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Home My Public Portal About09-7408 Safe Neighborhoods Bond Grant Sponsored by: City Manager RESOLUTION NO. 0 9-7 4 0 8 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, RATIFYING THE ACTION OF THE CITY MANAGER IN EXPENDING AWARDED GRANT FUNDS FROM THE MIAMI-DADE COUNTY SAFE NEIGHBORHOODS BOND GRANT PROGRAM IN THE AMOUNT OF SEVENTEEN THOUSAND SEVEN HUNDRED FORTY DOLLARS ($17,740.00) FOR LANDSCAPING AND IRRIGATION IMPROVEMENTS TO THE SHERBONDY PARK PAVILION PROJECT, PAYABLE FROM ACCOUNT NO. 72-572630 WHEREAS, on October 8, 2008, the City Commission of the City of Opa-locka ("City Commission") adopted Resolution 08-7374, authorizing the City Manager to expend grant funds from the Miami-Dade County Safe Neighborhoods Bond Grant Program in the amount of One Hundred Twelve Thousand Eight Hundred Eighty Dollars and Sixteen Cents ($112,880.16), to be used for the construction of a recreational pavilion at Sherbondy Park; and WHEREAS, additional landscaping and irrigation improvements were needed to complete the Sherbondy Park Pavilion Project; and WHEREAS, due to the December 31, 2008 deadline for the expenditure of grant funds from the Miami-Dade County Safe Neighborhoods Bond Grant Program, the Interim City Manager authorized the expenditure of the awarded grant funds prior to the December 31, 2008 deadline, in the amount of Seventeen Thousand Seven Hundred and Forty Dollars ($17,740.00) for landscaping and irrigation improvements to the Sherbondy Park Pavilion Project; and WHEREAS, the City Commission desires to ratify the action of the City Manager in authorizing the expenditure of the Miami-Dade Safe Neighborhood Program grant funds prior to Resolution No. 09-7408 the December 31, 2008 deadline, for landscaping and irrigation improvements to the Sherbondy Park Pavilion Project. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1,. The recitals to the preamble are hereby incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby ratifies the action taken by the City Manager in expending grant funds from the Miami-Dade County Safe Neighborhoods Bond Grant Program in the amount of Seventeen Thousand Seven Hundred and Forty Dollars ($17,740.00) for landscaping and irrigation improvements to the Sherbondy Park Pavilion Project, payable from Account Number 72-572630. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 14 day of JANUARY AO' 201 J 1 '' ' LLEY • f 1 R Attest: Approved as to form and legal suf iency: V: I Deborah S. Irby Burnadette Norris-Weeks City Clerk City Attorney Moved by: HOLMES Seconded by: JOHNSON Commission Vote: 4-0 Commissioner Tydus: NOT PRESENT Commissioner Holmes: YES Commissioner Johnson: YES Vice-Mayor Taylor: YES Mayor Kelley: YES ova LOC,f4_. a 9 C n Oq"4 "� City Commission Agenda Item Request TO: Joseph L. Kelley, Mayor Myra Taylor, Vice Mayor Timothy Holmes, Commissioner Dorothy "Dottie"Johnson, Commissioner Rose Tydus, Commis ' FROM: Bryan er ''' y an K. �_ City .141e.,-as,:r RE: 4.1e Neighborhood Bond Grant Program—City of Opa-locka Recreation DATE: December 29, 2008 REQUEST: Management is requesting ratification for the expenditure of seventeen thousand seven hundred and forty ($17,740) in landscaping improvements surrounding the new construction of the recreational pavilion at Sherbondy Park. These improvements include the installation of an irrigation system, sod placement, and assorted plants. LEGISLATIVE HISTORY: - March 12, 2008 the City of Opa-locka Commission accepted a grant from Miami-Dade County's Safe Neighborhood Bond Grant program in the amount of One Hundred and Sixty Three Thousand Dollars ($163,000) by Resolution #08- 7239. Account No. 72-572630 - October 8, 2008 the City of Opa-locka Commission accepted a bid by Advanced Recreational Concepts (ARC) in the amount of One Hundred Twelve Thousand Eight Hundred Eighty Dollars and Sixteen Cents ($112,880.16) for the purchase and installation of a recreational pavilion at Sherbondy Park by Resolution #08- 7374. Account No. 72-572630 DESCRIPTION: The City was successful in receiving One Hundred and Sixty Three Thousand Dollars ($163,000) from the Miami-Dade County's Safe Neighborhood Bond Grant Program. These funds are being used for the construction and installation of a recreational pavilion at Sherbondy Park. This will allow the citizens of our"Great City to enjoy recreational and social opportunities in the form of baby showers, birthday parties,picnics, and family gathering in a state of the art pavilion that will have the ability to hold over eighty (80) persons. This will also allow the Mayor, Vice Mayor, and Commission to host community events, saving the City thousands of dollars in tent rentals. It will feature running water hook ups, BBQ grills, decorative seating, and lighting. One hundred percent of the One Hundred Sixty Three Thousand Dollars ($163,000)has been encumbered and protected from recapture. FINANCIAL IMPACT: This project will have a minimum impact on the City's FY 2008 budget given that it is a reimbursable grant. The long term maintenance of the pavilion will become the responsibility of the City of Opa-locka Public Works Department. Funds will be taken from: Account No. 72-572630. IMPLEMENTATION TIME LINE: The grant was accepted by our Mayor and City Commission on March 12, 2008. Upon adoption, staff began the process of identifying contracts throughout the state that were already competitively advertised and awarded to companies for the installation of recreational shelters. Advanced Recreational Concepts (ARC) was selected in October 2008 and was placed and received approval on the City Commission's Agenda. The placement of the pavilion had to flow with the overall architectural design of the Sherbondy Village Project. Consequently, the contractor was unable to move forward with the shelter's architectural design due the uncertainty of the shelter's placement. However, the shelter is now complete and fully erect at Sherbondy Park and is awaiting landscaping improvements for the final stages of project completion, which is December 31, 2008. RECOMMENDATION: Staff recommends that the City Commission approve the ratification of this expenditure of Seventeen Thousand Seven Hundred and Forty Dollars ($17,740) in landscaping improvements for the Sherbondy Park Pavilion. All grant funds must be encumbered by December 31, 2008 or funding will be eligible to be recaptured by Miami-Dade County. Attachments: Resolutions#08-7239 and#08-7374 Three bid proposals: • Hurricane Irrigation System Inc. • E& S landscaping Service,Inc. • My Lawn Service Prepared by: Starex Smith Sponsored by: City Manager Resolutions No. 08-7239 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ACCEPTING AN AWARD OF ONE HUNDRED SIXTY-THREE THOUSAND DOLLARS ($163,000.00) FROM MIAMI-DADE COUNTY OFFICE OF CAPITAL IMPROVEMENTS (SAFE NEIGHBORHOOD PARKS BOND PROGRAM) FOR FY 2008; FURTHER AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE THE NECESSARY AGREEMENT(S), IN SUBSTANTIALLY THE FORM HERETO, TO EFFECTUATE SAID GRANT AWARD WHEREAS, the Miami-Dade County Office of Capital Improvements (Safe Neighborhood Parks Bond Program) has awarded funds to the City of Opa- locka, Florida, for FY 2008, for the construction of a recreation shelter with landscaping and irrigation at Sherbondy Park. WHEREAS, it is necessary for the City Commission to authorize the City Manager to enter into and execute the necessary agreement(s) for said grant award, in order to accept the funding. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission hereby accepts funds for fiscal year 2008 for the City of Opa-locka Department of Parks & Recreation in the amount of One Hundred Sixty-Three Thousand Dollars ($163,000.00)from Miami-Dade County Capital Improvement (Safe Neighborhood Bond Program) Resolution No. 08- 7239 Section 3. The City Manager is hereby authorized to enter into and execute the necessary agreement(s) in substantially the form attached hereto, to effectuate the grant award. PASSED AND ADOPTED THIS 12 day of MAR 2008. �1 '/ MAY* " Attest t• Approved as to form and legal sufficiency: - 0 ek 1 � ITY C ST. *SE' 'rS. GELLER ACTIN CITY ATTORNEY V /d, �d f DATE Moved by: VICE MAYOR JOHNSON Seconded by: COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Tydus: YES Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson YES Mayor Kelley YES C:\JRBDocs\resolutions\MDC Capital Improvements SNP Grant Sponsored by: City Manager RESOLUTION NO. 08-7 3 7 4` A RESOLUTION OF THE CITY COMMISSION OF THE CITY OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND AWARDED GRANT FUNDS FROM THE MIAMI-DADE COUNTY SAFE NEIGHBORHOODS BOND GRANT PROGRAM FOR THE SHERBONDY PARK PAVILION PROJECT, PIGGYBACKING THE CITY OF JACKSONVILLE CONTRACT #SC-0511-06 BETWEEN THE CITY OF JACKSONVILLE AND ADVANCED RECREATIONAL CONCEPTS, AND ACCEPTING THE QUOTE FROM ADVANCED RECREATIONAL CONCEPTS IN THE AMOUNT OF ONE HUNDRED TWELVE THOUSAND EIGHT HUNDRED EIGHTY DOLLARS AND SIXTEEN CENTS ($112,880.16), PAYABLE FROM ACCOUNT NO. 72- 572630. WHEREAS, the City of Opa-locka ("City") passed and adopted Resolution 08-7239 accepting an award of grant funds by the Miami-Dade County Safe Neighborhoods Bond Grant Program in the amount of One Hundred Sixty Three Thousand Dollars and no cents ($163,000.00), to be used for the construction of a recreational pavilion at Sherbondy Park; and WHEREAS, the City Manager is requesting authorization to expend a significant portion of the awarded grant funds for the Sherbondy Park pavilion project; and WHEREAS, the City desires to piggyback the City of Jacksonville contract #SC-0511- . 06 and accept the price quote from Advanced Recreational Concepts; and WHEREAS, the City Commission has determined that the expenditure of funds for the construction of the pavilion at Sherbondy Park is in the best interests of the citizens and residents of Opa-locka. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble are hereby incorporated by reference. Resolution No. 0 8-7 3 7 4 Section 2. The City Commission of the City of Opa-locka hereby piggybacks the City of Jacksonville contract#SC-0511-06, accepts the price quote from Advanced Recreational Concepts and authorizes the City Manager to expend grant funds from the Miami-Dade County Safe Neighborhoods Bond Grant Program in the amount of One Hundred Twelve Thousand Eight Hundred Eighty Dollars and Sixteen Cents ($112,880.16), to be used for the construction of a recreational pavilion at Sherbondy Park, payable from Account No. 72-572630, in a contract form acceptable to the City Attorney. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 8 day of OCTOBER , 2008. JOSEPH L. KELL Y MAYOR Attest: Approved as to form and legal sufficiency: Deborah . Irby B adette No s-Weeks City Clerk ity Attorney Moved by: JOHNSON Seconded by: MILLER Commission Vote: 5-0 Commissioner Tydus: YE'S Commissioner Holmes: YES Commissioner Miller: YES Vice-Mayor Johnson: YES Mayor Kelley: YES i ivvi vivre vn vivv.. .. v r_ HURRICANE IRRIGATION.S. INC. 2GCB DEC 30 P 12: 36 Invoice 5111 NW 159 ST Date Invoice# Miami Gardens FL C MANAGER THE L 305 819-8440 Fax 305 828-9996 CITY Y R 12r3oisoos 183 Bill To City of Opa-Locks 780 Fisherman St.Suite 334 Opa-Locka,FI.33054 Attn:Slarex Purschace. 0 Rep project/name Sherbondy park Lan... Description Install New irrigation system off city water with Rain bird 5004 series pop-up sprinkles heads,shrub riser spray heads,Rain bird PGA solenoid valve,Rain bird ESP LX Irrigation controller,Irrigation pvc pipe and sch 40 Fittings and 100%overlap watering. Install new Landscape.with assored plants bougainvillea dwarf,Wax Jesmin,Counting grass and two cassias trees. Install sod as per plan and specs • Thank you ror your business. Total __ 317.740.00 • gING SAC, E & S Landscaping Service, Inc. -� � 640 NW 95th Street - Miami, FL 33150 " www.eandslandscaping.com ' " Dade: (305) 757-5260 - Brow: (954) 567-1169 - Fax: (305) 757-0789 2 {4 4[ �4, 4 DATE: December 12, 2008 CLIENT: City of Opa Locka 12950 NW 42 Ave Opa Locka,FL 33054 o -T1 ° z r-) ATTN: Fernand Thony ;F r; w ADDRESS:Landscaping Improvement Sherbondy Park Shelter Site m SCOPE OF WORK LANDSCAPE INSTALLATION: To furnish and install irrigation to support landscaping. $7310.00 To furnish and install 21,000 sq ft of sod. $8310.00 (Please note,if additional sod is needed,the price for installation is$0.45 per sq ft.) To furnish and install landscaping: 3 robellini's and various plants. $1225.00 To grade property removing existing landscaping and installing new landscaping $3600.00 COST $20,445.00 E4 _ ij re; ifb•-+"; My Lawn Service Complete Maintenance The Right Way •— 17620 S.W. 174 St. -4440,4 Miami, FL 33187 Marina Ojeda. a December 11,2008 PROPOSAL 5 rn co CITY OF OPA LOCKA 780 Fisherman Street Opa Locka,Florida 33054 rti SCOPE: The scope of this project is to re-sod 21,000 sq ft of sod, install sprinkler system to cover all areas of new sod and landscape. Install new landscape at beginning of sidewalk that walks onto Monument Gazebo resting area. JOB DESCRIPTION: 45—Pallets of Floratan Sod,prepare bed preparation to install new sod, grade and level, delivery and installation of new sod.Approximately 21,000 sq ft. • Install new sprinkler system to cover area assigned for sodding and landscaping. 1. Install 60 Rainbird Rotors,with all piping and trenching. 2. Install 6 Zone Valves 3. Install 1 Rainbird Timer 4. 1—Rain Sensor 5. Tap onto City water. Landscape: Entrance sidewalk of monument both sides. 50—Yellow Thryallis 3 Gallon,25 for each side. 70—Pink and Cranberry Pentas 3 Gallon,mixed 35 each side. 70—Purple Lantana 3 Gallon,35 each side. 100—Yellow Mount 1 Gallon,50 for each side. TOTAL FOR PROJECT: S 29,250.00 • Page: 2 We hereby propose to do the above described project. The total cost for these services shall be$29,250.00.Payable 50%upon acceptance of contract and 50% balance upon completion. GENERAL: At the completion of the work day the Contractor will remove from the premises, all debris generated by there work,unless not permitted by weather,in which case the Contractor will return the next day. NOTE: New landscape and new sodded areas will be cut and maintained for 6 months free if this contract is accepted. ACCEPTANCE OF PROPOSED CONTRACT: The prices, specifications and conditions in this contract are satisfactory and hereby accepted. ACCEPTANCE BY: MY LAWN SERVICE,INC CITY OF OPA LOCKA MARINA OJEDA,PRESIDENT DATE: Y-+ M Y Lawn Service Complete Maintenance The Right Way 17620 S.W. 174 St. Miami, FL 33187 Maxilla Ojeda a December 11,2008 q PROPOSAL =x .m co CITY OF OPA LOCKA ` f 780 Fisherman Street rr Opa Locka, Florida 33054 .'rri SCOPE: The scope of this project is to re-sod 21,000 sq ft of sod, install sprinkler system to cover all areas of new sod and landscape. Install new landscape at beginning of sidewalk that walks onto Monument Gazebo resting area. JOB DESCRIPTION: 45—Pallets of Floratan Sod, prepare bed preparation to install new sod, grade and level, delivery and installation of new sod.Approximately 21,000 sq ft. • Install new sprinkler system to cover area assigned for sodding and landscaping. 1. Install 60 Rainbird Rotors,with all piping and trenching. 2. Install 6 Zone Valves 3. Install 1 Rainbird Timer 4. 1—Rain Sensor 5. Tap onto City water. Landscape: Entrance sidewalk of monument both sides. 50—Yellow Thryallis 3 Gallon,25 for each side. 70—Pink and Cranberry Pentas 3 Gallon,mixed 35 each side. 70—Purple Lantana 3 Gallon,35 each side. 100—Yellow Mount 1 Gallon,50 for each side. TOTAL FOR PROJECT: S 29,250.00 Page: 2 We hereby propose to do the above described project. The total cost for these services shall be $29,250.00. Payable 50% upon acceptance of contract and 50% balance upon completion. GENERAL: At the completion of the work day the Contractor will remove from the premises, all debris generated by there work,unless not permitted by weather,in which case the Contractor will return the next day. NOTE: New landscape and new sodded areas will be cut and maintained for 6 months free if this contract is accepted. ACCEPTANCE OF PROPOSED CONTRACT: The prices, specifications and conditions in this contract are satisfactory and hereby accepted. ACCEPTANCE BY: MY LAWN SERVICE,INC CITY OF OPA LOCKA MARINA OJEDA,PRESIDENT DATE: