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09 September 10, 1997 Commission.RIVERSIDE COUNTY TRANSPORTATION r'^ " http://www.rctc.org File RIVERSIDE COUNTY TRANSPORTATION CON 3560 UNIVERSITY AVENUE, SUITE 1 C RIVERSIDE, CALIFORNIA 92501 WEDNESDAY, SEPTEMBER 10, 1997 2:00 P.M. AGENDA 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. APPROVAL OF MINUTES. 4. AGENDA ADDITIONS/DELETIONS. 5. PROCLAMATION FOR THE SUNLINE TRANSIT AGENCY FOR THEIR 20TH ANNIVERSARY. Overview The Commission will present a plaque to the SunLine Transit Agency to commemorate their 20th . anniversary at the meeting. 6. ENVIRONMENTALLY SENSITIVE CORRIDOR PLANNING PROCESS. Overview Commissioner Tom Mullen, Mark Pisano-SCAG, and Pete Dangermond-Dangermond & Associates, will make a presentation on this item at the meeting, for discussion and/or action. 7. ENHANCED TRAFFIC MONITORING PROGRAM - NEEDS ASSESSMENT. Overview At the April meeting, RCTC approved the replacement of the Congestion Management Program's (CMP) Land Use Coordination Element with an Enhanced Transportation System Monitoring Element. This item is a proposal to develop an Enhanced Transportation System Monitoring Element for the CMP to comply with federal planning and funding requirements. 8. CONSULTANT AGREEMENT WITH GLADSTEIN AND ASSOCIATES IN SUPPORT OF THE INTERSTATE CLEAN TRANSPORTATION CORRIDOR PROJECT. Overview The Commission's adapted FY 97/98 budget included an air quality goal to facilitate public and private investments in clean air technology. In support of that goal, one objective committed financial support and staff participation in the Interstate Clean Transportation Corridor (ICTC) project to facilitate the location of clean fuel infrastructure and deployment of clean fuel equipment along designated corridors in Riverside County. Pursuant to the objective, staff recommends the allocation of $25,000 to Gladstein and Associates to implement specific work tasks as defined in the ICTC Phase II proposal. ©0J001 RCTC Agenda September 10, 1997 Page 2 9 ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 9A. 1998 STIP Fund Estimate and Transportation Programming Policy Options. Overview The Department of Transportation has released the Fund Estimate in preparation for development of the FY 1998 State Transportation Improvement Program (STIP). The information in the Fund Estimate provides the amount of projected revenues available for project programming for the next seven year STIP period.' It is recommended that the Commission pursue the 1998 STIP Strategy and subsequent equity adjustment as proposed. 9B. Proposed RCTC Support Group for STIP Delivery. Overview Staff is recommending that the Commission: 1) Authorize the Executive Director to enter into negotiations with Caltrans and the Business, Transportation and Housing Agency on a Cooperative Agreement to provide Professional Engineering Support Services for STIP projects using local civil service employees; and, 2) seek participation from SANBAG to provide broader support to Caltrans District 8. 9C. Call for Projects for the FY 1998 Transit Capital Improvement (TCI) Program. Overview The Department of Transportation has released the call for projects for the FY 1998 Transit Capital Improvement (TCI) Program. Projects are solicited from each county for the program which adopted each in March. The Chairman is asked to appoint an evaluation review committee (three Commissioners) for the project evaluation process for Riverside County. 9D. Transportation Commission Representation on the SCAG Regional Council. Overview Since the special SCAG General Assembly will be held prior to RCTC's October meeting, a response is required during this meeting. RCTC should consider the SCAG Regional Council proposal and determine if it is acceptable or if proposed revisions should be made for action by the full General Assembly. 9E. Proposed Analysis of the "Physics Alternative" Related to SCAG's Draft Regional Transportation Plan. Overview Staff is recommending that the Commission: 1) Authorize a budget adjustment and corresponding amendments to contracts with Valley Research and Planning Associates (49%) and TransCore (51 %) for proportionate shares of a total of $60,000 to provide technical modeling support for analysis of the "Physics Alternative" to SCAG's draft Regional Transportation Plan; and, 2) seek proportionate reimbursement of costs from other county transportation commissions within the SCAG region. 00J002 i RCTC Agenda September 10, 1997 Page 3 9F. Update on WRCOG (1) Consideration of Functions and Relationships with Other Agencies and (2) Internal Administrative Matters; Relation to RCTC Support. Overview Staff is recommending that the Commission: 1) Approve RTC providing accounting support services to WRCOG for reimbursement as proposed; 2) Authorize WRCOG to share space with RCTC for the balance of FY 97-98, including rental of additional space at our current offices. No direct charge would be made to WRCOG, but incremental costs for additional space is proposed to be funded from budgeted but unprogrammed LTF planning funds for Western County programs; and, 3) Approve an additional $47,000 of LTF planning funds for WRCOG for the second quarter of FY 1997-98. The WRCOG Overall Work Program and Budget has already been submitted and it sufficiently justifies this funding. 9G. Upcoming FY 97-98 Conferences. Overview A proposed list of conferences and the numbers of Commissioners to participate are submitted for approval. 9H. Commissioners/Executive Director Report. Overview This item is placed on the agenda to provide Commissioners/Executive Director the opportunity to report on activities representing the Commission. 10. CLOSED SESSION (If Needed). 10A. Public Employee Performance Evaluation, Pursuant to Section 54957. Title of Position: Executive Director 11. EXECUTIVE DIRECTOR'S CONTRACT. Overview The Personnel Committee will meet before the Commission meeting. They will make an oral presentation on their recommendation(s) on the Executive Director's contract which may include but not limited to, salary/benefits, responsibilities, etc. 12. TRANSIT/RIDESHARE/BICYCLE. 12A. RTA Audit Issue. Overview In keeping with prior guidance from the Commission, it is recommended that the Commission withhold the allocation of funds to RTA until such time that RTA management provides unconditional assurance of compliance of RCTC's audit procedures. 00J003 RCTC Agenda September 10, 1997 Page 4 13. HIGHWAYS/LOCAL STREETS AND ROADS. 13A. Proposal to Appoint a Route 74 Citizens' Committee. Overview Staff is recommending that the Commission review, discuss and/or take action on City of Perris' request to appoint a Route 74 citizens' committee. 14. RAIL. 14A. Purchase of Santa Fe Depot. Overview Included in the agenda packet is the structural analysis and the cost breakdown information for rehab work to be done on the Santa Fe Depot. It is recommended that the Commission purchase the Santa Fe Depot to house its Metrolink crews. 15. CONSENT CALENDAR - All matters of the Consent Calendar will be approved in a single motion unless a Commission member requests separate action on specific items. 15A. Consent Calendar - Administrative/Financial Items. 15A 1. Status of 1998 RTIP Development. Overview A second delay with Caltrans Headquarters' completion of the State Highway portion of the 1998 RTIP database could impact the SCAG region conformity finding status. 15A2. Performance Evaluation Proposal Review Committee. Overview It is recommended that: 1) the Budget & Finance Committee be designated as the Performance Evaluation Proposal Review Committee for the Commission's Triennial Performance and Management Audit; and, 2) the Short Range Transit Plan Ad Hoc Committee be designated as the Performance Evaluation Proposal Review Committee for the Transit Operators' Triennial Performance Audit. 15A3. Legislative Positions and Washington/Sacramento Reports. Overview It is recommended that the Commission approve the legislative positions as proposed by the Legislative Committee. For information, the Washington/Sacramento reports are included in the agenda packet. 0061004 RCTC Agenda September 10, 1997 Page 5 15A4. Single Signature Authority Report. Overview For the six month period ending June 30, 1997, three contracts were executed under single signature authority granted to the Executive Director by the Commission. Those contracts are outlined on the attached report. There was approximately S29,000 in unused and expired capacity at June 30, 1997. This item is for receive and file. 15A5. Quarterly Financial and Cost & Schedule Reports. Overview Presented are Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending June 30, 1997. Also, attached is the cost and schedule status of the Measure A Contracts. The contracts are segregated by Measure A Plan category and includes Highway, Rail and other Plans and Programs. The cost information includes Commission authorized funds to date, contractual commitments to date, current monthly expenditures, and total expenditures to date. The cost and schedule reports are through the month ending July 31, 1997 prepared by Bechtel Civil, Inc. This item is for receive and file. 15A6. Direction to Advertise a Request for Proposal (RFP) to Select a New Programmer to Maintain RCTC's Various Data Base Programs. Overview It is recommended that the Commission direct staff to move forward with a selection process that will identify an individual or firm to provide continue maintenance and creation of additional RCTC databases on an as needed basis. 156. Consent Calendar - Highways/Local Streets and Roads. 15B1. Cathedral City Route 111 Project CVAG Regional Arterial Program Loan. Overview It is recommending that the Commission approve programming an additional $1 million in Measure A Highway Funds for the Route 111 Tier II Highway Improvement for the Cathedral City Route 111 Project. Approval is subject to either by CVAG advancing these funds to Cathedral City from the CVAG TUMF/Regional Arterial Program or arrangements with Cathedral City to use Commercial Paper to be reimbursed by the'RCTC from the Measure A Highway Program in 1999 - 2001. 00 0UZ3 RCTC Agenda September 10, 1997 Page 6 1582. Amendment to FY 1998-2002 Measure "A "Five -Year Capital Improvement Plan for the City of Palm Desert. Overview The Measure "A" Ordinance requires each recipient of streets and roads monies to annually provide to the Commission a five-year plan on how those funds are to be expended in order to receive disbursements for local streets and roads. Any subsequent additions, deletions, or substitutions to the Plan must also be approved by the Commission. The City of Palm Desert is requesting Commission approval to amend their previously approved FY 1998-2002 Plan. 15C. Consent Calendar - Transit/Rideshare/Park-N-Ride/Bicycle. 15C 1. FY 1997-98 Section 5310 Allocations -Cycle 29. Overview The FTA Section 5310 program provides capital grants for the purpose of assisting agencies to meet the transit needs of seniors and persons with disabilities. The program provides funding on an 80%federa1/20%local match basis. The California Transportation Commission awarded a total of $421,855 0337,484 federal) in capital projects to Riverside County non-profit agencies in the FY 1997-98 program. 15C2. Inland Empire Commuter Services Employer Marketing Campaign Update. Overview A FY 96/97 work plan task for the Commission's Inland Empire Commuter Services project was to produce and distribute two rideshare marketing campaigns for voluntary implementation by employers. This receive and file agenda item provides comparison information regarding the two campaigns, "Make A Rideshare Resolution" and "Spring Into Action", highlighting various factors affecting the campaigns. 15D. Consent Calendar - Rail. 15D1. Direction to Advertise Plans and Specifications for Construction of Riverside Station South Side Platform and Pedestrian Overcrossing. Overview It is recommended that the Commission direct staff to advertise the Southside Platform and Pedestrian Overcrossing for construction and bring back to the Commission the results of the bidding for contract award to the lowest,. responsive bidder. Final project award will be contingent upon finalization of all right-of-way issues with adjacent property owners. 014)006 RCTC Agenda September 10, 1997 Page 7 15D2. Award of Design Contract for Pedestrian Overcrossings and Station Electronic Surveillance Systems at the La Sierra and West Corona Metrolink Rail Stations. Overview It is recommended that the Commission award the design contract for pedestrian overcrossings and station electronic surveillance systems at the La Sierra and West Corona Metrolink Rail Stations to F. R. Harris for an amount of $257,339, with a contingency of up to $38,600 115%), for a total.amount of $295,939. A standard consultant agreement will be used and reviewed by Legal Counsel. 15D3. Rail Program Update. Overview Information on intercity and high speed passenger rail and Metrolink schedule changes, including the most recent operating reports, will be included in the agenda package for Commission review. This item is for receive and file. 15E. Consent Calendar - Intelligent Transportation Systems. 15E1. Inland Empire Intelligent Transportation Systems Strategic Plan -Executive Summary. Overview 16. ADJOURNMENT. For receive and file is the draft Executive Summary of the Inland Empire Intelligent Transportation Systems Strategic Plan. The Executive Summary hasl been reviewed by the Inland Empire ITS Technical Advisory Committee and will be reviewed by the RCTC Technical Advisory Committee on September 8th. This item is for information only. 00007 RIVERSIDE COUNTY TRANSPORTATION COMMISSION September 10, 1997 TO: Riverside County Transportation Commission FROM: Naty Kopenhaver, Clerk of the Commission SUBJECT: Possible Conflicts of Interest Issues - RCTC Agenda of September 10, 1997 The September 10, 1997 agenda of the Riverside County Transportation Commission includes items which may raise possible conflicts of interest. An RCTC member may not participate in any action concerning a contract or amendment if a campaign contribution of more than $250 is received in the past 12 months from any entity or individual listed. AGENDA ITEM NO. 8, Consultant Agreement with Gladstein and Associates in Support of the Interstate Clean Transportation Corridor Project Contractor: Gladstein and Associates Cliff Gladstein, President Terres Unsoeld, Chief Executive Officer AGENDA ITEM NO. 15D2, Award of Design Contract for Pedestrian Overcrossing and Station Electronic Surveillance Systems at the La Sierra and West Corona Metrolink Rail Station Contractor: Frederick R. Harris David Levy, Vice President nk