The URL can be used to link to this page

Home My Public Portal Aboutr 07:266 ~eMrutt01t oftfre ~orougfr of C1Icrderet) ~ ~ ] ~ 07-266 No. Dale of AdoptioIL...-Oc.tober..-16-, 2007 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES- 2007 ROAD PROGRAM CONTRACT ADMINISTRATION & FIELD INSPECTION SERVICES '''HEREAS, the Borough of Cmieret is in need of contract administration and field inspection services in regard to the 2007 Road Program; and 'VHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expe11ise for said services; and 'VHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $12,600.00; and "'HEREAS, the :Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCalieret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T&M Associates for contract administration and field inspection services related to the 2007 Road Program at a total-cost not to exceed $12,600.00 at the rate set fmih in T&M's existing contract with the Borough is hereby approved. 2. That atme~ed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:II-5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates, Adopted this 16th day of October, 2007 andceliified as a true copy ofthe original on October 17, 2007. KATHLEEN M. BARNEY, RMCICMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.n. COUNClu...rAN YES NO NV A.B. __C~ BELLINO X NAFLES X +-- ;-. DIAZ. X Rm< X - KRIM u _ X . <T'PAR7 X x. Imlics(c Vole AS. Absen( NV. Nnl V{1(JnS XOR. lJ1(lklllc.~ Vl\[C III Ovaruk Vdll Adopted at a meeting of the Mllnh:ip<lJ Council ~;~;~Z~~~'-4 / r1. G/ - I. ELEVEN TINDAll ROAD, MIDDLETOWN, NJ 07748~2792 (732) 671~6400 * fax (732) 671 ~7365 * www.tandmassociates.com -eM ASSOCIATES CART-01650 t1 ~ (j~0 {) ~ September 25, 2007 Mayor and Borongh Council Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 AL :/ V....... 0'1 Y u"'''.>/ , r?fJ . \J')"' ,.,0 \ ^,F' W {p 0r1 1"' ~ ~ 0 rl'.;;< ()1 ( qJ \/ :)vi jJ I 7\ cl' 0' Re: 2007 Road Program Contract Administration & Field Inspection Services Deal' Mayor and Council Members: The Borough has recently awarded a construction contract for the reconstruction of 2007 Road Program to DeFino Contracting in the amount of $243,623,00. As you are aware, the project is partially funded by an NJDOT State Aid Grant. T&M Associates .will provide contract administration and field inspection services for the project. Our Constrnction Services Division Manager and myself will coordinate project construction inspection activities. The following is a description of the services we will provide, the anticipated performance period for these services and the budget for the cost of same. Scope of Work The construction inspection effOlt will be accomplished in three phases - Pre-Construction, Construction and Post Construction. Pre-Construction Phase T &M will request the contractor prepare and submit its proposed baseline project schedule and detailed cost breakdown for the lump sum items. Included in the project schedule will be the contractor's submittal schedule outlining the submission of shop drawings and submittal documents. Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre- construction meeting. All participants of the project team will be invited to this kick-off meeting - Borough personnel involved in day-to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifYing local residents will be determined. Construction Our construction team, under my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day-to- day responsibility for contract administration. He and his inspection team will monitor performance with the ENGINEERS * PLANNERS * lANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL * MUNICIPAL * SITE * SOLID WASTE * STRUCTURAL * TRAFFIC * TRANSPORTATION REGIONAL OFFICES IN MOORESTOWN, TOMS RIVER AND CLIFTON, NJ; NORRISTOWN, PA; and SAN JUAN, PUERTO RICO -eM ASSOCIATES Le: Mayor & Borough Council clo Ms. Kathleen M. Barney, Borough Clerk Borough ofCartcret September 25, 2007 Page 2 CART-01650 Re: 2007 Road Program Contract Administration & Field Inspection Services baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight-hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring propetty owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post-Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties/guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for NJDOT approval and reimbursement. Schedule The contract performance period for the contractor is set by the contract documents at 60 calendar days from Notice of Award. Although the construction schedule outcome is influenced by many factors, including the contractor's relative ability/management acumen, weather, material availability, and the design's constructability, we find the 60 calendar day schedule to be reasonable. This proposal is based on providing inspection and contract administration services for a period of two months from the Notice of Award with construction. -aM ASSOCIATES CART-01650 September 25, 2007 Le: !\.Ia)'or & Borough Council clo i\Is. Kathleen 1\1. Darney, Borough Clerk Borough of Carteret Page 3 Rc: 2007 Road Program Contract Administration & Field Inspection Services Fee Compensation for our services as set forth above is proposed on an hourly basis, to be invoiced monthly. Fees are based on the rate schedule in our municipal engineering contract. Any independent testing laboratory costs will be billed directly to the Borough. Based on the scope of work described above, the assigned performance period (60 calendar days) and the applicable rates, I estimate a budget cost of $12,600.00 for our services on this project. If you have any questions or require additional information, please advise. Very truly yours, ~- DONALD J. NORBUT, P.E., C.M.E. CARTERETBOROUGHENGlliEER DJN:han cc: Patrick DeBlasio, Chief Financial Officer H:\Cart\01650\Correspondence\Mayor & Borough CounciLDJN_Proposa! Contract Administration & Field L'1spection Services.doc DEC-06-2007 10:34 AM CARTERETHEALTH 732 541 3891 P.03 ~1!rnug~ nf Cllitrf:erd MIDDLesex COUNTY ;Noru 3J cr..~ OFFICE Of KATHLeEN M. BARNey, RMCICMC MUNICIPAL CLERK TEL (732) 641-3800 . FAX (732) 541.8925 51 COOKE AVENUE CARTERET, NeW JERSEY 07008 Date: ~tober 16, 2r;xJ7 TO: PAtrick J, DeBlasio, Treasurer Borough of Cartere! ' REQUEST FOR CERTIFICATION OF: A V AILAl3LE FUNDS; l"or: 'I'R.M AA..ociAtM, ReI FnSineer1tui: Services. ReI" 2007 Road program Contract Arnrt ntstration & Field Ins1:lep.tion Services. Name of Account: Resolution #07-266 AMOUNT TO BE ENCUMBERED: Not ~n F.",,.""'" $17,f'..M.OO. KATHLEEN M. Il~Y, Municipal Clerk CERTIFICATION OF AVAU,ABu'ITY OF FUNDS r, Treasurer of the Borough ofCarteret. do hereby certit)r that there are sufficient funds avail~.91!,.:iI1~he current budget to ehable the Municipal Council to authorize the entering into a contract between the.P9tough ofSll;rtere! . and: . ',. , , '\, . '17 *' 4t:PL , . ,. The funds available for this contract are in the Budget, in the account of: ~,Y('-H'C-ol(_ 0'_/03_ MI in the amount of: -$(/ ~, 6= ~ By this certification, r have hereby encumbered the above named account BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY 07008 THIS AGREEMENT: made this 16th of October 2007 By and between: T &M Associates 11 Tindall Road Middletown, NJ 07748 BOROUGH OF CARTE REf DEe 1 9 2001 And the Boroue:h of Carteret a municipal Corporation having its Prin.l<<Jffilfe TMlthe Borough Hall, 61 Cooke Avenue, Catteret, New Jersey. MAYOR As per Resolution Number 07-266. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FORENGINEERlNG SERVICE 2007 ROAD PROGRAM ADMINISTRATION & FIELD INSPECTION SERVICES. NOT TO EXCEED $12,600.00. According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set fOlth in Resolution. IN WITNESS WHEREOF, the patties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: BY: lJJ LJ)~. BY: D BOROUGH OF CARTERET ~ .:e'c'~~0-ze" at leen M. Barney . ~ Municipal Clerk 0