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08 August 13, 1997 CommissionFile RIVERS/DE COUNTY TRANSPORTATIO http://www.rctc.org RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 WEDNESDAY, AUGUST 13, 1997 2:00 P.M. AGENDA 1 CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Status of the Inland Empire Intelligent Transportation Systems Strategic Plan. Overview Staff will present an oral report on the status of the plan and ITS project funding efforts. 5B. Review of Audit Process. Overview It is recommended that the Commission: 1) maintain the existing process for fiscal year ending June 30, 1997; 2) to devise specific procedures, in cooperation with funding recipients, to allow them to conduct their own audits subject to meeting Commission requirements which would allow for greater local control of the audit process while satisfying Commission audit requirements; and, 3) implement these procedures beginning with audits of fiscal years ending June 30, 1998. 5C. Consultant Selection for the Triennial Performance Audit of the Riverside County Transit Operators and the Riverside County Transportation Commission. Overview That the Commission: 1) circulate the Request for Proposals to select a consultant(s) to conduct the Triennial Performance Audits for the Riverside County Transit Operators and the Riverside County Transpotation Commission; and, 2) direct staff to approach the other SCRRA member agencies to solicit their support in the conduct of a performance audit for the SCRRA operation. 5D. Commissioners/Executive Director Report. Overview This Rem is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. Chairman Bob Buster and Dean Martin will report on last month's bond rating trip. 0000�_� RCTC Agenda August 13, 1997 Page 2 5E. Potential for Refinancing of the California Private Transportation Company (CPTC) Route 91 FASTRAK Lanes. Overview The Executive Director will make an oral presentation at the meeting for discussion and possible action. The Commission previously formed an Ad Hoc Tollroad Committee, consisting of Commissioners Bob Buster, Alex Clifford and John Tavaglione, to negotiate a settlement with CPTC the lawsuit between RCTC and CPTC. It may be appropriate to refer this item to that Committee. 6. TRANSIT/RIDESHARE/BICYCLE. 6A. Inland Empire Connection Route 496. Overview The Inland Empire Connection Route 496 is currently operating on weekends only between downtown Riverside and the Montclair Transit Center. Staff has been looking for opportunities to resurrect and stabilize this service, which has been in constant flux since 1994 and requests the Commission's approval to work with SANBAG and LACMTA to develop options for reestablishing a viable service. 6B. Report on Measure "A" Specialized Transit Funding Recipients in Western Riverside County. Overview The Commission's Citizens Advisory Committee recently requested information about the diverse recipients of Measure "A" Specialized Transit funds. They were interested in the various types of services provided through these grant funds, the clientele served, and the benefits being provided through the expenditure of these specialized transit funds. A report addressing the questions are included in the agenda packet. 7. HIGHWAYS/LOCAL STREETS AND ROADS. 7A. Approval of the Design Cooperative Agreement 8-1021 with the State for the Design of Soundwalls on State Route 91 between Magnolia to Mary Streets. Overview Staff is recommending that the Commission approve District Agreement No. 8-1021 with the State for Design of the Phase I soundwalls on State Route 91 between Magnolia to Mary Streets subject to Legal Counsel review and approval. 0Ui0�J RCTC Agenda August 13, 1997 Page 3 7B. Providing Construction Management Services and Construction Support Surveying for the Southside Platform, Pigeon Pass Park and Ride Lot, SR 91 Soundwalls, Yuma Landscaping, La Sierra and West Corona Pedestrian Crossings. Overview Staff is recommending that the Commission: 1) Award Amendment 1 to Bechtel Infrastructure Corporation for an amount of $600,000 with $50,000 of additional extra work to increase their not to exceed contract value to $1,638,675 for FY 1997-98, subject to Legal Counsel review; 2) Award Amendment 5 to County of Riverside to provide Survey Services for RCTC construction projects in FY 1997-98 for an amount of $237,915 with an additional contingency of $36,000 using a standard contract amendment for a new not to exceed contract amount of $1,178,912; and, 3) Direct staff to identify a local firm or agency to provide material testing services for the construction projects and bring back a recommendation to the Commission. 7C. Amendment 8 to Agreement RO 9337 with the County of Riverside for Right -of -Way Acquisition for State Route 74 SHOPP Projects. Overview Staff is recommending that the Commission award Amendment 8 to the County of Riverside to provide right-of-way acquisition services for State Route 74 between 1-15 and 7' Street in the City of Perris for a base amount of $208,400 and contingency of $31,260 subject to RCTC Legal Counsel review and approval. 8. RAIL. 8A. SRTP Amendment for Metrolink. Overview Staff is recommending that the Commission approve an amendment to the Short Range Transit Plan to accommodate a change in Metrolink services proposed in September 8, 1997. 8B. Purchase of Santa Fe Depot Site. Overview Staff is recommending that the Commission give consideration to the purchase and rehabilitation of the Historical Santa Fe Depot in Downtown Riverside. 000003 RCTC Agenda August 13, 1997 Page 4 9. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 9A. Consent Calendar - Administrative/Financial Items. 9A1. 1998 Fund Estimate and 1998 STIP. Overview This is a report on the 1998 Fund Estimate and the schedule for development of the 1998 State Transportation Improvement Program. This report is recommended for receive and file. 9A2. Washington and Sacramento Reports. Overview The Washington and Sacramento reports are presented for receive and file. 9A3. Approval of Resolution No. 97-13, A Resolution of the Riverside County Transportation Commission Authorizing the Sale of Certain Property to ProClaim Construction. Overview Staff is recommending that the Commission approve Resolution No. 97-13, A Resolution of the Riverside County Transportation Commission Authorizing the Sale of Certain Property to ProClaim Construction, Inc. 9A4. City of San Jacinto Loan Documentation. Overview Staff is recommending that the Commission approve the "Agreement For Advance Of Measure "A" Local Streets and Roads Funds" for the City of San Jacinto in the amount of $1,300,000. 9A5. City of Perris Loan Documentation. Overview Staff is recommending that the Commission approve the "Agreement For Advance Of Measure "A" Local Streets and Roads Funds" for the City of Perris in the amount of $1,900,000. 9A6. Investment Report for Quarter Ending June 30, 1997. Overview For review is the quarterly investment report as required by state law and Commission policy as well as the County's Investment Report for the month ending June 30, 1997. This item is for receive and file. 000004 Ill, I -- Hgenaa August 13, 1997 Page 5 9A7. Monthly Cost and Schedule Reports. Overview Material depicts the current costs and schedule status of contracts reported by routes, commitments, and cooperative agreements executed by the Commission. For each contract and agreement, the report lists the authorized value approved by the Commission, percentage of contract amount expended to date, and the project expenditures by route with status for the month ending June 30, 1997. This item is for receive and file. • 9B. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 9131. TRIP in the Coachella Valley. Overview The Measure "A" revenues came in slightly higher than anticipated in FY 1997 and there are $27,500 in unallocated Coachella Valley Specialized Transit funds. Staff from RCTC and SunLine agree that these additional funds should be programmed to the Transportation Reimbursement and Information Project (TRIP), bringing the total Coachella Valley support of TRIP to $47,500. This agenda item is requesting the Commission's approval of this program allocation. 9B2. SB 836 Consultant Contract Award. Overview Pursuant to the approved SB 836 funded project scope of services, staff seeks Commission approval to enter into a consultant contract to secure merchant discounts and produce related marketing products in an amount not to exceed $15,000 as part of "Team Ride", a commuter club for San Bernardino County residents. Team Ride has been developed as a sister project to the Commission's Club Ride to provide unlimited local merchant discounts to long term ridesharers. Based on negotiations, staff proposes that standard contract language be amended to allow the consultant to indemnify the Commission up to the value of insurance ($1 M) required to be carried by the consultant. 9B3. Appointment to the Citizens' Advisory Committee/Social Service Transportation Advisory Council. Overview Staff is recommending that the Commission appoint Richard Galope to the Citizens' Advisory Committee/Social Service Transportation Advisory Council with a term expiration in August 2000. 000005 rat., I - Agenoa August 13, 1997 Page 6 9B4. FY 1996-97 SB 821 Program Extension for the City of Banning. Overview The City of Banning was allocated 531,500 in FY 1996-97 SB 821 Bicycle and Pedestrian Facilities Project funds for the construction of sidewalk projects on Wilson Street, Alessandro Road, and Murray Street. The City of Banning is requesting a six-month extension to December 31, 1997 to complete the projects. 9B5. FY 1997-98 SB 821 Bicycle and Pedestrian Facilities Program Funding Recommendations. Overview In April, the Commission notified the cities, the county, and local school districts that an estimated $572,072 would be available for FY 1997-98 programming. The Commission received 71 proposals from 17 agencies requesting a total of $1,973,869. Presented is the SB 821 Evaluation Committee's recommendation to fund 20 projects for a total of $684,800. 9C. Consent Calendar - Highways/Local Streets and Roads. 9C1. FY 1998-2002 Measure "A" Five Year Capital Improvement Program for Local Streets and Roads - Cities of Blythe, City of Palm Springs and Rancho Mirage. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five year plan on expenditure of fund in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the approved Plan must also be approved by the Commission. Presented for approval are Blythe, Palm Springs, and Rancho Mirage's FY 1998-2002 Measure "A" Five Year Capital Improvement Plans. 9C2. Approval of: 1) Revised Expenditure Plan for Highway 111 Projects in the City of Palm Desert; 2/ MOU's for Funding and Joint Development of Highway 111 Improvements at Monterey, Portola, and San Pablo. Overview Staff is recommending that the Commission: 1) Approve the Measure "A" expenditure plan change for Highway 111 such that Monterey is advanced from Tier II to Tier I and that both San Luis Rey and El Paseo/Cabrillo be moved back from Tier I to Tier II. There is no change to the total amount authorized for the City of Palm Desert for Highway 1 1 1 improvements under Measure "A"; and, 2) approve the three proposed memorandums of understanding for the funding and joint development of State Highway 1 1 1 improvements at Monterey, Portola, and San Pablo subject to RCTC Legal Counsel review and approval. 000006 1 L. Agenaa August 13, 1997 Page 7 9D. Consent Calendar - Rail. 9D1. Request for Matching Funds for the Corona Depot. Staff is recommending that the Commission approve the $10,000 matching funding for the rehabilitation of the Corona Depot. The source is proceeds from management of RCTC owned rail property. 9D2. Intercity and High Speed Rail Update. Overview For receive and file, are recent activities regarding Intercity Passenger Rail Service and the Ad Hoc High Speed Rail Task Force. 9D3. Metrolink Monthly Report. Overview The most recent Metrolink operating and departmental reports on various activities are presented for Commission review. This item is for receive and file. 9E. Consent Calendar - Service Authority For Freeway Emergencies (SAFE). 9E1. Quarterly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the quarter ending June 30, 1997 are presented to the SAFE Board for receive and file. 10. CLOSED SESSION. 10A. Initiation of Litigation Pursuant to Subdivision (c): Number of Potential Cases: 1 10B. Conference with Real Property Negotiator Pursuant to Section 54956.8: Property: Adjacent to and easterly of BN&SF tracks between Fourteenth and University Streets. Negotiating Parties: Agency - RCTC Executive Director, Legal Counsel Property Owner - City of Riverside Under Negotiation: Price; Terms of Payment 10C. Conference with Rea/ Property Negotiator Pursuant to Section 54956.8: Property: 3080 Twelfth Street, Riverside, CA Negotiating Parties: Agency - RCTC Executive Director, Legal Counsel Property Owner - Steve Barnes, ATCO Representative Under Negotiation: Price; Terms of Payment 11. ADJOURNMENT. The next Commission meeting is scheduled to be held on September 10, 1997 at 2:00 p.m. Hgenaa August 13, 1997 Page 7 9D. Consent Calendar - Rail. 9D1. Request for Matching Funds for the Corona Depot. Staff is recommending that the Commission approve the $ 10,000 matching funding for the rehabilitation of the Corona Depot. The source is proceeds from - management of RCTC owned rail property. 9D2. Intercity and High Speed Rail Update. Overview For receive and file, are recent activities regarding Intercity Passenger Rail Service and the Ad Hoc High Speed Rail Task Force. 9D3. Metrolink Monthly Report. Overview The most recent Metrolink operating and departmental reports on various activities are presented for Commission review. This item is for receive and file. 9E. Consent Calendar - Service Authority For Freeway Emergencies (SAFE). 9E1. Quarterly Call Box Update. Overview The operational statistics for the Riverside County Motorist Aid Call Box System for the quarter ending June 30, 1997 are presented to the SAFE Board for receive and file. 10. CLOSED SESSION. 10A. Initiation of Litigation Pursuant to Subdivision (c): Number of Potential Cases: 1 10B. Conference with Rea/ Property Negotiator Pursuant to Section 54956.8: Property: Adjacent to and easterly of BN&SF tracks between and University Streets. 10C. Conference with Real Property: Negotiating Parties: Under Negotiation: 11. ADJOURNMENT. The next Commission meeting is scheduled to be held on September 10, 1997 at 2:00 p.m. 00U0 0 Fourteenth Property Negotiator Pursuant to Section 54956.8: 3080 Twelfth Street, Riverside, CA Agency - RCTC Executive Director, Legal Counsel Property Owner - Steve Barnes, ATCO Representative Price; Terms of Payment