: $ For employee or consultant time counting toward the grant award, the hourly rate is the rate at which they will be paid. For employee time counting toward the match, use his/her hourly wage. If volunteer, use the hourly rate that the person(s) would normally receive if they were being paid by your organization (not their “billing rate”). Or use the latest Massachusetts estimate for the value of non-skilled adult volunteer time - found at http://www.independentsector.org/programs/research/volunteer_time.html Person # hours needed Hourly rate Total $ amount applied to grant Total $ amount applied to match DNR Director 50 hrs 36/hr $ $1800 Conservation Administrator 20 hrs 26/hr $ $520 Natural Resources Assistant 30 hrs 21/hr $ $630 hrs /hr $ $ Totals hrs ---------- $ $2950 (Extend table as necessary) B. Cost of Materials: $ Could be equipment, tools, and services. Should be based off of reasonable estimates or price quotes from vendors and contractors, or from donators if being applied to the match. This can also include equipment rentals, where “unit” is one of time (hours, days). Material Unit Number of Units Price per Unit Total $ amount applied to grant Total $ amount applied to match Design, permitting, engineering oversight during construction (Bennett Environmental Associates) LS 1 $10,000 $0 $10,000 Construction estimate (bid process) Not to exceed 1 $150,000 $50,000 $100,000 $ $ $ --------------------- -------- --------- Totals $50,000 $110,000 (Extend table as necessary) Note about Match: Since you are preparing your application prior to starting the project, the values of match contributions will probably be estimates. If your project is selected for a grant, the match will need to be documented with invoices, proof of payments, time sheets, site inspection, etc. The documented value of the match must equal at least 20% of the total of each reimbursement request. If your project encompasses multiple state fiscal years (July 1 to June 30), try to break down your budget by fiscal year. Recreational Trails Program 2013 Application PART IV: Specifications These questions will be important in the environmental approval process. Answer every question listed on this page and be thorough with your answers. This information will be filed directly with the various regulatory agencies. 1. Provide a project summary, including specific tasks to be accomplished (this can be taken directly from question #1 in the narrative, but do not include the entire narrative): The proposed project is to replace a degraded boat ramp at the Brewster Town Landing at Long Pond. Specific tasks to be accomplished include engineering design of the ramp, permitting (Order of Conditions, Chapter 91 License), bidding, engineering oversight, construction. Historic/Cultural Resources: Any projects that receive funding from federal agencies must be reviewed in compliance with Section 106 of the National Historic Preservation Act of 1966. This legislation requires projects to take into account the effects of their undertakings on historic properties, and afford the Massachusetts Historical Commission (MHC) the opportunity to review and comment on the effects of the project. 2. To the best of your knowledge, is your project near any historic or archaeological resources? Yes No If so, describe the resources and how you will attempt to minimize and/or mitigate any effects that project tasks could have on those resources. Note, please continue to next question, regardless of your answer here. The project is located within an Area of Primary Archeaologic Sensitivity. The map was generated by Cape Cod Commission and Brewster DNR. All excavation is within the currently paved footprint of the existing paved asphalt ramp or in Long Pond. The Project Engineer will provide oversight during excavation. 3. Will your project involve any (even minimal) excavation or soil disturbance? Yes No If so, describe the extent of excavation (depth, width, length), the exact location of the work (*enclose a map with these locations identified clearly) and the machinery or tools that will be used. Excavation limited to existing footprint of paved asphalt ramp on shore, and will extend out into Long Pond into the sandy bottom to suitable depth to install subgrade gravel and fill supportive of the new precast ramp sections (see attached plans). It is anticipated that this will require temporary dewatering. Equipment will include an excavator, dewatering pumps, a floating barrier/sandbags, and a loader. Wetland Resources: Any projects located within or adjacent to wetlands must be reviewed by the area Conservation Commission which will also trigger NHESP review. If you are unsure if your project is located within a wetland or resource area, contact the area Conservation Commission directly for guidance. 4. Will the project occur within 100ft of a wetland or 200ft of a stream? Yes No If so, describe the activity occurring within this wetland resource area. Has the project been reviewed by the Conservation Commission yet? How will you attempt to minimize and/or mitigate impacts to the wetland? Will there be any permanent impacts? Include any official communication with the Conservation Commission. We have presented the conceptual plan and design to the Brewster Conservation Commission, who support the project. Activities will occur in the footprint of the existing boat ramp. Significant review will be required, including a Notice of Intent and a Chapter 91 license from the state. The degraded conditions at the current ramp lead to stirring of sediments by boat engines, and creation of holes at the end of the asphalt and within the ramp. This leads to boaters using a much wider area, expanding the ramp activities as they avoid holes and ruts. An intact ramp will provide a concrete surface, thus mitigating resuspension of sediments as boats are loaded and unloaded, and reducing the footprint of disturbance within Long Pond. We also anticipate better stormwater control into a vegetated bioretention area as part of the ramp renovation. Natural Heritage and Endangered Species Program: If the project is located within priority habitat for endangered species, it will need to be reviewed by NHESP and a separate filing may be required before grant work begins. 5. To the best of your knowledge, will the project occur within Estimated Habitats of Rare Wildlife and/or Priority Habitats of Rare Species, according to MA Division of Fisheries and Wildlife’s Natural Heritage Atlas? (available at http://maps.massgis.state.ma.us/PRI_EST_HAB/viewer.htm or by hard copy from the Conservation Commission or Planning Board of each town) Yes No Other: 6. Will your project involve any bridge construction, rehabilitation, or replacement? Yes No If so, describe the activity and provide construction specifications, including the depth and width of soil excavation, width and length of the bridge, type of tools and equipment to be used, etc. 7. Will the project occur within a Massachusetts Area of Critical Environmental Concern (ACEC)? Yes No If so, please identify which ACEC and any impacts the project will have on the designated area. 8. Will your project occur near or adjacent to an existing Superfund site? Yes No If so, please identify and describe the site and any impacts (positive or negative) the project will have on it. Recreational Trails Program 2013 Application PART V: Supporting Materials 1. Provide pictures of the project location– please include as many as are necessary in order for the reviewers to have the ability to assess the project conditions as a part of the review process. Also include any pictures, drawings, or specifications of any structures to be built (bridges, sheds, culverts, etc.). See attached photographs and design plans. 2. If proposing an equipment purchase, provide a picture of the equipment and three quotes from separate regional vendors. If the equipment is used and available through only one specific vendor, provide two other estimates based on a newer piece of equipment being sold. Also, if the work proposed is limited to the project scope, provide a cost comparison of equipment rental versus the purchase of the equipment. This comparison should be based on the anticipated number of hours that the equipment will be used directly towards the project and within the next five years or longer for a similar purpose. No equipment is proposed for purchase. 3. Provide clearly labeled USGS topographic map(s) showing the specific locations of all work. You may also include additional visual items (i.e. photographs, diagrams, or plans) if they help to illustrate the proposal. See attached. 4. Provide a realistic time-line for completion of the project, including both grant- and match-funded activities. * The waiting period between the grant deadline and the actual grant award is, on average, about NONE MONTHS. Please keep this in mind while planning the project and developing your timeline. We anticipate permitting, design, and bidding to occur in spring 2014. Construction will be scheduled for fall 2014, an anticipated time of low water and when the ramp is not used by the public. Construction should take approximately 6 weeks. Should weather limit construction, we will propose construction in winter 2014. 5. If you are proposing a project that will take place on land that is not owned or managed by your organization/agency, you must include a signed statement from the appropriate landowner or manager authorizing the project and ensuring “continuing public access.” If the project will take place on private land, you must provide proof that an easement for public access is in place prior to the award, or comparable landowner permission documentation. The project will occur on town owned land, and require a Chapter 91 permit from the state for the portion extending into the water. 6. If you are proposing a project involving land acquisition, you must submit an appraisal of the land to be acquired, and a review of the appraisal by an independent review appraiser. The review appraiser must certify that the appraisal meets the standards of the Uniform Appraisal Standards for Federal Land Acquisitions, found at http://www.usdoj.gov/enrd/land-ack/. Projects involving land acquisition must also conform to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601 et seq., as amended, found at http://www.fhwa.dot.gov/realestate/ua/index.htm. These regulations apply to evaluating the acquisition of real property and any potential displacement activities. If you need clarification for these requirements, please call or e-mail: (413)586-8706 ext 19, or amanda.lewis@state.ma.us No land acquisition is proposed. 7. Please provide any applicable letters of support or commitments of match. The town has an article for town meeting to set aside the applicable match. 8. Provide copies of any permitting that has already been obtained directly related to the proposed project. Permitting is not a requirement at the time of submitting the project application. However, permitting for wetlands, endangered species and historical/prehistoric resources will be required before any project work is authorized and before any reimbursement will be issued. No permitting has been completed for this project. It is anticipated to be done in fall 2013. Recreational Trails Program 2013 Application Part VI: Financial Forms Please complete and include one copy each of the: • "Request for Verification of Taxation Reporting Information" (W-9 Form), • “Commonwealth Terms & Conditions,” • “Standard Contract”, • “Signature Verification”, • “Electronic Funds Transfer” and • “A-133 Audit” forms. These forms are available at http://www.mass.gov/dcr/stewardship/greenway/regionalGrants.htm, or by calling 413-586-8706 ext 19. For guidance in filling out the forms, refer to the “Guidelines for Filling out Fiscal Paperwork” link which is available on the same website below the “Application Form”. Fill out only the lines and areas indicated in the guidelines document and have the authorized official of your organization sign the forms. Original signatures required - no photocopies. Non-profit organizations must also include a copy of your “Tax Status Determination Letter” from the IRS. If instructions written directly on the forms contradict any instructions on the Fiscal Paperwork Guidelines, always follow the instructions specified in the guidelines, not those directly on the form (RTP has specific contract guidelines which must be followed). NOTES – Please pay close attention HERE! • Municipalities must include all forms. • Signature Verification Form must be signed and notarized for all projects – a copy of a license in place of the notarization is no longer accepted. • The signature on the Standard Contract Form must match that on the Signature Verification Form and the Commonwealth Terms and Conditions. • The address on all forms must be consistent and should also match the address assigned to the applicant’s state vendor code, if one has previously been assigned. • All applicants must fill out a new EFT Form, whether or not they were previously set up on the state system for automatic deposits. • All applicants must fill out the A-133 form and sign somewhere on the form. If the applicant clearly does not fall within the requirements for the A-133 Audit (is not a non-profit or does not receive more than $500,000 in federal grant awards per year), simply state that clearly on the form and sign. Recreational Trails Program Project Selection Criteria To evaluate and select proposals, DCR and the Recreational Trails Advisory Board will use the following criteria to assess whether the proposal: • Clearly demonstrates the need for the project, such as satisfying a recreational demand, connecting under-served communities, or solving a significant trails issue. • Furthers one of the goals or strategies identified in Commonwealth Connections (www.mass.gov/dcr/stewardship/greenway/connections.htm), or an adopted regional or local plan. • Describes a realistic, tangible trails project that can be accomplished in the time given. Has a realistic and appropriate budget. • Creates, expands or enhances a trail system or trail linkage, with real and lasting public benefits. • Thoroughly considers relevant environmental, social and cultural issues, and minimizes or mitigates impacts to natural and cultural resources, addressing all applicable permitting issues. • Creates partnerships among trail users, organizations, or agencies. • Demonstrates community support for the project. • Actively facilitates a variety of compatible trail uses. Brewster Boat Ramp at Long Pond Note failed asphalt pavement, missing sections (holes). Failed pavement in water has been removed. End of ramp at water. Large missing sections of pavement, holes. Pavement mostly gone in water; sharp drop off due to erosion from wave action and boat prop wash. In active season, vehicle tires dig in and cause large depressions that cause damage to vehicles, trailers and boats. Beach parking area (no trailers). Parking for approximately 10 vehicles with trailers. Additional parking nearby at Rt 124 for cars, trailers, adjacent to bike path. NTown of BrewsterDepartment of Natural Resources 0 100 20050Feet1 inch = 100 feet Long Pond Boat Ramp Legend Trailer Parking Boat Ramp Parking Area Precast planks are 8 inches thick by 4 feet wide and vary in length. One long edge has a groove while the other long edge has a corresponding tongue (see Figures 3-16 and 3-17 and Photo 3-23). Compressive strength of the concrete should be 5000 lb/in2 minimum with sufficient reinforcement to withstand the stresses of handling. Four lifting inserts are cast into each plank at strategic points to minimize the stresses during lifting.