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Home My Public Portal About11 - November 1, 2023 Meeting • E , ST1E ter eatitit, Greencastle Board of Park Commissioners Meeting Wednesday, November 1, 2023 6:00pm Robe Ann Park ^' Greencastle, Indiana AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting^'October 4,2023(vote) 4. Approval of Monthly Claims and Invoices—October 2023(vote) S. New Business • Shane Lloyd, HWC Water and Land Resources^'Treatment of lake at Jaycee Park for 2024 • Tabatha Briones,Align Engineering—Robe Ann Park Phase Two • Linda Patrick,dedication of the new pickleball patio 6. Director's Report 7. Chrysta's report 8. Ashley's report 4. Adjournment 10. Next Regular Meeting—Wednesday,December 4,2023,GPR Office in Robe Ann Park(6:00PM) Persons who require assistance or need information regarding access to the meeting and the availability of special facilities are requested to telephone Laurie Hardwick,ADA Coordinator,at 765.655.2301 or 765.653.3100,at least three days in advance of the meeting. rEgeregaitit Greencastle Board of Park Commissioners Meeting Wednesday, November 1, 2023 6:00pm Robe Ann Park Greencastle, Indiana MINUTES 1. Call to Order by Cathy Merrell(CM)6:07pm 2. Present:Tabatha Briones(TB),Mayor Dory(BD),Shane Floyd,Linda Patrick, Eric Bernsee, Chrysta Snellenberger, Lynda Dunbar,Stacie Langdon(SL),Ashley Crady(AC),Joanna Muncie(JM),Cathy Merrell (CM), Doug Hutchison (DH),Greg Ruark-absent,Tim Trigg 3. Public Input-none 4. Approval of Minutes of Regular Meeting^'October 4,2023 Motion Joanna Muncie(JM);second Doug Hutchison (DH)/3-0 5. Approval of Monthly Claims and Invoices October 2023 Motion CM;second JM;3-0 passed 6. New Business • Shone Floyd, HWC Water and Land Resources-Treatment of lake at Jaycee Park for 2024 Shane summarized his justification,plus recommendations for the treatment of the Jaycee Park Lake.He recommends treatments April to October in 2024.By 2025 we may be able to apply treatment every other month. He can also assist in stocking the lake with fish.Stacie Congdon(St)asked for clarification on the number of treatments.Shane did say some lakes react OK with fewer treatments. OH asked if we can skip a month and Shane responded with "..it's a possibility." GKR indicated$Z,400 had been submitted Motion to review this subject again in January'24,DH,second JM;passed 3-0. • Tabatha Briones,Align Engineering-Robe Ann Park Phase Two Tabatha presented'final"design of Robe Ann Park,phase two. The hope is to put the project out for bid in January'24. There was discussion about the pavers which will be in place to slow vehicular traffic. DH suggested leaving the pavers out of the project. A goal of the project is to "..reduce pavement,but increase ADA parking." Motion to submit plans to IDNR, w/o pavers by OH;second by JM;passed 3-0. • Linda Patrick,dedication of the new pickleball patio in the name of David Boswell,who has significant history with pickleball in Greencastle and Putnam County. • Motion to approve dedication CM;second,JM;passed 3-0 7. Director's Report 8. Chrysta's report-Mentioned the vandalism at the bathrooms in Robe Ann Park by a juvenile. Officer Darrell Bunten was in charge of investigation. Vandal was banned from Robe Ann Park for a year. 8D commented we need to have a rule in place which requires children to be accompanied to the park. 9. Ashley's report-she reported on the highly successful Boo-Bash, which took place October 28.22 booths were reserved, 18 actually showed. Visitors lined up in an orderly fashion for 90 minutes. Food and drink vendors vowed to return in 2024. They loved the event,plus the business it generated.A haunted house was suggested in the aquatic center for 2024. Nerf Domination was well-received. 50 participated.Safety glasses were provided. Took place within the softball field. Upcoming events:Breakfast at the North Pole at Three Fat Labs. Breadworks providing the breakfast,continental style. There will be games and Tom's Traveling Coffee Truck will be in attendance. Mayor Dory indicated he hoped the 231 construction would be completed by Thanksgiving.He is also waiting for an update on the bandshell repair project. 10. Adjournment Motion to dismiss JM;second DH;passed 3-0 at 7:14pm 11. Next Regular Meeting"Wednesday,December 6,2023,GPR Office in Robe Ann Park(6:00PM) Persons who require assistance or need information regarding access to the meeting and the availability of special facilities are requested to telephone Laurie Hardwick,ADA Coordinator,at 765.655.2301 or 765.653.3100,at least three days in advance of the meeting. GREENCASTLE PARKS&RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET Wednesday,November 1,2023 (For business of October 2023) VENDOR DESCRIPTION AMOUNT Baker's Septic Service Portable bathrooms $147.44 Black Lumber Co. treated lumber,nuts,bolts $516.57 Butler's LP and Fertilizer Softball field chalk $17.00 Card Services Misc.program and maintenance supplies $526.44 Element Materials Water testing $176.00 Headley Hardware Misc.Park supplies $748,78 HWC Engineering Parks Master Plan services 2159.03 Humphreys Outdoor Service Nuts,bolts,spark plugs $49.91 Kevin Williams Umpire $575.00 Lisa Porter Softball scorekeeper $250.00 NAPA Auto Parts Wheel nuts,bolts $15.90 Randy Williams Softball umpire $500.00 S5 Security Solutions Monthly service $29.95 Spear Corporation Winterization $1250.00 Tim Wardlow Softball Umpire $600.00 Vicky Gibson Substitute scorekeeper $325.00 Total General Operation Expenses $7,887.02 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s)and,except for claims not allowed as shown on this docket,such claims are hereby allowed in the total amount of$7887.02 dated this 1st day of November,2023. f� f SIGNATURES OF GOVERNING BOARD Cathy Merrell resident Tim Trigg,Vice President G)GLItilk /) hine0, 1o4lina Muncie,Secretary Doug Hu Chisdn f t\,(o (-2 -) G fib 1 C� { foal «o 5 ) Mr 4/64-- ..e/a/ir .71, / 4/1/4„„/ gife/c � �a� October 31 , 2023 As President of the Greencastle Putnam Pickleball Players, we would like the Greencastle Park and Recreation department to officially approve a request to dedicate the newly constructed patio at the pickleball courts to David Boswell. David was a instrumental in promoting the sport of pickleball to the Greencastle community in 2015 after coming back from his winter stay in Florida and was able to see how this sport could benefit Greencastle and Putnam County. With his vision in mind of where these courts could be placed, he continued his mission to forward to get approval for new courts. After jumping over a few hurdles, such as we are not going to spend that much money on a sport we don't know anything about, and his continued persistence to convince the park director as to how this new sport can benefit the community, and by making sure that Mayor Sue Murray saw a video about pickleball, he finally convinced the park director, the Mayor, and the city council to build six new pickleball courts. With his love for the sport and his persistence to see his vision come to fruition, the six new pickleball courts were completed and he held "come learn how to play pickleball" at the courts on July 4, 2017. And many of his first inductees to the pickleball world are still playing today. The PPP also wants to publicly thank Greg Ruark, present park director, Mayor Bill Dory, and the park and city councils for their support in constructing the patio not just for the PPP, but for the Greencastle community and Putnam County. Thank you for consideration of allowing the PPP to dedicate the patio to David Boswell. Linda Patrick Putnam Pickleball Players-President