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Home My Public Portal About2021-09-28 DPW ADMIN BLDG LOT IMPROVEMENTS - add infMichael J. Driscoll Town Manager TOWN OF WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6465 www.watertown-ma.gov townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: September 9, 2021 RE: Agenda Item - Proposed Loan Order On March 23, 2021, the Honorable Town Council adopted thirty-three (33) conceptual recommendations on the Fiscal Year 2022-2026 CIP. Conceptual recommendation #13 reads in part as follows: 13. Concur with the decision to move the following items for proposed FY21 loan orders to FY22 or FY23: • Underground duct for utilities $300,000 to FY22 (was FY21 Line 297, is now FY22 Line 304) As you also recall, I stated in the Fiscal Year 2022 Budget Message dated April 27, 2021 that it was my intention to bring forward proposed loan orders for various capital equipment items contained in the Fiscal Year 2022 Capital Improvement Program. The acquisition of the proposed items is consistent with one of the Town's priorities of not deferring maintenance and/or recognition of costs of capital equipment, facilities and infrastructure to future years. Fiscal Year 2022 CIP line item #95 includes $110,000 for improvements to DPW Building Sidewalks & Parking Lots. As a follow-up to the above, attached please find correspondence from Thomas P. Watkins, Director of Administration and Finance, Department of Public Works outlining the need for these two capital items. Therefore, given all of the above, I respectfully request the attached Proposed Loan Order of $410,000 be placed on the September 14, 2021 Town Council Agenda as a First Reading. Thank you for your consideration in this matter. cc: Gregory M. St. Louis, Superintendent of Public Works Thomas P. Watkins, Director of Administration and Finance, Department of Public Works Matthew Shuman, Town Engineer Steven Magoon, Director of Community Development and Planning/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Melissa A. Morrissey, Town Treasurer/Collector Katherine Morrison, Assistant Treasurer/Collector :A HINCKLEY ALLEN September 7, 2021 Michael Driscoll Town Manager Administration Building 149 Main Street Watertown, Massachusetts 02472 28 State Street Boston, MA 02109-1775 p: 617-345-9000 f: 617-345-9020 hinckleyallen.com Jay Gonzalez (617) 378-4256 jgonzalez@hinckleyallen.com RE: Draft Loan Order — DPW Capital Improvement Bonds Dear Michael: Pursuant to your request, I suggest the following form of loan order to approve the borrowing of funds to pay costs of certain capital projects for the Department of Public Works: ORDERED: That the sum of $410,000 is appropriated to pay the following costs of the following capital projects for the Department of Public Works, including all costs incidental and related thereto: $110,000 Improvements to DPW Building Sidewalks and Parking Lots $300,000 Replace and/or Add Underground Duct for Utilities to Roadways that to meet this appropriation, the Treasurer, with the approval of the Town Manager, is authorized to borrow said amount under and pursuant to M.G.L. c.44, §7(1), or pursuant to any other enabling authority, and to issue bonds or notes of the Town therefor; and that any premium received upon the sale of any bonds or notes approved by this order, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this order in accordance with M.G.L. c.44, §20, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount. The order must be published at least five days prior to the holding of a public hearing with respect to the order and its final passage and requires the affirmative vote of at least two-thirds of all members of the Town Council, as in the case of any other loan order for bonds. Please call me if there are any questions about the suggested proceedings. Sincerely, l - Jay Gonzalez ALBANY ► BOSTON ► CHICAGO ► HARTFORD ► MANCHESTER ► NEW YORK ► PROVIDENCE 61276411 vl TOWN OF WATERTOWN DEPARTMENT OF PUBLIC WORKS 124 ORCHARD STREET Gregory M. St. Louis, PE Superintendent (F) 617-972-6402 TO: Mr. Michael Driscoll, Town Manager FROM: Mr. Thomas Watkins, Dir. Administration & Finance - DPW DATE: September 8, 2021 RE: Department of Public Works - Loan Order Request (P) 617-972-6420 The Department of Public Works respectfully requests that the necessary actions be taken to authorize the Treasurer to borrow a total of $410,000.00 as outlined and approved in the Fiscal Years' 2021 and 2022 Capital Improvement Program budget. The following is a breakdown of the funds and what they will be utilized for: Loan Order Request Amount DPW Building Sidewalks & Parking Lots (FY22 CIP, Line Item #95) Underground Duct for Utilities (FY22 CIP, Line Item #304) TOTAL: $110,000.00 $300,000.00 $410,000.00 The funds for the DPW Building Sidewalks & Parking Lots will be utilized for various stormwater and ADA improvements around the Public Works Building located at 124 Orchard Street. As you are aware, Public Works is a 24/7 operation open to the public for various services Town wide. We are proposing to repair the front publicly accessible entrance to address various ADA issues as shown on the picture below: The funds for the Underground Duct for Utilities will be utilized to replace and/or add new conduit in advance of anticipated roadway work. Currently there are several projects where these funds to address conduit needs within the roadway. Specifically, Main at Waverly has had a number of traffic signal conduit collapses resulting in temporary signal wires being run between mast arms. Public works proposes to replace the broken signal conduit, replace existing equipment as necessary, and restore the damaged roadway and sidewalk in accordance with Watertown's standards. MOO ELECIAVa =YEN IRMsOr> NW. Easllup + P +enraI.eama mm We thank you in advance for your consideration. Respectfully submitted, W /< ;-' Thomas P. Watkins — Director of Administration & Finance - DPW CC: S. Magoon T. Tracy J. Gonzalez M. Shuman E. Baptista AsSwEnfrallag .141117. Michael J. Driscoll Town Manager TOWN OF WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6465 www.watertown-ma.gov townmgr@watertown-ma.gov To: Honorable Town Council From: Michael J. Driscoll, Town Manager Date: September 23, 2021 RE: Additional Information — Proposed Loan Order Enclosed please find projected financing of the Proposed Loan Order totaling $410,000 for the improvements to DPW building sidewalks and parking lots and replace and/or add underground duct for utilities to roadways. I believe the project is consistent with one of the Town's priorities of not deferring maintenance and/or recognition of costs of Capital Equipment, Facilities and Infrastructure to future years. Thank you for your consideration in this matter. cc: Gregory M. St. Louis, Superintendent of Public Works Thomas P. Watkins, Director of Administration and Finance, Department of Public Works Matthew Shuman, Town Engineer Steven Magoon, Director of Community Development and Planning/Assistant Town Manager Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance Melissa A. Morrissey, Town Treasurer/Collector COST ANALYSIS OF BORROWING $410,000 DPW BUILDING SIDEWALKS AND PARKING LOTS &UNDERGROUND DUCT PRINCIPAL INTEREST TOTAL YEAR FY PAYMENTS PAYMENTS PAYMENTS 1 2023 2 2024 3 2025 4 2026 5 2027 6 2028 7 2029 8 2030 9 2031 10 2032 71,000 $ 18,450 $ 89,450 71,000 $ 15,255 $ 86,255 71,000 $ 12,060 $ 83,060 71,000 $ 8,865 $ 79,865 71,000 $ 5,670 $ 76,670 11,000 $ 2,475 $ 13,475 11,000 $ 1,980 $ 12,980 11,000 $ 1,485 $ 12,485 11,000 $ 990 $ 11,990 11,000 $ 495 $ 11,495 410,000 $ 67,725 $ 477,725 INTEREST IS ESTIMATED AT 4.5%, SUBJECT TO CHANGE