HomeMy Public PortalAbout2013 Recreational Trails Grand Proposal
Recreational Trails Program – Trail Grants
2013 Grant Round Application Directions
Four copies of all materials DUE (Postmarked by) February 1, 2013
Application Checklist
Non-Financial Documents to include:
¨ Part I Cover Sheet
¨ Part II Narrative (2-3 pages max.)
¨ Part III Standard Budget Form
¨ Part IV Specifications
¨ Part V Supporting Materials
¨ Part VI Financial Documents
¨ Pictures, Drawings, or specifications of any structures to be built, if necessary
¨ USGS topographic map(s) with CLEARLY IDENTIFIED EXACT PROJECT LOCATION
¨ Optional: GIS data in the form of shapefile or geodatabase of proposed/existing trail location
¨ Assurance of “continuing public access” from landowner, or proof of easement, if necessary
¨ Copies of ANY permitting already obtained for project (NHESP, Wetlands, Construction, etc.)
¨ Appraisal of land to be acquired, if necessary
¨ Letter(s) of commitment
* Note: A clear summary of the specific tasks to be accomplished, as well as a USGS Topo locus map
with the exact location of the project area MUST be included in the grant application package in order
for the project to be considered for funding!
Financial Documents to include:
¨ “Request for Verification of Taxation Reporting Information” (W-9 Form),
¨ “Commonwealth Terms & Conditions,”
¨ “Standard Contract”
¨ “Signature Verification”
¨ “Electronic Funds Transfer Form” with voided check
¨ “A-133 Audit” Form
Mail four (4) UNBOUND copies of the complete package (and one copy of required financial forms
with ORIGINAL signatures) to:
Amanda Lewis
Department of Conservation and Recreation
136 Damon Road
Northampton, MA 01060
No faxed applications please.
Please don't hesitate to call or e-mail with questions: (413) 586-8706 ext 19
amanda.lewis@state.ma.us
Project No. __________
Recreational Trails Program
2013 Application
Part I: Cover Sheet Please complete this sheet using only the space provided.
Project Name: Long Pond Boat Ramp Restoration, Brewster MA
Organization: Town of Brewster Department of Natural Resources
Brief organizational overview (municipalities, state agencies N/A): Municipality
Contact Person and title: Chris Miller, Director, Department of Natural Resources
Address: Brewster DNR, 2198 Main Street, Brewster MA 02631
Telephone: 508.896.4546 Fax: 508.896.8089 E-Mail: cmiller@town.brewster.ma.us
Project Location (town): Brewster
Amount Requested: $ 50,000 Match: $ 110,000 cash Total Project Value: $160,000
Will the proposed trail project actively facilitate use by:
Motorized users ____ Non-Motorized users _____Combination of Users _X__
Please specify which user groups are permitted on and will directly benefit from this trail project:
Boat ramp allows access for power, sail and human powered boats to largest pond on Cape Cod.
Have you previously applied for Recreational Trails funding? Yes
If so when? June 2009 Years Funded: 2009/2010
Topographic Quadrangle Name/Number (used on locus map for project): Harwich Quadrangle,
Massachusetts – Barnstable Co. 41070-F1TF-025
Please list the following government districts where the project will take place (if trail runs through
multiple districts, please list ALL district names)
US House Voting District(s): Ninth District
State Senate District(s): Cape & Islands District
State Representative District(s): Fourth Barnstable District
Please provide a three-sentence description of your proposed project:
Replace a degraded asphalt boat ramp that is nearly unusable, and presents a risk of damage to boats and
trailers and boaters. Existing failed ramp to be removed and replaced with a combination poured in place
and pre cast concrete boat ramp, in same footprint, located at the Town of Brewster’s town beach, which
has adequate parking for vehicles and trailers. Long Pond is the largest pond on Cape Cod and sees
extensive boating use by the public; the existing ramp’s condition limits that use.
Recreational Trails Program
2013 Application
PART II: Narrative Please limit to 3 typed pages. Address the selection criteria but send
only material that is necessary to support your proposal. Concise is best.
Include:
1. Clear summary of the specific tasks to be accomplished during the course of the project, including
both grant- and match-funded activities. This should directly reflect your budget and should point
out the specific tasks of the project; where the work will take place (trail names, nearest road
names, intersections), what will be accomplished (new trail construction or just maintenance,
surfacing materials, types of drainage structures, etc), how it will be accomplished (specific tasks
and tools that will be used), and by whom. DO NOT GENERALIZE - be clear, realistic and
concise with this summary.
* Please keep in mind that the waiting period between the grant deadline and the actual grant
award can be nine months or longer and projects must be planned accordingly.
2. How your project fulfills a recognized recreational or social need. Describe the need, how it has
been documented (such as a trails assessment, management plan or open space & recreation plan)
and how the project fulfills it.
3. The range of trail uses/users the project will actively facilitate, and how it connects to or enhances
a greater trail system, or how it solves an existing problem or issue.
4. Description of any support your project has from the community and any partnerships that will be
formed among trail users, organizations, agencies, and others.
5. Any additional information, not listed above, as to how your project meets the program criteria
listed in the guidelines (attached at end of this document as well)
Background:
Brewster is a coastal town on Cape Cod, with a year round population of approximately 9,000
residents. This number swells to approximately 25,000 people in the summer tourist season.
Brewster has three boat ramps allowing access to great ponds; however, Long Pond is the only
pond in town where boats with motors of greater than 3 horsepower are permitted. This is
Brewster’s only ramp on Long Pond, and it is severely degraded. Residents and visitors have
raised concerns about the poor condition of the ramp. It is no longer adequate to serve the needs
of the boating community in Brewster. The community uses the ramp to access the pond for
recreational activities such as water skiing, wake boarding, fishing, and general boating
Long Pond is the largest pond on Cape Cod (716 acres), and is shared between the towns of
Brewster and Harwich. Harwich has two boat ramps, a dirt ramp for small or non motorized boats
at the far eastern end of the pond, and a larger concrete ramp at their town beach in the center of
the southern portion of the pond. Brewster has only one access point on the pond, at the Brewster
town beach on the north western end of the pond. The beach has adequate parking for vehicles,
and has established approximately 10 parking places for vehicles with trailers only. Additional
parking is allowed on Rt. 124, 0.3 mile away. The ramp is also within 0.2 mile of the Cape Cod
Rail Trail bike path, and approximately 1.5 mile from Rt. 6 exit 10. The ramp will be constructed
on town owned property.
Although the ramp is very degraded, it is still heavily used in season. The existing ramp has holes
in the surface and in the water at the end of the remaining asphalt; this leads to damage to boats
and trailers and the risk of injury to people launching and retrieving boats (photos attached). It
also has led to boaters using either side adjacent to the ramp in an effort to avoid the large holes
left by power-loading of boats (prop wash causing sediment displacement) and the large drop off
due to undermined and missing asphalt pavement. This degrades the pond habitat and exacerbates
the ramp issues. An improved low maintenance ramp would lessen the footprint of impact by
boaters and allow a safe location for motorized and non motorized access to Long Pond.
Brewster and Harwich have established a 150 foot border out from the shore around the entire lake
that is a “No Wake, Headway Speed Only” zone, marked with buoys. This provides several miles
of a water path for swimmers and non motorized boats such as canoes and kayaks, while allowing
sailboats and power boats long uninterrupted areas for recreation. The pond is also very well
know for fishing, with a few organized bass fishing tournaments held each year.
The pond shore is generally developed residentially, plus has a few summer camps (Camp
Favorite, a Girl Scout camp, and the Cape Cod Sea Camps). Numerous moorings and docks are
present along the shore, and boat owners utilize the town ramp to launch their boats. Nauset
Regional High School crew team utilizes the Brewster town beach as their launch location in
spring and fall for practice and competitive events.
Proposed Scope of Work
The Town of Brewster will work with a local engineering firm to prepare design plans and
specifications that can be put out to bid for construction. The firm will also prepare and obtain the
required permits for the project, including an Order of Conditions and a Chapter 91 waterways
license. We anticipate this to cost approximately $10,000.
The proposed design (attached) is based on design guidelines prepared by the State of Oregon
Marine Board. The design uses a poured concrete portion above the high water mark, and pre cast
concrete sections extending out into the water. The pre cast concrete sections are prepared with a
tongue and groove design to minimize any gaps between sections that may cause a trip hazard or
undermining of the structure. A metal framework is used to ensure the sections remain as placed.
Suitable subgrades are prepared to support the structure, so some excavation is needed to keep the
ramp at the natural bottom contour.
Some dewatering will be required to install the boat ramp. As such, construction would be
planned for fall 2014, an anticipated low water period where the boat ramp is not in use.
The new ramp will be designed to divert stormwater from the access away from the pond into a
vegetated bioretention area.
Initial engineering estimates place the construction at approximately $150,000. The Town is
requesting $50,000 in grant funds and will appropriate the remaining $110,000. The Brewster
Department of Natural Resources will manage the construction project on behalf of the town as
additional local match.
Timeline:
Grant award late 2013
Permitting/design/bidding Spring 2014
Construction late September 2014-November 2014.
Recreational Trails Program
2013 Application
Part III: Standard Budget Form
1. Total Project Value: $ 160,000
2. Grant Amount Requested: $ 50,000
Should reflect calculations from the tables in A and B below.
3. Proposed Match Amount: $
Must be at least 20% of the total project value. (Calculate funding request amount by 0.25 and you
will come up with required match). Should reflect calculations from tables in A and B below.
A. Cost of Personnel Time: $
For employee or consultant time counting toward the grant award, the hourly rate is the rate at which
they will be paid. For employee time counting toward the match, use his/her hourly wage. If
volunteer, use the hourly rate that the person(s) would normally receive if they were being paid by
your organization (not their “billing rate”). Or use the latest Massachusetts estimate for the value of
non-skilled adult volunteer time - found at
http://www.independentsector.org/programs/research/volunteer_time.html
Person # hours
needed
Hourly
rate
Total $ amount
applied to grant
Total $ amount
applied to match
DNR Director 50 hrs 36/hr $ $1800
Conservation
Administrator
20 hrs 26/hr $ $520
Natural Resources
Assistant
30 hrs 21/hr $ $630
hrs /hr $ $
Totals hrs ---------- $ $2950
(Extend table as necessary)
B. Cost of Materials: $
Could be equipment, tools, and services. Should be based off of reasonable estimates or price quotes
from vendors and contractors, or from donators if being applied to the match. This can also include
equipment rentals, where “unit” is one of time (hours, days).
Material Unit Number
of Units
Price per
Unit
Total $ amount
applied to grant
Total $ amount
applied to match
Design, permitting,
engineering
oversight during
construction
(Bennett
Environmental
Associates)
LS 1 $10,000 $0 $10,000
Construction
estimate (bid
process)
Not to
exceed
1 $150,000 $50,000 $100,000
$ $ $
--------------------- -------- --------- Totals $50,000 $110,000
(Extend table as necessary)
Note about Match: Since you are preparing your application prior to starting the project, the values of
match contributions will probably be estimates. If your project is selected for a grant, the match will need
to be documented with invoices, proof of payments, time sheets, site inspection, etc. The documented
value of the match must equal at least 20% of the total of each reimbursement request.
If your project encompasses multiple state fiscal years (July 1 to June 30), try to break down your budget
by fiscal year.
Recreational Trails Program
2013 Application
PART IV: Specifications These questions will be important in the environmental approval
process. Answer every question listed on this page and be thorough
with your answers. This information will be filed directly with the
various regulatory agencies.
1. Provide a project summary, including specific tasks to be accomplished (this can be taken
directly from question #1 in the narrative, but do not include the entire narrative):
The proposed project is to replace a degraded boat ramp at the Brewster Town Landing at Long Pond. Specific tasks to
be accomplished include engineering design of the ramp, permitting (Order of Conditions, Chapter 91 License),
bidding, engineering oversight, construction.
Historic/Cultural Resources: Any projects that receive funding from federal agencies must be reviewed in
compliance with Section 106 of the National Historic Preservation Act of 1966. This legislation requires projects
to take into account the effects of their undertakings on historic properties, and afford the Massachusetts Historical
Commission (MHC) the opportunity to review and comment on the effects of the project.
2. To the best of your knowledge, is your project near any historic or archaeological resources? Yes No
If so, describe the resources and how you will attempt to minimize and/or mitigate any effects that project tasks
could have on those resources. Note, please continue to next question, regardless of your answer here.
The project is located within an Area of Primary Archeaologic Sensitivity. The map was generated by Cape Cod
Commission and Brewster DNR. All excavation is within the currently paved footprint of the existing paved asphalt
ramp or in Long Pond. The Project Engineer will provide oversight during excavation.
3. Will your project involve any (even minimal) excavation or soil disturbance? Yes No
If so, describe the extent of excavation (depth, width, length), the exact location of the work (*enclose a map
with these locations identified clearly) and the machinery or tools that will be used.
Excavation limited to existing footprint of paved asphalt ramp on shore, and will extend out into Long Pond into the
sandy bottom to suitable depth to install subgrade gravel and fill supportive of the new precast ramp sections (see
attached plans). It is anticipated that this will require temporary dewatering. Equipment will include an excavator,
dewatering pumps, a floating barrier/sandbags, and a loader.
Wetland Resources: Any projects located within or adjacent to wetlands must be reviewed by the area
Conservation Commission which will also trigger NHESP review. If you are unsure if your project is located
within a wetland or resource area, contact the area Conservation Commission directly for guidance.
4. Will the project occur within 100ft of a wetland or 200ft of a stream? Yes No
If so, describe the activity occurring within this wetland resource area. Has the project been reviewed by the
Conservation Commission yet? How will you attempt to minimize and/or mitigate impacts to the wetland?
Will there be any permanent impacts? Include any official communication with the Conservation Commission.
We have presented the conceptual plan and design to the Brewster Conservation Commission, who support the project.
Activities will occur in the footprint of the existing boat ramp. Significant review will be required, including a Notice of
Intent and a Chapter 91 license from the state.
The degraded conditions at the current ramp lead to stirring of sediments by boat engines, and creation of holes at the end
of the asphalt and within the ramp. This leads to boaters using a much wider area, expanding the ramp activities as they
avoid holes and ruts. An intact ramp will provide a concrete surface, thus mitigating resuspension of sediments as boats
are loaded and unloaded, and reducing the footprint of disturbance within Long Pond. We also anticipate better
stormwater control into a vegetated bioretention area as part of the ramp renovation.
Natural Heritage and Endangered Species Program: If the project is located within priority habitat for
endangered species, it will need to be reviewed by NHESP and a separate filing may be required before grant work
begins.
5. To the best of your knowledge, will the project occur within Estimated Habitats of Rare Wildlife and/or Priority
Habitats of Rare Species, according to MA Division of Fisheries and Wildlife’s Natural Heritage Atlas?
(available at http://maps.massgis.state.ma.us/PRI_EST_HAB/viewer.htm or by hard copy from the
Conservation Commission or Planning Board of each town) Yes No
Other:
6. Will your project involve any bridge construction, rehabilitation, or replacement? Yes No
If so, describe the activity and provide construction specifications, including the depth and width of soil
excavation, width and length of the bridge, type of tools and equipment to be used, etc.
7. Will the project occur within a Massachusetts Area of Critical Environmental Concern (ACEC)? Yes No
If so, please identify which ACEC and any impacts the project will have on the designated area.
8. Will your project occur near or adjacent to an existing Superfund site? Yes No
If so, please identify and describe the site and any impacts (positive or negative) the project will have on it.
Recreational Trails Program
2013 Application
PART V: Supporting Materials
1. Provide pictures of the project location– please include as many as are necessary in order for the reviewers to
have the ability to assess the project conditions as a part of the review process. Also include any pictures,
drawings, or specifications of any structures to be built (bridges, sheds, culverts, etc.).
See attached photographs and design plans.
2. If proposing an equipment purchase, provide a picture of the equipment and three quotes from separate
regional vendors. If the equipment is used and available through only one specific vendor, provide two other
estimates based on a newer piece of equipment being sold. Also, if the work proposed is limited to the project
scope, provide a cost comparison of equipment rental versus the purchase of the equipment. This comparison
should be based on the anticipated number of hours that the equipment will be used directly towards the project
and within the next five years or longer for a similar purpose.
No equipment is proposed for purchase.
3. Provide clearly labeled USGS topographic map(s) showing the specific locations of all work. You may also
include additional visual items (i.e. photographs, diagrams, or plans) if they help to illustrate the proposal.
See attached.
4. Provide a realistic time-line for completion of the project, including both grant- and match-funded activities.
* The waiting period between the grant deadline and the actual grant award is, on average, about NONE
MONTHS. Please keep this in mind while planning the project and developing your timeline.
We anticipate permitting, design, and bidding to occur in spring 2014. Construction will be scheduled for fall 2014, an
anticipated time of low water and when the ramp is not used by the public. Construction should take approximately 6
weeks. Should weather limit construction, we will propose construction in winter 2014.
5. If you are proposing a project that will take place on land that is not owned or managed by your
organization/agency, you must include a signed statement from the appropriate landowner or manager
authorizing the project and ensuring “continuing public access.” If the project will take place on private land,
you must provide proof that an easement for public access is in place prior to the award, or comparable
landowner permission documentation.
The project will occur on town owned land, and require a Chapter 91 permit from the state for the portion extending into
the water.
6. If you are proposing a project involving land acquisition, you must submit an appraisal of the land to be
acquired, and a review of the appraisal by an independent review appraiser. The review appraiser must certify
that the appraisal meets the standards of the Uniform Appraisal Standards for Federal Land Acquisitions, found
at http://www.usdoj.gov/enrd/land-ack/. Projects involving land acquisition must also conform to the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 U.S.C. § 4601 et seq., as
amended, found at http://www.fhwa.dot.gov/realestate/ua/index.htm. These regulations apply to evaluating the
acquisition of real property and any potential displacement activities. If you need clarification for these
requirements, please call or e-mail: (413)586-8706 ext 19, or amanda.lewis@state.ma.us
No land acquisition is proposed.
7. Please provide any applicable letters of support or commitments of match.
The town has an article for town meeting to set aside the applicable match.
8. Provide copies of any permitting that has already been obtained directly related to the proposed project.
Permitting is not a requirement at the time of submitting the project application. However, permitting for
wetlands, endangered species and historical/prehistoric resources will be required before any project work is
authorized and before any reimbursement will be issued.
No permitting has been completed for this project. It is anticipated to be done in fall 2013.
Recreational Trails Program
2013 Application
Part VI: Financial Forms
Please complete and include one copy each of the:
• "Request for Verification of Taxation Reporting Information" (W-9 Form),
• “Commonwealth Terms & Conditions,”
• “Standard Contract”,
• “Signature Verification”,
• “Electronic Funds Transfer” and
• “A-133 Audit” forms.
These forms are available at http://www.mass.gov/dcr/stewardship/greenway/regionalGrants.htm, or by
calling 413-586-8706 ext 19. For guidance in filling out the forms, refer to the “Guidelines for Filling out
Fiscal Paperwork” link which is available on the same website below the “Application Form”. Fill out
only the lines and areas indicated in the guidelines document and have the authorized official of your
organization sign the forms. Original signatures required - no photocopies. Non-profit organizations
must also include a copy of your “Tax Status Determination Letter” from the IRS. If instructions written
directly on the forms contradict any instructions on the Fiscal Paperwork Guidelines, always follow the
instructions specified in the guidelines, not those directly on the form (RTP has specific contract
guidelines which must be followed).
NOTES – Please pay close attention HERE!
• Municipalities must include all forms.
• Signature Verification Form must be signed and notarized for all projects – a copy of a
license in place of the notarization is no longer accepted.
• The signature on the Standard Contract Form must match that on the Signature
Verification Form and the Commonwealth Terms and Conditions.
• The address on all forms must be consistent and should also match the address assigned to
the applicant’s state vendor code, if one has previously been assigned.
• All applicants must fill out a new EFT Form, whether or not they were previously set up on
the state system for automatic deposits.
• All applicants must fill out the A-133 form and sign somewhere on the form. If the applicant
clearly does not fall within the requirements for the A-133 Audit (is not a non-profit or does
not receive more than $500,000 in federal grant awards per year), simply state that clearly
on the form and sign.
Recreational Trails Program
Project Selection Criteria
To evaluate and select proposals, DCR and the Recreational Trails Advisory Board will use the following
criteria to assess whether the proposal:
• Clearly demonstrates the need for the project, such as satisfying a recreational demand, connecting
under-served communities, or solving a significant trails issue.
• Furthers one of the goals or strategies identified in Commonwealth Connections
(www.mass.gov/dcr/stewardship/greenway/connections.htm), or an adopted regional or local plan.
• Describes a realistic, tangible trails project that can be accomplished in the time given. Has a
realistic and appropriate budget.
• Creates, expands or enhances a trail system or trail linkage, with real and lasting public benefits.
• Thoroughly considers relevant environmental, social and cultural issues, and minimizes or
mitigates impacts to natural and cultural resources, addressing all applicable permitting issues.
• Creates partnerships among trail users, organizations, or agencies.
• Demonstrates community support for the project.
• Actively facilitates a variety of compatible trail uses.
Brewster Boat Ramp at Long Pond
Note failed asphalt pavement, missing sections (holes). Failed pavement in water has been removed.
End of ramp at water. Large missing sections of pavement, holes. Pavement mostly gone in water; sharp drop off
due to erosion from wave action and boat prop wash. In active season, vehicle tires dig in and cause large
depressions that cause damage to vehicles, trailers and boats.
Beach parking area (no trailers).
Parking for approximately 10 vehicles with trailers.
Additional parking nearby at Rt 124 for cars, trailers, adjacent to bike path.
NTown of BrewsterDepartment of Natural Resources
0 100 20050Feet1 inch = 100 feet
Long Pond Boat Ramp
Legend
Trailer Parking
Boat Ramp
Parking Area
Precast planks are 8 inches thick by 4 feet wide and vary in length. One long edge has a
groove while the other long edge has a corresponding tongue (see Figures 3-16 and 3-17 and
Photo 3-23). Compressive strength of the concrete should be 5000 lb/in2 minimum with
sufficient reinforcement to withstand the stresses of handling. Four lifting inserts are cast into
each plank at strategic points to minimize the stresses during lifting.