HomeMy Public PortalAbout09-7443 RFP for 10 Police Vehicles Sponsored by: City Manager
RESOLUTION NO. 0 9-74 4 3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ISSUE A REQUEST FOR PROPOSAL
(RFP)FOR EMERGENCY EQUIPMENT FOR TEN(10)NEW
POLICE DEPARTMENT VEHICLES AND TO FURTHER
AUTHORIZE THE CITY MANAGER TO PURCHASE
NECESSARY EQUIPMENT FROM THE MOST RESPONSIVE
AND RESPONSIBLE BIDDER IN AN AMOUNT NOT TO
EXCEED SEVENTY-SEVEN THOUSAND TWO HUNDRED
AND EIGHTY FOUR DOLLARS AND THIRTY EIGHT
CENTS ($77,284.38), PAYABLE FROM ACCOUNT NO. 21-
521641
WHEREAS, the City of Opa-Locka's Police Department requires certain emergency
equipment and supplies for ten (10) police vehicles if approved and purchased by the City; and
WHEREAS, an RFP would allow vendors to prepare bids after which the City staff would
select the most responsive and responsible bidder; and
WHEREAS, the City Commission has already budgeted for the purchase of automotive
equipment in its 2008-2009 City budget; and
WHEREAS,the City Manager would request the authority to procure equipment for police
vehicles and to further purchase such equipment from the most responsive and responsible bidder in
an amount not to exceed Seventy-Seven Thousand Two Hundred Eighty Four Dollars and thirty eight
cents; and
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to issue a Request for Proposals for emergency equipment for ten(10)new police vehicles
Resolution No. 0 9—7 4 43
and further authorizes the City Manager to expend funds for the purchase of emergency equipment
from the most responsive and responsible bidder an amount not to exceed Seventy-Seven Thousand
Two Hundred Eighty Four Dollars and thirty eight cents, payable from Account No. 21-521641.
Section 3. The City Manager is hereby authorized to take all necessary and expedient
action to effectuate the intent of this resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 25 day of FEBRUARY , 2009.
911_
JO . KELLEY
A OR
Attest: Approved as to form and legal su iciency:
ZAPIrAkAld
Debora S. Irby Burn.de - 1 orris- -eks
City Clerk City A torney
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 5-0
Commissioner Tydus: YES
Commissioner Holmes: YES
Commissioner Johnson: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
r9.
' x
` MEMORANDUM `:c _
alil
TO: Mayor Joseph Kelley, Vice-Mayor Myra Taylor, Commissioner Dottie
Johnson, Commissioner Rose Tydus and Commissioner Timothy Holmes
FROM: Bryan K.
Interi �` anager
RE: ` esolutio• o Request for Proposals for the purchase of Emergency Equipment
/ and Radios for 10 New Police Vehicles
DATE: February 17, 2009
REQUEST: Authorize the City Manager to issue a Request for Proposal (RFP) to procure emergency
equipment, marking and radios for the anticipated new police vehicles. The equipment is approximately
$8,344.21 per marked vehicle and $5,265.35 per unmarked vehicle, at a total cost of$77,284.38 for ten
(10) vehicles payable from Account No. 21-521641.
DESCRIPTION: Emergency equipment and supplies includes lights, sirens, controls, radios, computer
mounts and mounting consoles.
FINANCIAL IMPACT: This request is included in the 2008-2009 Budget in a separate Line Item
#21-521541 Automotive Equipment budgeted at $130,000.00.
IMPLEMENTATION TIME LINE: Upon selection of the most responsive bidder, permission to
procure the equipment will be initiated. After which, delivery, marking and installation of the
emergency equipment/radios per vehicle, should not exceed a 90 day period.
LEGISLATIVE HISTORY: N/A
RECOMMENDATION: As a result of the Department's continuous efforts to improve and be better
equipped to provide services to the City of Opa-Locka, it is recommended that this Agenda Item receive
favorable support and approval from the City Commission.
ANALYSIS: The Department with the assistance from the Finance solicited three bids in October
2008 in an effort to select the best qualified bidder.
ATTACHMENTS: Resolution Draft, Summary of Equipment cost for marked & unmarked vehicles,
Quotes from Miami-Dade Radio Shop; Radio Communication Services Division; Morganelli &
Associates – emergency equipment for marked units; and So. FL Technology Services for Consoles &
Commuter ►4 : _ Its& mergerlcy Equipment for Ford Expeditions;
4 ,six..,
Prepared • _ ad—.---
S elia Robinson
"Serving and Protecting YOU!"