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HomeMy Public PortalAboutPRR 16-2090Kelly Avery From: Chris O'Hare <chrischaregulfstream@gmail.com> Sent: Tuesday, January 12, 2016 8:29 PM To: Bill Thrasher Subject: Public Record Request - Lawns and Gardens records Attachments: Comm. Vehicles on Town Hall Prop. Jan 10, 2016.jpg; Construction parking on Town hall Property.pdf Dear Custodian of Records, This email is a singular request for a public record in the custody of the Town of Gulf Stream. Please respond to this public record request in a singular manner and do not combine this public record request with any other public record requests when responding to this request. Before making this public record request, I first searched the public records portion of your agency's website hoping I could locate the public record I seek without having to trouble you for it. Unfortunately I can not find the records I wish to examine. Please reference the two attachments to this email when responding to this request. I request you provide for my inspection the public records which are: Any public records related to the parking on Town property of the Lawns and Gardens of Palm Beach vehicles shown in the attached photo. Responsive records may include but not be limited to those records described in the Town policies which are the subject of the attached letter from Mr. Thrasher dated Jan 12, 2015 and regarding: Construction Parking Area. Responsive records may also include: I. The registered contractor associated with the parked Lawns and Gardens of Palm Beach vehicles. 2. The active Gulf Stream construction/permit project associated with the parked Lawns and Gardens of Palm Beach vehicles. 3. The working active contact telephone number associated with the parked Lawns and Gardens of Palm Beach vehicles. 4. Any traffic management plan associated with the parked Lawns and Gardens of Palm Beach vehicles. 5. Any business registration associated with the parked Lawns and Gardens of Palm Beach vehicles. 6. Any certificate of insurance naming the Town as Certificate Holder associated with the parked Lawns and Gardens of Palm Beach vehicles. 7. Any County Occupational License provided to the Town which is associated with the parked Lawns and Gardens of Palm Beach vehicles. S. Any appropriate registration fee paid to the Town associated with the parked Lawns and Gardens of Palm Beach vehicles. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Please take note of 6119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See 6119.01(2)(f), Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you anticipate the need to incur any costs that I would be statutorily required to pay in order to inspect these public records which would exceed $1.00 please notify me in advance of your incurring that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. The phrase Town of Gulf Stream used herein refers to the Town in its entirety including all employees, appointees, officials, assignees, counsel and consultants including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town Departments, Town Police Officers, Town Employees, Town Engineer, the law firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney, partner and employee members of that firm; the Town Counsel of Sweetapple, Broeker & Varkus including all attorney, partner and employee members of that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and employee members of that firm and any other entity associated with the Town and subject to public records law. The term public records used herein has the same meaning and scope as the definition of Public records adopted by the Florida Legislature as Statutes Chapter 119. A record that does not exist because of its disposition requires the creation of a disposition record. In all instances where you determine a record does not exist please determine if the record once existed and in its stead provide the disposition record for my inspection. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoharequlfstream(aD_gmail.com I I s COMMISSIONERS SCOTT W. MORGAN, BI9I or ROBERT W. CANCER Y7co-Mnror JOAN IC ORTHWEIN THOMAS hL STANLEY DONNA S. WHITE January 12, 2016 Chris O'Hare 2520 Avenue Au Soleil Gulf Stream, Fl. 33483 Re: Construction Parking Area Dear Mr. O'Hare, TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA fA > Telephane (561)2765116 Fat (561)777-0189 Towo 91ana9er N ILLL95111. THRASIIER Town Clerk RITA LTAYLOR Via email: chrisoharegulfstream@gmail .com I am responding to your "Sunday January 10, 2016 7:30 PM" email to me seeking information about parking at Town Hall in an area behind the Town Maintenance Building designated as "Construction Parking". Based on my understanding and interpretation of that email I provide you the following response and information. The grass temporary construction parking area you are referring to, located north of the maintenance building, is only available to registered contractors and/or those that work for the contractor, on a first come first serve basis. Parking on the paved areas is not allowed. To use the grass parking area, the contractor must be working on an active Gulf Stream construction permit/project. The contractor or person in charge must arrange for such parking privileges at Town Hall and must provide working contact telephone number(s) if not already known. In some instances, such as large work projects that require either a level II or level III Town approval, a "traffic management plan" must be approved by the Police Chief. A traffic management plan may include requiring parking of employee's vehicle in this parking area. Business registrations can be obtained at Town Hall with a certificate of insurance naming the Town as the Certificate Holder, a copy of your county occupation license and an appropriate registration fee depending on the information contained in your county occupation license. William H. Thrasher Town Manager 100 SEA ROAD, GULF STREAM, FLORIDA 33483 ACORH CERTIFICATE OF LIABILITY INSURANCE OATE(MMIDD/VYYY) 10/9/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCERNTA AGTS INSURANCE SERVICES 6586 Hypoluxo Rd #333 Lake Worth, FL 33467 TDen' Marie Testai PHONE .(561)868-5626AXIAIC (561)868-5629 AMAIL DDRESSenasetestai gma> .com INSURERS AFFORDING COVERAGE NAICk INSUPERALloyd's of London INSURED LAWNS & GARDENS OF PALM BEACH, LLC 4107 Tuscany Way Boynton Beach, Fl. 33435 INSURERS. Technology Insurance Company 39071 CIBFL0002772 PINSURERD. INSURER INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCEP LI Y YF LI Y X LIMITS A GENERAL LIABILITY $ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OOCCUR CIBFL0002772 02-16-1502-16-16 EACH OCCURRENCE $ 1 000 000 PREMISES IFe occUffe,m)$ 100 000 MED EXP An ane arson s 5,000 PERSONAL B ADV INJURY $ 1,000,000 GENERAL AGGREGATE s 2,000,000 GENL AGGREGATE $ POLICY LIMITAPPLIES 17 PRO- M PER LOT$ PRODUCTS - COMP/OP AGG $ INCLUDED AUTOMOBILE LIABILITY ANYAUTO ALLOWNED SCHEDULED AUTOS AUTOS(Parw HIRED AUTOS NON -OWNED AUTOS COMSINED SINGLE LIMIT BODILY INJURY (Per person) S BODILY INJURY etlentl $ TY DAMAGE$ S UMBRELLA LIAR EXCESS LIAR HOCCUR CLAIMS -MAGE EACH OCCURRENCE S AGGREGATE $ DEC B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY, ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICERIMEMBER EXCLUDED? O (Mandatory In NH) If eadae?IDauidolOPERATIONS500 RI NIA TWC3461658 03 -OS -1503-05-16 X WC STATU- OTH IMI E.L. EACH ACCIDENT $ 100/000 E.L. DISEASE - FA EMPLOYEE $ / A - DDD DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (Attach ACORD 11)1,Additional Remarks Schedule. if more space Is required) Town of Gulf Stream 100 Sea Road Gulfstream, Fl. 33483 ACORD 25 (2010/05) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED © 1988-2010 The ACORD name and logo are registered marks of ACORD All rights reserved A N N_E EX, Ci A N N_O_N P.O. Box 3353, West Palm Beach, FL 33402-3353 �T ' AT" CONSTITUTIONAL TAX COLLECTOR www.pbclax.COm Tel: (561) 355-2264 1 Seraing Palm Beech County 9147 CARMA DR BOYNTON BEACH, FL 33437-00 0 Serving you. TYPEOFBUSINESS OWNER CERTIFICATIONp M/DATEPAID AMTPAID BILLp Sfi-0030 LAWN MAINTENANCE LAWNS d GARDENS OF PALM BEACH LLC 15.8577 -07!!7115 f73.00 B4OV(1513 This document is valid only when receipted by the Tax Collector's Office. B1-55 LAWNS & GARDENS OF PALM BEACH LLC LAWNS & GARDENS OF PALM BEACH LLC PO BOX 1300 BOYNTON BEACH, FL 334251300 u11u�11u1u1n111rlrinn11u11�11m111n STATE OF FLORIDA PALM BEACH COUNTY 2015/2016 LOCAL BUSINESS TAX RECEIPT LBTR Number: 200602939 EXPIRES: SEPTEMBER 30, 2016 This receipt grants the privilege of engaging in or managing any business profession or occupation within its Jurisdiction and MUST be conspicuously displayed at the place of business and in such a manner as to be open to the view of the public. Town of Gulf Stream, Florida 100 Sea Road, Gulf Stream, FL 33483 OCCUPATIONAL REGISTRATION NOTE: This registration is issued upon proof of the issuance of a valid COUNTY BUSINESS TAX RECEIPT and STATE CERTIFICATION if applicable. Type: Lawn Maintenance Qualifier: Marcello Salvo Tag #1 1105-1109 Tag #2 Tag #3 Contractor: Phone: (561)436-0314 Registration: 0504 Expires: 9/30/2016 Lawns & Gardens of PB LLC Insurance: CIBFL0002772 Expires: 2/16/2016 P O Box 1300 Workers Comp: TWC3461658 Expires: 3/05/2016 Boynton Beach FL 33425 Fee Paid: 35.00 10/19/2015 Commencing 10/1/2015 and ending 9/30/2016 Decals must be placed on the rear, drivers side bumper of company vehicles. �2 "' V Issued By: TOWN TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 27, 2016 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: GS #2090 (Lawns and Gardens records) Any public records related to the parking on Town property of the Lawns and Gardens of Palm Beach vehicles shown in the attached photo. Responsive records may include but not be limited to those records described in the Town policies which are the subject ofthe attached letterfrom Mr. Thrasher dated Jan 12, 2015 and regarding: Constniction Parking Area. Responsive records may also include: 1. The registered contractor associated with the parked Lawns and Gardens of Palm Beach vehicles. 2. The active Gulf Stream construction/permit project associated with the parked Lawns and Gardens of Palm Beach vehicles. 3. The working active contact telephone number associated with the parked Lawns and Gardens of Palm Beach vehicles. 4. Any traffic management plan associated with the parked Lawns and Gardens of Palm Beach vehicles. 5. Any business registration associated with the parked Lawns and Gardens of Palm Beach vehicles. 6. Any certificate of insurance naming the Town as Certificate Holder associated with the parked Lawns and Gardens of Palm Beach vehicles. 7. Any County Occupational License provided to the Town which is associated with the parked Lawns and Gardens of Palm Beach vehicles. 8. Any appropriate registration fee paid to the Town associated with the parked Lawns and Gardens of Palm Beach vehicles. Dear Chris O'Hare [mail to: chrisohareaulfstream(ia gmail.coml, The Town of Gulf Stream received your original public records request on January 12, 2016. You should be able to view your request at the following link htti)://www2.gulf- stream.org/weblink/O/doc/75939/Pagel.aWxx. In future correspondence, please refer to this public records request by the above referenced numbers. For parts 1, 3, 5, 6, 7, & 8, the responsive documents can be found at the same above link. For parts 2 and 4, there are no such records. You can also find responsive documents by going to www.gulf-stream.org click on "Find a Town Record", click on "Finance", click on "Accounts Payable", click on "Invoices", click on the desired year, then click on "L", then find the folder named "Lawns & Gardens". There you will find all the invoices and payments in which the Town has paid for services. We consider this closed. Respectfully, Town Clerk, Custodian of the Records