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HomeMy Public PortalAbout09-7452 Commission Meeting Space Located on the Second Floor Sponsored by: City Manager RESOLUTION NO. 0 9-7 4 5 2 A RESOLUTION OF THE CITY COMISSION OF THE CITY OF OPA LOCKA, FLORIDA AUTHORIZING THE PURCHASE OF TABLES,CHAIRS AND CARTS FOR USE IN THE CITY COMMISSION MEETING SPACE LOCATED ON THE 2ND FLOOR OF TOWN CENTER ONE, IN THE AMOUNT OF TEN THOUSAND SIX HUNDRED FORTY- FOUR DOLLARS ($10,644.00),PAYABLE FROM ACCOUNT NO. 19-519642 WHEREAS, the City of Opa-locka ("City") has leased meeting space for the City Commission located on the 2nd floor of the Town Center One building; and WHEREAS,the City has spent$15,240.00 on rental of tables and chairs during the period January 2009 through March 2009, an average of$5,080.00 per month; and WHEREAS, the City Manager has determined that it is more cost effective to purchase tables and chairs rather than rent them for events held on the 2nd floor of Town Center One; and WHEREAS,the approximate total cost of purchasing tables, chairs and carts will be Ten Thousand Six Hundred Forty-Four Dollars ($10,644.00); and WHEREAS, the upfront cost of purchasing the tables, chairs and carts will still result in significant cost savings to the City when using the 2nd floor meeting space in Town Center One;and WHEREAS,the City Commission of the City of Opa-locka("City Commission")desires to authorize the City Manager to purchase tables, chairs and carts for use in the City Commission meeting space located on the 2nd floor of the Town Center One building. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Resolution No. 0 9—7 4 5 2 Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to purchase tables,chairs and carts for use in the City Commission meeting space located on the 2nd floor of the Town Center One building in the amount of Ten Thousand Six Hundred Forty- Four Dollars ($10,644.00), payable from Account No. 19-519642. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 8 day of APRIL , 2009. 0,14 JOSE !` LEY M YO ' Attest: Approved as to f• . '*d 1 sufficiency: Deborah S. Irby Burnadette Norris-Weeks City Clerk City Attorney Moved by: HOLMES Seconded by: JOHNSON Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Johnson: YES Commissioner Tydus: YES Vice-Mayor Taylor: YES Mayor Kelley: YES 1-004.4 ). } City Of ,,,,oii.td,, . jai O PA g g ina ig aixiii : 0,• - 'itWayil 0/ or, 0 To: Joseph Kelley, Mayor Myra"Lady" Taylor, Vice Mayor Dorothy "Dottie" Johnson, Co 'ssioner Timothy Holmes, Commis '.ner Rose Tydus, Commis, der From: Bryan K. Fi - City Ma Date: M;,-25, 2009 RE: TABLES & CHAIRS FOR 2ND FLOOR REQUEST: TO PURCHASE TABLES AND CHAIRS FOR USE ON 2ND FLOOR OF TOWN CENTER ONE. DESCRIPTION: Purchase 12 round tables, 6 long tables, 100 chairs,2 carts to store the tables and 3 carts to store the chairs. FINANCIAL IMPACT: $10,644.89 IMPLEMENTATION TIME LINE: Immediately upon approval RECOMMENDATION(S): Staff recommends approval. ANALYSIS: The tables and chairs will be for events held on the 2❑d floor of Town Center One only. The chairs will also be used for the public seating at Commission meetings when they are held on the 2nd floor. The storage carts for the tables and chairs will also be used to secure these items on the 2❑d floor. Once approved, there will be no need to rent tables and chairs for events held on the 2nd floor. It is determined that we should purchase the tables and the table carts from Costco Wholesale for $3389.89. We will purchase the chairs and the chair carts from Office Express $7,255.00. Total expense if$10,644.89 We recommend that the City issue purchase orders to Costco Wholesale and Office Express. ATTACHMENT(S): 1. Summary of quotes 2. Quotes Sponsored by: City Manager Resolution No. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE MOST RESPONSIVE BIDDERS TO PURCHASE TABLES, CHAIRS AND CARTS FOR USE ON 2ND FLOOR OF TOWN CENTER ONE BUILDING IN THE AMOUNT TEN THOUSAND SIX HUNDRED FORTY-FOUR DOLLARS AND EIGHTY-NINE CENTS ($10,644.00), PAYABLE FROM ACCOUNT NO. WHEREAS, it is more cost effective to purchase table and chairs rather than rent them for events held on the 2nd floor of Town Center One WHEREAS, the City has spent $15,240.00 on rental of tables and chairs during the months of January 2009 through March 2009 and average of$5,080 per month; WHEREAS, the initial cost of$10,644.89 will result in cost savings when using the 2nd floor of Town Center for events. WHEREAS, the chairs will also be used for public seating during Commission meetings. WHEREAS, Office Express is deemed to be the most responsible and responsive bidder to supply the chairs and chair carts for $7,255.00; and Costco Wholesale is deemed to be the most responsible and responsive bidder to supply the tables and table carts for $3,389.89. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission hereby authorizes the City Manager to enter into an agreement with Office Express to purchase chairs and chair carts in the amount of$7,255.00, and Costco Wholesalers to purchase tables and table carts in the amount of$3,389.90 payable from account number . Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of ,2008 MAYOR Attest to: Approved as to form and legal sufficiency: City Clerk Bumadette Non-is-Weeks City Attorney DATE TABLE AND CHAIRS FOR 2ND FLOOR COSTCO OFFICE XPRESS BANQUET TABLES NAT'L BUSINESS ROUND TABLES 629.99 $326.79 $329.99 $419.00 PK-4 = $157.50 ea each each each LONG TABLES $479.99 PK-4=$119.99 ea STACKING CHAIRS 259.99 pk of 4 =$64.99 ea CHAIR CART $189.00 ea TABLE CART $179.99 198.98 HOLDS 7 RD TABLES HOLD 7 RD TABLES RECOMMENDATIONS ROUND TABLES COSTCO $157.50 X 12 $1,890.00 LONG TABLES COSTCO $119.99 X 8 $959.92 TABLE CART COSTCO $179.99 X 3 $539.97 7 TALBES PER CART COSTCO TOTAL $3,389.89 CHAIRS OFFICE EXPRESS $64.99 X 100 $6,499.00 CHAIR CART OFFICE EXPRESS $189.00 X 4 $756.00 28 CHAIRS PER CART OFFICE EXPRESS TOTAL $7,255.00 GRAND TOTAL $10,644.89 Xpress Online Shopping Syste' Page 1 of 2 Welcome Rose McKay / r Purchasing Home Login A c E Officer! Help Toner 8..rEf ' i m ` l r your single source supp lier " �, Delivery Recent 0 Quick Order Order Ft 0 Items In Cart Keyword Search: Catalog,Browse: item Number Search: -- Toner, Ink, Full Line Catalog and Repeat Last Search Ribbons ICEBERG 12'1- r ;ry 4 } Round Folding Table, 600 lb Cap., 60"x29", Platin Round folding table is made for heavy-duty use indoors or outdoors yet is 30 pera than standard folding tables. Holds 600 lb. evenly distributed. Made of durable blo high-density polyethylene. Dent-resistant and scratch-resistant. Top has a soft, 1" radius edge. Heavy-gauge steel tubular legs are powder-coated gray. Legs fold int cavities beneath the table. Folding tabletop is designed to nest with other Iceberg IndestrucTable Too tables when stacking to allow maximum storage capacity. Item #: ICE-65263 $346.79 EA Quantity: 1 Comments: I Add To Cart Product Details Stock Status=. Accessories For This Item Assembly Required No Can Item Ship UPS No Returnable Item Yes Manufacturer Iceberg �. Unit EA Catalog Page Number 0077 Level 1 Packaging 1 EA ICE-64003 Level 2 Packaging 1 EA Per CT $69.95 Dated Item No EA UNSPSC 56101706 Folding Chair, Steel Frame, GOPN 224-904 18-3/4"x5-1/4"x44-1/2", Manufacturer Phone 800-580-1310 Platinum Country of Origin US Recycled No Custom Item No School Supply Item No 21"; Minority Manufacturer No Special Order Item No ICE-64007 Color Platinum $82.79 Priority Code 4 EA Item Hits 138 Folding Chair, Steel Frame, 7WOD Item No 18-3/4"x5-1/4"x44-1/2"' UL Listed Item No Charcoal httn•//ws4 nn747 o.nm/C1CI/C1P/C1P_Nnain acn9QeceinnTT1=1 2R7OF524 -)i1 2/')n110 Xpress Online Shopping Syster- Page 2 of 2 Canadian Standard Approval No Item Weight 59.0000 Lbs. Additional Features Dent-, scratch-and stain- resistant Adjustability Foldable Base Style Four legs fold into underside cavity Base/Leg Color Charcoal Gray Base/Leg Color/Finish Charcoal gray/powder coat finish Base/Leg Finish Powder Coated Base/Leg Material 1"Tubular Steel Base/Leg Style 4 Folding Legs Capacity (Weight) 1200 lb Capacity (Weight) [Nom] 1200 lb Corner/Edge Style Radius Edge Description Indestruc-Tables TooTt 1200 Series Round Folding Table Diameter 60 in Diameter [Nom] 60 in GLOB Old Page 259 Global Product Type Tables Height 29 in Height [Nom] 29 in Height [Nominal] [Nom] 29 in Open Height 29" Post-Consumer Recycled 0 %o Content Percent Post-Consumer Recycled 0 Content Percent [ Post-Consumer Recycled 0 Content Percent [Nom] Pre-Consumer Recycled 35 Content Percent Pre-Consumer Recycled 0 Content Percent [N Pre-Consumer Recycled 35 Content Percent [Nom] Recycled Comments N/A Shape Round Special Features/Suggested 600-lb. capacity Use Table Features Non-Marking Feet Top Color Platinum Top Material Blow-Molded High-Density Polyethylene Top Material Features Dent Resistant, Scratch resistant, Stain Resistant, Washable Top Size 60" Top/Apron Color/Finish Platinum Top/Apron Material Blow-molded, high-density polyethylene Total Recycled Content 35 Percent Total Recycled Content 35 Percent [Nom] UOM from Inventory Unit EA Code Weight 59 lbs. Weight [Nom] 57 lb http://ws4.op247.com/GO/OP/OP-Main.asp?SessionlD=18879684 2/18/2009 Costco - Lifetime 8' Utility Tabl( llection Page 1 of 2 LOCATIONS ORDER BY IT EM F SHOPPING LIST ORDER STATUS MV ACCOUNT CUSTOMER SERVICE CHECK OUT CART rit(1) COS ,Mm coTCO,COM BUSINESS PHARMACY REBATES MEMBERSHIP IN THE WAREHOUSE What's New Appliances Auto Baby Beauty Bed&Bath Books/CDs/DVDs Computers Decor Electronics Fashion Floral Food&Wine -Funeral Furniture Gifts&Tickets Hardware Health Housewares Instruments Jewelry Office Outdoor Pet,Sports Toys&Games View All Seaa in rch All ■CLICK HERE FOR INFORMATION ON OBTAINING LLOGIN ' t;,t ' COSTCJ`S LOWEST ONLINE PRICE _ _ ,' e furniture I lifetime utility tables I rectangular folding tables < back to category Furniture - Lifetime Utility Tables <Previous Product Next Product> Refine By: Categories Lifetime 8' Utility Table Furniture ' Collection Lifetime Utility Tables I LMOND _WHITE . . 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Various shipping methods are applied to each item based on size and weight;therefore,items in the same collection may arrive on different days. Delivery is not available to Alaska or Hawaii. Costco.com products can be returned to any of our more than 500 Costco warehouses worldwide. [Model 11177095] L1 top of page CUSTOMER SERVICE ORDER STATUS I REBATES I CREDIT CARDS I COSTCO CONNECTION MAGAZINE ©1998-2009 Costco Wholesale Corporation.All rights reserved. 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If you have any customer service questions,order statu inquiries,concerns regarding defective product,assemt furniture or product operation, please call 1-800-225-38i ask for the Customer Service Department related to Co: Costco.com products can be returned to any of our mor 500 Costco warehouses worldwide. [Model 11177241] top of page CUSTOMER SERVICE ,I ORDER STATUS I REBATES CREDIT CARDS 1 COSTCO CONNECTION MAGAZINE 1998-2009 Costco Wholesale Corporation.AM rights reserved. PrivacyStatement Terms and Conditions,Investor Relations,Employment Opportunities http://www.costco.com/Browse/Productgroup.aspx?Prodid=11177241&whse=BC&topnay... 2/18/2009