HomeMy Public PortalAbout09-7463 Installation of Laptop Computer Sponsored by: City Manager
RESOLUTION NO. 0 9-7 4 6 3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO ISSUE AN INVITATION FOR BID(IFB)
FOR PURCHASE AND INSTALLATION OF LAPTOP
COMPUTER MOUNTING CONSOLES FOR EXISTING
MARKED POLICE VEHICLES
WHEREAS, the City of Opa-locka ("City") Police Department is in the process of
implementing a new computerized records management system; and
WHEREAS, an integral part of the Police Department records management system is the
operation of laptop computers while in the field; and
WHEREAS,in order to safely utilize and operate the laptop computers in the field,proper
computer mounting consoles must be installed in existing marked police vehicles; and
WHEREAS,by issuing an Invitation for Bid(IFB)the City will be able to consider bids for
the procurement and installation of the equipment; and
WHEREAS,the City Commission of the City of Opa-locka("City Commission")desires to
issue an IFB for purchase and installation of laptop computer mounting consoles in existing the
marked police vehicles.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to issue an Invitation for Bid (IFB) for purchase and installation of laptop computer
mounting consoles in existing marked police vehicles.
Resolution No. 0 9-7 4 6 3
Section 3. The City Manager is further authorized to take all necessary and
expedient action to effectuate the intent of this Resolution.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1 3 day of MAY , 2009.
JOSEPH L. KEL Y
MAYOR
Attest: Approved as to form and legal sufficiency:
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Deborah S. Irby Buadette Norris-Weeks
City Clerk City Attorney
Moved by: JOHNSON
Seconded by: TAYLOR
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
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Memorandum
TO: Mayor Joseph L. Kelley
Vice-Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner Dorothy Johnson
Commissioner Rose Tydus
FROM: Bryan K. Finnie,Interim Citj a
DATE: April 9,2009
RE: POLICE EQUIPMENT PURCHASE
Request: APPROVAL OF A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ISSUE A REQUEST FOR PROPOSAL (RFP) FOR THE
PURCHASE AND INSTALLATION OF SIXTEEN (16) EQUIPMENT AND
COMPUTER MOUNTING CONSOLES FOR THE EXISTING MARKED
POLICE VEHICLES, AND TO EXPEND FUNDS TO PROCURE AND
INSTALL THESE ITEMS FROM THE MOST RESPONSIVE BIDDER,
NOT TO EXCEED $16,046,PAYABLE FROM ACCOUNT No. 212-521641.
Description: Sixteen (16) vehicle equipment and Sixteen (16) computer mounting consoles
plus installation.
Financial Impact: The one time cost is estimated at or below $629.35 per vehicle for
equipment and $100 per vehicle for installation. The total aggregate cost for the fit-out vehicles
is $16,046 and is budgeted under Account No. 212-521641
Implementation Time Line: Upon approval, it will take four (4) to ten (10) weeks for delivery
and installation.
Legislative History: None
Recommendation(s): Staff recommends approval.
Analysis: The Department is responsible for the provision of police services to the City of Opa-
locka. Some of the services include reporting and documenting various calls for service. In an
effort to reduce the time it takes to complete such calls, as well as enhance the Department's
ability to generate statistical information in a timely fashion, a computerized Records
Management System has been purchased and is in the process of activation.
1
An integral part of this system is the operation of laptop computers in the field. In order to safely
mount and utilize these computers, proper equipment mounting systems must be installed in
existing marked police vehicles.
ATTACHMENT(S):
1. Quotation from Morganelli & Associates
PREPARED BY: Rodney Ballentine
END OF MEMORANDUM
2
Morganelli & Associates
Equipment Information
To: Marcos Gonzales
Opa-Loca Police Dept.
2495 Ali-Baba Ave.
Opa-Locka, Fl. 33054
DATE: 10/2/2008
Re: Havis-Shields Console / Laptop Mount Quote
Prices include delivery to your location
Delivery time is 30 days after receipt of order
Quantity Part# Description Price Each Total
1 C-SM-1225 Stout Mount Console 12" $209.00 $209.00
1 C-SM-SA-1 Swing Arm Assembly $70.85 $70.85
1 C-3090-3 Univ. laptop Mount $142.50 $142.50
1 C-ARM-3-TM Trac Mount Armrest $85.50 $85.50
1 C-TMLOCK Laptop Lock Option $35.00 $35.00
2 C-MC Mic Clip $7.50 $15.00
2 C-MCB Mic Clip Bracket $9.50 $19.00
1 C-B44 Hump Bracket for OEM trac $23.00 $23.00
1 C-LP-3 Plate with 3-12vt outlets 29.5 $29.50
Total $629.35
Price includes all necessary equipment brackets and filler plates.
Known equipment: Smart Siren w/SM # C-EB35-SSR-1 P
and MaCom Orion Remote radio # C-EB30-EOR-1 P
Does not include Trac Mount Base, Customer is goiong to use the
factory OEM Trac Mount
Information Provided-By:
Tim Davis
IMHELEN Factory Representative for Florida
Morganelli & Associates, Inc.
1401 Saratoga Street
Deland, FL 32724
E-mail: ledtad@bellsouth.net