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Home My Public Portal About2021-09-14 - DPW TRUCK Equipment TOWN OF 1630 WATERTOWN Office of the Town Manager Administration Building X r- 149 Main Street Watertown,MA 02472 Phone:617-972-6465 Michael J. Driscoll www.watertown-ma.gov Town Manager townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: September 9, 2021 RE: Agenda Item - Proposed Loan Order On March 23, 2021,the Honorable Town Council adopted thirty-three (33) conceptual recommendations on the Fiscal Year 2022-2026 CIP. Conceptual recommendations#6, #16 and#30 reads in part as follows: I 6. Confirm the prior recommendation to proceed with the FYI proposed loan order or transfer of funds for$607,000 for Public Works Equipment consisting of: • Highway 48,000 GVW Dump Truck @ 243,000 • Truck @ 265,000 i 1 16. Proceed with the FY21 $205,000 proposed loan order or transfer of funds for Public Works Equipment for consisting of- • Highway Service Flatbed @ 85,000 • Property &Building Sign Truck @ 120,000 30. Concur with the decision to move the following items for proposed FY21 loan orders to FY22: • Sewer Enterprise Fund Street Sweeper @ 250,000 (FY21 line 10, FY22 line 9) I As you also recall, I stated in the Fiscal Year 2022 Budget Message dated April 27, 2021 that it was my intention to bring forward proposed loan orders for various capital equipment items contained in the Fiscal Year 2022 Capital Improvement Program. The acquisition of the proposed items is consistent with one of the Town's priorities of not deferring maintenance and/or recognition of costs of capital equipment, facilities and infrastructure to future years. I i l 1 i Fiscal Year 2022 CIP line items#107, #114 and#115 includes $665,000 for the replacement of the following DPW equipment: Line#107 Street Vactor(MadVac) @ $85,000 Line#114 Salter 6 Wheel Snow Fighter @ $280,000 Line#115 Snow&Ice Loader @ $300,000 As a follow-up to the above, attached please find correspondence from Thomas P. Watkins, Director of Administration and Finance, Department of Public Works outlining the need for these eight capital items. Therefore, given all of the above, I respectfully request the attached Proposed Loan Order of $1,628,000 be placed on the September 14, 2021 Town Council Agenda as a First Reading. Thank you for your consideration in this matter. it cc: Gregory M. St. Louis, Superintendent of Public Works Thomas P. Watkins,Director of Administration and Finance,Department of Public Works Matthew Shuman, Town Engineer Steven Magoon, Director of Community Development and Planning/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Melissa A. Morrissey, Town Treasurer/Collector Katherine Morrison, Assistant Treasurer/Collector 2 0A H I N C K L E Y 28 State Street A L L E N Boston,MA 02109-1775 p:617-345-9000 f:617-345-9020 hinckleyallen.com Jay Gonzalez (617)378-4256 jonzalez@hinckleyallen.com September 7, 2021 Michael Driscoll Town Manager Administration Building 149 Main Street Watertown,Massachusetts 02472 RE: Draft Loan Order—DPW Equipment Bonds Dear Michael: Pursuant to your request,I suggest the following form of loan order to approve the borrowing of funds to pay costs of purchasing equipment for the Department of Public Works: ORDERED: That the sum of$1,628,000 is appropriated to pay the following costs of the following equipment acquisition projects for the Department of Public Works, including all costs incidental and related thereto: $243,000 Purchase Highway 48,000 GVW Dump Truck $265,000 Purchase Snow&lee 6-Wheel Combo Body Truck $85,000 Purchase Highway Service Flatbed $120,000 Purchase Property&Building Sign Truck $85,000 Purchase Street Vactor(MadVac) $280,000 Purchase Salter 6-Wheel Snow Fighter $300,000 Purchase Snow&Ice Loader $250,000 Purchase Street Sweeper that to meet this appropriation,the Treasurer,with the approval of the Town Manager, is authorized to borrow said amount under and pursuant to M.G.L.c.44, §7(1),or pursuant to any other enabling authority,and to issue bonds or notes of the Town therefor; and that any premium received upon the sale of any bonds or notes approved by this order, less any such premium applied to the payment of the costs of issuance of such bonds or notes,may be applied to the payment of costs approved by this order in accordance with M.G.L. c.44, §20,thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. i ►ALBANY ► BOSTON ► CHICAGO ► HARTFORD ► MANCHESTER ► NEW YORK ► PROVIDENCE 61276389 vl The order must be published at least five days prior to the holding of a public hearing with respect to the order and its final passage and requires the affirmative vote of at least two-thirds of all members of the Town Council, as in the case of any other loan order for bonds. Please call me if there are any questions about the suggested proceedings. Sincerely, Jay Gonzalez 630 TOWN OF WATERTOWN DEPARTMENT OF PUBLIC WORKS r r 124 ORCHARD STREET Gregory M. St. Louis, PE (P)617-972-6420 Superintendent (F)617-972-6402 TO: Mr. Michael Driscoll, Town Manager FROM: Mr. Thomas Watkins, Dir. Administration & Finance - DPW DATE: September 8, 2021 RE: Department of Public Works - Loan Order Request The Department of Public Works respectfully requests that the necessary actions be taken to authorize the Treasurer to borrow the$1,628,000.00 as outlined and approved in the Fiscal Years' 2019, 2021 and 2022 Capital Improvement Program budget and/or Water/Sewer Enterprise Budget. The following is a breakdown of the funds and what they will be utilized for: Equipment Loan Order Request Replacinq Replacement Cost Street Vactor (MacVac) N/A $85,000 Highway Service Flatbed Truck 28 $85,000 Property & Building Sign Truck Truck 1 $120,000 Highway 48,000 GVW Dump Truck Truck 44 $243,000 Street Sweeper Truck 31 $250,000 Snow & Ice 6 Wheel Combo Body Truck Truck 16 $265,000 Snow Fighter Truck 33 $280,000 Snow & Ice Loader Truck 23 $300,000 TOTAL: $1,628,000 The replacement and/or addition of these vehicles is extremely important in order to maintain the efficient and effective operation of the Department. All vehicles will be procured with the principles of economic, operational and fuel efficiency in mind. Please note, that the DPW has always tried to keep the appearance of our equipment and vehicles to a high standard and they do not always show the dire need for mechanical replacement upon preliminary inspection. Included as part of this letter is supporting documentation in relation to the vehicles noted above. We thank you in advance for your consideration. Respectfully submitted, W� Thomas P. Watkins— Director of Administration & Finance - DPW CC: S. Magoon T. Tracy J. Gonzalez M. Shuman E. Baptista HIGHWAY DIVISION High Dump Litter Vacuum (Madvac) Vehicle # N/A Plate Number N/A Vin Number N/A 1 Mileage N/A Fuel Type Diesel CIP Reference Line 107 ilr " 18 1 ,t 1 I - i Notes: This is a new vehicle request for use in maintenance of Town owned parking facilities, curb cutout parking areas and main drag sidewalks. It utilizes a vacuum system for removal of trash/litter. HIGHWAY DIVISION 2011 Ford F-350 PICKUP Vehicle # Truck 28 Plate Number M85669 Vin Number 1FDRF3B60BEB20651 l Mileage 55,892 1 Fuel Type Gasoline CIP Reference Line 102 J i ®WAl Ef<�UVIN ;�161 _1 Notes: This vehicle is used for the day to day operations of the Highway Division as a support and barricade truck for all asphalt and various other tasks as required. PROPERTY & BUILDINGS DIVISION 2006 550 RACK TRUCK Vehicle # Truck 1 Plate Number M79087 Vin Number 1FDAF57Y56EC51406 Mileage 53,290 Fuel Type Gasoline CIP Reference Line 119 w.allascopce.com sS- Wr TOWN IPUBLIC WORKS I y. ' 1 yY Notes: This vehicle is use daily in the operation of the Property & Buildings Division performing general maintenance on all regulatory signage. HIGHWAY DIVISION GVW 48,000 DUMP TRUCK Vehicle # Truck 44 Plate Number M79691 Vin Number 1HTWHAAT58J039774 Mileage Fuel Type DIESEL CIP Reference Line 80 �f - _ — 44 TaWN e�i 7JBUc womws • Notes: This vehicle is utilized daily for DPW operations. It is also utilized in the winter months to plow and haul snow. SEWER DIVISION STREET SWEEPER Vehicle # Truck 31 Plate Number M84228 Vin Number NP2511D Hour Meter 2,146 Fuel Type Diesel CIP Reference Line 9 r _ M s . Notes: This vehicle is used daily to remove silt and debris from Town streets, parks, and public parking facilities. The typical life expectancy of a street sweeper is 5 years and this unit is now over 9 years old. SNOW & ICE DIVISION 6 WHEEL COMBO BODY TRUCK Vehicle # Truck 16 Plate Number M75127 Vin Number 1HTWDAAR56J237395 Hour Meter N/A Fuel Type Diesel CIP Reference Line 89 - - l All LLJ 6 - Al-W _ OWN e�auc xo:�s AV t • Notes: This vehicle is primarily used as a salt and sand spreader in the winter months. SNOW & ICE DIVISION SNOWFIGHTER Vehicle # Truck 33 Plate Number M84246 Vin Number 1HTWDAAR1CJ660465 Mileage ODOMETER FAILURE Fuel Type Diesel CIP Reference Line 114 46 WA w1 i Notes: This vehicle is a combination dump body and salt spreader used in the snow and ice division as a frontline piece of equipment. We would like to use this vehicle as a spare to support the division as we continually experience frequentrepair issues. SNOW & ICE DIVISION 1998 John Deere Loader Vehicle # Truck 33 Plate Number M61483 Vin Number DW644HX571071 Mileage 6,489 Fuel Type Gasoline CIP Reference Line 115 --TOWN I -: VypTER.. gn Notes: Used for loading material, pushing snow, and loading salt during storm events. Over 20 years old, this piece of equipment has served the Department well but due its age and exposure to the elements, it requires replacement.