HomeMy Public PortalAbout2018.12.20 LBT MinutesMinutes --McCall Public Library Board of Trustees Meeting
December 20, 2018
Legion Hall, 9:00 AM
Call to order: 9:05 am
Attendance: Meg Lojek, Bob Giles, Ed Hershberger, Lynn Lewinski, John Milliner, Lola Elliot, Jacki Rubin,
and Amy Rush
Amendments to Agenda: None
Approval of Minutes: 11/15/18 and 12/12/18 Jacki motioned to approve, with rd by Lola, all aye.
Director's Report:
• Warrant Registers: 11/8/18, 11/15/18, 11/28/18, 12/9/18, 12/12/18 Lola motioned to approve,
with 2°d by John, all aye.
• Budget, Stats: Discussed Library Expansion November balance sheet provided by Linda Stokes.
• Amy Rush reported on fundraising and shared detail on donations. The Ambassadors have
acquired new members who are bringing in energy, enthusiasm and experience.
• The board advises that Beth Markley may be contacted if a needed situation arises, minimally.
Any longer commitments with Beth should be pre -approved.
• Report on ILA: Meg and Casey were able to gather good information. There were sessions on
managing volunteers, lending non-traditional library items, maximizing impact of social media
for the library, and the end of overdue fines. Meg signed up for a $500.00 assist for participating
in the library broadband toolkit improvement program to analyze our technology weak spots.
Emily Ruskovich, a young and talented keynote speaker, won Idaho author of the year.
• Staff is all doing well and went out caroling together in the downtown. All staff are working on
their annual employee evaluations.
New Business:
Skype with John Chrastka, Executive Director, everylibrary.org was informative and the Board would like
to stay in contact for future reference. Points about timeline for building, as well as funding showed our
project on good standing. John suggested the Trustees should consider aspects like alternative
outcomes. Meg will contact John and ask for help establishing a timeline, planning backwards from May
2020, with goals to accomplish along the way. She will also request more information about the roles of
Trustees, Staff and the "Yes" committee.
Financial reports summarizing progress in the Library Expansion Campaign will be shared between the
Foundation and the Trustees. More discussion in January.
The Expansion Committee Recommendation: moved to be accepted by Ed, with rd by Lynn, all aye, to
pursue negotiations with Humphries Poli as architect for the next design phase. The Board encourages
the Committee to move forward with next steps of contracting and, search for CM (Construction
Manager.) Please see minutes for Expansion Committee, very well documented information on the
interview with Dennis Humphries as well as their meeting to recommend Humphries Poli.
Members of the Board, the Expansion Committee and City Manager, Anette had a busy week meeting
concerning the Library project. A trip to Meridian gave us great information on contracts and detail of
public building, pros and cons. They use a CM/GC and find this process helps time and design efficiency,
as well as being cost effective. Meridian officials prefer an AIA contract, with adjustments if needed.
The workshop the Council held about the City campus was interesting. The library continues to occupy
an important place in the City campus planning, and the proposed library expansion is cohesive with the
comprehensive plans and. other City departments.
Old Business
Thank you notes signed by all.
Friends Liaison report:
The Friends are proud of their new members, the diversity and great interaction the group has.
Foundation report:
John will bring the Foundation finance members to our next meeting.
City Council Liaison report:
Helpful suggestions and discussion points shared by Bob.
Adjourn: 12:00 pm
Next Meetings: January 17th (Annual evaluation of Director); February 14th; March 215t (9:00 AM in
Legion Hall)
Minutes epaaredby Ly%�Lewiinski, Secretary
Respectfully submitted by Jacki Rubin, Chair p5z ' ✓�-c"�t